HomeMy WebLinkAboutFinance December 6 20051
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
December 6, 2005
Committee Chair L. Ward Nelson called the meeting to order at 11:00 a.m. in
the Council Chambers, 311 Grand Avenue, Bellingham, Washington.
Present: Absent:
Sam Crawford None
Sharon Roy
Also Present:
Barbara Brenner
Dan McShane
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. ORDINANCE AMENDING THE 2005 WHATCOM COUNTY BUDGET,
REQUEST #13, IN THE AMOUNT OF $189,631 (AB2005 -445)
Nelson moved to recommend approval to the full Council.
Crawford asked if the attorney fees are to Brickland.
Nelson stated they are.
Roy stated everything except the Council request is funded from fees.
Crawford asked the subject of the Council defense.
Dewey Desler, Deputy Administrator, stated the subject is mushrooms.
Motion carried unanimously.
2. ORDINANCE AMENDING THE 2006 WHATCOM COUNTY BUDGET,
REQUEST #1, IN THE AMOUNT OF $11,832,558 (AB2005 -446)
Nelson moved to recommend approval to the full Council.
Brenner stated the information should say full -time equivalent (FTE) planners
and describe what they are doing. Don't put a name of an organization on the
County planners. It's outrageous. She will support the reason for funding, but not
if the name stays on there.
Finance and Administrative Services Committee, 12/6/2005, Page 1
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Dewey Desler, Deputy Administrator, stated they can take out the name. It
is about the work required of the Growth Management Hearing Board to address
the original complaint from Futurewise. Once staff is hired, they will be planners.
Brenner stated this group didn't have the public's good in mind. Remove the
name from the budget summary, FutHFew; ."
Crawford asked if they are hiring Futurewise employees. Desler stated they
are not. The purpose of the name in the paperwork was to make it clear on what
the employees would work.
Roy stated she talked to Judge Grant about night court. She hopes they can
support this program. It's $5,000. The District Court judges want to start a night
court option for people for one year, to see how it goes. Judge Grant is
volunteering to preside two nights per month, in addition to his day schedule. She
supports the program.
McShane asked the status of drug court. Desler stated the administration
and court are discussing the issue. There are decisions on how to fund this good
but expensive program. No money is appropriated in the 2006 budget. They will
fund it for two more months and come up with recommendations to continue the
program.
Roy asked if drug court is saving the County money in any way. Desler
stated some people may argue the entire society saves money. He doesn't think
the County specifically saves money. He hopes to get more funding from federal
and State sources, because they also have a benefit from the program.
Brenner stated these social programs cost a lot of money, and it takes some
time to realize the savings. Also, she compliments Judge Grant for volunteering to
serve on night court.
Nelson asked if there has be an evaluation of the impacts of having a night
court. Desler stated there is a modest fund called the Trial Court Improvement
Fund from the legislature to support it. The administration is also willing to provide
some funding.
Roy stated Judge Grant will measure the success and financial implications of
the program.
Desler stated a major portion of the budget request is the transfer of funds
to the jail fund.
Motion carried unanimously.
Finance and Administrative Services Committee, 12/6/2005, Page 2
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
3. ORDINANCE ESTABLISHING A NEW WHATCOM COUNTY FERRY
SYSTEM FUND (AB2005 -442)
Nelson moved to recommend approval to the full Council.
Motion carried unanimously.
COUNCIL "CONSENT AGENDA" ITEM
1. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND BELLINGHAM
WHATCOM COUNTY TOURISM TO PROVIDE SERVICES TO PROMOTE
TOURISM IN WHATCOM COUNTY, IN THE AMOUNT OF $95,000
(AB2005 -452)
Nelson moved to recommend approval to the full Council.
Crawford stated Mr. Cooper does a fine job.
Dewey Desler, Deputy Administrator, stated the amount is a little more than
last year's amount. They will also use funds from the Convention Center fund.
Nelson stated the councilmembers are asked why they want to fund
increased growth. There are economic impacts. The funds are designed specifically
to generate tourism in the community. Also, they must prepare for 2010 when
Vancouver hosts the winter Olympics.
Desler stated the funding is from the hotel /motel tax, not the general fund,
and is supposed to be for marketing of the community.
Crawford asked if the reason it is called the Convention Center fund is
historical. Desler stated it is.
Roy stated she hopes this agency represents the entire county, not just
Bellingham. There are tourist destination areas in rural Whatcom County.
Motion carried unanimously.
2. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WHATCOM
VOLUNTEER CENTER TO PROVIDE VOLUNTEER SERVICES TO
MULTIPLE COUNTY OFFICES AND SERVICE LOCATIONS THROUGHOUT
THE COUNTY, THE COURTS, COUNTY LIBRARY, SENIOR CENTERS,
COUNTY PARKS, ETC., IN THE AMOUNT OF $35,000 (AB2005 -453)
Nelson moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 12/6/2005, Page 3
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Brenner stated there are more volunteer hours worked than what is stated.
Many people don't submit the hours they actually work.
Motion carried unanimously.
3. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND LAKEVIEW
TECHNOLOGY INC. TO PROVIDE SOFTWARE, IMPLEMENTATION AND
ASSOCIATED MAINTENANCE FOR THE NEW ISERIES MID -RANGE
COMPUTER SYSTEM, IN THE AMOUNT OF $38,418 (AB2005 -454)
Nelson moved to recommend approval to the full Council.
Dewey Desler, Deputy Administrator, stated this is the main computer for the
County. It was traditionally called the AS /400. It will now be called the I series.
Brad Bennett, Finance Division Manager, stated this is the high availability
software that allows the system to be backed up while still operating. Now, the jail
is shut down while the system is backing up. They can't do anything. This
software will enable them to backup the system while still driving.
Desler stated the system can also be operational while there is system
maintenance.
Motion carried unanimously.
4. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND EVERTT E. BYERS AND
ASSOCIATES, INC. D /B /A BRAUN CONSULTING GROUP, FOR
NEGOTIATION OF EIGHT COLLECTIVE BARGAINING AGREEMENTS,
GRIEVANCE ARBITRATION, AND LABOR CONSULTATIONS AND SERVE
AS CHIEF SPOKESPERSON FOR THE COUNTY WITH ASSISTANCE
FROM A.S. HUMAN RESOURCES, FOR THE FULL RANGE OF
COLLECTIVE BARGAINING ACTIVITIES, IN THE AMOUNT OF $152,436
OVER THREE YEARS (AB2005 -455)
Crawford moved to recommend approval to the full Council.
Brenner stated they don't need this company to do the County's negotiation
because the County's staff can do it. The County doesn't benefit from the service.
Nelson stated it's difficult for large organizations to do contract negotiations
plus day -to -day business. If the County is going to have ongoing negotiation, make
sure there is expertise for the legal ramifications and to be available during
negotiations. Unions have specific staff for negotiations.
Finance and Administrative Services Committee, 12/6/2005, Page 4
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Brenner stated the County staff sits in on all the negotiations anyway. The
County doesn't need outside help.
Motion carried unanimously.
S. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE
WHATCOM CONSERVATION DISTRICT TO PROVIDE COMMUNITY
OUTREACH AND EDUCATION REGARDING SMALL FARM BEST
MANAGEMENT PRACTICES TO SUPPORT THE WATER QUALITY
IMPROVEMENT EFFORTS IN THE SHELLFISH PROTECTION
DISTRICTS, IN THE AMOUNT OF $30,345.96 (AB2005 -456)
Roy moved to recommend approval to the full Council.
Motion carried unanimously.
6. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WILSON
ENGINEERING, LLC TO PROVIDE THE NECESSARY ENGINEERING AND
PUBLIC OUTREACH SERVICES FOR DEVELOPMENT OF A FERRY
PARKING LOT ON LUMMI ISLAND TO SUPPORT THE LUMMI ISLAND
FERRY SYSTEM, IN THE AMOUNT OF $95,446 (AB2005 -457)
Roy moved to recommend approval to the full Council. She asked how
much of the contract is for community outreach.
Crawford stated $16,531 is for community outreach.
Roy asked why staff can't do community outreach.
Ken Richardson, Public Works, stated the issue is the need to have the
engineering and design background available to respond to the community.
Roy stated the County employees can present the design and bring
community questions to the designers.
Crawford stated the subcontractor is going to have public meetings. The
community requested to have input into the design.
Motion carried unanimously.
7. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND INTERFAITH
COALITION TO PROVIDE 2060 REPAIR & REHABILITATION FUNDS TO
REPAIR WINDOWS, FLOORS AND ROOF AT THE DEEMER ROAD
PARTNERSHIP HOUSE, IN THE AMOUNT OF $15,000 (AB2005 -458)
Finance and Administrative Services Committee, 12/6/2005, Page 5
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Nelson moved to recommend approval to the full Council. Get it done as
soon as possible.
Motion carried unanimously.
8. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
LEASE BETWEEN WHATCOM COUNTY AND RICK REICH FOR HOUSING
FOR THE POINT ROBERTS RESIDENT DEPUTY, ON A MONTH -TO-
MONTH BASIS BEGINNING DECEMBER 1, 2005, IN THE AMOUNT OF
$1,000 PER MONTH (AB2005 -459)
Crawford moved to recommend approval to the full Council.
Motion carried unanimously.
9. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
LETTER OF UNDERSTANDING BETWEEN WHATCOM COUNTY AND
WASHINGTON STATE NURSES ASSOCIATION, AMENDING THE 2005-
2007 WASHINGTON STATE NURSES ASSOCIATION COLLECTIVE
BARGAINING AGREEMENT (AB2005 -460)
Roy moved to recommend approval to the full Council.
Motion carried unanimously.
10. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO
CONTRACT AMENDMENT 1 BETWEEN WHATCOM COUNTY AND
DOMESTIC VIOLENCE & SEXUAL ASSAULT SERVICES EXTENDING THE
ORIGINAL AGREEMENT THROUGH DECEMBER 31, 2006, IN THE
AMOUNT OF $50,000, FOR A TOTAL CONTRACT AMOUNT OF $94,500
(AB2005 -461)
Nelson moved to recommend approval to the full Council.
