HomeMy WebLinkAboutFinance July 25 20001
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
July 25, 2000
The meeting was called to order at 12:02 p.m. by Committee Chair L. Ward
Nelson in the Council Chambers, 311 Grand Avenue, Bellingham, Washington.
Also Present:
Sam Crawford
Absent:
Robert Imhof
(Clerk's Note: Due to audiotape malfunction, there is no audio recording of
this meeting. Minutes were taken from the clerk's notes.)
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. RECONSIDERATION OF AMENDMENTS TO THE REQUEST FOR
AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN
AGREEMENT BETWEEN WHATCOM COUNTY AND THE U.S.
IMMIGRATION AND NATURALIZATION SERVICES FOR RIGHT -OF-
WAY USAGE (AB2000 -266)
Bob Andersen, David Evans and Associates, submitted to versions of the
intergovernmental agreement (on file). One version is the version that the Council
already passed. The second version includes some minor changes needed to
comply with the federal law. He is now working with the Chief Civil Deputy
Prosecutor Randy Watts. The committee could send it forward tonight, but he
needs time to discuss the changes with Mr. Watts. On page three, item (d), there
are some federal statutes the section did not comply with. He added those sections
to the end of that section.
Nelson questioned the purpose of the acts that have been included.
Andersen stated the acts make sure appropriate disbursement of funds occurs.
Andersen continued to state that in item (e), the attorneys needed to change
"arbitrator" to "mediator." They can't use an arbitrator in federal proceedings. In
the last sentence in (b), they tried to set a ceiling. The federal government can't
have an agreement without a specified amount. It has to set a ceiling. He tried to
do an estimate of the fees.
Nelson questioned why there are fees in an agreement. Andersen stated
Senior Civil Deputy Prosecutor Dan Gibson wanted the INS to pay the cost of
inspection. He estimated the cost. He will meet with Assistant Director of
Finance and Administrative Services Committee, 7/25/2000, Page 1
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Engineering Bruce Mills and discuss that number this afternoon, so it may change
this afternoon. Section 12 on page seven is regarding indemnification. There is a
specific case law and policy that identified the phrasing to be used on limiting
liability when working with other governmental agencies. He will work with Randy
Watts and Bruce Mills this afternoon. If everything is in order, the Council can
ratify the new version tonight or take other action.
Nelson asked if administration agreed.
Brad Bennett, Finance Manager, stated the fee threshold should be set above
what it may actually cost to allow room for flexibility.
Nelson stated the Council already voted on this. He questioned whether Mr.
Andersen was asking the Council to rescind the previous motion and include the
new language. Andersen stated that is correct.
Crawford suggested that they not take action and move forward with no
recommendation.
Bennett questioned whether the contract can specify the $.05 per foot
instead of the amount.
Nelson suggested that Mr. Andersen work with Bruce Mills and get the
information from Mr. Mills and determine the total cost.
Andersen stated there are 28 miles within the County's jurisdiction. At $.05
per foot, the total is $7,300. He estimated the cost of the work, and came up with
a similar figure.
COUNCIL "CONSENT AGENDA" ITEM
1. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #00-
60 TO PURCHASE PLANT MATERIALS FOR VARIOUS RIPARIAN
VEGETATION PROJECTS IN CONJUNCTION WITH THE CENTENNIAL
CLEAN WATER GRANT TO ALL RESPONSIVE BIDDERS, SELECTING THE
LOWEST PRICE IN THE APPROPRIATE CATEGORY FOR EACH
PROJECT, FOR A TOTAL EXPENDITURE THAT COULD BE MORE THAN
$35,000 (AB2000 -276)
Crawford moved to recommend to the full Council.
Nelson stated it is already budgeted.
Motion carried unanimously.
2. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #00-
67 TO THE LOWEST RESPONSIVE BIDDER, HARBOR WHOLESALE
GROCERY, FOR THE ANNUAL PURCHASE OF COMMISSARY SUPPLIES
IN THE APPROXIMATE AMOUNT OF $39,352.56 (AB2000 -277)
Finance and Administrative Services Committee, 7/25/2000, Page 2
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Nelson questioned whether this is the same as last year.
Brad Bennett, Finance Manager, stated it is an approximate amount. It was
awarded based on a market basket of goods. It is competitive. Last year's
provider went out of business. The provider is higher on some things and lower on
other things.
