HomeMy WebLinkAboutFinance September 28 20101
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
September 28, 2010
CALL TO ORDER
Committee Chair Ken Mann called the meeting to order at 11:05 a.m. in the Council
Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL (11:05:05 AM)
Present: Kathy Kershner, Ken Mann and Carl Weimer.
Absent: None.
Also Present: Bill Knutzen, Carl Weimer and Barbara Brenner.
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN WHATCOM COUNTY
FLOOD CONTROL ZONE DISTRICT AND HERRERA ENVIRONMENTAL
CONSULTANTS, INC. FOR EVALUATION AND DESIGN FOR SALMON
RECOVERY PASSAGE AND HABITAT ON LOWER CANYON CREEK IN THE
AMOUNT OF $239,863 (AB2010 -332)
Kershner moved to recommend approval to the Whatcom County Flood Control
Zone District Board of Supervisors.
The following people spoke:
• John Thompson, Public Works Department, gave a staff report and answered
questions.
Discussion included whether there is any public concern, and the scope of the
project, and whether this went through a competitive bid process.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
2. RESOLUTION APPROVING LAND ACQUISITION AT 3421 SOUTH PASS ROAD,
EVERSON (AB2010 -333) (11:09:09 AM)
Weimer moved to recommend approval to the Whatcom County Flood Control Zone
District Board of Supervisors.
The following person answered questions:
• Jon Hutchings, Public Works Department
Discussion included whether the Executive can act on behalf of the Board of
Supervisors.
Finance and Administrative Services Committee, 9/28/2010, Page 1
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The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
3. ORDINANCE AMENDING THE 2010 WHATCOM COUNTY BUDGET, FIFTEENTH
REQUEST, IN THE AMOUNT OF $1,324,953 (AB2010 -325) (11:11:11 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #10 -76
AND ENTER INTO A CONTRACT WITH LOW BIDDER, COLACURCIO
BROTHERS INC, FOR RENOVATIONS TO SILVER LAKE DAY LODGE IN THE
AMOUNT OF $130,894.40 (AB2010 -334) (11:11 :42 AM)
Weimer moved to recommend approval to the full Council.
Discussion included using limited parks funds for maintenance of what they have
versus making more purchases.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND NORTHWEST ECONOMIC
DEVELOPMENT COUNCIL FOR ESTABLISHMENT AND OPERATION OF THE
INNOVATION RESOURCE CENTER TO THE POINT OF SUSTAINABILITY IN
THE AMOUNT OF $80,000 (AB2010 -335) (11 :12 :55 AM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Dewey Desler, Deputy Administrator
Discussion included whether this went through the Economic Development
Investment (EDI) Board for recommendation.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF A CRISIS RESPONSE PHONE SYSTEM FOR THE WHATCOM
COUNTY SHERIFF'S OFFICE CRISIS RESPONSE TEAM FROM SOLE SOURCE
VENDOR, ENFORCEMENT TECHNOLOGY GROUP, IN THE AMOUNT OF
$26,799.48 (AB2010 -336) (11 :15 :15 AM)
Finance and Administrative Services Committee, 9/28/2010, Page 2
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Weimer moved to recommend approval to the full Council.
Bill Elfo, Sheriff, gave a staff report on this item and the next item.
Discussion included the funding source and how often this would be used.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF A TACTICAL BLANKET SYSTEM FOR USE BY THE WHATCOM
COUNTY SHERIFF'S OFFICE SPECIAL RESPONSE TEAM FROM SOLE SOURCE
VENDOR, INSTANT ARMOR, INC., IN THE AMOUNT OF $48,501.52 (AB2010-
337) (11:20 :22 AM)
(Clerk's Note: See Consent Agenda item three for a staff report on this item.)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
S. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND COMPUWORK PACIFIC INC.
TO DEVELOP THE SUMAS WENET SERVICE POINT IN THE AMOUNT OF
$36,100 (AB2010 -338) (11 :20 :34 AM)
Kershner moved to recommend approval to the full Council.
Dewey Desler, Deputy Administrator, gave a staff report.
The following person answered questions:
Bill Elfo, Sheriff
Discussion included the reason the County is paying for this, rather than the cities
and whether records management consultant funds can be integrated into this.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
6. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND COMPUWORK PACIFIC INC.
TO DEVELOP THE EVERSON WENET SERVICE POINT IN THE AMOUNT OF
$36,100 (AB2010 -339) (11 :24 :05 AM)
Weimer moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 9/28/2010, Page 3
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The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
7. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND COMPU -TECH, INC. TO
DEVELOP THE LYNDEN WENET SERVICE POINT IN THE AMOUNT OF $66,300
(AB2010 -340) (11:24:24 AM)
Weimer moved to recommend approval to the full Council.
The following people answered questions:
• Brad Bennett, Administrative Services Department
• Dewey Desler, Deputy Administrator
Discussion included the reason for the different vendor.
The motion carried by the following vote:
Ayes: Mann and Weimer (2)
Nays: Kershner (1)
8. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A 5-
YEAR LEASE AGREEMENT WITH CHINOOK ENTERPRISES FOR PROPERTY AT
3720 WILLIAMSON WAY, BELLINGHAM, IN THE AMOUNT OF $12 PER YEAR
(AB2010 -341)
Weimer moved to recommend approval to the full Council.
The following people answered questions:
• Dewey Desler, Deputy Administrator
• Mike Russell, Administrative Services Department
Discussion included why the County is giving away this space; whether other
vendors are also being given free space to do the same kind of work; the land lease rent;
whether the Developmental Disabilities Advisory Board recommended this item; whether
this is the best type of service to provide; other options for this building; whether the
vendor can cancel the contract if it doesn't get any clients; providing services to war
veterans in this facility; how to make sure the building maintenance is done; focusing funds
on services and neglecting capital upkeep; County inspection of its buildings; whether the
lease allows the County to require the vendor to pay for maintenance issues; whether the
contract requires the vendor to serve anyone with developmental disabilities, and; adding a
clause to review or void the lease if the State doesn't fund the vendor.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
OTHER BUSINESS
Dewey Desler, Deputy Administrator, stated the administration is working to
refinance the County's debt. They can save about $220,000. They will also propose to
Finance and Administrative Services Committee, 9/28/2010, Page 4
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borrow additional money, backed by bonds, to improve the jail. More information will come
forward.
Discussion included whether the County's payments will be higher or lower.
Brenner stated schedule a committee discussion on budget priority and hierarchy,
from higher or lower, before the budget process begins.
ADJOURN
Please contact the Council Office to obtain an
official, signed copy:
360- 676 -6690 or council@�.o.w hatcom .wa.us
Dana Brown - Davis, Council Clerk
Ken Mann, Committee Chair
Finance and Administrative Services Committee, 9/28/2010, Page 5