HomeMy WebLinkAboutFinance April 20 20041
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
April 20, 2004
Committee Chair Sam Crawford called the meeting to order at 11:00 a.m. in
the Council Chambers, 311 Grand Avenue, Bellingham, Washington.
Present: Absent:
Dan McShane None
Sharon Roy
Also Present:
Barbara Brenner
Laurie Caskey- Schreiber
Seth Fleetwood
SPECIAL PRESENTATION
1. LEGISLATIVE UPDATE BY STATE REPRESENTATIVE DOUG ERICKSEN
(AB2004 -164)
This item was cancelled.
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. ORDINANCE AMENDING THE 2004 WHATCOM COUNTY BUDGET,
FOURTH REQUEST (AB2004 -160)
Dewey Desler, deputy Administrator, read a list of items in the request.
Crawford asked if the restroom is open.
Desler stated it is. This request is to complete work around the restroom.
McShane moved to recommend approval to the full Council.
Motion carried unanimously.
2. ORDINANCE REVISING WHATCOM COUNTY CODE 3.40.030, BONA
FIDE CHARITABLE OR NONPROFIT ORGANIZATIONS (AB2004 -161)
Dewey Desler, Deputy Administrator, stated this item is a request from
Treasurer Cory.
Finance and Administrative Services Committee, 4/20/2004, Page 1
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Roy stated she is inclined to support this to be consistent with State
regulations. She moved to recommend approval to the full Council.
Motion carried unanimously.
COUNCIL "CONSENT AGENDA" ITEM
1. RESOLUTION AMENDING WHATCOM COUNTY'S HARTFORD 457
DEFERRED COMPENSATION PLAN (AB2004 -169)
Dewey Desler, Deputy Administrator, stated the County serves a fiduciary
responsibility for an employee investment plan authorized under an internal
revenue code. With recent changes in federal law, there is additional flexibility that
is allowed and mandated.
two.
McShane moved to recommend approval of Consent Agenda items one and
Motion carried unanimously.
2. RESOLUTION AMENDING WHATCOM COUNTY'S ICMA -RC 457
DEFERRED COMPENSATION PLAN NO. 304613 (AB2004 -170)
See Consent Agenda item one.
3. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND
PARAMETRIX, INC. TO COMPLETE THE REVIEW OF THE
COMPREHENSIVE PLAN FOR COMPLIANCE WITH THE REQUIREMENTS
OF THE GROWTH MANAGEMENT ACT AND TO AMEND THE
COMPREHENSIVE PLAN AND CRITICAL AREAS ORDINANCE AS
NEEDED, IN THE AMOUNT OF $75,000 (AB2004 -171)
Roy moved to recommend approval to the full Council.
Caskey- Schreiber stated tasks are listed. She asked if channel mitigation
zones are meander limits.
Jeff Chalfant, Senior Planner, stated they are generally the same. The
meander belt is the geology. Channel migration zones are similar to meander
limits, which takes the human element into consideration. This will be closely
coordinated with the Flood Division, which is working on meander zones. They look
closely at the infrastructure that can't be moved. They are considering things like
bridges and other structures. The strict application of channel migration zone
doesn't put as much emphasis on those structures.
Finance and Administrative Services Committee, 4/20/2004, Page 2
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Motion carried unanimously.
4. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND
PARAMETRIX, INC. TO INVENTORY AND ANALYZE SHORELINE
ECOLOGICAL CONDITIONS AND LAND USE; DEVELOPMENT OF GOALS,
POLICIES, ENVIRONMENT DESIGNATION, AND USE REGULATIONS,
IN THE AMOUNT OF $330,000 (AB2004 -172)
Roy moved to recommend approval to the full Council.
Caskey- Schreiber asked about the approaches they will use to look at
regulatory integration. She asked if they will integrate the work done by the
Nooksack Tribe.
Jeff Chalfant, Senior Planner, stated Parametrix will facilitate the advisory
committee, which will include the Lummi Nation, Nooksack Tribe, the County, and
other technicians around the basin.
