HomeMy WebLinkAboutFinance May 11 20101
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
May 11, 2010
CALL TO ORDER
Committee Chair Ken Mann called the meeting to order at 11:00 a.m. in the Council
Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL (11:00:10 AM)
Present: Kathy Kershner, Ken Mann and Carl Weimer.
Absent: None.
Also Present: Sam Crawford, Barbara Brenner and Bill Knutzen.
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. ORDINANCE ESTABLISHING THE LINCOLN ROAD CONSTRUCTION FUND FOR
THE RECONSTRUCTION OF ROADWAY FROM SHINTAFFER ROAD TO
HARBORVIEW ROAD TO INCLUDE 12 -FOOT LANES, 8 -FOOT SHOULDERS,
STORM SEWERS, STORMWATER TREATMENT SWALES, AND LEFT TURN
LANES ON LINCOLN ROAD AND HARBORVIEW ROAD (AB2010 -196)
(11 :00 :12 AM)
Weimer moved to recommend approval to the full Council.
Joe Rutan, Public Works Department, gave a staff report.
Discussion included why they should spend this kind of money in this economy; how
this road improvement is a good idea; the existing maintenance needs of the road; the
reality of when the rest of the connector project may be done; when the State may work on
Blaine Road; asking the State to return Blaine Road to County jurisdiction; whether it's
possible to build separate designated bike and pedestrians lanes with these funds; drainage
requirements; whether they can recoup some of this money in the future from the City of
Blaine, which this road will serve; collecting impact fees or mitigation from a development in
progress; other funding for this project, and; the amount in the annual road fund budget.
The following person answered questions:
Frank Abart, Public Works Department Director
The motion carried by the following vote:
Ayes: Kershner and Weimer (2)
Nays: Mann (1)
2. ORDINANCE FOR 2010 PROJECT BUDGET REQUEST NO. 3 FOR FUNDING
FROM THE LINCOLN ROAD CONSTRUCTION FUND FOR COMPLETION OF
PRELIMINARY ENGINEERING, RIGHT OF WAY ACQUISITION COSTS AND
CONSTRUCTION COSTS FOR THE LINCOLN ROAD PHASE I PROJECT IN THE
AMOUNT OF $3,900,000 AND TO REQUEST AN APPROPRIATION FROM THE
ROAD FUND TO FUND A TRANSFER TO THE LINCOLN ROAD CONSTRUCTION
FUND IN THE AMOUNT OF $1,500,000 (AB2010 -196A) (11 :25 :06 AM)
Finance and Administrative Services Committee, 5/11/2010, Page 1
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Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner and Weimer (2)
Nays: Mann (1)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND ENGINEERING ECONOMICS,
INC. FOR THE COMMISSIONING AUTHORITY TO ATTAIN A SILVER
CERTIFICATION IN THE US GREEN BUILDING COUNCIL'S LEED PROGRAM
FOR THE EAST WHATCOM REGIONAL RESOURCE CENTER, IN THE AMOUNT
OF $17,000 (AB2010 -200) (11 :25 :48 AM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
Dewey Desler, Deputy Administrator
Discussion included the total added cost
doing Leadership in Energy and Environmental
County can do this project in- house; overhead c
engineer can provide LEED certification.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
to this project when done; why they are
Design (LEED) standards; whether the
osts in the contract, and; whether a local
2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
AGREEMENT BETWEEN WHATCOM COUNTY AND OLYMPIC SECURITY, INC.
FOR THE PURPOSE OF PROVIDING SECURITY SERVICES, SECURITY
SCREENING, AND X -RAY SERVICES AT THE WHATCOM COUNTY
COURTHOUSE, IN THE AMOUNT OF $125,000 (AB2010 -201) (11 :31 :41 AM)
Kershner moved to recommend approval to the full Council.
Discussion included security for the entire courthouse, not just people going upstairs.
The following person answered questions:
• Dewey Desler, Deputy Administrator
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO
CONTRACT AMENDMENT #2 BETWEEN WHATCOM COUNTY AND VERTICAL,
INC. AUTHORIZING ADDITIONAL SERVICES FOR THE ALTERATIONS TO THE
CIVIC CENTER ANNEX, IN THE AMOUNT OF $84,076.58 (AB2010 -202)
(11:36:03 AM)
Weimer moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 5/11/2010, Page 2
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The following person answered questions:
• Dewey Desler, Deputy Administrator
Discussion included a leak in the drywall that needs to be fixed; other repairs that
may be necessary; the contingency budget; why they would do this now rather than
address the problems all at once; using stimulus money on this project; earthquake
standards for the Civic Center building, and; whether they can take care of covering the old
Olympic lettering.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD
CONSTRUCTION CONTRACT BID #10 -17 FOR 2010 HOT MIX ASPHALT
PRELEVEL AT MISCELLANEOUS LOCATIONS TO LOWEST BIDDER,
ASSOCIATED ASPHALT INC., OF FERNDALE, IN THE AMOUNT OF $388,690
(AB2010 -203) (11:45:06 AM)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
S. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND LOW BIDDER, LEN HONCOOP
GRAVEL, INC., TO INSTALL A STORMWATER BIOINFILTRATION SWALE IN
THE LAHTI DRIVE /BRITTON ROAD AREA, IN THE AMOUNT OF $182,476.90
(AB2010 -204) (11 :45:46 AM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
Kirk Christensen, Public Works Department
Discussion included whether this will be similar to the swale on Cable Street.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
6. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
DELEGATED LEASE BETWEEN WHATCOM COUNTY AND THE DEPARTMENT OF
NATURAL RESOURCES FOR LEASE OF 3373 MT. BAKER HIGHWAY FOR USE
AS A FIELD OFFICE (AB2010 -205) (11:46:47 AM)
Weimer moved to recommend approval to the full Council.
