HomeMy WebLinkAboutFinance June 7 20051
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
June 7, 2005
Committee Chair L. Ward Nelson called the meeting to order at 11:17 a.m. in
the Council Chambers, 311 Grand Avenue, Bellingham, Washington.
Present: Absent:
Sam Crawford None
Sharon Roy
Also Present:
Dan McShane
COUNCIL "CONSENT AGENDA" ITEM
1. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND HANSEN
INFORMATION TECHNOLOGIES FOR THE PURCHASE, INSTALLATION
AND MAINTENANCE OF A MAINTENANCE MANAGEMENT SOFTWARE
SYSTEM, IN THE AMOUNT OF $214,000 (AB2005 -234)
Crawford moved to recommend approval to the full Council.
Motion carried 2 -0 with Roy out of the room.
Crawford stated the Council discussed this item in the past and is aware of it.
Nelson stated this item is budgeted and long overdue to manage taxpayer
dollars and County assets.
2. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT FOR SERVICES AGREEMENT, SUPPLEMENT #2, BETWEEN
WHATCOM COUNTY AND DAVID EVANS & ASSOCIATES FOR RIGHT -
OF -WAY ACQUISITION RELATED TO SUNRISE ROAD IMPROVEMENT
PROJECT CPR #998023, IN THE AMOUNT OF $20,000 FOR A TOTAL
AMENDED CONTRACT IN THE AMOUNT OF $131,616 (AB2005 -235)
Nelson asked if this is the final offer.
Joe Rutan, County Road Engineer, stated this is the contract with the
contractor who did the right -of -way acquisition for the County. The contract is for
right -of -way management. Because of difficulties, they overran the contract to do
that. The contract is not to purchase property.
Nelson moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 6/7/2005, Page 1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Motion carried unanimously.
3. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT EXTENSION BETWEEN WHATCOM COUNTY AND ISLAND
COMMUTER SERVICES FOR THE PERIOD AUGUST 1, 2005, THROUGH
JULY 31, 2006, TO PROVIDE ON -CALL EMERGENCY AND DRY DOCK
COVERAGE FOR THE LUMMI ISLAND FERRY, IN THE AMOUNT OF
$30,000, FOR A TOTAL AMENDED CONTRACT IN THE AMOUNT OF
$120,000 (AB2005 -236)
Crawford asked if this is the same amount as in the past.
Dewey Desler, Deputy Administrator, stated the rate is the same.
Crawford moved to recommend approval to the full Council.
Motion carried unanimously.
4. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN
AMENDMENT TO A CONTRACT BETWEEN THE WASHINGTON TRAFFIC
SAFETY COMMISSION AND WHATCOM COUNTY SHERIFF'S OFFICE
PROJECT NO. 05ST -14 TO INCREASE SPENDING BY $9,000, FOR A
TOTAL AMENDED CONTRACT IN THE AMOUNT OF $74,750 (AB2005-
237)
Crawford moved to recommend approval to the full Council.
Motion carried unanimously.
S. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN
AMENDMENT TO THE COUNTYWIDE JOINT POWERS AGREEMENT
BETWEEN WHATCOM COUNTY AND THE CITY OF BELLINGHAM TO
SOLIDIFY EFFORTS TO KEEP THE COUNTYWIDE MEDIC ONE
PROGRAM OPERATION AT CURRENT LEVELS THROUGH DECEMBER 31,
2006 (AB2005 -238)
Dewey Desler, Deputy Administrator, stated the County is working to
maintain a unified Medic One system. The City of Bellingham gave notice a year
ago to terminate the agreement at the end of 2006. As a result, the City would
start filling the vacancies that would occur in the fire department with paramedics
that work in the county now. The City would use the Medic One staff as the filler
for vacancies that occur. The County asked the City to not do that. The County
administration has met with the City about that. To continue to provide the
service, the City must hire eight firefighters. The County agreed to an amendment
to the joint powers agreement. If they are not able to develop an extended, unified
medic one service beyond 2006, the County and City will agree to share in how
Finance and Administrative Services Committee, 6/7/2005, Page 2
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
they handle termination of those employees. If they have to lay off up to eight fire
fighters, the County will have to pay an additional unemployment cost and a
modest training cost of those people. He is confident that won't occur. He is
confident they can develop a plan to continue service at a moderate cost.
This request is to assure the City that the costs are covered in the
agreement, in case they don't come up with a plan.
Nelson asked if there is an additional cost to the County and City to continue
the services as they are now. Desler stated the City and County are sharing those
costs and are using the Medic One reserves. If there are no reserves left at the end
of 2006, they will have to use general fund monies. This cost needs to happen if
they maintain the Grandview station.
Nelson asked if anything prohibits the County and City from going out for a
levy if that should occur, to maintain the level of service that the community has
grown accustomed to. Desler stated the administration is working on a plan with
options that it will present to the Council later this month.
Nelson moved to recommend approval to the full Council.
Motion carried unanimously.
6. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #05-
35, THE ON -CALL CONTRACTOR/ EQUIPMENT LIST, TO ALL 21 NAMES
ON THE LIST AND OBTAIN APPROVAL TO ENTER INTO CONTRACTS
WITH EACH OF THE RESPONSIVE CONTRACTORS. CONTRACTORS
WOULD ONLY BE USED SHOULD A SPECIFIC NEED ARISE (IT IS
POSSIBLE THAT MORE THAN $35,000 COULD BE SPENT WITH A
SINGLE VENDOR) (AB2005 -239)
Paula Cooper, River and Flood Division Manager, stated this is the equipment
list to implement all flood projects on the list.
Roy moved to recommend approval to the full Council.
Motion carried unanimously.
7. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #05-
37 TO THE LOWEST RESPONSIVE BIDDER, BARKERS
WOODCHIPPING, FOR THE DELIVERY AND SUPPLY OF LARGE TREES
WITH ROOTWADS, TO BE USED IN A PLANNED FLOOD CONTROL
PROJECT, IN THE AMOUNT OF $77,976 (AB2005 -240)
Paula Cooper, River and Flood Division Manager, stated this and the next
items are for the Everson overflow project.
Finance and Administrative Services Committee, 6/7/2005, Page 3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Nelson moved to recommend approval to the full Council.
Motion carried unanimously.
S. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #05-
39 TO THE LOWEST RESPONSIVE BIDDER, WHITE CAP
CONSTRUCTION, FOR THE DELIVERY AND SUPPLY OF COIR CLOTH,
TO BE USED IN A PLANNED FLOOD CONTROL PROJECT, IN THE
AMOUNT OF $51,382.89 (AB2005 -241)
See item seven for discussion.
Crawford moved to recommend approval to the full Council.
Motion carried unanimously.
9. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
RESIDENTIAL LEASE AGREEMENT BETWEEN WHATCOM COUNTY AND
DAN BOYCE AND TERESA BOYCE TO LEASE THE HOUSE LOCATED AT
5305 NIELSEN AVENUE, FERNDALE, IN THE AMOUNT OF $795.00 PER
MONTH (AB2005 -242)
Nelson moved to recommend approval to the full Council.
Motion carried unanimously.
10. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
RESIDENTIAL LEASE AGREEMENT BETWEEN WHATCOM COUNTY AND
BRIAN SHAUN THOMPSON AND GINGER THOMPSON TO LEASE THE
HOUSE LOCATED AT 673 N. LAKE SAMISH DRIVE, BELLINGHAM, IN
THE AMOUNT OF $1,100.00 PER MONTH (AB2005 -243)
Roy moved to recommend approval to the full Council.
Motion carried unanimously.
11. RESOLUTION AMENDING COUNTY ROAD PROJECT NO. 998023,
SUNRISE ROAD IMPROVEMENTS FROM BIRCH BAY - LYNDEN TO WEST
BADGER ROAD, AND REQUEST AUTHORIZATION FOR THE EXECUTIVE
TO AWARD CONSTRUCTION CONTRACT TO IMCO GENERAL
CONSTRUCTION, INC. AS LOW BIDDER IN THE AMOUNT OF
$3,259,945.60 (AB2005 -244)
Crawford moved to recommend approval to the full Council.
Motion carried unanimously.
Finance and Administrative Services Committee, 6/7/2005, Page 4
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Nelson asked if this requires more right -of -way.
Joe Rutan, County Road Engineer, stated they have purchased all the right -
of -way.
12. RESOLUTION ESTABLISHING COUNTY ROAD PROJECT NO. 904021, E.
SMITH CREEK BRIDGE NO. 277 REPLACEMENT, AND REQUEST
AUTHORIZATION FOR THE EXECUTIVE TO AWARD CONTRACT TO
STRIDER CONSTRUCTION AS LOW BIDDER IN THE AMOUNT OF
$634,265.50 (AB2005 -245)
Roy moved to recommend approval to the full Council.
Motion carried unanimously.
OTHER BUSINESS
Nelson stated he received a letter from the Sheriff Office about the Port
security contract. He asked for an update.
Dewey Desler, Deputy Administrator, stated the Port contract proposed to
cover the cost of the service. As the contract was implemented, they discovered
that the contract covered only a portion of the cost. Most airports use local airport
funds and federal funds to pay for the full cost of law enforcement. However, the
Port rejected that option. The Sheriff is using good judgment to stop that service.
In July, the agreement will come to an end. The Port will develop another solution.
There is no impact to the County budget. It allows those resources to be diverted
elsewhere.
The next supplemental budget will cover the next phases of the
implementation of the Iron Gate temporary jail. The administration is in the
permitting phase right now. The permit is expected any day. Then, they will
release the bid, which includes a 30 -day review period. They are working on
easements and other technical things needed to develop the property. Contractors
will begin work in a couple of months. This time next year, the facility will be open.
ADJOURN
The meeting adjourned at 11:38 a.m.
Jill Nixon, Minutes Transcription
ATTEST:
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Finance and Administrative Services Committee, 6/7/2005, Page 5
1
2
3
4
5
DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Dana Brown - Davis, Council Clerk L. Ward Nelson, Committee Chair
Finance and Administrative Services Committee, 6/7/2005, Page 6