HomeMy WebLinkAboutFinance April 14 19921 WHATCOM COUNTY COUNCIL
2 Finance and Personnel Committee
3 April 14, 1992
4 The meeting was called to order by Chairperson Marge Laidlaw at 4:15 p.m. in the Council
5 Chambers, 2nd floor, 1000 N. Forest.
6 Present Absent
7 Bob Imhof None
8 Ken Henderson
9 1. BID AWARD RECOMMENDATION FOR AN AUTOMATIC TARGET
10 CARRIER SYSTEM FOR THE PLANTATION RIFLE RANGE TO THE
11 LOWEST RESPONSIVE BIDDER, CASWELL INTERNATIONAL
12 CORPORATION (AB92 -158)
13 Topics discussed: Discrepancy of the bid sheet.
14 Comments were made by: Purchasing Agent Nat Dickinson; Parks Director Roger
15 DeSpain; Imhof; Laidlaw; Henderson.
16 IMHOF MOVED TO HOLD THIS IN COMMITTEE UNTIL APRIL 28
17 PENDING THE RECEIPT OF FURTHER INFORMATION.
18 There was discussion on the motion.
19 Imhof withdrew his motion.
20 HENDERSON MOVED TO RECOMMEND APPROVAL TO COUNCIL.
21 The motion 2 -1, with Imhof against.
22 2. BID AWARD RECOMMENDATION FOR ITEMS FOR COUNTY
23 BRIDGE MAINTENANCE ITEMS THIS SUMMER TO THE LOWER
24 BIDDER IN EACH CASE: TIMBER PILING, TO PACIFIC SOUND
25 RESOURCES; AND CAPS, POSTS, STRINGERS AND PLANKS TO
26 KENNEDY JOHNSON LUMBER SALES, INC. (AB92 -159)
27 IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL.
28 The motion carried unanimously.
1 3. BID AWARD RECOMMENDATION FOR PRE -CAST CONCRETE
BULKHEADS FOR BRIDGE MAINTENANCE TO THE LOW BIDDER,
3 PACIFIC CONCRETE INDUSTRIES (AB92 -160)
4 IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL.
5 The motion- carried unanimously.
6 4. APPROVAL OF COMPU -TECH INC. AS THE SOLE SOURCE VENDOR
7 FOR SUPPORTING COMPU -TECH LICENSED SOFTWARE (AB92 -161)
8 IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL.
9 The motion carried unanimously.
10 5. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
11 IN TO A CONTRACT FOR PROFESSIONAL SERVICES WITH COMPU-
12 TECH, INC. FOR DEVELOPMENT OF A JAIL MANAGEMENT
13 SOFTWARE PACKAGE (AB92 -162)
14 IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL.
15 The motion carried unanimously.
16 6. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
17 INTO A PROFESSIONAL SERVICES CONTRACT WITH SHARON
18 ROBINSON FOR CONTRACT MONITORING /AUDITIlVG IN THE
19 COMBINED TREATMENT SERVICES DEPARTMENT (AB92 -163)
20 IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL.
21 The motion carried unanimously.
22 7. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
23 INTO A CONTRACT WITH SEAMAR COMMUNITY HEALTH CENTER
24 FOR MENTAL HEALTH SERVICES (AB92 -164)
25 IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL.
26 The motion carried unanimously.
27 8. COUNTY PARKS SUPPLEMENTAL REQUEST FOR $8,300 IN FIRST
28 QUARTER WHICH WAS HELD FROM 3/25 PENDING THEIR
29 ATTENDANCE (AB92 -130A)
Finance Minutes, 4/14/92, page 2
Topics discussed: The need for a trailer at Pt. Roberts.
2 Comments were made by: Roger Despain; Imhof, Henderson; Laidlaw
3 IMHOF MOVED TO RECOMMEND APPROVAL TO COUNCIL.
4 The motion carried unanimously.
5 9. TRILLIUM SEGREGATION REQUEST TO MODIFY PROCESS (AB92-
6 171)
