HomeMy WebLinkAboutFinance June 22 1993WHATCOM COUNTY COUNCIL
FINANCE & PERSONNEL COMMITTEE
June 22, 1993
The meeting was called to order at 4:16 p.m. in the Council Chambers, 1000 N.
Forest St., 2nd floor, by Ken Henderson, Chair.
Also present: Absent:
Bob Imhof
Dennis Vander Yacht
1. BID AWARD RECOMMENDATION FOR TEN -YARD DUMP TRUCKS
TO THE LOWEST RESPONSIVE BIDDER, MORGAN- JOHNSON
WESTERN STAR FOR $168,206.91 FOR TWO TRUCKS OR $225,898.04
FOR THREE TRUCKS, INCLUDING TRADE -IN AND SALES TAX
(AB93 -229)
Topics discussed: Need; trade -ins; surplussing other trucks; specifications.
Persons speaking: Henderson; Warren Laing, Fleet Manager; Imhof.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
2. REQUEST TO REJECT ALL BIDS RECEIVED FOR THE
RECONSTRUCTION OF TYEE DRIVE (CRP 992236) DUE TO BEING
OVER ESTIMATE AND OVER BUDGET (AB93 -230)
This item dealt was taken after item 4.
Topics discussed: Background; reasons for price increases.
Persons speaking: Jeff Monson.
IMHOF MOVED TO RECOMMEND APPROVAL OF THE REJECTION.
The motion carried unanimously.
3. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO A LEASE FROM 7/1/93 TO 6/30/94 SPACE AT THE 909
LAKEWAY BUILDING FOR THE DEVELOPMENTAL DISABILITIES
DEPARTMENT AT A RENTAL RATE OF $853.33 PER MONTH (AB93-
231)
Topics discussed: Reason for leasing; future plans; increase in rental fee.
Persons speaking: Mary Chisholm, Public Works; Imhof; Henderson.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
4. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO A FIVE -YEAR LEASE AGREEMENT FOR A MORGUE
FACILITY (AB93 -232)
Topics discussed: Need; legal obligation and time crunch for providing a morgue;
history of search; cost; source of funds; lease amount; items included; use of County
purchasing services and reliance on Dr. Goldfogel for specialized items; number of
autopsies; services required of a morgue.
Persons speaking: Shirley Van Zanten, Executive; Henderson; Imhof; Tom Sutberry,
Deputy Administrator; Dr. Gary Goldfogel.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
5. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO AN AGREEMENT FOR DIVERSION SERVICES TO
NORTHWEST YOUTH SERVICES FOR THE STATE BIENNIAL YEARS
1993 -1995 AND 1995 -1997, BEGINNING JULY 1, 1993 (AB93 -235)
Topics discussed: Source of funds; minimal changes in contract.
Persons speaking: Gary Wood; Imhof.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
6. BID AWARD RECOMMENDATION FOR CEDARVILLLE LANDFILL
PHASE 2 CLOSURE IMPROVEMENTS TO THE LOW BIDDER,
STRIDER CONSTRUCTION, FOR $306,289, INCLUDING SALES TAX
(AB93 -236)
funds.
Topics discussed: Description of services in this phase; number of bids; source of
Finance Minutes, 6122193, Page 2
Persons speaking: Bob Jurica, Solid Waste.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
7. REQUEST FOR AUTHORIZATION TO PURCHASE AN ADDITIONAL
1,050 COMPOSTING BINS FROM RECYCLED PLASTICS MARKETING
AT A COST OF $28,381.50 (AB93 -137)
Topics discussed: Background; dates available; effectiveness in cleaning environment.
Persons speaking: Jack Weiss, Solid Waste; Henderson.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
8. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO AN AGREEMENT WITH EPICENTER ASSOCIATES FOR $17,800
(OF WHICH 50% IS REIMBURSABLE BY A DOE GRANT) TO
COMPLETE THE 1993 WHATCOM COUNTY COMPREHENSIVE
SOLID WASTE MANAGEMENT PLAN (AB93 -238)
Topics discussed: Background; timing; funding; effect of delays; reasons for changes;
Tribal concerns.
Persons speaking: Weiss; Henderson; Imhof.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
9. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO AN AGREEMENT WITH ENVIRONMENTAL RESOURCE
SERVICES FOR THE ESTABLISHMENT OF A REUSABLE MATERIAL
EXCHANGE FACILITY (AB93 -238)
Topics discussed: Background; description of projects; use of funds; projected self
sufficiency; incentive program.
Persons speaking: Weiss; Henderson.
IMHOF MOVED TO RECOMMEND APPROVAL.
Finance Minutes, 6122193, Page 3
The motion carried unanimously.
10. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO AN AGREEMENT EXTENSION FOR THE THIRD ARROW
PROJECT WITH FRED MILLER FOR $18,000 (AB93 -240)
Topics discussed: Project continuation from last year; project description and purpose;
history; Skagit's program; expected financial support in the future.