The following people answered questions:
• Mike McFarland, Parks and Recreation Department
• Dewey Desler, Deputy Administrator
Finance and Administrative Services Committee, 5/11/2010, Page 3
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Discussion included whether this is the Parks Department office building; getting out
of the lease if the property were sold; moving the Parks Department administrative staff to
the Roeder Home; the number of staff who work at the facility and the size of the facility,
and; selling the administrative facility in exchange for building the Hovander facility.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
7. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #10 -35
FOR THE SUPPLY OF TWO REPLACEMENT SWEEPERS TO SOLE BIDDER,
CLYDE WEST INC., IN THE AMOUNT OF $97,470.68 (AB2010 -206) (11:57:35
AM)
Kershner moved to recommend approval to the full Council.
The following people answered questions:
• Eric Schlehuber, Public Works Department
• Frank Abart, Public Works Department Director
Discussion included how a sweeper works; the age and use of the two sweepers
being replaced; how the sweeper is used; the replacement process, and; possibly
contracting for the service during the replacement process.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
S. RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO MAKE
APPLICATION FOR GRANT FUNDING ASSISTANCE THROUGH THE
WASHINGTON WILDLIFE AND RECREATION PROGRAM FOR THE PURCHASE
OF PROPERTY FOR FUTURE PARK PURPOSES IN THE CITY OF FERNDALE
(RIVERPLACE PARK) (AB2010 -207) (12 :05:49 PM)
Weimer moved to recommend approval to the full Council.
Mike McFarlane, Parks and Recreation Department Director, gave a staff report and
answered questions.
Discussion included the total purchase price; grant funding; whether the County can
use conservation futures funds exclusively, and not use the real estate excise tax (REET)
and flood funds; whether the County will be required by the Recreation and Conservation
Office (RCO) to develop the park further; whether local sports groups are interested in
developing and managing the park; identifying this park in the County Comprehensive Plan,
and; how the County receives appropriate public comment.
Weimer amended his motion and moved to recommend approval with one
amendment to item three in the resolution, "...and " may be derived....."
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
9. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND BANNER BANK FOR A LOAN
Finance and Administrative Services Committee, 5/11/2010, Page 4
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LOSS RESERVE FUND PROGRAM TO PROVIDE FINANCING SOLUTIONS FOR
PARTICIPATING ENERGY USERS, ALLOWING THEM TO OVERCOME THE
FIRST COST BARRIER AND PAY FOR ENERGY EFFICIENCY IMPROVEMENTS
OVER TIME, MATCHING ENERGY COST SAVINGS WITH LOAN PAYMENTS, IN
THE AMOUNT OF $235,000 (AB2010 -208) (12:16:20 PM)
Weimer moved to recommend approval to the full Council.
Dewey Desler, Deputy Administrator, gave a staff report and answered questions.
Discussion included whether they've approached Banner Bank to do the same thing
with septic loans and grants and the source of the funds.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
10. REQUEST APPROVAL FOR ADDITIONAL FUNDING FOR THE CENTER FOR
ECONOMIC VITALITY ADMINISTERED THROUGH WESTERN WASHINGTON
UNIVERSITY TO SUPPORT BUSINESS RETENTION AND EXPANSION
ACTIVITIES THROUGH WHATCOM COUNTY, FUNDING THROUGH THE EDI
PROGRAM, PUBLIC UTILITY IMPROVEMENT FUND, IN THE AMOUNT OF
$100,000 (AB2010 -209) (12:19:35 PM)
Kershner moved to recommend approval to the full Council.
Dewey Desler, Deputy Administrator, gave a staff report and answered questions.
Discussion included whether the County has already given this group funding and
approving the funding and contract processes.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 12:21 p.m.
Please contact the Council Office to obtain an
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official, signed copy:
360- 676 -6690 or council(g-.o.w hatcom .wa.us
Dana Brown - Davis, Council Clerk
Ken Mann, Committee Chair
Finance and Administrative Services Committee, 5/11/2010, Page 5