Nelson moved to recommend to the full Council.
Motion carried unanimously.
3. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #00-
72 TO THE LOWEST RESPONSIVE BIDDER, DUWAMISH SHIPYARD, IN
THE AMOUNT OF $162,706.69 (AB2000 -278)
Nelson questioned whether this was to refurbish the ferry.
Brad Bennett, Finance Manager, stated it is.
Nelson moved to recommend approval to the full Council.
Motion carried unanimously.
4. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY HEALTH &
HUMAN SERVICES AND CASCADE VOCATIONAL SERVICES —
COMMUNITY ACCESS, TO CORRECT THE TOTAL AMOUNT AND
DECREASE FUNDING TO ONE CLIENT FOR THE TERM OF THE
CONTRACT, IN AN AMENDMENT AMOUNT OF $13,624 FOR AN
AMENDED TOTAL CONTRACT AMOUNT OF $50,244 (AB2000 -279)
Chuck Benjamin, Health and Human Services Director, stated this is being
amended because of two reasons. One reason is a mathematical error. Also, a
client decided to split services between two programs. In Developmental
Disabilities, the funding follows the clients. When clients move from one program
to another, he has to amend the contract.
Nelson moved to recommend to the full Council.
Motion carried unanimously.
S. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND NORTHWEST CARE
ADVOCATES FOR THE IMPLEMENTATION OF THE FAMILY
FUNCTIONAL THERAPY (FFT) PROGRAM FUNDED BY THE STATE OF
WASHINGTON, TO PROVIDE HIGH RISK YOUTH AND THEIR FAMILIES
THE FFT SERVICES IN A CONTRACT AMOUNT OF $55,000 (AB2000-
280)
Finance and Administrative Services Committee, 7/25/2000, Page 3
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Steve Paus, Juvenile Court Probation Division Administrator, stated this is not
new. It is for the last year of this biennium. They are re- approving the original
contract amount for this year.
Nelson moved to recommend approval.
Motion carried unanimously.
6. REQUESTING AUTHORIZATION FOR THE EXECUTIVE TO MAKE GRANT
I- 200 - 001100 FROM THE GOVERNOR'S JUVENILE JUSTICE ADVISORY
COMMITTEE (GJJAC) OPERATIONAL IN ORDER TO CONTINUE THE
WHATCOM COUNTY TEEN COURT PROJECT, AND TO ALLOW THE
EXECUTIVE TO ENTER INTO THE NEXT CONSENT AGENDA ITEM
CONTRACT WITH NORTHWEST YOUTH SERVICES AS THE
IMPLEMENTING AGENCY FOR THIS GRANT, FOR A TOTAL GRANT
AMOUNT OF $77,600 WITH WHATCOM COUNTY'S INDIRECT COSTS
OF $6,960 (AB2000 -281)
Steve Paus, Juvenile Court Probation Division Administrator, stated that this
contractor allows indirect costs up to 7.5 %. That money will go into the General
Fund.
Crawford questioned the difference between this and the next Consent
Agenda item. Paus stated this item allows the County to make the grant
application. The next item is the contract for the service. The County is the only
agency allowed to put in the proposal. A private non - profit agency is not allowed to
apply. The County is collaborating with a private non - profit for the contract. The
County competed with other communities. This item doesn't request authorization
for the Executive to enter into the grant. The Executive had to sign the grant when
it was submitted. In this case, they are asking the Council to allow implementation.
Crawford moved to recommend approval to the full Council.
Motion carried unanimously.
7. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY JUVENILE SERVICES AND
NORTHWEST YOUTH SERVICES (BASED ON APPROVAL OF
IMPLEMENTING GRANT I- 200 -001 FROM THE GJJAC IN THE
PREVIOUS CONSENT AGENDA ITEM), IN THE AMOUNT OF $70,640,
WITH WHATCOM COUNTY'S INDIRECT COSTS OF $6,960 (AB2000-
282)
Crawford moved to recommend approval.
Motion carried unanimously.
Finance and Administrative Services Committee, 7/25/2000, Page 4
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ADJOURN
The meeting adjourned at 12:15 p.m.
Jill Nixon, Minutes Transcription
ATTEST:
Dana Brown - Davis, Council Clerk
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
L. Ward Nelson, Committee Chair
Finance and Administrative Services Committee, 7/25/2000, Page 5