HomeMy WebLinkAboutFinance May 26 2009WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
May 26, 2009
Committee Chair Sam Crawford called the meeting to order at 11:00 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
Present: Absent:
L. Ward Nelson None
Bob Kelly
Also Present:
Laurie Caskey- Schreiber
Barbara Brenner
Carl Weimer
Seth Fleetwood
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. ORDINANCE DECREASING THE PETTY CASH REVOLVING FUND TO A TOTAL
OF $100 FOR WHATCOM COUNTY PUBLIC WORKS ENGINEERING SERVICES
(AB2009 -244)
Nelson moved to recommend approval to the full Council.
Motion carried 3 -0.
2. ORDINANCE AMENDING THE 2009 WHATCOM COUNTY BUDGET, FIFTH
REQUEST, IN THE AMOUNT OF $283,308 (AB2009 -246)
Kelly moved to recommend approval to the full Council.
The following people answered questions:
• Brad Bennett, Administrative Services Department
• Dewey Desler, Deputy Administrator
Discussion included how they assign the interest from funds and the City returning
funds to Whatcom Medic One.
Motion carried 3 -0.
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY SHERIFF'S OFFICE DIVISION OF
EMERGENCY MANAGEMENT AND SNOHOMISH COUNTY DEPARTMENT OF
EMERGENCY MANAGEMENT FOR ENHANCEMENT OF LOCAL JURISDICTION
CAPABILITY TO PREVENT, DETER, RESPOND TO AND RECOVER FROM
CATASTROPHIC AND /OR TERRORIST EVENTS (FUNDING IS PROVIDED BY
THE DEPARTMENT OF HOMELAND SECURITY STATE PROGRAM FOR
FFY2008), IN THE AMOUNT OF $298,551 (AB2009 -252)
Crawford stated they would discuss this item and the next agenda item together.
Finance and Administrative Services Committee, 5/26/2009, Page 1
Bill Elfo, Sheriff, gave a staff report on the Stonegarden Program in the next agenda
item. There are concerns about the 2010 Olympics and general vulnerabilities at the
border. All federal, state, and local law enforcement agencies must be better coordinated.
He described the Stonegarden grant and how the funds would be used. A concern is
funding oversight and audit requirements. However, they are confident about staff being
able to effectively administer this program.
Discussion included the County being a funding pass- through agency; administrative
reimbursement; benefits the County will realize from these monies; whether this is intended
to create road blocks, target folks who look like illegal aliens, and other such activities; the
benefit realized in making the community safer and tightening the borders; the specific
equipment that these monies will purchase as listed on the responder knowledge base;
whether the County Council will approve the contract for purchase of this equipment; the
administrative overhead costs of this item;
The following people spoke:
• Francis Burkhart, Sheriff's Office
• Dewey Desler, Deputy Administrator
Doug Dahl, Sheriff's Office - Emergency Management Division, gave a staff report on
this agenda item.
Nelson moved to recommend approval to the full Council of this item.
Motion carried 3 -0.
4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY SHERIFF'S OFFICE DIVISION OF
EMERGENCY MANAGEMENT AND THE WASHINGTON STATE MILITARY
DEPARTMENT EMERGENCY MANAGEMENT DIVISION TO ENHANCE LAW
ENFORCEMENT PREPAREDNESS AND OPERATIONAL READINESS ALONG THE
LAND BORDERS OF THE US THROUGH THE US DEPARTMENT OF HOMELAND
SECURITY FFY2008 OPERATION STONEGARDEN PROGRAM, IN THE AMOUNT
OF $1,320,000 (AB2009 -253)
(Clerk's Note: See the above agenda item for the staff report on and discussion of
this item.)
Crawford moved to recommend approval to the full Council.
Motion carried 3 -0.
S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND
TRUE AUTOMATION TO PROVIDE REPLACEMENT SOFTWARE OF THE
CRITICAL LEGACY ASSESSOR /TREASURER SYSTEM, IN THE AMOUNT OF
$803,295 (AB2009 -254)
Keith Willnauer, Assessor, gave a staff report and submitted a handout (on file).
Discussion included the cost to the County of online tax payers; whether this system
moves the County away from hand -drawn parcel maps; how they will use and repay the
Finance and Administrative Services Committee, 5/26/2009, Page 2
1 equipment revolve and rental (ER &R) fund; the difference between this agenda item and the
2 next agenda item; an annual property revaluation schedule, and; the implementation
3 schedule.
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The following people answered questions:
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• Steve Oliver, Treasurer
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0 Dewey Desler, Deputy Administrator
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Nelson moved to recommend approval to the full Council.
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Motion carried 3 -0.
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6.
REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
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MASTER LICENSE AND MAINTENANCE AGREEMENT BETWEEN WHATCOM
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COUNTY AND TRUE AUTOMATION FOR PROPERTY APPRAISAL AND
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COLLECTIONS SYSTEM (PACS) SOFTWARE, IN THE AMOUNT OF $792,903.35
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(AB2009 -255)
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Kelly moved.to recommend approval to the full Council.
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Motion carried 3 -0.
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7.
REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
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PROFESSIONAL SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND
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CDW -G FOR PLANNING, DESIGN AND DEPLOYMENT SUPPORT FOR
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MIGRATING COUNTY DIRECTORY, FILE AND RELATED SERVICES FROM
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NOVELL PRODUCTS TO MICROSOFT PRODUCTS, IN AN AMOUNT NOT TO
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EXCEED $89,560 (AB2009 -256)
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Perry Rice, Administrative Services Department, gave a staff report.
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Discussion included seeing a difference in the County email system.
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Crawford moved to recommend approval to the full Council.
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Motion carried 3 -0.
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COUNCIL "CONSENT AGENDA" ITEMS
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1.
REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO AWARD BID
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#09 -41 TO LOW BIDDER, NORTHWEST CHIP & GRIND, INC. FOR THE
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SUPPLY AND DELIVERY OF LARGE WOODY DEBRIS FOR THE ACME EARLY
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CHINOOK RESTORATION PROJECT, IN THE AMOUNT OF $44,007.60
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(AB2009 -257)
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Kelly moved to recommend approval to the full Council.
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Motion carried 3 -0.
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2.
REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
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RESIDENTIAL LEASE AGREEMENT WITH ERIC CARABBA TO LEASE A HOUSE
Finance and Administrative Services Committee, 5/26/2009, Page 3
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LOCATED AT 6176 SAXON ROAD, ACME, IN THE AMOUNT OF $485 PER
MONTH (AB2009 -258)
Nelson moved to recommend approval to the full Council.
Motion carried 3 -0.
OTHER BUSINESS
Crawford stated he would like a presentation by Bruce Clawson from Banner Bank in
two weeks.
Desler stated the Assessor /Treasurer System team has worked on an accelerated
schedule, so they are working in advance. They will have to adjust the funding schedule
from 2010 to 2009. Those changes will come forward.
ADJOURN
The meeting adjourned at 11:50 a.m.
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Jill Nixon, Min es Transcription
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Finance and Administrative Services Committee, 5/26/2009, Page 4