HomeMy WebLinkAboutFinance May 23 1995WHATCOM COUNTY COUNCIL
Finance & Administrative Services Committee
May 23, 1995
The meeting was called to order at 9:35 a.m. by Committee Chair Alvin
Starkenburg in the Council Committee Room, 311 Grand Avenue.
Also Present:
Ward Nelson
Marlene Dawson
Absent:
None
COMMITTEE DISCUSSIONS AND RECOMMENDATIONS TO COUNCIL
1. RESOLUTION TO SELL SURPLUS PROPERTY (SHERIFF
VEHICLES) (AB95 -165A) (FROM 5/9)
Deanne Sandell, Sheriffs Office, requested this item be pulled.
Dawson moved to table this item for two weeks (June 6, 1995).
Motion carried unanimously.
2. ORDINANCE AMENDING THE 1995 BUDGET, REQUEST NO. 5 (AB95-
219)
Speakers included:
Gary Wood, Juvenile Court Probation
Jeff Monsen, Public Works
Shirley Forslof, Auditor
Dr. Frank James, Health Department
Tom Sutberry, Administrative Services
Dawson moved to recommend for approval.
Motion carried unanimously.
3. DISCUSSION ON SQUIRES LAKE ACQUISITION (AB95 -217)
Rand Jack will update the Council at tonight's meeting. The subject will re -occur
on the agenda for the June 6, 1995 Finance & Administrative Services Committee.
Finance Minutes, 5/23/95, Page 1
1 COUNCIL "CONSENT AGENDA" ITEMS
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3 1. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO
4 ENTER INTO AN AGREEMENT WITH EVERGREEN AIDS
5 SUPPORT SERVICES TO PROVIDE AIDS CASE MANAGEMENT
6 SERVICES (RENEWAL OF CONTRACT FOR FEDERAL TITLE 2
7 FUNDS) FOR $11,500 (AB95 -234)
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9 Jan Dahl, Health Department, spoke .briefly, as did Shirley Van Zanten, County
10 Executive.
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12 Nelson moved to recommend for approval.
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14 Motion carried unanimously.
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16 2. BID AWARD RECOMMENDATION FOR A SUPPLIER AND FIXED
17 PRICES FOR THE CANDY AND SNACK FOOD ITEMS SOLD TO
18 JAIL INMATES TO THE LOW BIDDER, LEE GROCERY COMPANY
19 FOR AN ESTIMATED ANNUAL AMOUNT OF $40,123.85 (AB95 -235)
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21 Nat Dickinson, Administrative Department Services, introduced Betty
22 MacDonough, Jail Commissary- Records Specialist.
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!4 Nelson moved to recommend for approval.
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26 Motion carried unanimously.
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28 3. BID AWARD RECOMMENDATION FOR PRESCRIPTION
29 MEDICATION SERVICE FOR THE JAIL TO THE LOW BIDDER,
30 NORTH CAMPUS PHARMACY AT A $3.25 PER PRESCRIPTION
31 FEE FOR AN ANNUAL ESTIMATED TOTAL OF $60,000 (AB95 -218A)
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33 Wendy Jones, jail medical liaison officer, spoke.
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35 Starkenburg moved to recommend for approval.
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37 Motion carried unanimously.
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39 4. BID AWARD RECOMMENDATION FOR TIMBER PILING FOR
40 BRIDGE REPAIR AND MAINTENANCE TO THE SOLE BIDDER,
41 PSR COMPANY, FOR $29,040.88 INCLUDING SALES TAX (AB95 -236)
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43 Dawson moved to recommend for approval.
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Finance Minutes, 5/23/95, Page 2
Motion carried unanimously.
5. BID AWARD RECOMMENDATION FOR A RAPID RESPONSE
PATROL AND RESCUE BOAT FOR THE SHERIFF'S MARINE
SAFETY PATROL PROGRAM TO THE LOW BIDDER, HELIARC
BOATS, FOR $28,884.65, INCLUDING SALES TAX (AB95 -237)
Dave Wareing, Sheriffs Office, reported.
Nelson moved to recommend for approval.
Motion carried unanimously.
6. BID AWARD RECOMMENDATION FOR LAKE WHATCOM
BOULEVARD ASPHALT PRE -LEVEL PROJECT TO THE LOW
BIDDER, WILDER CONSTRUCTION, FOR $52,340 (AB95 -238)
Dick Prieve, Maintenance & Operations Superintendent, spoke.
Dawson moved to recommend for approval.
Motion carried unanimously.
7. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO
ENTER INTO AN AGREEMENT FOR THE EMPLOYEE
ASSISTANCE PROGRAM WITH MASCHHOFF BARR FOR A ONE -
YEAR PERIOD FOR $18,500 (AB95 -239)
Larry Mans, Human Resources, noted the contract period is for three years and
not one year as it states in the agenda.
