HomeMy WebLinkAboutFinance February 23 1993WHATCOM COUNTY COUNCIL
FINANCE AND PERSONNEL COMMITTEE
February 23, 1993
The meeting was called to order at 4:15 p.m. in the Council Chambers, 1000 N.
Forest St., 2nd floor, by Ken Henderson, Chair.
Also present: Absent:
Dennis Vander Yacht
Bob Imhof, late
1. REPORT TO THE FINANCE COMMITTEE BY THE FINANCIAL
MANAGEMENT COMMITTEE REGARDING FINANCE DEPARTMENT
PROPOSAL (AB93 -061)
Topics discussed: Background; disagreement of some committee members with the
report; plan base; clarification of "crossing department's lines "; bureaucratic layer increase;
memo from the Executive offering to put together a proposal (AB93 -...); request from
Finance Committee for written comments from Financial Management Committee members
within the next ten to twelve days.
Persons speaking: Terry Heinz, Executive's Office; Henderson; Imhof.
This items was kept in committee.
2. BID AWARD FOR THE PRODUCTION OF CRUSHED SEAL ROCK TO
BE USED FOR COUNTY ROAD MAINTENANCE (USING NOOKSACK
RIVER ROCK) TO THE LOW BIDDER, COWDEN, INC., FOR $782,471,
INCLUDING SALES TAX (CONDITIONED ON APPROVAL OF A
SUPPLEMENTAL BUDGET)(AB93 -054)
Topics discussed: Misleading Agenda Bill- -item is within budget; explanation of fund
sources; mining river rock; rock for County road use so no stumpage fees; no savings if
County hauls rock itself; seal rock reserve; Cowden's reserve; cost to repair /replace the
current crusher; contracting for crushing; storage locations; cost comparisons; capabilities
of the department; length of contract; sales tax.
Persons speaking: John Tyler, Public Works; Vander Yacht; Barbara Brenner,
Council member; Brad Bennett, Public Works; Jeff Monson, Maintenance Operations
Superintendent.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
3. BID AWARD FOR TWO MID-SIZE POLICE SEDANS TO THE LOW
BIDDER, DIEHL FORD INC., FOR $27,384.23, INCLUDING SALES TAX
(AB93 -055)
Topics discussed: Purpose; within budget; use.
Persons speaking: Warren Laing, fleet manager; Henderson; Imhof.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
4. BID AWARD RECOMMENDATION FOR TEN 1/2 -TON PICKUP
TRUCKS TO THE LOWEST RESPONSIVE BIDDER, BBC DODGE
THROUGH THE STATE CONTRACT, FOR A TOTAL OF $107,666.70,
INCLUDING SALES TAX (AB93 -056)
Topics discussed: Background of bid; reason for rejecting low bid.
Persons speaking: Laing; Henderson; Imhof; Brenner.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
5. REQUEST FOR AUTHORIZATION FOR EXECUTIVE TO ENTER
INTO A CONTRACT AMENDMENT WITH HARDING LAWSON
ASSOCIAT4ES (HLA) TO EXTEND GROUNDWATER MONITORING
SERVICES AT THE CEDARVILLE LANDFILL THROUGH 1993 FOR
$44,000 (AB93 -057)
Topics discussed: Background; scope of work for HLA; within budget; bid regularity;
monitoring cycle.
Persons speaking: Bob Jurica, Solid Waste; Henderson; Imhof.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
6. REQUEST TO PURCHASE PROPERTY INSURANCE IN THE
AMOUNT OF $30,034 PLUS $250 BROKER FEE (AB93 -058)
Topics discussed: Insurance background; within budget; reason for not going through
Finance Minutes, 2123193, Page 2
Topics discussed: Insurance background; within budget; reason for not going through
Rick Pool.
Persons speaking: Shirley Van Zanten, Executive; Henderson.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
7. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO ENTER
INTO A CONTRACT FOR PROFESSIONAL SERVICES FOR A
DOMESTIC RELATIONS SPECIALIST NOT TO EXCEED $12,400 (AB93-
059)
Topics discussed: Continuation of existing program; satisfaction with current services.
Persons speaking: Kathy Walker, Prosecutor's Office; Henderson.
VANDER YACHT MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
8. REQUEST FOR AUTHORIZATION TO NEGOTIATE A CONTRACT
WITH GREG RUSTAND INC. FOR A 25 -BED WORK RELEASE
FACILITY (AB93 -060)
Topics discussed: Background; funding source; supplemental budget request coming
for $58,000; City of Bellingham contribution less than estimate; plans for continued
negotiations with the city; Laidlaw's questions; negotiations with Rustand; beds released in
the jail; length of contract; option of using County -owned site; potential additional costs;
willingness of City to negotiate further next year.
Persons speaking: Van Zanten; Henderson; Dale Brandland, Sheriff; Imhof.
IMHOF MOVED TO RECOMMEND APPROVAL.
The motion carried unanimously.
Van Zanten asked for clarification on expectations; she will prepare a supplemental
budget request for the $85,000.
9. AGREEMENT AMENDMENT FOR CONSULTING SERVICES WITH
FINANCIAL CONSULTING SOLUTIONS GROUP, INC. FOR SOLID
WASTE DISPOSAL RATE DESIGN REVIEW (AB93 -038)
Finance Minutes, 2123193, Page 3
Topics discussed: Background; reason for additional costs; Flow Control Ordinance;
concerns over tipping fees; question whether cost justified rate; completion of work schedule
on rate review; end product of the review; need to bring review to conclusion.
Persons speaking: Jurica; Henderson; Van Zanten; Vander Yacht; Imhof.
IMHOF MOVED TO RECOMMEND APPROVAL WITH LIMITATION THAT
THIS IS THE LAST AMENDMENT TO THE CONTRACT.
The motion carried unanimously.
10. ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF
LIMITED TAX GENERAL OBLIGATION BONDS IN THE AMOUNT OF
$8,300,000 (AB93 -047)
Topics discussed: Background; reason for increase from $8,300,000 to $8,400,000;
amortization schedule; plans for future bonding; items included; impact to general funds.
Persons speaking: Tom Sutberry, Deputy Administrator; Henderson.
IMHOF MOVED TO RECOMMEND ADOPTION.
The motion carried unanimously.
11. RESOLUTION TO ADOPT A SALARY SCHEDULE FOR THE
WHATCOM COUNTY COUNCIL FOR 1996 TO 1997 (AB93 -049)
IMHOF MOVED TO RECOMMEND PASS.
The motion carried unanimously.
12. RESOLUTION DIRECTING THE AUDITOR TO ADVERTISE A CALL
FOR BIDS FOR THE COUNTY'S OFFICIAL NEWSPAPER (AB93 -050)
IMHOF MOVED TO RECOMMEND PASS.
The motion carried unanimously.
The meeting adjourned at 5:29 p.m.
Al FI CE & P SONNEL OMMITTEE
Nancy n, Assistant Clerk Ken Henderson, Chair
Finance Minutes, 2123193, Page 4