Roy stated it seems like there are a lot of meetings and information review.
She asked if there would be any on- the - ground evaluations. There are areas all
along county shorelines with problems. Chalfant stated they're developing
regulations to apply on the ground. They entered into a contract with a company
to provide aerial photographs the County will use to identify features and impacts
that are already there. The photos will also allow them to identify structures.
Hal Hart, Planning and Development Services Director, stated they're going
to field -truth those photos, which gets to the concern about on- the - ground work.
Roy asked if they are going to evaluate water movement and its effect on
shorelines and banks. Chalfant stated it has been studied extensively in years past
by Wolf Bauer. It's part of the effort of the technical advisory committee. A lot of
this stuff has already been analyzed. Jim Johansson is part of the Parametrix team
and is familiar with the Birch Point area. He is a local scientist that will analyze
aerial photos and the Wolf Bauer report to see if there is field work that needs to be
done.
Caskey- Schreiber stated there is a reference to a County project manager
who will provide formal direction to the consultant. Hart stated Jeff Chalfant will be
the point person on this project through 2005.
Motion carried unanimously.
S. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND
STEWART +KING PARTNERSHIP FOR CENTRAL SHOP ALTERATIONS,
IN THE AMOUNT OF $32,150 (AB2004 -173)
Finance and Administrative Services Committee, 4/20/2004, Page 3
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Crawford asked about the funding source.
Dewey Desler, Deputy Administrator, stated the administration
recommended 2004 budget additional services requests (ASR's) for these items
that the Council approved.
Roy moved to recommend approval to the full Council.
Motion carried unanimously.
6. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND
STEWART +KING PARTNERSHIP FOR NORTHWEST ANNEX
ALTERATIONS TO CREATE THE " "ONE- STOP" PERMIT CENTER IN THE
AMOUNT OF $34,700 (AB2004 -174)
McShane moved to recommend approval to the full Council.
Crawford asked if this is just for architectural consulting.
Dewey Desler, Deputy Administrator, stated they have to redesign the
permit center for purposes of customer services. The Council approved an
additional service request (ASR) for the 2004 budget. The administration will come
back to the Council for construction.
Crawford asked if this eliminates one or two parking spots. Desler stated
that it does.
Crawford asked what the customer service area is for. Desler stated it's a
place for people to meet and lay out their documents.
Hal Hart, Planning and Development Services Director, stated the customer
service area is also a place to take customers away from the counter.
Caskey- Schreiber stated this is a good thing to alleviate time lost traveling
between departments.
Crawford asked if the Health Department employee that will work out there
is included. Hart stated there is area near the counter that will be used by that
person. They're trying to eliminate the number of times a customer has to go to a
different location during the permitting process.
Desler stated they are trying to do better customer service and integrate
staff. They are going to displace a conference room at that building. The
administration proposes to provide a double -wide portable to serve as a new
Finance and Administrative Services Committee, 4/20/2004, Page 4
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
conference room, with a separate entrance to provide a safe and secure spot for
meetings, such as the Planning Commission, in the evenings.
Crawford stated he endorses the plan. The conference room portable may
need to be bigger than the current space. Consider instead a 28' by 32' modular
structure. Desler stated the administration would have to look at the potential
future use of the modular.
Motion carried unanimously.
7. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN
ANNUAL CONTRACT BETWEEN THE WHATCOM COUNTY SHERIFF'S
OFFICE AND USDA MT. BAKE R- SNOQUALMIE NATIONAL FOREST FOR
THE PROVISION OF PATROL SERVICES OF A DEPUTY AND A FULLY
EQUIPPED, MARKED SHERIFF'S VEHICLE TO PATROL ANY AND ALL
AREAS ON NATIONAL FOREST LAND WITHIN WHATCOM COUNTY, IN
AN AMOUNT NOT TO EXCEED $60,000 (AB2004 -175)
Crawford asked the true cost of a full -time deputy and patrol service. It
probably costs more than $60,000. He asked if the deputy would do other work.
Dewey Desler, Deputy Administrator, stated the person might do other work.
