HomeMy WebLinkAboutFinance April 10 2007WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
April 10, 2007
Committee Chair Sam Crawford called the meeting to order at 11:00 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
Present: Absent:
L. Ward Nelson None
Dan McShane
Also Present:
Carl Weimer
COUNCIL "CONSENT AGENDA" ITEM
1. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #07 -15 TO
THE LOWEST BIDDER, MILLER'S PAINTING, IN THE AMOUNT OF $120,000
FOR MISCELLANEOUS INTERIOR AND EXTERIOR PAINTING OF COUNTY
BUILDINGS FOR THE YEAR 2007 AND 2008 (AB2007 -181)
Crawford moved to recommend approval to the full Council.
Motion carried unanimously.
2. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #07 -21,
ON -CALL RENTAL EQUIPMENT LIST, AND TO ENTER INTO CONTRACTS TO
PROVIDE RENTAL OF CONSTRUCTION EQUIPMENT TO THE COUNTY ON AN
ON -CALL BASIS, BY ACCEPTING ALL 11 RESPONSIVE AND RESPONSIBLE
BIDS SUBMITTED, PERMITTING SELECTION OF THE APPROPRIATE VENDOR
BASED ON EQUIPMENT AVAILABILITY AND SUITABILITY, WITH
PREFERENCE TO LOW BIDDERS (IT IS POSSIBLE THAT MORE THAN $35,000
COULD BE SPENT WITH A SINGLE VENDOR) (AB2007 -182)
Nelson moved to recommend approval to the full Council.
Motion carried unanimously.
3. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO AWARD BID #07 -30 TO
THE SOLE BIDDER, BUD CLARY TOYOTA, FOR THE PURCHASE OF TWO
HYBRID SEDANS, IN THE AMOUNT OF $49,841.25 (AB2007 -183)
McShane moved to recommend approval to the full Council.
Crawford stated they should all read the life cycle assessment of hybrid vehicles
study. Hybrid vehicles have the biggest environmental footprint of any vehicle made. Look
at alternatives for the future. He hopes technology goes elsewhere. There is talk of an
alternative energy park located near the British Petroleum (BP) refinery, to look at all
vehicle fuel options. The large battery component of these cars may not be the long -term
way to go. The method of storage will change significantly.
Finance and Administrative Services Committee, 4/10/2007, Page 1
I McShane stated a lot of the reason for the hybrid cars is for air quality in cities with
2 pollution problems, which gets lost in the argument of fuel savings.
3
4 Nelson stated he buys American made cars to support the economic base necessary
5 to solve these problems with vehicles.
6
7 Motion carried unanimously.
8
9 4. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A
10 CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND WILSON
11 ENGINEERING, LLC TO PROVIDE CONSULTING SERVICES FOR DEVELOPING
12 A DESIGN WITH THE MULTIPLE OB]ECTIVES OF LIMITING LATERAL
13 CHANNEL MIGRATION AND RESTORATION FISH HABITAT ON THE SOUTH
14 FORK NOOKSACK RIVER NEAR THE TOWN OF ACME, IN THE AMOUNT OF
15 $86,000 (AB2007 -184)
16
17 Crawford moved to recommend approval to the full Council.
18
19 Nelson stated Chris Hatch brought forward concerns. There is no identification of the
20 Acme Flood Sub -Zone, which is a key stakeholder that should be involved.
21
22 Paula Cooper, Public Works Department, stated their intent is to include the sub -
23 zone advisory committee.
24
25 Nelson stated another concern is that they incorporate sub -zone advisory committee
26 concerns and desires. Cooper stated they will meet with the sub -zone advisory committee
27 as needed. If the sub -zone members feel like they aren't being included, they can call the
28 department.
29
30 Nelson stated another concern was that the sub -zone should have a draft copy of the
31 existing conditions report before finalization of the report, and review that report with
32 County staff. Cooper stated the staff can share a copy of that draft with the advisory
33 committee before they finalize the existing conditions report.
34
35 Nelson asked if this has gone through a process with the Countywide flood zone and
36 flood sub -zone committees. Cooper stated this was on the Countywide Flood Control Zone
37 District Advisory Committee's project list.
38
39 Nelson asked about criteria for project evaluations. Cooper stated she can present
40 the prioritized list and criteria at the next surface water work session.
41
42 Nelson stated the Finance Committee may have to discuss any proposal to change
43 the project cost -share amount.
44
45 Nelson moved that the committee recommend to the administration that there be a
46 full discussion and a recommendation from the committees regarding cost sharing and cost
47 mixing, so future districts understand their resources and responsibilities.
48
49 Bruce Roll, Public Works Department, stated it's about redefining the purpose of the
50 district. Starting the discussion to identify the issues for which they must set policy is
51 healthy.
52
Finance and Administrative Services Committee, 4/10/2007, Page 2
I McShane asked if this project would lead to salmon recovery funding. Cooper stated
2 they are trying to integrate the fish and Flood components. They will come up with a project
3 that could be funded from fisheries sources.
