HomeMy WebLinkAboutFinance November 23 20101
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
November 23, 2010
CALL TO ORDER
Committee Chair Ken Mann called the meeting to order at 11:00 a.m. in the Council
Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL (11:00:18 AM)
Present: Kathy Kershner, Ken Mann and Carl Weimer.
Absent: None.
Also Present: Sam Crawford, Bill Knutzen and Barbara Brenner.
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. RESOLUTION ESTABLISHING A MINIMUM BALANCE FOR THE FLOOD
CONTROL ZONE DISTRICT FUND TO MAINTAIN AS AN EMERGENCY AND
OPERATING RESERVE (AB2010 -392)
This item was withdrawn from the agenda.
2. ORDINANCE AMENDING THE 2010 WHATCOM COUNTY BUDGET,
SEVENTEENTH REQUEST, IN THE AMOUNT OF $388,375 (AB2010 -380)
Weimer moved to recommend approval to the full Council.
The following person answered questions:
Jeff Parks, Sheriff's Office
Discussion included whether the grant money covers everything and why Puget
Sound Energy isn't paying for it.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
3. ORDINANCE AMENDING WHATCOM COUNTY CODE 20.92, HEARING
EXAMINER, REGARDING APPEALS TO THE COUNTY COUNCIL (AB2010 -385)
(11: 03:21 AM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Dana Brown - Davis, Clerk of the Council
Discussion included the history of using a court reporter for Hearing Examiner
hearings; whether they still need verbatim transcripts or can use a recording; whether
Finance and Administrative Services Committee, 11/23/2010, Page 1
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someone would be allowed to transcribe their own testimony, and; increasing costs for the
appellant.
Mann moved to amend to remove the fourth Whereas statement.
The motion to amend carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
The motion to recommend approval as amended carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
4. DISCUSSION REGARDING TECHNICAL CORRECTIONS TO THE PROPOSED
2011 -2012 WHATCOM COUNTY BUDGET (AB2010 -376A) (11:11:26 AM)
Dewey Desler, Deputy administrator, submitted handouts (on file) and gave a staff
report. He described the technical corrections.
The following people spoke and answered questions:
• Brad Bennett, Administrative Services Department
• Tony Larson, Councilmember -elect
• Regina Delahunt, Health Department Director
Discussion included new money that Juvenile Court found for Teen Court, and not
including the Council appropriation in the technical corrections; ensuring that Teen Court is
included in the budget; (11:23:53 AM) a description of revenue sources; the reasons for
maintaining a budget reserve; the sources of funding for the Women, Infant, and Children
(WIC) program; modifications to staff positions; the definition of interfund loan
adjustments, and; the components of the administrative services fund.
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WOMENCARE SHELTER FOR
PROVISION OF CRISIS SUPPORT SERVICES TO VICTIMS OF DOMESTIC
VIOLENCE IN WHATCOM COUNTY IN AN AMOUNT NOT TO EXCEED $24,000
(AB2010 -394) (11 :40 :42 AM)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A LEASE
AGREEMENT BETWEEN WHATCOM COUNTY AND FOXGLOVE LLC FOR
OPERATION OF THE PLANTATION RIFLE RANGE IN THE AMOUNT OF $3,000
PER YEAR (THIS LEASE REFLECTS ONLY A CHANGE IN OWNERSHIP — ALL
OTHER TERMS REMAIN THE SAME) (AB2010 -395) (11 :41 :16 AM)
Kershner moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 11/23/2010, Page 2
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The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #10 -83
AND ENTER INTO A CONSTRUCTION CONTRACT WITH LOW BIDDER, HYTECH
ROOFING, INC. FOR THE REPLACEMENT OF THE ROOF ON THE BUILDING
LOCATED AT 3720 WILLIAMSON WAY IN THE AMOUNT OF $75,309.85
(AB2010 -396) (11:41 :45 AM)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WILSON ENGINEERING, LLC
FOR ASSISTANCE WITH DESIGN AND CONSTRUCTION SERVICES FOR
STORMWATER PROJECTS IN THE LAKE WHATCOM WATERSHED IN AN
AMOUNT NOT TO EXCEED $128,992 (AB2010 -397) (11 :43 :04 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
S. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND LAND DEVELOPMENT
ENGINEERING & SURVEYING, INC. FOR ASSISTANCE WITH DESIGN OF
STORMWATER PROJECTS IN THE BIRCH BAY WATERSHED IN AN AMOUNT
NOT TO EXCEED $113,545 (AB2010 -398) (11 :43 :33 AM)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
6. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A GRANT
AGREEMENT BETWEEN WHATCOM COUNTY AND THE WASHINGTON STATE
MILITARY DEPARTMENT FOR ACQUISITION OF ONE FLOOD - DAMAGED
PROPERTY IN MARIETTA IN AN AMOUNT NOT TO EXCEED $107,400
(AB2010 -399) (11 :44 :03 AM)
Weimer moved to recommend approval to the full Council.
