HomeMy WebLinkAboutFinance March 11 1997WHATCOM COUNTY COUNCIL
Fnance and Administrative Services Committee
March 11, 1997
The meeting was called to order at 9:45 a.m. by Committee Chair Robert Imhof in the
Council Committee Room, 311 Grand Avenue.
Also Present: Absent:
Barbara Brenner None
Tom Brown
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD THE BID
TO THE LOW BIDDER, PALADIN DATA, FOR PERMIT TRACKING
SOFTWARE AND SUPPORT (AB97 -099)
Those speaking included:
Dave Wareing, Executive =s Office
Michael Knapp, Planning and Development Services Director
Brad Bennett, Administrative Services, Finance
Topics discussed included the purpose of the software and what all is involved in this
process.
Brenner moved to recommend approval.
Motion carried unanimously.
2. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BIDS
FOR THE ANNUAL SUPPLY OF CONCRETE CULVERT (AB97 -100)
191 re
Brad Bennett, Administrative Services, Finance, briefly commented regarding the lowest
Brown moved to recommend approval.
Motion carried unanimously.
3. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BIDS
FOR THE ANNUAL SUPPLY OF ASPHALTIC MIXES (AB97 -101)
Brown moved to recommend approval.
Finance Minutes, 3/11/97, Page 1
Motion carried unanimously.
4. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT WITH THE CITY OF BELLINGHAM FOR CRISIS
INTERVENTION SERVICES (AB97 -102)
Chuck Benjamin, Health Department Director, spoke to the $40,000. Also discussed was
jurisdiction regarding auditing of these funds, and the right to audit. Ward Nelson also
commented.
Brown moved to recommend approval.
Motion carried unanimously.
5. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT WITH REGION 3 AIDS SERVICE NETWORK FOR HIV
SERVICES (AB97 -103)
Chuck Benjamin, Health Department Director, spoke to this program and the source of
funding.
Brown moved to recommend approval.
Motion carried unanimously.
6. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN
AGREEMENT WITH THE CONVENTION AND VISITORS BUREAU (AB97-
104)
Those speaking included:
Dave Wareing, Executive =s Office
Brad Bennett, Administrative Services, Finance
Ward Nelson
There was discussion regarding the hotel /motel tax, and funding from 1996 vs 1997.
(Clerks Note: There was discussion and questions regarding this item. Since no one
from the Convention and Visitors Bureau was present to render assistance, this item was not
voted on.)
7. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO APPROVE TASK
ORDER 13B OF THE NOOKSACK WATER USERS STEERING
Finance Minutes, 3/11/97, Page 2
COMMITTEE (AB97 -068A)
Those speaking included:
Sue Blake, Water Resources
Tom Anderson, PUD Manager
Ward Nelson
Sue Blake, Water Resources, distributed handouts (on file) and explained the changes.
Tom Anderson, PUD Manager, explained the status of the Memorandum of Understanding
(MOU) and the public process. Also discussed was funding for the various phases, and the
possible use of a facilitator.
Brown moved to recommend approval.
Motion carried unanimously.
8. RESOLUTION ESTABLISHING CRP 994015, THE RECONSTRUCTION OF
LOOMIS TRAIL ROAD AND APPROVAL OF AWARD OF CONTRACT TO
THE LOWEST BIDDER, TIGER CONSTRUCTION, IN THE AMOUNT OF
$767,823.60 (AB97 -105)
Those speaking included:
Bruce Mills, Engineering
Dan Gibson, Prosecuting Attorney =s Office
Steve Meacham, Tiger Construction =s attorney
Ward Nelson
Dave Wareing, Executive =s Office
Bruce Mills, Engineering, stated that Friberg Construction was low bidder. However,
Tiger Construction was awarded the bid because of Friberg =s incomplete bid form. Mills stated
there was an approximate $30,000 difference in the bids.
Dan Gibson, Prosecuting Attorney =s Office, then examined the bid policy and gave
committee action options. Steve Meacham, Tiger Construction =s attorney, reviewed statutes
regarding the listing of subcontractors. Ward Nelson, Council member, questioned why the bid
was accepted. Dave Wareing, Executive =s Office, stated a Declaratory Judgment could be
obtained from Superior Court. Meacham stated if Tiger Construction were awarded the bid, he
would seek a Declaratory Judgment.
Brown moved to recommend approval as received.
Motion carried 2 -1 with Brenner opposed.
Finance Minutes, 3/11/97, Page 3
Gibson explained Declaratory Judgment.
9. RESOLUTION SETTING THE HEARING AND NOTICE OF HEARING ON
DONATION OF COUNTY -OWNED PROPERTY TO THE WASHINGTON
STATE DEPARTMENT OF TRANSPORTATION, REQUEST #97 -2 (AB97-
109)
Imhof noted this item and item #10 were Aon for Introduction Items= at this evening =s
Council meeting.
10. RESOLUTION SETTING THE HEARING AND NOTICE OF HEARING ON
THE SALE OF TAX TITLE PROPERTY, REQUEST #97 -1 (AB97 -110)
ADJOURN
The meeting was adjourned at 10:55 a.m.
Elizabeth Bennett, Recording Secretary
ATTEST:
Dana Brown - Davis, Council Clerk
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Robert Imhof, Council Member
Finance Minutes, 3/11/97, Page 4