HomeMy WebLinkAboutFinance September 29 20091
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
September 29, 2009
Committee Chair Sam Crawford called the meeting to order at 11:07 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
Present: Sam Crawford and Bob Kelly.
Absent: L. Ward Nelson.
Also Present: Seth Fleetwood, Carl Weimer, Laurie Caskey- Schreiber and Barbara
Brenner.
SPECIAL PRESENTATION
1. UPDATE FROM THE COMMISSION AGAINST DOMESTIC VIOLENCE (AB2009-
383)
Rebecca Johnson, Commission Against Domestic Violence, submitted and read a
handout on key activities for 2009 and domestic violence by jurisdiction in Whatcom
County.
Andrea Cary- Grant, Commission Against Domestic Violence Director, described the
new position for a domestic violence advocate in the court system and the total amount of
grants received. She continued to read the key activities for 2009. Resources are available
online.
Discussion included involving employers in the process of developing employee leave
to deal with domestic violence issues, and; the commission's budget and staff.
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. ORDINANCE AMENDING THE 2009 WHATCOM COUNTY BUDGET, TENTH
REQUEST, IN THE AMOUNT OF $1,098,633 (AB2009 -358)
Dewey Desler, Deputy Administrator, gave a staff report.
Crawford moved to recommend approval to the full Council.
Discussion included whether the Parks Department request is completely covered
with grants, and whether there are any strings attached, and; collecting non - resident fees
because this park development will get a higher proportion of use from out -of- county
residents.
Mike McFarlane, Parks and Recreation Department Director, gave a staff report and
answered questions.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
Finance and Administrative Services Committee, 9/29/2009, Page 1
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COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE, AS THE LOCAL
SPONSOR FOR A COASTAL PROTECTION GRANT, TO ENTER INTO AN
AGREEMENT WITH THE WASHINGTON STATE DOE TO PROVIDE FUNDING
FOR THE WHATCOM LAND TRUST TO PURCHASE APPROXIMATELY 65 ACRES
OF WETLANDS FOR FISH AND WILDLIFE PURPOSES IN THE HEADWATERS
OF THE SAMISH RIVER, IN THE AMOUNT OF $21,000 (AB2009 -368)
Kelly moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
PURCHASE AND SALE AGREEMENT WITH THE NATURE CONSERVANCY FOR
THE PURCHASE OF APPROXIMATELY 146 ACRES AT LILY POINT, POINT
ROBERTS, FOR PARK PURPOSES, IN THE AMOUNT OF $880,030 (AB2009-
237A)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
PROJECT AGREEMENT WITH THE WASHINGTON STATE RECREATION AND
CONSERVATION FUNDING BOARD (RCFB) FOR THE PURCHASE AND
DEVELOPMENT OF PARK LANDS AT LILY POINT, POINT ROBERTS, IN THE
AMOUNT OF $2,499,788 (AB2009 -237B)
Kelly moved to recommend approval to the full Council.
Benner asked if this is for both purchase and development.
Mike McFarlane, Parks and Recreation Department Director, stated they normally
have two separate grant agreements. The Washington State Recreation and Conservation
Office (RCO) asked to combine the two programs to simplify things. They are using federal
funds from the Nature Conservancy and funds from the acquisition of the southern property
as the in -kind contribution. Essentially, this is entirely funded through State and federal
grant funds, including development.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
Finance and Administrative Services Committee, 9/29/2009, Page 2
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4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND COMPU -TECH,
INC. FOR CONTINUING DEVELOPMENT, DESIGN AND TECHNICAL
DOCUMENTS FOR PHASE 1 -3 OF THE JAIL RECORDS MANAGEMENT SYSTEM
UPGRADE, IN THE AMENDED AMOUNT OF $15,500, FOR A TOTAL CONTRACT
AMOUNT OF $145,500 (AB2009 -369)
Crawford moved to recommend approval to the full Council.
Brenner asked if this has anything to do with all the money they've spent on
upgrading. They just spent millions of dollars.
Dewey Desler, Deputy Administrator, stated this is completely independent of the
Treasurer and Auditor system. It is work for Jail operations.