4
5 Nelson stated he doesn't understand how monitoring would take place and be
6 compared to the baseline. Cooper stated that work is being done by the tribes. The County
7 is trying to build on work that has already been done. Use most of the money for the actual
8 design of the project.
9
10 The committee concurred.
11
12 Motion carried unanimously.
13
14 S. REQUEST AUTHORIZATION FOR EXECUTIVE TO ENTER INTO A CONTRACT
15 AGREEMENT BETWEEN WHATCOM COUNTY AND GEIGER ENGINEERS FOR
16 CONSULTING SERVICES FOR THE CIVIC CENTER BUILDING BEAM AND
17 COLUMN BASE REPAIR, IN THE AMOUNT OF $24,887 (AB2007 -185)
18
19 Dewey Desler, Deputy Administrator, explained the project.
20
21 Nelson moved to recommend approval to the full Council.
22
23 Motion carried unanimously.
24
25 (Clerk's Note: Councilmember Crawford left the meeting at 11:30 a.m.
26 Councilmember McShane assumed the duties of the chair.)
27
28 6. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO
29 SUPPLEMENT NO. 1 OF THE CONSULTANT AGREEMENT BETWEEN WHATCOM
30 COUNTY AND REICHHARDT & EBE ENGINEERING, INC, FOR THE FINAL
31 DESIGN OF THE SIGNALIZATION AT THE HANNEGAN ROAD AND SR -544
32 INTERSECTION, IN THE AMOUNT OF $103,838.67, FOR A TOTAL AMENDED
33 CONTRACT IN THE AMOUNT OF $309,698.69 (AB2007 -186)
34
35 Nelson moved to recommend approval to the full Council. He asked the reason for
36 conditional rights -of -way.
37
38 Jim Karcher, Public Works Department, stated they got into more right -of -way than
39 they thought for a variety of reasons.
40
41 Nelson asked how to prevent such cost increases and how to do better analyses for
42 the Six -Year Road Program. Karcher stated they underestimated the complexity of this
43 design. He explained all the complications that arose. He hopes this experience informs
44 future project planning.
45
46 McShane asked if the Six -Year Road Plan includes a contingency for the projections.
47 Karcher stated it does. Outsourcing of engineering requires them to look carefully at what
48 tasks are outsourced. Part of the problem is the lack of engineering staff.
49
50 Nelson stated he prefers that the County find a mechanism to avoid this in the
51 future.
52
53 Motion carried 2 -0 with Crawford absent.
Finance and Administrative Services Committee, 4/10/2007, Page 3
7. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO A GRANT
AGREEMENT BETWEEN WHATCOM COUNTY AND WASHINGTON STATE
DEPARTMENT OF ECOLOGY FOR COMMUNITY LITTER CLEANUP PROJECTS,
IN THE AMOUNT OF $62,100 (AB2007 -187)
Nelson moved to recommend approval to the full Council.
Motion carried 2 -0 with Crawford absent.
S. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE PORT OF
BELLINGHAM FOR DESIGN AND PERMITTING OF THE SQUALICUM CREEK
ESTUARY RESTORATION TASK OF THE SQUALICUM CREEK DELTA
RESTORATION PROJECT, IN THE AMOUNT OF $30,700 (AB2007 -188)
McShane moved to recommend approval to the full Council.
Nelson stated this area is fairly developed. He asked what they are going to do
there.
Erika Stroebel, Public Works Department, stated this is a small scale project. It is a
pocket estuary. There are three components to this project, including creating fish weirs,
removing pilings and the pier, and estuary restoration. The focus of the restoration project
will be to the left of the pier structure, looking toward the land.
McShane stated there will be good public involvement.
Motion carried 2 -0 with Crawford absent.
9. RESOLUTION IN THE MATTER OF THE SALE OF SURPLUS PROPERTY AND THE
SETTING OF A DATE FOR PUBLIC HEARING THEREON PURSUANT TO WCC
1.10 (AB2007 -189)
Nelson moved to recommend approval to the full Council.
Motion carried 2 -0 with Crawford absent.
10. RESOLUTION AMENDING CRP NO. 902005 FOR THE HANNEGAN ROAD
IMPROVEMENT AT VARIOUS INTERSECTIONS AND REQUEST
AUTHORIZATION FOR THE EXECUTIVE TO APPROVE AWARD OF CONTRACT
TO WILDER CONSTRUCTION, AS LOW BIDDER IN THE AMOUNT OF
$1,268,393 (AB2007 -190)
McShane moved to recommend approval to the full Council.
Motion carried 2 -0 with Crawford absent.
OTHER BUSINESS
There was no other business.
Finance and Administrative Services Committee, 4/10/2007, Page 4
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ADJOURN
The meeting adjourned at 11:45 a.m.
Jill Nixon, Minutes Transcription
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Finance and Administrative Services Committee, 4/10/2007, Page 5