HomeMy WebLinkAboutFinance February 22 20051
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
February 22, 2005
Committee Chair L. Ward Nelson called the meeting to order at 11:08 a.m. in
the Council Chambers, 311 Grand Avenue, Bellingham, Washington.
Present:
Sam Crawford
Sharon Roy
Also Present:
None
Absent:
None
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. ORDINANCE AMENDING THE 2005 WHATCOM COUNTY BUDGET,
SECOND REQUEST (AB2005 -103)
Dewey Desler, Deputy Administrator, read the requested item.
Crawford moved to recommend approval to the full Council.
Motion carried unanimously.
Crawford asked if there will be State funding for this. Desler stated the
Executive is talking with legislators about this. The County is seeking capital
appropriation from the State budget for a portion of this.
2. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN WHATCOM COUNTY
AND WILSON ENGINEERING, L.L.C. TO PROVIDE PERMITTING,
DESIGN AND CONSTRUCTION PHASE PROFESSIONAL SERVICES FOR
A PROPOSED PUBLIC PARKING LOT AT THE FERRY TERMINAL ON
LUMMI ISLAND, IN THE AMOUNT OF $58,645 (AB2005 -076A)
Crawford stated he thought Mr. Monsen gave the Council a deadline two
weeks ago, and asked why this is coming up again.
Jeff Monsen, Public Works Director, stated councilmembers indicated they
wanted to hold the matter for a couple of weeks in case this proposal develops.
The Lummi Island Land Trust asked that this be put on the Council agenda subject
to a community meeting and action by the Land Trust this past weekend. The Land
Trust did not want to delay the parking project if it decided to withdraw the
proposal. As of this weekend, the Lummi Island Land Trust would like to continue
Finance and Administrative Services Committee, 2/22/2005, Page 1
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
working on this proposal and requested that these two agenda items be withdrawn.
If the Council wants to pursue the parking project, both these items should be
approved or both should not be approved. If they are not approved, he will work
with the Lummi Island Land Trust to refine its proposal.
Nelson stated this was an agenda item with a specific request from the
Council, not this committee.
Crawford asked if the project to finish the parking lot could be done if the
Council changes its mind and approves the two items. Monsen stated it would be
much harder to get it done in that timeframe. The critical issue is relocating the
house in a way to allow construction to occur. It may require temporary storage of
the house. That is the biggest issue that decides whether or not the department
can finish the parking lot.
Roy stated the deliberation is not whether or not the County will fix the
parking lot. It is when it will get done. The County will expand the parking lot at
some time. Monsen stated that is correct. If both items are approved, the goal is
to hopefully be done with the parking lot project by dry dock. If they are not
approved, the design and permitting would start in late summer, with construction
a year later, or this year after dry dock.
Sheila Marshall, Lummi Island, submitted and read her testimony (on file).
Most islanders agree that the new parking lot needs to be designed beautifully. She
suggested that the County hire a parking lot landscape designer. They've had
trouble with some of the designs from the Public Works Department.
Duncan McLane, Lummi Island Fire District 11 Chief, stated under the
directive of the Lummi Island Fire Commissioners and under the advisement of his
insurance carrier, he sent the Council a letter last week. His fire district has worked
with the Lummi Island Transportation Committee, but he needs to convey his
concerns directly to the County Council. His volunteer fire department serves 816
full -time residents, numerous part -time residents, and many seasonal tourists. The
countywide mutual aid agreement allows all cities and fire districts to work
together. Mutual aid is not received in the same timeframe as those on the
mainland, due to the Whatcom Chief ferry schedule. Many emergency
management services (EMS) patient transfers are done to Medic One at the island
terminal. The overcrowded parking creates an unsafe environment when the
parking lot overflows. Designate a fire lane in the ferry terminal. The Public Works
Department told him the designation is not necessary. The parking problem
escalates the risk to life and safety for patients and volunteers. The fire apparatus
has difficulty navigating the parking lot and roads due to parking overflow. During
island event weekends and dry dock, the roadway north of the terminal narrows to
single vehicle passage only. Mutual aid for fires adds additional large apparatus.