Wendy Jones, Chief of Corrections, stated this was an additional services request
through the budget process.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
5. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A LEASE
AGREEMENT BETWEEN WHATCOM COUNTY AND KATIE CHUGG FOR LEASE
OF THE HOUSE LOCATED AT 8894 SILVER LAKE ROAD, MAPLE FALLS, IN THE
AMOUNT OF $660 PER MONTH (AB2009 -370)
Kelly moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
6. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT FOR EXTENSION OF THE TERM OF SERVICES WITH
REISNER DISTRIBUTOR, INC. FOR THE PURCHASE AND DELIVERY OF FUEL
TO BE USED IN WHATCOM COUNTY EQUIPMENT AND VEHICLES, IN THE
AMOUNT OF $628,427.25 (AB2009 -371)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
7. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #09 -57
AND ENTER INTO A CONTRACT WITH LOW BIDDER ASSOCIATED ASPHALT,
INC. FOR THE 2009 HOT MIX ASPHALT REPAIRS OF VARIOUS COUNTY
ROADS, IN THE AMOUNT OF $62,789 (AB2009 -372)
Finance and Administrative Services Committee, 9/29/2009, Page 3
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Kelly moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
8. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT THROUGH THE WASHINGTON STATE CONTRACT WITH NORDISK
SYSTEMS FOR THE PURCHASE OF COMPUTER EQUIPMENT TO UPGRADE THE
IBM ISERIES MID -RANGE SERVER, IN THE AMOUNT OF $109,324.07
(AB2009 -373)
Crawford moved to recommend approval to the full Council.
Perry Rice, Administrative Services Department, gave a staff report.
Dewey Desler, Deputy Administrator, stated data and storage requirements are
increasing dramatically.
(Clerk's Note: The committee took the vote on this item later in the meeting. See
below.)
9. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND OPPORTUNITY COUNCIL FOR
CHILD DEVELOPMENT SERVICES (AB2009 -374)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
8. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT THROUGH THE WASHINGTON STATE CONTRACT WITH NORDISK
SYSTEMS FOR THE PURCHASE OF COMPUTER EQUIPMENT TO UPGRADE THE
IBM ISERIES MID -RANGE SERVER, IN THE AMOUNT OF $109,324.07
(AB2009 -373)
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
10. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WHATCOM CENTER FOR
EARLY LEARNING FOR CHILD DEVELOPMENT SERVICES (AB2009 -375)
Kelly moved to recommend approval to the full Council.
The motion carried by the following vote:
Finance and Administrative Services Committee, 9/29/2009, Page 4
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Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
11. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND ADVANCED CHOICES FOR
SUBSTANCE ABUSE SERVICES (AB2009 -376)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
12. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND CATHOLIC COMMUNITY
SERVICES FOR SUBSTANCE ABUSE SERVICES (AB2009 -377)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
13. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND PIONEER HUMAN SERVICES
FOR SUBSTANCE ABUSE SERVICES (AB2009 -378)
Kelly moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
14. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND SEAMAR COMMUNITY HEALTH
CENTERS FOR SUBSTANCE ABUSE SERVICES (AB2009 -379)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
15. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WESTCOAST COUNSELING
AND TREATMENT CENTER FOR SUBSTANCE ABUSE SERVICES (AB2009 -384)
Kelly moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 9/29/2009, Page 5
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The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
16. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND AMX INTERNATIONAL FOR
CONSULTING SERVICES FOR UPGRADE OF THE J.D. EDWARDS SOFTWARE,
IN THE AMOUNT OF $50,000 (AB2009 -380)
Dewey Desler, Deputy Administrator, gave a staff report.
Brad Bennett, Administrative Services Department, stated this will upgrade the
County to the new release and provide better support from J.D. Edwards.
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
17. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
RENEWAL INSURANCE POLICY FOR THE WHATCOM CHIEF FOR THE PERIOD
OF 9/30/09 TO 9/30/10, IN THE AMOUNT OF $63,539.22 (AB2009 -381)
Dewey Desler, Deputy Administrator, gave a staff report.
Crawford moved to recommend approval to the full Council.
The following speakers answered questions:
• Barry Hanson, The Unity Group, submitted information (on file) and answered
questions.
• Frank Abart, Public Works Department Director, answered questions.
• Randy Watts, Prosecutor's Office, answered questions.
Discussion included the cause for the rate increase; the value of the vessel; claims
activity; ferry crew fitness; negotiations with the union to change a condition of
employment, and; changing deductibles.
The motion carried by the following vote:
Ayes: Crawford and Kelly (2)
Nays: None (0)
Absent: Nelson (1)
OTHER BUSINESS
There was no other business
Finance and Administrative Services Committee, 9/29/2009, Page 6
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ADJOURN
The meeting adjourned at 11:55 a.m.
Jill Nixon, Minutes Transcription
ATTEST:
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Please contact the Council Office to obtain an
official, signed copy:
360- 676 -6690 or council@�.o.w hatcom .wa.us
Finance and Administrative Services Committee, 9/29/2009, Page 7