Crawford asked if the amount is more or the same as last year.
Dewey Desler, Deputy Administrator, stated the amount is $5,500 more than
last year. It was a recommendation of the Executive.
Motion carried unanimously.
11. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO
CONTRACT AMENDMENT 2 BETWEEN WHATCOM COUNTY AND
NORTHWEST HYDRAULIC CONSULTANTS, INC. FOR ON -CALL
HYDRAULIC MODELING ASSISTANCE EXTENDING THE COMPLETION
DATE OF THE ORIGINAL AGREEMENT TO DECEMBER 31, 2006, IN THE
Finance and Administrative Services Committee, 12/6/2005, Page 6
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
AMOUNT OF $75,000, FOR A TOTAL CONTRACT AMOUNT OF $175,000
(AB2005 -462)
Nelson asked if it is also tied to the next contract and if the location is from
Deming on down the river.
Paula Cooper, River and Flood Division Manager, stated it is.
Crawford moved to recommend approval to the full Council.
Motion carried unanimously.
12. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO
CONTRACT AMENDMENT 2 BETWEEN WHATCOM COUNTY AND
BROWN AND CALDWELL FOR ON -CALL HYDRAULIC MODELING
ASSISTANCE EXTENDING THE COMPLETION DATE OF THE ORIGINAL
AGREEMENT TO DECEMBER 31, 2006, IN THE AMOUNT OF $75,000,
FOR A TOTAL CONTRACT AMOUNT OF $175,000 (AB2005 -463)
Roy moved to recommend approval to the full Council.
Motion carried unanimously.
13. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO
CONTRACT AMENDMENT 7 BETWEEN WHATCOM COUNTY AND
WASHINGTON STATE UNIVERSITY TO CONTINUE THE SHARING OF
COSTS FOR FACULTY POSITIONS IN THE COOPERATIVE EXTENSION
THROUGH DECEMBER 31, 2006, IN THE AMOUNT OF $75,920.16, FOR
A TOTAL CONTRACT AMOUNT OF $518,337.90 (AB2005 -464)
Nelson asked the change and if this is in the budget.
Drew Betz, Acting Director, stated this is in the budget. The $500,000 is the
amount spent since the original contract in 1999. It is an ongoing contract for the
past six years. The actual increase from last year is .03 %. Also, the long time 4H
agent, Craig Fenske, will retire this year. He has served the County for 20 years.
Nelson moved to recommend approval to the full Council.
Motion carried unanimously.
14. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO APPROVE THE
AWARD OF BID #05 -67 FOR A DIGITAL IMAGING SYSTEM FOR THE
JAIL TO SOLE BIDDER DYNAMIC IMAGING, IN AN AMOUNT NOT TO
EXCEED $41,045 (AB2005 -465)
Roy moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 12/6/2005, Page 7
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
Motion carried unanimously.
15. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO APPROVE THE
AWARD OF BID #05 -93 FOR A 4X4 BACKHOE WITH LOADER FOR
WHATCOM COUNTY PARKS AND RECREATION TO LOW BIDDER
FARMERS EQUIPMENT, IN THE AMOUNT OF $65,857.37 (AB2005-
466)
Nelson asked if this is a replacement backhoe.
Mike McFarlane, Parks and Recreation Department Director, stated it is.
Crawford asked if they can choose which model to purchase, in case one
maker produces a product that lasts longer.
Eric Schlehuber, Equipment Services Manager, stated they go out to bid and
award the bid to the low bidder that meets specifications. They try to make the
specifications generic enough for all to bid. The County has had good luck with
New Holland equipment. The Parks Department is very happy with this bid.
Nelson moved to recommend approval to the full Council.
Motion carried unanimously.
16. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO APPROVE THE
PURCHASE FROM IBM OF CONSOLIDATED COMPUTER HARDWARE
THAT WILL INCORPORATE THREE TECHNOLOGY PROJECTS, IN THE
AMOUNT OF $79,752.60 (AB2005 -467)
Nelson moved to recommend approval to the full Council. He asked for
information on the computer.
Dewey Desler, Deputy Administrator, stated they are moving to more server -
based technology. The contract is to put these servers in line. It's more effective
to support and maintain them. They have some grant funds to support this effort.
Motion carried unanimously.
17. RESOLUTION ORDERING THE CANCELLATION OF WARRANTS THAT
ARE OVER A YEAR OLD AND HAVE NOT BEEN PRESENTED FOR
PAYMENT (TOTAL AMOUNT TO BE CANCELLED IS $17,198.18)
(AB2005 -468)
Crawford moved to recommend approval to the full Council.
Motion carried unanimously.
Finance and Administrative Services Committee, 12/6/2005, Page 8
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DISCLAIMER: This document contains the Whatcom County Council or Committee
minutes, as approved. However, unless an attested signature page is attached, they
are not the final approved minutes.
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 11:41 a.m.
Jill Nixon, Minutes Transcription
ATTEST:
Dana Brown - Davis, Council Clerk
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
L. Ward Nelson, Committee Chair
Finance and Administrative Services Committee, 12/6/2005, Page 9