As the problem escalates, delays in mutual aid response will increase, which
increases the potential for significant loss of property. The parking overflow makes
providing essential services, voted in by the taxpayers, increasingly difficult to
Finance and Administrative Services Committee, 2/22/2005, Page 2
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
provide. They need the Council's leadership to reduce the risk to property and life.
He invited all councilmembers to experience the situation from the passenger seat
of the fire apparatus.
Bill Lee, 2171 Tuttle Lane, Lummi Island, Lummi Island Community Club
Transportation and Ferry Committee, stated he supports Mr. McLane. Parking
around the ferry is more than an inconvenience. It's a safety matter. They've
worked with the County for years to develop the parking lots, and they are still
without parking. However the Land Trust proposal is resolved, the community
needs additional parking now, especially during dry dock. If additional parking
won't be delivered by this coming dry dock, they need temporary parking
somewhere. The community looks to the Council to acquire that temporary
parking.
Dave Ernst, 2884 West Shore Drive, Lummi Island, submitted and read from
his testimony (on file). The community seems to be evenly divided for and against
the land swap. The board's first order of business will be to develop temporary
parking if the Council accepts the Land Trust's proposal.
Nelson asked when the proposal from the Lummi Island Land Trust will come
forward. Ernst stated he is prepared now to meet with the County. The project
won't get done this year, but the temporary parking for this fall's dry dock can
occur in the area where they are proposing a land swap.
Nelson asked if they have finished the land swap. Ernst stated they have
not.
Roy stated she had the impression that it was imminent. The list of items to
do should include purchasing the land. She thought the deal was supposed to be
done by now. Ernst stated the Land Trust won't buy the property until the County
indicates it will approve the land swap.
Roy stated she was told there is an offer for a piece of public land to relocate
the house. She asked if that has been considered. Ernst stated that offer hasn't
come to the board officially. The board would consider the offer if it is presented.
He doesn't know where the parcel is, and if it is as convenient as this parcel.
Roy stated Councilmember Brenner expressed concerns about the way the
ballots were handled at the public meeting. Proponents of the proposal took the
secret ballots and counted the ballots themselves. Ernst stated he didn't know they
were secret ballots. People signed for or against the issue. That is not a ballot. It
was public comment. He analyzed the public comments for and against the
proposal. The island residents seem to be split equally on the issue.
Art Thomas, 2620 Island View, Lummi Island, stated he is frustrated. He's
been trying to get parking for several years. The County did a survey last year.
Only 17 percent of the population didn't want any change. The Council has been
Finance and Administrative Services Committee, 2/22/2005, Page 3
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
railroaded by this 17 percent. People want to get this parking lot done. It sounds
like the Council is giving the Land Trust the opportunity to pulse the community.
The Council has already heard from the community. It looks like partisan politics.
Darlyn Del Boca, Ferndale, stated she owns property on Lummi Island. The
meeting on Lummi Island was a discussion, not a balloting event. The structure is
well- suited to the needs of the island, especially for such functions as a senior
center. It would fall nicely in the County's senior center program. The Boys and
Girls Club is interested in using the facility. Their present facility is inadequate.
Functionally, the house has an appropriate use in the community. Prior to
acquisition of this property, the County already had a parcel of land suitable for
parking. That's within comfortable walking distance to the ferry and would be
readily adapted to parking for the ferry.
Nelson asked Mr. Monsen's plans. Monsen stated he would be in contact with
the Land Trust. They need to ascertain the value of the parcel they are acquiring
and compare it to the value of the property the Land Trust wants to swap. A
professional appraisal firm will have to evaluate whether the properties are of equal
value. If that goes through, he will come back with the design process during the
middle of the summer.
Nelson stated the entire Council needs to discuss this issue.
Crawford stated this item and the other item were before the Finance
Committee and full Council two weeks ago. They were both voted down. For these
items to be reconsidered, one of the five councilmembers who voted against it
needs to move it forward.
Roy stated she would be willing to make those motions. However, she has
decided on which way she will vote.
Nelson stated the Finance Committee is not going to solve this issue. He
asked Mr. Monsen to address the full Council. Monsen stated that if the Council
reconsiders this evening, the recommendation is still to agree on both items or not
agree on both items.