Tom Sutberry, Administrative Services, commented.
Starkenburg moved to recommend for approval.
Motion carried unanimously.
8. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO
ENTER INTO A GRANT AGREEMENT BETWEEN THE DIVISION
OF EMERGENCY MANAGEMENT AND WASHINGTON STATE
DEPARTMENT OF COMMUNITY, TRADE AND ECONOMIC
DEVELOPMENT FOR $50,000 TO DEVELOP A WRITTEN
INTERNATIONAL HAZARDOUS MATERIALS RESPONSE PLAN
AND TEST EXERCISES (AB95 -240)
Finance Minutes, 5/23/95, Page 3
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Neil Clement, Sheriffs Office, answered questions.
Dawson moved to recommend for approval.
Motion carried unanimously.
9. RESOLUTION ESTABLISHING COUNTY ROAD PROJECT NO.
994007 AND THE AWARD OF CONTRACT FOR THE
RECONSTRUCTION OF HANNEGAN ROAD, EAST POLE ROAD
TO SCOTT DITCH BRIDGE, TO VOLKER STEVIN PACIFIC, INC.,
FOR $1,213,000 (AB95 -241)
Jeff Monsen, Public Works; Nasser Mansour, Engineering; and Bruce Mills,
Engineering, spoke to the issue of the incentive clause.
Dawson moved to recommend for approval.
Motion carried unanimously.
(Clerk's Note. It was understood by the Committee members that no action was
taken on the incentive clause itself.)
10. RESOLUTION ESTABLISHING COUNTY ROAD PROJECT NO.
99004 AND THE AWARD OF CONTRACT FOR THE
RECONSTRUCTION OF BIRCH BAY - LYNDEN ROAD, I -5 TO
DELTA LINE ROAD TO ASSOCIATED SAND & GRAVEL FOR
$779,759.80 (AB95 -242)
Nelson moved to recommend for approval.
Motion carried unanimously.
11. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO
ENTER INTO A LEASE AGREEMENT WITH NORTHWEST
DEVELOPMENT I (JOE PARCHER) FOR THE SPACE AT 3975
IRONGATE ROAD, SUITE A FOR ONE YEAR AT $875 PER
MONTH (AB95 -243)
Shirley Forslof, Auditor, briefly commented.
Nelson moved to recommend for approval.
Motion carried unanimously.
Finance Minutes, 5/23/95, Page 4
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12. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO
ENTER INTO AN AGREEMENT WITH CHAMBERS AND
MORTIMER COUNSELING, INC., FOR SUBSTANCE ABUSE
TREATMENT FOR YOUTH (AB95 -244)
John Hooper, Combined Treatment Services, spoke briefly.
Nelson moved to recommend for approval.
Motion carried unanimously.
13. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO
ENTER INTO A CONTRACT WITH WHATCOM COUNTY
COMMISSION ON CHILDREN AND YOUTH FOR 'BEST SELF
SERVICES" FOR 1995 FOR UP TO $24,000 (AB95 -206A)
Gary Wood, Juvenile Court Probation, spoke.
Nelson moved to recommend for approval.
Motion carried unanimously.
14. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO
ENTER INTO A CONTRACT WITH NADINE KAALAND FOR
SERVICES AS SEXUAL ASSAULT COORDINATOR FROM MAY 15,
1995 TO DECEMBER 31, 1997 FOR A MAXIMUM OF $72,000 FOR
THAT TIME PERIOD (AB95 -245)
Dave McEachran, Prosecuting Attorney, spoke.
Starkenburg moved to recommend approval.
Motion carried unanimously.
15. REQUEST FOR AUTHORIZATION FOR THE EXECUTIVE TO
ENTER INTO A CONTRACT WITH SHARON EYER FOR SERVICES
AS DOMESTIC VIOLENCE SPECIALIST FOR MAY 15, 1995 TO
DECEMBER 31, 1997 FOR A MAXIMUM OF $52,440 FOR THAT
TIME PERIOD (AB95 -246)
Dave McEachran, Prosecuting Attorney, spoke, as did Dan Gibson, Prosecuting
Attorney.
Finance Minutes, 5/23/95, Page 5
1 Dawson moved to recommend for approval.
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3 Motion carried unanimously.
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5 ADJOURN
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7 The meeting was adjourned at 10:56 a.m.
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12 Elizabeth Bennett, Recording Sec
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14 ATTEST:
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20 Dana Brown - Davis, ounce Jerk
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
• I PM W1 MF-
Finance Minutes, 5/23/95, Page 6