HomeMy WebLinkAboutFinance May 25 1993WHATCOM COUNTY COUNCIL
FINANCE AND PERSONNEL COMMITTEE
May 25, 1993
The meeting was called to order at 4 :15 p.m. in the Council Chambers, 1000 N.
Forest St., 2nd floor, by Bob Imhof, Member.
Also present: Absent:
Dennis Vander Yacht Ken Henderson
1. BID AWARD RECOMMENDATION FOR THE INTERIOR SIGNAGE
FOR THE COURTHOUSE ADDITION TO THE LOW BIDDER,
SIGNTECH, FOR $36,253.14 (AB93 -185)
Topics discussed: Background; lowest bidder; comparison with original bid.
Persons speaking: Mary Chisholm, Public Works; Imhof.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
2. BID AWARD RECOMMENDATION FOR THE SUPPLY OF ASPHALTIC
EMULSIONS TO THE ONLY RESPONSIVE BIDDER, KOCH
MATERIALS, LTD., THROUGH TRIMAC TRUCKING FOR AN
ANNUAL ESTIMATED AMOUNT OF $400,000 (AB93 -186)
Topics discussed: Responsive bidders; reason for only one bidder; higher price
reasons; price comparisons with last year.
Persons speaking: Jeff Monsen, Maintenance & Operations; Imhof.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
3. BID AWARD RECOMMENDATION FOR JAIL COMMISSARY
SUPPLIES TO THE LOWER RESPONSIVE BIDDER, B &P VENDING,
INC., IN THE TOTAL ESTIMATED AMOUNT OF $76,929.44 FOR THE
YEAR (AB93 -187)
Topics discussed: Background; reasons for odd bids; items for sale.
Persons speaking: Nat Dickinson, Purchasing; Imhof.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
4. REQUEST FOR APPROVAL TO PURCHASE TRAFFIC LINE PAINT
FOR AN ESTIMATED TOTAL OF $141,736, AND GLASS BEADS FOR
AN ESTIMATED TOTAL OF $38,000, THROUGH THE OFFICE OF
STATE PROCUREMENT CONTRACTS (AB93 -188)
Topics discussed: Use.
Persons speaking: Monsen.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
5. BID AWARD RECOMMENDATION TO PURCHASE HEPATITIS B
VACCINE THROUGH A STATE CONTRACT FOR AN ESTIMATED
ANNUAL EXPENSE OF $71,000 (AB93 -189)
Topics discussed: Purpose of purchase; source of material.
,Persons speaking: Dickinson; Imhof.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
6. BID AWARD RECOMMENDATION FOR TWO TRUCK- MOUNTED
EXCAVATORS TO THE LOW BIDDER, SAHLBERG EQUIPMENT
INC., FOR A TOTAL OF $277,690.97 INCLUDING SALES TAX (AB93-
190)
Topics discussed: Reason for being over bid; source of funds.
Persons speaking: Warren Laing, Fleet Manager; Imhof.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
7. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO AN AGREEMENT WITH ST. JOSEPH RECOVERY CENTER FOR
Finance Minutes, 5125193, Page 2
SUBSTANCE ABUSE SERVICES (CRISES INTERVENTION, ALCOHOL
PROTECTIVE CUSTODY AND DETOXIFICATION) FOR $73,444.20
(AB93 -191)
Topics discussed: Source of funds; purpose of request.
Persons speaking: Marcia Gunning.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
8. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO AN AGREEMENT WITH SVERDRUP CORPORATION OF
KIRKLAND, WASHINGTON, FOR LOAD RATING OF PUBLIC
BRIDGES FOR UP TO $27,000 (AB93 -192)
Topics discussed: Reason for request; bridge status in county/
Persons speaking: Nasser Mansour, Engineering; Imhof.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
9. RESOLUTION DIRECTING PROCEEDS FROM SALE OF COUNTY -
OWNED PROPERTY (AB93 -193)
Topics discussed: Background; number of parcels for sale; need for standardizing
system; potential uses of funds; occasional need for appraisers; explanation of fund control
and use.
Persons speaking: Tom Sutberry, Deputy Administrator; Imhof.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
10. RESOLUTION ESTABLISHING POLICIES AND PROCEDURES ON
REPORTING IMPROPER GOVERNMENT ACTION AND PROTECTING
EMPLOYEES AGAINST RETALIATION IN ACCORDANCE WITH THE
LOCAL GOVERNMENT EMPLOYEE WHISTLEBLOWER ACT (AB93-
148)
Finance Minutes, 5125193, Page 3
Topics discussed: Lack of information; need for Dan Gibson.
Persons speaking: Bob Woods, Program Analyst.
Due to the absence of Dan Gibson and Ken Henderson, this item will be moved to
the Council floor without a recommendation.
11. (Item 11 on this agenda was transferred to item 4 on the agenda for Planning and
Development Committee)
12. ORDINANCE AMENDING THE 1993 BUDGET (AMENDMENT NO.8 -
COMBINED TREATMENT SERVICES) (AB93 -172)
Topics discussed: Source of funds; projected uses.
Persons speaking: Gunning; Imhof.
VANDER YACHT MOVED TO RECOMMEND ADOPTION.
The motion carried unanimously.
13. ORDINANCE - REORGANIZATION OF WHATCOM COUNTY
GOVERNMENT THROUGH REPEAL AND AMENDMENT OF
CERTAIN SECTIONS OF THE WHATCOM COUNTY CODE AND
CREATION OF A NEW ADMINISTRATIVE SERVICES DEPARTMENT
(AB93 -173)
Topics discussed: Substitute ordinance from Executive's office; significant changes;
centralized financial management structure for County; need for charter amendment for
general vote this fall; recommendations for new financial software; explanation of the new
department's functions; reorganization implementation delay; reasons for recommendation
for delay; problems resulting from Terry Hinz's resignation; budget timing considerations;
potential time crunch; reasons that decision tonight would be premature.
Persons speaking: Sutberry; Imhof; Woods.
This item will be held in committee until June 8.
14. DISCUSSION ON HIRING A PERSON WHILE LAUREL BALDWIN IS
ON FAMILY LEAVE (AB93 -179)
Topics discussed: Description of replacement persons; timing of family leave; source
of funds; financial arrangements.
Finance Minutes, 5125193, Page 4
Persons speaking: Laurel Baldwin, Weed Control Coordinator; Imhof; Woods.
IMHOF MOVED TO RECOMMEND APPROVAL OF TRANSFER OF FUNDS.
The motion carried unanimously.
15. OTHER BUSINESS
The meeting was adjourned at 4:52 p.m.
ATTEST:
FINANCE & PERSONNEL COMMITTEE
Nancy 6ohn, Assistant Clerk Bob Imhof, Member cting Chair
Finance Minutes, 5125193, Page 5