7 Topics discussed included: The reason for this request.
8 Comments were made by: Ken Hertz, Trillium Corp.; Imhof; Ray Weeden; Laidlaw;
9 Henderson.
10 This item was held in Committee pending the receipt of additional information.
11 10. DISCUSSION /RECOMMENDATION RE REVISIONS TO BIDDING
12 PROCESS (COUNCIL OPERATIONS MEMO) (AB92 -113)
13 IMHOF MOVED AGAINST RECOMMENDING THE APPROVAL OF A
4 CONSENT AGENDA TO COUNCIL.
15 The motion carried unanimously.
16 11. REQUEST FOR AWARD OF BID FOR WHATCOM COUNTY'S
17 OFFICIAL NEWSPAPER (AB92 -051A)
18 HENDERSON MOVED TO RECOMMEND APPROVAL TO COUNCIL
19 The motion carried unanimously.
20 12. ORDINANCE TO REVISE THE 1992 COUNTY DRUG FUND,
21 PROSECUTING ATTORNEY AND CURRENT EXPENSE
22 PROSECUTING ATTORNEY BUDGETS THEREIN (AB92 -077)
23 LAIDLAW MOVED TO AMEND THE ORDINANCE BY ADDING THE
24 FOLLOWING: BE IT FINALLY ORDAINED THAT THIS POSITION SHALL BE
25 CONTINUED ONLY SO LONG AS SUFFICIENT FUNDING IS AVAILABLE IN THE
26 AFOREMENTIONED COUNTY DRUG FUND.
27 The motion carried unanimously.
Finance Minutes, 4/14/92, page 3
1 LAIDLAW MOVED TO RECOMMEND APPROVAL OF THE AMENDED
? ORDINANCE TO COUNCIL.
3 The motion carried 2 -1, with Imhof against.
4 13. ORDINANCE TO REVISE CHAPTER 3.08 OF THE WHATCOM
5 COUNTY ' CODE THAT 'ESTABLISHES THE PURCHASING
6 DEPARTMENT (AB92 -129) (FINANCE)
7 LAIDLAW MOVED TO AMEND THE ORDINANCE BY ADDING THE
8 FOLLOWING:
9 3.08.020. "...MATERIALS, AND EQUIPMENT FOR ALL DEPARTMENTS,
10 BOARDS, COMMISSIONS. AND OTHER OPERATIONS OF THE COUNTY."
11 3.08.080. "...SHALL BE RESPONSIBLE FOR THE REVIEW AND APPROVAL
12 OF SPECIFICATIONS AND THE PREPARATION OF INVITATIONS TO BID
13 PURSUANT...."
14 3.08.180. "...THAT ANY BID OR PROPOSAL EXCEEDING $20.000, OR
15 CONTRACT FOR PROFESSIONAL SERVICES EXCEEDING $10,000...."
16 3.08.180. (ITEM E) "CONTRACTS ENTERED INTO BY THE COUNTY MAY
I BE ADMINISTRATIVELY AMENDED TO A CUMULATIVE AMOUNT NOT TO
�8 EXCEED $10.000 OR 10% OF THE ORIGINAL CONTRACT. WHICHEVER IS
19 GREATER: GREATER AMOUNTS REQUIRE COUNCIL..."
20 3.08.180.(ITEM F) "...BE SOLE SOURCE BY THE COUNTY EXECUTIVE OR
21 DESIGNEE WHEN THE..."
22 3.08.180. (NEW SECTION) G. ANY REAL PROPERTY LEASES MUST BE
23 SUBMITTED TO THE COUNTY COUNCIL FOR APPROVAL.
24 3.08.181. (NEW SECTION). BID SPECIFICATIONS - DEVELOPMENT. IN
25 DEVELOPING SPECIFICATIONS FOR BIDS OR PROPOSALS. ALL REASONABLE
26 EFFORTS SHALL BE MADE TO ENSURE THAT A VARIETY OF VENDORS SHALL
27 BE CAPABLE OF FULFILLING THE STATED REQUIREMENTS OF THE COUNTY.
28 PERFORMANCE CONSIDERATIONS SHALL BE INCLUDED IN THE
29 SPECIFICATION, HOWEVER, NOTHING IN THIS SECTION SHOULD BE
30 CONSTRUED TO LIMIT THE COUNTY FROM PURSUING SOLE SOURCE
31 PROCUREMENT WHERE ADEQUATE JUSTIFICATION HAS BEEN PRESENTED
32 THAT SUS PROCUREMENT IS IN THE BEST INTEREST OF COUNTY
33 OPERATIONS.
Finance Minutes, 4/14/92, page 4
1 Comments were made by: Purchasing Agent Nat Dickinson; Bob Woods, Tom
2 Sutberry, Shirley Van Zanten; Laidlaw; Henderson; Imhof.
3 LAIDLAW MOVED TO RECOMMEND APPROVAL TO COUNCIL OF THE
4 AMENDED ORDINANCE TO, REVISE CHAPTER 3.08 OF THE WHATCOM
5 COUNTY CODE THAT ESTABLISHES THE PURCHASING DEPARTMENT.
6 The motion carried unanimously.
7 14. OTHER BUSINESS
8 The meeting adjourned at 5:45 p.m.
9
10 ATTEST:
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i • ' • •-• 1 IMMM_
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Marge 14aw, Committee Member
Finance Minutes, 4/14/92, page 5