Roy asked about the Public Works Department decision to not create a fire
lane. Monsen stated there is space for fire apparatus to move, except during dry
dock, when people park in the road.
Roy asked about temporary parking. Monsen stated that if they don't move
forward, he will revisit off -road temporary parking. The parking lot now is not of a
size to solve the parking problem during dry dock. If they look for temporary
parking now, it may serve a long -term purpose as well.
Roy asked if the new parking lot is still not big enough. Monsen stated it is
not big enough during dry dock.
Finance and Administrative Services Committee, 2/22/2005, Page 4
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Roy stated having the beach access that would result from the Land Trust
land swap is tempting. If this came together, it could be in the public's interest,
and everyone on Lummi Island would benefit. This proposal could be really good.
She's discouraged that they have not made any progress since two weeks ago.
3. RESOLUTION SUPPORTING THE WHATCOM ALLIANCE FOR
HEALTHCARE ACCESS (WAHA) TO HELP PROVIDE HEALTHCARE
ACCESS TO UNINSURED AND PARTIALLY INSURED RESIDENTS OF
WHATCOM COUNTY (AB2005 -124)
Nelson moved to recommend approval to the full Council.
Chris Phillips, St. Joseph Hospital, Whatcom Alliance for Healthcare Access
Committee Facilitator, stated the alliance was founded by St. Luke's Foundation.
The St. Luke's foundation pulled together businesses, consumers, providers, the
hospital, the Health Department, and Northwest Regional Council (NWRC) for the
various committees of the alliance. They have been meeting at 7:00 a.m. monthly
for a number of years.
The alliance strategizes to solve access problems, including physician
recruitment, legislative advocacy, and programmatic response development. After
a year of research spent looking at best practices, the alliance put together today's
strategy.
The strategy talks about making sure everyone has health insurance. There
is a strategy to develop health service accounts. The specialty access network
program is a group of physicians in the community who are willing to see uninsured
patients. They will track the value of those donations and use the donations to
leverage further support in the community. Today, he will ask the County Council
to be a part of that community access fund.
Nelson stated Executive Kremen approves of the proposal. Mr. Desler said
this has been done successfully before.
Dewey Desler, Deputy Administrator, stated healthcare access is a significant
problem. Last April, an application was submitted to a federal agency to do
something like this. The application was not approved, but the key ideas are in the
current proposal.
Many years ago, the faith community came together to form the interfaith
coalition. Its first project was to assist and identify low income people and help
them get to voluntary physicians. It was a very successful effort that resulted in
the community clinic. Other things still need to be done. The model is being
resurrected. The effort is to identify people who need healthcare and health
insurance, and link them up with many vehicles that can be used to provide health
insurance.
Finance and Administrative Services Committee, 2/22/2005, Page 5
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
The City of Bellingham is willing to provide financial support for one year. A
County /City foundation includes the hospital, physician community, and other
groups. They would come together to provide financing for this project. The
proposal is also to seek special federal assistance at the National Association of
Counties (NACo) conference next month. Get this project going. This could be a
model for providing up to 100 percent coverage for people in the community.
Crawford stated 40 percent of emergency room visits in 2004 were for non -
emergency conditions. He asked if this project can teach people the ways to reduce
their costs and reduce costs to the community.
(Clerk's Note: End of tape one, side A.)
Crawford continued to ask if the emergency room can turn away someone
who comes in often with non - emergencies, such as a cold. Phillips stated
emergency rooms are required by federal law to at least provide a medical
screening. They need to work with social service organizations, physicians, and the
population to have people not walk through the door. There are things to do to
solve the problem. They are going to replicate best practices to do that.
Crawford stated he is concerned that a certain segment of the population just
doesn't care and will continue to go to the emergency room. Phillips stated data
suggests that frequent emergency room users are a problem, but there are also
people who come in occasionally for primary care uses. The primary care volume of
use costs so much more than the frequent users. The dollar savings can happen
better with the primary group, and their behavior will be easier to change. They
need to deal with both issues.