Persons speaking: Weiss; Imhof.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
11. RESOLUTION IN THE MATTER OF THE SALE OF WHATCOM
COUNTY PROPERTY AND THE SETTING OF A DATE FOR PUBLIC
HEARING THEREON PURSUANT TO WCC 1.10 (DAMAGED
VEHICLES) (AB93 -233)
IMHOF MOVED TO RECOMMEND DUE PASS.
The motion carried unanimously.
12. RESOLUTION IN THE MATTER OF SETTING A DATE FOR PUBLIC
HEARING FOR DECLARING CERTAIN COUNTY -OWNED
PROPERTY SURPLUS PROPERTY PURSUANT TO RCW 36.34.020
(EUCLID PARK PROPERTY) (AB93 -234)
IMHOF MOVED TO RECOMMEND DUE PASS.
The motion carried unanimously.
13. RESOLUTION SETTING HEARING AND NOTICE OF HEARING ON
DONATION OF COUNTY -OWNED PROPERTY REQUEST NO. 77
(AB93 -241)
IMHOF MOVED TO RECOMMEND DUE PASS.
The motion carried unanimously.
14. RESOLUTION SUPPORTING WHATCOM COUNTY'S CONTRIBUTION
FOR THE HISTORIC MOUNT BAKER THEATER RESTORATION
PROJECT (AB93 -206)
Finance Minutes, 6122193, Page 4
Topics discussed: Background; source of funds; history of theater restoration; funds
already raised privately; hotel /motel tax fund; $1.6 million goal, $800,000 already raised,
$150,000 from City of Bellingham; activities happening at the theater; improvements yet to
come; meeting ADA requirements; benefits of having the theater; source of funds.
Persons speaking: Van Zanten; Phyllis Self, Co -Chair of fund raising for Mt. Baker
Theater; Imhof; Henderson.
IMHOF MOVED TO RECOMMEND DUE PASS.
The motion carried unanimously.
15. RESOLUTION STATING COUNCIL GUIDELINES FOR 1994 BUDGET
(AB93 -176A)
Topics discussed: Deadlines; questions from Treasurer, "tax collections" changed to
"tax assessments"; underreporting of personal property items; auditing responsibilities;
adequate compensation from City of Bellingham; taking money from the road fund for law
enforcement; purpose of this resolution for giving direction.
Persons speaking: Bob Woods, Budget Analyst; Barbara Cory, Treasurer; Henderson;
Imhof.
IMHOF MOVED TO CHANGE "ENFORCEMENT' TO "AUDITING" AND
"COLLECTIONS" TO "ASSESSMENT" ON LINE 4, PAGE 155 OF THE PACKET.
IMHOF MOVED TO RECOMMEND DUE PASS.
The motion carried unanimously.
16. ORDINANCE - ASSIGNMENT AND CLARIFICATION OF MUTUAL
AUTHORITY AND RESPONSIBILITY REGARDING THE CONDUCT
OF THE NORTHWEST WASHINGTON FAIR (AB93 -208)
Topics discussed: Background; ownership of assets; stock shares extant; fair history;
success of current fair; reasons for privatization; County and public liability.
Persons speaking: Sutberry; Ron Vander Yacht, Fair Manager; Henderson; Ed
Henken, Fair Board Member.
IMHOF MOVED TO RECOMMEND ADOPTION.
The motion carried 2 to 1 with Henderson opposed.
Finance Minutes, 6122193, Page 5
17. ORDINANCE AMENDING ORDINANCE 92 -040 APPROVING AND
CONFIRMING THE FINAL RATES AND CHARGES ROLL FOR THE
LAKE SAMISH LAKE MANAGEMENT DISTRICT NO. 1 (AB93 -209)
Topics discussed: Background; effect of ordinance.
Persons speaking: Linda Irvin, Executive's office.
IMHOF MOVED TO RECOMMEND ADOPTION.
The motion carried unanimously.
18. ORDINANCE AMENDING ORDINANCE 93 -021 AUTHORIZING
INVESTMENT OF EXCESS CASH IN CERTAIN FUNDS TO BENEFIT
THE SAME (AB93 -210)
Topics discussed: Addition of Lake Management fund; changes.
Persons speaking: Irvin.
IMHOF MOVED TO RECOMMEND ADOPTION.
The motion carried unanimously.
19. ORDINANCE, SUPPLEMENTAL AMENDMENT NO. 9 TO THE 1993
BUDGET (AB93 -212)
Topics discussed: Planning request, spending authority for flood control funds; jail
request, commissary program; Mt. Baker project.
Persons speaking: Irvin; Gordon_ Scott, Planning; Ray Gordon, County jail;
Henderson.
VANDER YACHT MOVED TO RECOMMEND ADOPTION.
The motion carried unanimously.
The meeting was adjourned at 5:39 p.m.
A FINANCE & PERSONNEL COMMITTEE
s
Nancy Ohn, Assistant Clerk Ken Hender on,
Finance Minutes, 6122193, Page 6