The following people answered questions:
• Paula Cooper, Public Works Department
• Jon Hutchings, Public Works Department
Finance and Administrative Services Committee, 11/23/2010, Page 3
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Discussion included the cost of the project; an option of not going forward with the
acquisition and doing nothing instead; accessory costs; Council direction to use outside
funding for these costs, and; deed restrictions for open space, and; the source of the
County match.
Cooper stated authorization must include approval of the property acquisitions and
construction contracts for project implementation in accordance with the grant budget, as
long as each individual transaction is within 25 percent of the amount budgeted and the
total expenditures do not exceed the total project amount.
Mann restated the motion to recommend approval, which includes that provision.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
7. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERGOVERNMENTAL AGREEMENT BETWEEN WHATCOM COUNTY AND
SOUTH WHATCOM FIRE AUTHORITY FOR FIRE PROTECTION SERVICES FOR
WHATCOM COUNTY PARKS AND RECREATION DEPARTMENT BUILDINGS AND
EQUIPMENT LOCATED WITHIN OR ADJACENT TO THE ESTABLISHED
BOUNDARIES OF SOUTH WHATCOM FIRE AUTHORITY (AB2010 -400)
(11: 56:38 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
8. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND CORRVIS, INC. FOR JAIL
WORK CENTER VISITATION VIDEO EQUIPMENT PARTS, SHIPPING AND
TRAVEL COSTS FOR SERVICE IN THE AMOUNT OF $15,180 (AB2010 -401)
(11:57:14 AM)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
9. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND HANDEL INFORMATION
TECHNOLOGIES, INC. FOR ANNUAL MAINTENANCE AND SYSTEM SUPPORT
OF THE RITE TRACK XP MAINTENANCE PROGRAM IN THE AMOUNT OF
$18,000 (AB2010 -402) (11:57:38 AM)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Finance and Administrative Services Committee, 11/23/2010, Page 4
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Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
OTHER BUSINESS
Weimer asked if there is going to be a public hearing on the proposed new jail site.
Dewey Desler, Deputy Administrator, stated they may request a public hearing in
January or February.
Crawford stated that will happen in the first quarter of 2011. The best time is after
the draft environmental impact statement (EIS) comment period is over. The
administration is currently working with property owners on appraisals and other technical
work.
(12:00:23 PM)
The following person answered questions:
Mike Russell, Administrative Services Department
There was discussion about the timing of a real estate negotiation and a public
hearing; scheduling a hearing around the release of the draft EIS and final EIS processes;
keeping the public forum open during this unique process; scheduling informational public
meetings to collect comments on the general topic of building a new jail; separating the EIS
process from a process to collect public input on the general topic of building a new jail;
beginning the appraisal process for the properties in which the administration is interested;
including other elected officials, such as the Sheriff and Prosecutor, at the public meeting to
answer questions, and; whether or not they should go forward with the appraisal process on
Site 4.
Brenner asked why they don't have the unified fee schedule scheduled in this
committee, before the hearing.
Crawford stated he would like to schedule a special Council meeting regarding the
proposed South Fork Valley Regional Park to be held in that area. Discuss the history of the
park areas, the park planning process, and the current status. Open the meeting to the
community to speak and allow administrative responses. Schedule the meeting on an off -
Tuesday.
The Committee concurred.
Crawford stated they have a hearing tonight on the extension of the interim
ordinance extending land use permits (AB2010- 180A). He will proposed changes to
not make this retroactive to January 1, 2009. They will have to delay the public hearing to
December 7, 2010.
ADJOURN
The meeting adjourned at 12:32 p.m.
Finance and Administrative Services Committee, 11/23/2010, Page 5
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Please contact the Council Office to obtain an
official, signed copy:
360- 676 -6690 or council(g-.o.w hatcom .wa.us
Dana Brown - Davis, Council Clerk
Ken Mann, Committee Chair
Finance and Administrative Services Committee, 11/23/2010, Page 6