HomeMy WebLinkAboutFinance May 5 19982
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
May 5, 1998
The meeting was called to order at 9:30 a.m. by Committee Chair Marlene Dawson in the
Council Committee Room, 311 Grand Avenue, Bellingham, Washington.
A]-,n prPCPnt-
Connie Hoag
Ward Nelson
Absent:
None
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. ORDINANCE AMENDING THE 1998 BUDGET, REQUEST #4 (AB98 -178)
Dave Wareing, Deputy Administrator, explained that Supplemental Budget Request #4
deals with two issues relating to the Health Department. These issues provide additional money
into the County's budget, requiring that the budget be amended to increase the expenditure
authority.
Hoag asked about matching funds of 50% and 25 %.
Chuck Benjamin, Health and Human Services Director, replied that the matching funds
would be from the existing budget.
Nelson called for a point of order. Rather than discuss improving the funding, a
discussion on items 4 and 7 concerning the project should be addressed. If those items are
approved then the funding should be discussed.
Regina Delahunt, Health and Human Services Environmental Services Manager, stated
that there is federal funding available for public water system planning projects. The
Department of Health approached the County with the idea of utilizing the funding to assist in
updating the 1993 County's coordinated water system because of regulatory upgrades and
changes in the County comprehensive plan.
Nelson asked if there was going to be a review to see whether small associations are
doing their plans or if they are included in the new plan.
40 Delahunt, replied the department will invite the small associations to participate. One of
41 the actions has been targeted to put together some workshops, with the assistance of State
42 Health, to help update their plans.
43
44 Nelson moved to recommend approval.
45
46 Motion carried unanimously.
Finance and Administrative Services Committee, 5/5/98, Page 1
2 Hoag stated the next item was Amendment 7, a grant agreement between Whatcom
3 County and the Department of Ecology to assist homeowners in the Chuckanut Bay area to
4 repair or replace failing septic systems.
5
6 Delahunt stated that the State Department of Ecology made funding available for
7 assisting homeowners with the repair or replacement of failing on -site septic systems in shellfish
8 areas. There is a recreational shell fish area in Chuckanut Bay that has been closed due to
9 contamination. The State Department of Health Sanitary Survey, done in 1994, determined the
10 only influence on the area would be failing outside septic systems. The Health Department
11 surveyed the village last summer and found an on -site system failure rate of approximately 28 %.
12 All failing systems have been identified and interim measures have been taken awaiting approval
13 of the submitted grant application. The State Department of Ecology offered an award
14 specifically for assisting homeowners in Chuckanut Village. All homeowners have submitted
15 repair applications to the Health Department.
16
17 Hoag asked about the status of the monitoring program.
18
19 Delahunt stated there was a draft program in place and it will be taken before the Health
20 Department Advisory Board in the near future. They hope to implement it by the end of this
21 year.
22
23 Nelson moved to recommend approval.
24
25 Motion carried unanimously.
26
27 COUNCIL "CONSENT AGENDA" ITEMS
28
29 1. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #98 -39 FOR
30 THE PURCHASE OF TWO 4X4, HALF -TON PICKUP TRUCKS TO THE LOWEST
31 RESPONSIVE BIDDER, DIEHL FORD, IN THE AMOUNT OF $41,102.63 (AB98 -186)
32
33 Hoag stated these are replacement vehicles and are super -cabs. The super -cab was
34 selected because it can haul more supplies, has undercover storage, and can transport more
35 people.
36
37 Nelson felt the price of the super -cab, compared to a regular cab, was a factor.
38
39 Dave Wareing, Deputy Administrator, stated the purchase was a good investment.
40
41 Hoag stated the price difference between regular cab and super cab is $3,131.00.
42
43 Nelson moved to recommend approval.
44
45 Motion carried unanimously.
46
Finance and Administrative Services Committee, 5/5/98, Page 2
1 2. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #98 -40 FOR
2 THE PURCHASE OF FOUR HALF -TON PICKUP TRUCKS TO THE LOWEST
3 RESPONSIVE BIDDER, PIONEER FORD, IN THE AMOUNT OF $68,703.10 (AB98 -
4 187)
5
6 Hoag stated these are replacement vehicles and regular cabs.
7
8 Nelson moved to recommend approval.
9
10 Motion carried unanimously.
12 3. RESOLUTION SETTING THE HEARING AND NOTICE OF HEARING TO
13 DECLARE PROPERTY SURPLUS (AB98 -188)
14
15 Nelson moved to recommend approval.
16
17 Motion carried unanimously.
18
19 4. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN
20 INTERAGENCY AGREEMENT BETWEEN WHATCOM COUNTY AND THE
21 STATE OF WASHINGTON DEPARTMENT OF HEALTH, TO UPDATE AND
22 REVISE THE COORDINATED WATER SYSTEM PLAN (CWSP), IN THE AMOUNT
23 OF $35,000 (AB98 -189)
24
25 Nelson moved to recommend approval.
26
27 Motion carried unanimously.
28
29 5. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
30 PROFESSIONAL SERVICES AGREEMENT AMENDMENT TO WCC #9803024,
31 BETWEEN WHATCOM COUNTY AND GEOENGINEERS, INC., FOR
32 ENGINEERING SERVICES FOR THE COMPLETION OF A MANAGEMENT PLAN
33 FOR SWIFT CREEK, IN THE AMOUNT OF $21,300, TOTAL CONTRACT AMOUNT
34 NOT TO EXCEED $35,800 (AB98 -190)
35
36 (Clerk's Note: The audio taped discussion is difficult to hear and to identify speakers)
37
38 Nelson moved to recommend approval.
39
40 Motion carried unanimously.
41
42 6. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
43 CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND BERRYMAN &
44 HENIGAR FOR MONITORING SERVICES FOR GROUNDWATER AND LANDFILL
45 GAS AT THE CEDARVILLE LANDFILL, IN THE AMOUNT NOT TO EXCEED
46 $55,000 (AB98 -191)
Finance and Administrative Services Committee, 5/5/98, Page 3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
There was discussion on the costs for testing, fees and equipment.
Ravyn Whitewolf, Public Works Engineer, asked why the contract was not simply put out
to bid.
Hoag replied the choice was made on the particular experience and knowledge of the
company. This choice will actually result in a cost saving to the County.
Nelson moved to recommend approval.
Motion carried unanimously.
7. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A GRANT
AGREEMENT BETWEEN WHATCOM COUNTY AND THE DEPARTMENT OF
ECOLOGY, TO ASSIST HOME OWNERS IN THE CHUCKANUT BAY AREA TO
REPAIR OR REPLACE FAILING ON -SITE SEPTIC SYSTEMS, IN THE AMOUNT
OF $93,750 (AB98 -192)
Nelson moved to recommend approval.
Motion carried unanimously.
kime 1 20
The meeting adjourned at approximately 9:55 a.m.
Valery W. Anderson, Transcriptionist
ATTEST:
Dana Brown - Davis, Council Clerk
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Marlene Dawson, Council Member
Finance and Administrative Services Committee, 5/5/98, Page 4