HomeMy WebLinkAboutFinance November 9 1993 pmWHATCOM COUNTY COUNCIL
FINANCE AND PERSONNEL COMMITTEE
November 9, 1993
The meeting was called to order at 4:25 p.m. in Council Chambers, 1000 North
Forest Street, 2nd floor, by Ken Henderson, Chair.
Also Present:
Bob Imhof (late)
Absent:
Dennis Vander Yacht
1. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO AN AGREEMENT WITH AVALON COUNSELING AND
TREATMENT FROM JULY 1, 1993 TO JUNE 30, 1995 FOR $53,736
(AB93 -436)
Speakers: Marcia Gunning, Combined Treatment Services; Henderson; Tom
Sutberry, Executive Office.
Topics discussed: Grant monies; records of equipment and contracts; staff
training.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
2. RESOLUTION AND BID AWARD RECOMMENDATION FOR THE
INTERSECTION SIGNALIZATION- HANNEGAN ROAD AT EAST
BAKERVIEW ROAD - CRP 992233 - TO WILDER CONSTRUCTION
COMPANY FOR $251,952.10 INCLUDING TAXES AND RESOLUTION
ESTABLISHING CRP NO. 992233 FOR THIS PROJECT (AB93 -437)
Speakers: Nasser Mansour, Engineering; Henderson; Brad Bennett, Public Works;
Bob Woods.
Topics discussed: Four bids received; refunds /Capital Facilities Plan.
IMHOF MOVED TO RECOMMEND APPROVAL OF RESOLUTION AND
BID AWARD.
The motion carried unanimously.
Finance Minutes, 11/9/93, Page 1
3. DISCUSSION REGARDING FINANCIAL SYSTEM IMPLEMENTATION
PROJECT (AB93 -435)
Speakers: Tom Sutberry, Executive Office; Brad Bennett, Project Manager;
Henderson; Roger DeSpain, County Parks; Shirley Forslof, Auditor.
Topics discussed: Update of the meeting with Facilitator and Financial
Management Committee to help them with implementing payroll system and organizing
financial system; Administrative Services Dept. will eventually be managing the
centralized accounting function; need more training in accounting theory and financial
management systems; task takes teamwork to make it work; what has been accomplished
in setting up this new system; explanation of special districts (total of 200 employees);
County Auditor's Office is liason between financial system and special districts; there is
now no processing fee for the special districts, but there are discussions for it in the
future; most special districts have their own governing boards, which are the ones to
approve the claims.
4. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO LEASE AGREEMENT WITH WHATCOM SOCCER COMMISSION
FOR PROPERTY AT SMITH ROAD AND NORTHWEST AVENUE.
Speakers: Henderson; Barbara Cory, Treasurer; Roger DeSpain, County Parks.
Topics discussed: The Parks Director is the contract's administrator; if
reservations for time for the auction is necessary, a notice will be sent in January to the
Soccer Commission and the Boys and Girls Club to let them know the time frame
needed - -this is not part of the contract.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
5. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO LEASE AGREEMENT WITH BOYS AND GIRLS CLUB FOR
PROPERTY AT SMITH ROAD AND NORTHWEST AVENUE.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
Finance Minutes, 11/9/93, Page 2
6. DISCUSSION ON THE REQUEST FROM DENNIS R. WILLIAMS,
ATTORNEY, FOR BORDER GAS BAR TO REDUCE THE PENALTY ON
THE LATE PAYMENT OF GAS TAX.
Speakers: Barbara Cory, Treasurer; Henderson; Imhof; Bob Woods.
Topics discussed: Form for gas tax is provided by the County Treasurer; 18
percent late fee, whether by one day or many; company's tax not in by deadline due to
resignation of their bookkeeper; company feels penalty too severe for being late only one
day.
Bob Woods pointed out to the Committee that if they wanted to change the
resolution, they would first have to confer with legal counsel. This change would likely
not be retroactive, only from here forward.
Discussion followed among Imhof, Woods and Henderson re: authority to change
resolution, legal advice and possible graduated tax.
HENDERSON MOVED TO RECOMMEND LEGAL COUNSEL EXAMINE
WHETHER THE COUNCIL CAN, IN ITS CAPACITY AS THE
TRANSPORTATION BENEFIT DISTRICT BOARD OF DIRECTORS,
CHANGE THE RESOLUTION.
The motion carried unanimously.
Regarding the question of a graduated tax, Henderson asked the Treasurer to
work with the Administration and bring back any recommendation regarding a change in
the penalty structure. Mr. Williams will receive an update letter.
The meeting was adjourned at 5:15 p.m.
ATTEST:
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
�.
El' abeth Bennett, Recording Secr75Vry Ken Henderson, C uncil Member
Finance Minutes, 11/9/93, Page 3