HomeMy WebLinkAboutFinance December 17 1992WHATCOM COUNTY COUNCIL
FINANCE AND PERSONNEL COMMITTEE
December 17, 1992
The meeting was called to order at 4:15 p.m. in the Council Chambers, 1000 N.
Forest St., 2nd floor, by Marge Laidlaw, Chairperson.
Also present:
Bob Imhof
Ken Henderson
Absent:
1. BID AWARD RECOMMENDATION FOR CONSTRUCTION OF A
CHEMICAL EQUIPMENT STORAGE BUILDING AT THE CENTRAL
SHOP FACILITY TO THE LOW BIDDER, IMPERO CONSTRUCTION
COMPANY FOR $75,319.86 INCLUDING TAXES (AB92 -474)
Topics discussed: Background; purpose of building; item over budget; availability of
funds; environmental concerns; items included in bid..
Persons speaking: Mary Chisholm, Public Works; Henderson; Laidlaw.
IMHOF MOVED TO RECOMMEND APPROVAL.
Motion carried unanimously.
2. BID AWARD FOR THE PURCHASE AND REFURBISHING OF
FURNITURE FOR THE COURTHOUSE ADDITION /REMODEL TO
BANK AND OFFICE INTERIORS (ON THE APPROVED STATE
CONTRACT LIST, #111 -87) FOR $336,849.52 (AB92 -475)
This item was withdrawn by the Executive's office.
3. REQUEST TO WAIVE REQUEST FOR QUALIFICATIONS
PROCEDURE AND ENTER INTO AN AGREEMENT WITH SIERRA
SYSTEMS CONSULTANTS, INC., FOR PAYROLL /HUMAN
RESOURCES IMPLEMENTATION ASSISTANCE (AB92 -476)
Topics discussed: Background; experience; recommendation by J.D. Edwards.
Persons speaking: Terry Heinz, Executive's Office; Laidlaw.
HENDERSON MOVED TO RECOMMEND APPROVAL.
Motion carried unanimously.
4. REQUEST FOR AUTHORIZATION TO ENTER INTO CONTRACTS
FOR CONFLICT INDIGENT CRIMINAL DEFENSE WITH WALKER,
KAMRAR, ELICH, FOLLIS, PAGE, HEYDRICH, NELSON & MOODY
FOR $60,000, AND FOR GUARDIAN AD LITEM SERVICES WITH
WHATCOM GUARDIAN AD LITEM SERVICES FOR $168,000 (AB92-
477)
offsets.
Topics discussed: Background; mandated services; comparison with last year; budget
Persons speaking: N. F. Jackson, Superior Court; Laidlaw; Imhof; Henderson.
HENDERSON MOVED TO RECOMMEND APPROVAL OF THE CONFLICT
INDIGENT CRIMINAL DEFENSE.
Motion carried unanimously.
Topics discussed: Purpose of services; fees for 1992.
Persons speaking: Jackson; Henderson.
IMHOF MOVED TO RECOMMEND APPROVAL OF THE AD LITEM
SERVICES.
The motion carried unanimously.
S. REQUEST FOR AUTHORIZATION TO ENTER INTO AN
AGREEMENT WITH COUNTY CONSTRUCTION RECYCLERS FOR A
REUSABLE MATERIAL EXCHANGE FACILITY FOR $20,000 (AB92-
478)
Topics discussed: Purpose of request; service to public; location and type of building;
reduction of tip fees; 1993 plans; source of funds; contractor; program evaluation plans;
alternatives; methods of measuring success; potential jobs created; other sources for
subsidizing a business.
Persons speaking: Jack Weiss, Solid Waste; Laidlaw; Henderson.
HENDERSON MOVED TO RECOMMEND APPROVAL.
Motion carried 2 to 1 with Imhof against.
6. ORDINANCE ESTABLISHING THE WHATCOM COUNTY
INVESTMENT POOL FUND (AB92 -460)
Finance Minutes, 12117192, Page 2
7. ORDINANCE AMENDING THE 1993 BUDGET OF THE TREASURER'S
OFFICE AND TO ESTABLISH THE 1993 BUDGET FOR THE
WHATCOM COUNTY INVESTMENT POOL FUND 1993 BUDGET
(AB92460A)
Items 6 and 7 handled together.
