HomeMy WebLinkAboutFinance May 12 20091 WHATCOM COUNTY COUNCIL
2 Finance and Administrative Services Committee
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4 May 12, 2009
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6 Committee Chair Sam Crawford called the meeting to order at 11:00 a.m. in the
7 Council Chambers, 311 Grand Avenue, Bellingham, Washington.
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9 Present: Absent:
10 L. Ward Nelson None
11 Bob Kelly
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13 Also Present:
14 Carl Weimer
15 Laurie Caskey- Schreiber
16 Barbara Brenner
17 Seth Fleetwood
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20 COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
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22 1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #08 -57
23 TO VENDOR PAPS MACHINERY FOR THE PURCHASE OF A REPLACEMENT
24 TRUCK MOUNTED DITCHING MACHINE IN THE AMOUNT OF $286,168.75
25 (VENDOR IS WILLING TO HONOR 2008 PRICING) (AB2009 -218)
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27 Crawford moved to recommend approval to the full Council.
28
29 The following people answered questions:
30 . Frank Abart, Public Works Department Director
31 . Brad Bennett, Administrative Services Department
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33 Eric Schlehuber, Public Works Department gave a staff report on the possibility of
34 getting a used machine available for sale.
35
36 Discussion included contracting for this service rather than purchasing the
37 equipment, in part to help the community during the economic downturn; union issues;
38 getting a used machine instead of a new one; whether it's necessary to purchase this
39 equipment right now, given the County's financial situation; the status of the equipment
40 they own now; the expense of maintaining the existing equipment versus replacing the
41 equipment; whether the County can transfer equipment rental and revolve (ER &R) funds to
42 current expense; whether it's wise to allow assets to appreciate during tough times, and;
43 whether equipment rental businesses have this kind of equipment.
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45 Motion carried 2 -1 with Kelly opposed.
46
47 2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
48 CONTRACT WITH THE WESTERN WASHINGTON UNIVERSITY CENTER FOR
49 ECONOMIC VITALITY (FORMERLY KNOWN AS THE SMALL BUSINESS
50 DEVELOPMENT CENTER) FOR THE SUPPORT OF LOCAL BUSINESS
51 RETENTION AND EXPANSION THROUGHOUT WHATCOM COUNTY IN THE
52 AMOUNT OF $30,800 (AB2009 -234)
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Finance and Administrative Services Committee, 5/12/2009, Page 1
1 Nelson moved to recommend approval to the full Council.
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3 The following person answered questions:
4 • Dewey Desler, Deputy Administrator
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6 Discussion included paying for this from the Economic Development Investment
7 (EDI) funds.
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9 Motion carried 3 -0.
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11 3. REQUEST APPROVAL TO ENTER INTO AN INTERLOCAL AGREEMENT
12 BETWEEN THE WHATCOM COUNTY FLOOD CONTROL ZONE DISTRICT AND
13 THE WHATCOM CONSERVATION DISTRICT FOR THE PURPOSE OF
14 IMPLEMENTATION OF THE CPAL PROGRAM IN THE AMOUNT OF $195,000
15 (AB2009 -213)
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17 Kelly moved to recommend approval to the Whatcom County Flood Control Zone
18 District Board of Supervisors.
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20 The following person answered questions:
21 • Jon Hutchings, Public Works Department
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23 Discussion included the threshold and reasons for requiring farm plans of small
24 farms.
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26 Motion carried 3 -0.
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28 4. RESOLUTION APPROVING THE PURCHASE OF ANTIVIRAL MEDICATION IN
29 RESPONSE TO THE H1N1 (SWINE FLU) VIRUS (AB2009 -235)
30
31 The following people answered questions:
32 . Dewey Desler, Deputy Administrator
33 . Regina Delahunt, Health Department Director
34 . Dr. Greg Stern, Health Department Health Officer
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36 Discussion included the process for spending this money; how the County will
37 respond to a possible large event; the medication shelf life; how the County distributes the
38 medication; whether the County is compensated when it's distributed; development of a
39 vaccine; having a stockpile on hand should this flu mutate into another strain; whether this
40 stockpile of medicine would be effective on a mutated flu strain;
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42 (Clerk's Note: End of tape one, side A.)
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44 Nelson stated hold this in committee to answer questions.
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46 Discussion continued and included history of past flu pandemics; the number of
47 individuals who have a bad outcome to exposure; the purpose of having the antiviral
48 medication available; restricting the use and distribution of this supply according to specific
49 Health Department guidelines, and who would be recipients of this medication upon
50 distribution.
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52 Crawford moved to recommend approval to the full Council. This is a measured,
53 carefully- considered recommendation from the healthcare professionals.
Finance and Administrative Services Committee, 5/12/2009, Page 2
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2 Motion carried 3 -0.
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4 5. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
5 CONTRACT BETWEEN WHATCOM COUNTY AND CARLETTI ARCHITECTS FOR
6 DESIGN SERVICES FOR THE HOVANDER MAINTENANCE FACILITY IN THE
7 AMOUNT OF $28,500 (AB2009 -236)
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9 Nelson moved to recommend approval to the full Council.