The sheriff agrees that he will ask for more money from this funding source to
comply with the realistic cost, which is in excess of $110,000. This is an activity
that has been going on for ten to twelve years. It is a continuation of services.
McShane stated this is the Baker Lake area. He asked if they patrol that
area in the winter. Desler stated they do some work there during the winter.
Roy asked the amount of total area covered.
McShane stated the only area patrolled is the paved road into the Baker Lake
area, including camping areas and the dam.
Roy moved to recommend approval to the full Council, understanding that
the County will ask for more money in the future.
Crawford stated this is indicative of the County's unique location and its
relationship with the federal government.
Desler stated the administration recommends that money from federal
recreation be put toward costs such as this.
McShane stated an issue of more intensive recreational use that is occurring
is whether the people using the areas for recreation are truly paying for the cost of
that use, including the cost of emergency rescue.
Finance and Administrative Services Committee, 4/20/2004, Page 5
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Desler stated the County has a radio repeater that allows good
communication for the Baker Lake deputy. There is a mutual aid agreement with
the sheriff from Skagit County to provide backup more rapidly than a Whatcom
County deputy.
McShane stated one idea is to subcontract this work to Skagit County. Baker
Lake tourist dollars are generated for Skagit County.
Motion carried unanimously.
8. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
RESIDENTIAL LEASE AGREEMENT BETWEEN WHATCOM COUNTY
PARKS & RECREATION AND TRACEY R. WILLIAMS AND MICHAEL J.
BISCONER TO LEASE A STUDIO APARTMENT LOCATED IN THE
NIELSEN HOUSE AT THE TENNANT LAKE INTERPRETIVE CENTER
(AB2004 -176)
McShane moved to recommend approval of Consent Agenda items eight
through eleven.
Mike McFarlane, Parks and Recreation Director, stated the lease agreements
are for housing within the park system. Contracts went through the end of last
year, and administration did a market assessment on all facilities and brought up
the rates. The bulk of these agreements are changes in tenants.
Crawford asked how the County owns residential housing. McFarlane stated
that as the County acquired properties for future park purposes, there have been
homes and residences that are too good to take down. They've leased out the
housing until the County is ready to do park development.
Motion carried unanimously.
9. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
RESIDENTIAL LEASE AGREEMENT BETWEEN WHATCOM COUNTY
PARKS & RECREATION AND TIMOTHY AND MANDY SWITZER TO
LEASE THE HOUSE LOCATED AT 311 E. LAKE SAMISH DRIVE,
BELLINGHAM FOR A TERM OF ONE YEAR COMMENCING ON JANUARY
30, 2004 AND ENDING ON JANUARY 29, 2005 (AB2004 -177)
See Consent Agenda item eight.
10. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
RESIDENTIAL LEASE AGREEMENT BETWEEN WHATCOM COUNTY
PARKS & RECREATION AND PHIL O'CONNOR AND CATHERINE
WILSON TO LEASE THE HOUSE LOCATED AT 367 E. LAKE SAMISH
DRIVE, BELLINGHAM FOR A TERM OF ONE YEAR COMMENCING ON
MARCH 20, 2004 AND ENDING ON MARCH 19, 2005 (AB2004 -178)
Finance and Administrative Services Committee, 4/20/2004, Page 6
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
See Consent Agenda item eight.
11. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
RESIDENTIAL LEASE AGREEMENT BETWEEN WHATCOM COUNTY
PARKS & RECREATION AND JUSTIN AND CARISSA HAUG TO LEASE
THE HOUSE LOCATED AT 5305 NIELSEN AVENUE, FERNDALE, FOR A
TERM OF ONE YEAR COMMENCING ON FEBRUARY 19, 2004 AND
ENDING ON FEBRUARY 18, 2005 (AB2004 -179)
See Consent Agenda item eight.
12. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
RENTAL AGREEMENT BETWEEN WHATCOM COUNTY PARKS &
RECREATION AND CHRIS FULTON FOR REAL PROPERTY SITUATED ON
THE MAPLE FALLS TO GLACIER TRAIL, GLACIER, WASHINGTON FOR A
TERM OF FIVE YEARS COMMENCING ON JANUARY 1, 2003 AND
ENDING ON DECEMBER 31, 2007 (AB2004 -180)
Mike McFarlane, pulled this item and put it before the Property Management
Committee.
13. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #04-
32 FOR THE SUPPLY OF A REPLACEMENT HIGH ROOF CARGO VAN TO
THE LOW BIDDER, BELLINGHAM CHRYSLER, IN THE AMOUNT OF
$35,588.06 (AB2004 -181)
McShane moved to recommend approval to the full Council.
Motion carried unanimously.
14. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #04-
35 FOR THE ANNUAL SUPPLY OF ASPHALTIC MIXES FOR COUNTY
ROAD PROJECTS TO THE APPROPRIATE LOW BIDDER, BASED ON JOB
LOCATION AND DISTANCE FROM PLANT, AND PRODUCT
AVAILABILITY, FOR A TOTAL EXPENDITURE OF APPROXIMATELY
$400,000 (AB2004 -182)
Roy moved to recommend approval to the full Council.
Brenner asked if this is one of those times when the County is dealing with
trying to keep some of the bids local.
Dewey Desler, Deputy Administrator, stated the bid includes the cost of
driving the material to the site.
Finance and Administrative Services Committee, 4/20/2004, Page 7
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Mary Green, Equipment Revolve and Rental Division Manager, stated they go
out for bid, so they have to award the bid to lowest responsive bidder. Projects are
based locally. By this bid, they have the ability to use the closest vendor to the
project. That's the best they can do at this point.
McShane stated the advantage is driven by who has the gravel pit nearest
the project.
Motion carried unanimously.
15. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #04-
37 FOR A REPLACEMENT VIBRATORY ROLLER TO THE LOW BIDDER,
SAHLBERG EQUIPMENT, IN THE AMOUNT OF $47,698.20 (AB2004-
183)
Roy moved to recommend approval to the full Council.
Motion carried unanimously.
16. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #04-
38 FOR THE SUPPLY OF AN ASSORTMENT OF CUT STEEL FOR THE
RIFLE RANGE TO THE LOW BIDDER, SKAGIT RIVER STEEL &
RECYCLING, IN THE AMOUNT OF $46,550.81 (AB2004 -184)
McShane moved to recommend approval to the full Council.
Crawford asked why they need cut steel for bullet containment walls.
Mike McFarlane, Parks and Recreation Director, stated this is a welded steel
wall to contain the bullets. The containment wall runs along the side of the range,
which is useful during law enforcement quick draw training. The wall directs the
bullet to go into the containment berm.
Roy asked if people use lead bullets. McFarlane stated they do.
Roy asked if snow geese are picking up the lead shot. McFarlane stated they
are not. There is no geese activity in the area.
Motion carried unanimously.
OTHER BUSINESS
Dewey Desler, Deputy Administrator, stated the administration has set June
8 for the Council budget retreat.
Finance and Administrative Services Committee, 4/20/2004, Page 8
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Crawford asked the status of capital facilities and interim jail planning.
Desler stated he will receive today Councilmember Nelson's project ranking matrix.
When received, he will consolidate that information with the matrices from the
other councilmembers. When that's done the councilmembers will be asked to
deliberate on the administration's options for next steps. He hopes to complete the
plan this spring or early summer.
Regarding the Division Street property, the administration retained an
appraiser to finish evaluations of County property that could potentially be traded
for the Division Street property. When that's done, the City and County
administrations will make recommendations to their councils. The County will hire
a design construction manager to manage all the work to build a series of facilities.
Administration is continuing to work with the Sheriff on a strategy for further steps.
ADJOURN
The meeting adjourned at 11:50 a.m.
Jill Nixon, Minutes Transcription
ATTEST:
Dana Brown - Davis, Council Clerk
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Sam Crawford, Committee Chair
Finance and Administrative Services Committee, 4/20/2004, Page 9