Roy stated this is a wonderful program.
Nelson stated the group has worked very hard. This is a long process
because many in the community are involved on a volunteer basis. They need
everyone in the community to be involved, including the State and federal
representatives. He's proud to be on this group and to be working with these
people.
time.
Phillips stated he thanks Councilmember Nelson for his involvement and
Motion carried unanimously.
COUNCIL "CONSENT AGENDA" ITEM
1. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND NEW WAY
Finance and Administrative Services Committee, 2/22/2005, Page 6
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
MINISTRIES TO PROVIDE TWO SHELTER UNITS FOR HOMELESS
INDIVIDUALS AND /OR FAMILIES, IN THE AMOUNT OF $20,000
(AB2005 -110)
Crawford moved to approve Consent Agenda items one through six.
Nelson stated these contracts are all new. He asked if this includes
additional beds.
Gary Williams, Human Services Supervisor, indicated it does.
Nelson stated this allows a new fee the County can collect.
Crawford stated the committee referenced is a separate committee that the
Executive appoints. Last year, the Executive put together a committee to review
disbursement. This is the end of the contract process for the entities that have
come forward.
Nelson stated they are dealing with the homeless, substance abuse, mental
health issues, chemical dependencies, co- occurring disorders, and domestic
violence. They will make sure they can provide a home and counseling services to
take care of these people.
Motion carried unanimously.
2. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND OLD
TOWN CHRISTIAN MINISTRIES TO PROVIDE OPERATING AND STAFF
SUPPORT AND ADDITIONAL VOUCHERS TO THE STEPPING STONES
PROGRAM, IN THE AMOUNT OF $28,209 (AB2005 -111)
See Consent Agenda item one.
3. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND
WOMENCARE SHELTER AND DOMESTIC VIOLENCE SERVICES TO
SUPPORT ADDITIONAL OPERATIONS STAFFING, IN THE AMOUNT OF
$20,000 (AB2005 -112)
See Consent Agenda item one.
4. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND
NORTHWEST YOUTH SERVICES TO DEVELOP AND OPERATE THE
PROPOSED "NWYS YOUTH HOME ", IN THE AMOUNT OF $25,000
(AB2005 -113)
Finance and Administrative Services Committee, 2/22/2005, Page 7
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
See Consent Agenda item one.
S. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND SUN
COMMUNITY SERVICES TO PROVIDE SHELTER BEDS FOR HOMELESS
MENTALLY ILL AND /OR INDIVIDUALS WITH CO- OCCURRING
SUBSTANCE ABUSE PROBLEMS, IN THE AMOUNT OF $32,000
(AB2005 -114)
See Consent Agenda item one.
6. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND LYDIA
PLACE TO PROVIDE TRANSITIONAL HOUSING BEDS FOR WOMEN
WITH CHILDREN, IN THE AMOUNT OF $20,000 (AB2005 -115)
See Consent Agenda item one.
7. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN
AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN
WHATCOM COUNTY AND WESTCOAST COUNSELING & TREATMENT
CENTER FOR SUBSTANCE ABUSE OUTPATIENT SERVICES, IN THE
AMOUNT OF $155,035, FOR A TOTAL AMENDED CONTRACT IN THE
AMOUNT OF $294,909 (AB2005 -116)
Crawford moved to recommend approval to the full Council.
Motion carried unanimously.
8. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND
CATHOLIC COMMUNITY SERVICES RECOVERY CENTER FOR
EVALUATION AND DRUG AND ALCOHOL SERVICES TO YOUTH
REFERRED UNDER AND SENTENCED UNDER THE CHEMICAL
DEPENDENCY DISPOSITION ALTERNATIVE IN JUVENILE COURT, IN
THE AMOUNT OF $30,000 (AB2005 -117)
Crawford moved to recommend approval to the full Council.
Motion carried unanimously.
9. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND LUMMI
INDIAN BUSINESS COUNCIL FOR THE SLATER ROAD FLOOD -
PROOFING PROJECT, IN THE AMOUNT OF $1,000,000 (AB2005 -118)
Finance and Administrative Services Committee, 2/22/2005, Page 8
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Jeff Monsen, Public Works Director, handed out a substitute interlocal
agreement (on file). The majority of amendments are to clarify the purpose of the
agreements and relationship of the County and Lummi Nation. He also submitted a
one -page document to substitute language in Section VIII. From a hiring
standpoint, it is reasonable to have contractors use tribal members whenever
possible, but don't apply that literal language to the contract.
Nelson asked if there are significant things to look at before the evening
meeting. Monsen stated the language changes improve the clarity of the intent of
the joint project, and don't change the scope or scale of the project.
Crawford asked if the Tribe won't sign the agreement without the language
changes. Monsen stated the majority of the changes were from the County, from a
draft the Tribe prepared. By the time they exchanged the language, it didn't make
it into the Council packet. The only thing they're waiting on from the Tribe is the
language regarding to Section VIII. Unofficially, they've indicated the language is
okay. He'll no more by this afternoon. The issue is that, on the first of March, the
applications for the funds must be submitted to the Federal Emergency
Management Agency (FEMA).
Crawford asked if the County or Tribe is still applying for money from the
State or federal governments. Monsen stated the significance of the agreement is
that it is the formal statement of the County to provide the local match. Per the
agreement, the local match is assured and the application is viable.
Crawford suggested amending the second Whereas statement to say that
this is the vital link or primary link between the reservation and the freeway and
City of Bellingham. Put in something about that link. That may be already stated
in the other application materials. Monsen stated that is key language in the grant
application. The fourth Whereas statement in this document gets to the issue, but
the grant application focuses on it. This agreement is about what the project will
cost, not the value of benefits received.
Crawford moved to recommend approval of the substitute version of the
interlocal agreement and the substitute version of Section VIII to the full Council.
Motion carried unanimously.
10. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONSULTANT AGREEMENT BETWEEN WHATCOM COUNTY AND
NORTHWEST HYDRAULIC CONSULTANTS FOR SCOUR EVALUATION
OF WHATCOM COUNTY BRIDGES, IN THE AMOUNT OF $57,223
(AB2005 -119)
Crawford moved to recommend approval to the full Council.
Nelson asked what scour is.
Finance and Administrative Services Committee, 2/22/2005, Page 9
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Joe Rutan, County Road Engineer, stated this agreement is for the portions
of the bridges underneath the water. The moving water scours out the supports.
They will evaluate that scour to make sure there aren't problems with the structural
support of the bridge. This is something that came out of some disasters that
happened in the past.
Nelson asked if the result of this agreement would be to make decisions on
repair. Rutan stated that if there are issues, there will be recommendations for
potential solutions. There is some wording in the agreement that the consultant
provides information regarding potential remediation, depending on what they find.
Jeff Monsen, Public Works Director, stated that if the contractor identifies a
problem, the County will pursue repairs or replacement according to the
recommendation. A significant part of the bridge program is to evaluate the
condition of the bridge periodically because bridge failure is catastrophic in most
cases. One potential result is that they don't find any problems. However, they
must do this to know for sure. This agreement is not for State bridges, but the
State does the same review.
Motion carried unanimously.
11. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
JUVENILE ACCOUNTABILITY BLOCK GRANT AWARD BETWEEN
WHATCOM COUNTY AND WASHINGTON STATE DEPARTMENT OF
SOCIAL AND HEALTH SERVICES TO ENHANCE ACCOUNTABILITY OF
JUVENILE OFFENDERS, IN THE AMOUNT OF $38,550 (AB2005 -120)
Nelson asked if this includes money from the City that it didn't have a use
for, and if this is to help with the teen court and drug court.
N.F. Jackson, Superior Court Clerk, stated $10,000 goes to the Teen Court
program.
Crawford moved to recommend approval to the full Council.
Motion carried unanimously.
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 12:15 p.m.
Finance and Administrative Services Committee, 2/22/2005, Page 10
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Jill Nixon, Minutes Transcription
ATTEST:
Dana Brown - Davis, Council Clerk
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
L. Ward Nelson, Committee Chair
Finance and Administrative Services Committee, 2/22/2005, Page 11