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11 The following people answered questions:
12 • Mike McFarland, Parks and Recreation Department Director
13 0 Dewey Desler, Deputy Administrator
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15 Discussion included selling the Park Department headquarters to pay for this;
16 sharing a maintenance facility in these two regions; reimbursing the real estate excise tax
17 (BEET) fund; moving operations to Hovander Park to better - deploy staff, and; possibly
18 moving that staff to the civic center area.
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20 Motion carried 3 -0.
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22 6. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
23 PURCHASE OPTION AND PURCHASE AND SALE AGREEMENT BETWEEN
24 WHATCOM COUNTY AND THE NATURE CONSERVANCY TO ACQUIRE
25 APPROXIMATELY 146 ACRES AT LILY POINT, POINT ROBERTS IN THE
26 AMOUNT OF $2,530,000 (AB2009 -237)
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28 Kelly moved to recommend approval to the full Council.
29
30 The following person answered questions:
31 Mike McFarland, Parks and Recreation Department Director
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33 Discussion included how this gets paid for; this being a high - priority project for grant
34 funding; the timeline for purchase, sale, and closing on this property; whether the County
35 will have to repay any of the monies used for this in the future; a future supplemental
36 budget request, and; whether the County can pull out of the deal if the grant funding
37 doesn't come through.
38
39 Motion carried 3 -0.
40
41
42 COUNCIL "CONSENT AGENDA" ITEMS
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44 1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
45 LEASE EXTENSION BETWEEN WHATCOM COUNTY AND PEEPLES
46 ENTERPRISES, INC. FOR TWO MONTHS FOR THE BUILDING LOCATED AT 215
47 N. COMMERCIAL ST, BELLINGHAM, IN THE AMOUNT OF $21,700 (AB2009-
48 238)
49
50 Crawford moved to recommend approval to the full Council.
51
52 The following person answered questions:
53 0 Dewey Desler, Deputy Administrator
Finance and Administrative Services Committee, 5/12/2009, Page 3
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2 Discussion included whether this is bridge funding and whether they have to pay for
3 two more months of the lease.
4
5 Motion carried 3 -0.
6
7 2. RESOLUTION AMENDING CRP #904019 AND AUTHORIZING ADDITIONAL
8 FUNDS FOR THE AWARD OF A CONTRACT TO LOW BIDDER, TIGER
9 CONSTRUCTION LTD., FOR MOSQUITO LAKE ROAD MIDDLE FORK BRIDGE
10 NO. 140 REHABILITATION IN THE AMOUNT OF $2,232,062.20 (AB2009-
11 239)
12
13 Nelson moved to recommend approval to the full Council.
14
15 The following person answered questions:
16 Chris Brueske, Public Works Department
17
18 Discussion included whether this is necessary to do right now and grant funding and
19 the timeline for this project.
20
21 Motion carried. 3 -0.
22
23 3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #09 -36
24 TO LOW BIDDER ASSOCIATED ASPHALT, INC FOR ANNUAL ASPHALT PRE -
25 LEVEL PROJECTS AT VARIOUS COUNTY LOCATIONS IN THE AMOUNT OF
26 $491,860 (AB2009 -240)
27
28 Kelly moved to recommend approval to the full Council.
29
30 Motion carried 3 -0.
31
32 4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO
33 AMENDMENT #1 TO THE CONTRACT BETWEEN WHATCOM COUNTY AND HDR
34 ENGINEERING, INC. FOR SITE SELECTION SERVICES FOR THE WHATCOM
35 COUNTY ADULT CORRECTIONS FACILITY AND SHERIFF'S HEADQUARTERS
36 PROJECT TO INCLUDE WETLANDS DELINEATION FOR BOTH FINAL
37 CANDIDATE SITES IN THE AMOUNT OF $69,305 (AB2009 -241)
38
39 The following people answered questions:
40 . Dewey Desler, Deputy Administrator
41 0 Mike Russell, Administrative Services Department
42
43 Discussion included the acreage being delineated; all the studies included in the
44 contract; the labor rates; how someone spends 180 hours on 80 acres; whether County
45 Planning Department staff approve the hours bid in the contract.
46
47 Crawford asked Mr. Russell to have Mr. Grah review this item before the tonight's
48 meeting.
49
50 Crawford moved to recommend approval to the full Council.
51
52 Motion carried 3 -0.
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Finance and Administrative Services Committee, '5 /12/2009, Page 4
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S. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT WITH BELLINGHAM WHATCOM ECONOMIC DEVELOPMENT
COUNCIL FOR THE PURPOSE OF PROVIDING ADMINISTRATIVE SUPPORT
FOR WHATCOM COUNTY'S EDI PROGRAM AND ECONOMIC DEVELOPMENT
PROGRAMMING FOR ALL OF WHATCOM COUNTY IN THE AMOUNT OF
$45,000 (AB2009 -242)
Crawford moved to recommend approval to the full Council.
The following person answered questions:
• Dewey Desler, Deputy Administrator
Discussion included the entire contract amount.
Motion carried 3 -0
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 12:31 p.m.
Jill Nixon, Minutes Transcription
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Finance and Administrative Services Committee, 5/12/2009, Page 5
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