HomeMy WebLinkAboutFinance April 7 19982
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
April 7, 1998
The meeting was called to order at 9:30 a.m. by Acting Committee Chair Ward
Nelson in the Council Committee Room, 311 Grand Avenue.
Also Present: Absent:
Connie Hoag Marlene Dawson
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
GRANT AGREEMENT WITH THE STATE OF WASHINGTON DEPARTMENT
OF ECOLOGY /FLOOD CONTROL ASSISTANCE ACCOUNT PROGRAM FOR
THE CFHMP LEVEE INVENTORY PROJECT IN THE AMOUNT OF $75,000
WITH WHATCOM COUNTY'S ESTIMATED SHARE IN THE AMOUNT OF
$41,250 (AB98 -146)
Lara McKinnon, Public Works, addressed the agreement. She explained the process
of brushing the levees.
Nelson moved to recommend approval.
There was discussion on the motion. Kathy Sutter, Council member, commented.
Topics of discussion included: language regarding "after construction "; a scriveners
error; and minority hiring. Nasser Mansour, Public Works, commented.
Motion carried 2 -0.
2. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN
AMENDMENT TO AN EXISTING PROFESSIONAL SERVICES AGREEMENT,
W.C.C. 9803013, FOR THE 1998 MAPPING PROJECT IN THE AMOUNT OF
$176,840 (AB98 -147)
Lara McKinnon, Public Works, commented regarding the contract. Topics of
discussion included the RFQ (Request for Qualification) and pricing.
Nelson moved to recommend approval.
Motion carried 2 -0.
1 3. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #98 -30
2 FOR THE PURCHASE OF TWO ROTO SWEEPERS TO THE LOWEST
3 RESPONSIVE BIDDER, CLYDE WEST, INC., IN THE AMOUNT OF $58,780.47
4 (AB98 -145)
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6 Nelson moved to recommend approval.
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8 Motion carried 2 -0.
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to 4. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
11 CONSULTANT AGREEMENT WITH REID MIDDLETON, INC. FOR DESIGN
12 OF THE RECONSTRUCTION OF YEW STREET ROAD FROM SAMISH WAY
13 TO PALMER ROAD IN THE AMOUNT OF $135,073 (AB98 -148)
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15 Nasser Mansour, Public Works, stated Yew Street is divided into two phases, and this
16 is Phase Il. His department is working with the city of Bellingham Public Works due to the
17 city possibly putting in a water line from Palmer to Samish, which would not allow the
18 County to work until the city work has been completed.
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20 Discussion followed. Topics included RFQ (Request for Qualification), which
21 involve both local and outside companies and the coordination of the companies (in this
22 item and #5 below) with the city and County. Sylvia Goodwin, Planning and
23 Development Services Manager, pointed out an Interlocal Agreement should be signed
24 regarding this item.
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26 Nelson moved to recommend approval.
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28 Motion carried 2 -0.
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30 REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
31 CONSULTANT AGREEMENT WITH REICHHARDT & EBE ENGINEERING,
32 INC. FOR DESIGN OF THE RECONSTRUCTION OF YEW STREET ROAD
33 FROM SAMISH WAY TO SAM JUAN BOULEVARD IN THE AMOUNT OF
34 $86,030 WITH $17,000 PAID WITH FEDERAL FUNDS AND WHATCOM
35 COUNTY'S ESTIMATED SHARE IN THE AMOUNT OF $69,202 (AB98 -154)
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37 Nasser Mansour, Public Works, explained this project is Phase I.
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39 Nelson moved to recommend approval.
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41 Motion carried 2 -0.
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43 COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
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45 1. ORDINANCE AMENDING THE 1998 BUDGET, REQUEST
46 NO. 3 (AB98 -138)
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Dave Wareing, Executive's Office, explained this request, which committee
discussed and moved on in four sections.
Housing Study Grant. Sylvia Goodwin, Planning and Development Services
Manager, explained this portion.
Hoag moved to recommend approval.
Motion carried unanimously.
Work Crew. Dan Fitzgerald, Jail, spoke regarding the work crew (from the city
jail) and explained that funding included a vehicle, equipment and a work crew
supervisor.
Hoag moved to recommend approval.
Motion carried 2 -0.
Self Help Homes. Dave Wareing, Executive's Office, explained this portion.
Nelson moved to recommend approval.
Motion carried 2 -0.
Appropriation inadvertently left out of final budget appropriation. This portion
was explained by Dave Wareing, Executive's Office; Brad Bennett, ADS Finance; and
Eric Schlehuber, Public Works.
Nelson moved to recommend approval.
Motion carried 2 -0.
Nelson requested a scrivener error be corrected on packet page 95 referring to
Chair's name.
2. REQUEST AUTHORIZATION FOR PAYMENT OF COUNCIL MEMBER
EXPENSES AND /OR TRAVEL (AB98 -143)
There was discussion. Hoag requested legal advice from counsel Karen Frakes,
Prosecuting Attorney's Office, regarding Council approving its own expenses. Dave
Wareing, Executive's Office, pointed out the issue is who is the oversite person.
Discussion continued and it was asked if there was a cap on the fund.
Nelson moved to forward to Council without a recommendation.
Hoag moved to recommend denial. She then withdrew her motion.
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Motion to forward without a recommendation carried 2 -0.
ADJOURN
The meeting was adjourned at 10:12 a.m.
Elizabeth Bennett, Recording Secretary
ATTEST:
WASHINGTON
Dana Brown - Davis, Council Clerk
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY,
L. Ward Nelson, Council Member
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