Topics discussed: Lack of need for another fund; compliments to Barbara Cory,
Treasurer; unnecessary to fund it (self - funding); need for another fund; coordination with
other County operations; intention of the pool; administrative costs of separate fund;
potential of a cost center rather than a fund; comparison and contrast of value of setting up
a fund; potential results of passing one ordinance and not the other; method of changing the
ordinance to permit the pool without a separate fund.
Persons speaking: Gordon Browning, Investment Officer, Treasurer's Office; Heinz;
Laidlaw; Henderson; Bob Woods, Budget Analyst; Imhof; Tom Sutberry, Deputy
Administrator.
LAIDLAW MOVED TO RECOMMEND ADOPTION OF ITEM 6 WITH THE
WORD "FUND" ELIMINATED FROM THE TITLE AND LINE 20 AND ADD TO LINE
20 "AS DETAILED IN EXHIBITS A AND B " FROM PAGES 72 AND 73.
Motion carried unanimously.
8. RESOLUTION TO SET A PUBLIC HEARING AND DECLARE
COUNTY PROPERTY SURPLUS (NOR -BELL NURSING HOME
EQUIPMENT) (AB92-480)
Topics discussed: Plans for clearing building; auction plan; necessity to set hearing
as early as possible.
Persons speaking: Nat Dickinson, Purchasing; Henderson; Laidlaw.
HENDERSON MOVED TO RECOMMEND PASS.
Motion carried unanimously.
9: OTHER BUSINESS
Non - motorized transportation program.
Jay Taber, 1212 Raymond: In order to accept the ISTEA grants for $192,000,
someone needs to do the paperwork. Indicated lack of cooperation from the Administration.
He discussed. the background of ISTEA, including the $4,500 Council appropriated last
Finance Minutes, 12117192, Page 3
summer to prepare the grant applications. The Dept. of Transportation requires a certain
amount of paper work in order to give the program. the funds already awarded. This work
is due by the end of the month. Needs $1600 to get the work done by Dec. 31. There are
also deadlines for applying for the 1993 and 1994 grants, but no funds have been dedicated
to doing this paper work.
Topics discussed: funding; mechanism for funding; amount of money available;
Administration's refusal to go forward with this; Parks and Engineering's roles; Council's
ability to allocate funds; amount of potential funds available; prioritizing projects; allocated
funds are project specific; three areas to be developed; wild -stab estimate to apply for three
grants over two years of $15,000; lack of funds for administration.
Persons speaking: Laidlaw; Woods; Imhof; Henderson; Taber; Sutberry.
HENDERSON MOVED TO RECOMMEND THE COUNCIL WAIVE THE RFP
DUE TO TIME CONSTRAINTS AND EXPRESS COUNCIL'S INTENT TO CONTRACT
UP TO $1,600 FROM THE PATHS & TRAILS FUND #131 WITH MR. KEN WILCOX
TO PREPARE BY DECEMBER 31, 1992, THE NECESSARY PAPERWORK TO
ACCEPT THE DOT ENHANCEMENT GRANT AWARDS.
The motion carried unanimously.
LAIDLAW MOVED TO REQUEST-CLARIFICATION BY JANUARY 5 FROM
EXECUTIVE ON THE ADMINISTRATION'S PLAN TO, OR POSITION ON, APPLY
FOR 1993 -94 DOT FUNDS DUE FEB. 11 1993; THE REGIONAL ALLOCATION
APPLICATION DUE BY FEB. 3, 1993; AND THE 1994 ENHANCEMENT
APPLICATION DUE MARCH 18, 1992.
The motion carried unanimously.
The meeting was adjourned at 5:31.
ATTEST: FINANCE AND PERSONNEL COMMITTEE
Nancv Assistant Clerk Marg Laidlaw, Chairperson
Finance Minutes, 12117192, Page 4