HomeMy WebLinkAboutFinance January 26 20101
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
January 26, 2010
CALL TO ORDER
Committee Member Carl Weimer called the meeting to order at 11:00 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
Present: Kathy Kershner, Ken Mann and Carl Weimer
Absent: None
Also Present: Barbara Brenner, Bill Knutzen, L. Ward Nelson, and Sam Crawford
SPECIAL ORDER OF BUSINESS
1. ELECTION OF COMMITTEE CHAIR (AB2010 -021)
Mann nominated Kathy Kershner.
Kershner declined the nomination and nominated Ken Mann.
The nominated carried by the following vote:
Ayes: Kershner and Weimer (2)
Nays: None (0)
Abstain: Mann (1)
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. ORDINANCE AMENDING THE 2010 WHATCOM COUNTY BUDGET, FIFTH
REQUEST, IN THE AMOUNT OF $599,233 (AB2010 -051)
Dewey Desler, Deputy Administrator, gave a staff report and answered questions.
Weimer moved to recommend approval to the full Council.
Discussion included the reduction to the Superior Court in the amount of $250,000
and the status of that funding problem; who is going to the emergency medical service
(EMS) training; why it is taking so long for the paramedics who completed training to
become certified; why paramedic training moved from Bellingham Technical College (BTC)
to Western Washington University and became a closed program; filing an action because of
Dr. Wayne's potential conflict of interest; getting a legal opinion on whether Western
Washington University can discriminate against who can take the training course; funding
the City Fire District after the County paramedics are certified; no longer funding Medic One,
and; how the State Department of Health appoints the position that Dr. Wayne holds now.
Finance and Administrative Services Committee, 1/26/2010, Page 1
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Kershner suggested a friendly amendment to strike item 14 from the
supplemental budget request.
Weimer did not accept the friendly amendment.
Kershner moved to amend the motion to strike item 14, the EMS training funding
request, from the supplemental budget request.
Mann stated he would like to have a more detailed discussion with Dr. Wayne, Fire
District 7 representatives, the Prosecuting Attorney's Office, the Sheriff's Office, and other
parties regarding the EMS system and this request. Desler stated he will invite Dr. Wayne
to the next meeting. He will also invite the fire chiefs from District 7 and Bellingham and
their staff. If the committee would like, he can also invite someone from Western
Washington University or BTC to talk about the training program. The committee should
plan on taking an hour for this topic.
The motion to amend carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: Weimer (1)
Discussion continued and included funding to the Planning and Development Services
(PDS) Department regarding permit fees; not applying item five regarding an across -the-
board cut to the Sheriff's Office, and reviewing specific programs in lieu of an across -the-
board budget cut to all departments; using conservation futures funds to supplement things
that happen in 2010; funding for Superior Court, and; whether the County Charter allows
the Council to add items to the supplemental budget request.
Weimer moved to amend to add the $250,000 for Superior Court, with the
condition that none of the money be spent until the Council hears from the task force that
the administration formed. This is their only chance to add that money to Superior Court.
The motion to amend carried by the following vote:
Ayes: Mann and Weimer (2)
Nays: Kershner (1)
The motion to recommend approval as amended carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND
NORTHWEST HYDRAULIC CONSULTANTS FOR ENGINEERING DESIGN OF AN
INTEGRATED FISH HABITAT AND FLOOD PROJECT ON THE SOUTH FORK
NOOKSACK RIVER NEAR ACME, IN THE AMOUNT OF $73,000 (AB2009 -057)
(Clerk's Note: Council Acting as the Whatcom County Flood Control Zone District
Board of Supervisors)
Weimer moved to recommend approval to the full Council.
Paula Cooper, Public Works Department, gave a staff report. The Flood Control
Zone District Advisory Committee recommends a cost share of 85/15 percent. Eighty -five
Finance and Administrative Services Committee, 1/26/2010, Page 2
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percent will be covered by a Salmon Recovery Funding (SRF) Board grant. Fifteen percent
will be divided among the subzones, flood control zone district, and County.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A JOINT
FUNDING AGREEMENT BETWEEN WHATCOM COUNTY AND US DEPARTMENT
OF INTERIOR, US GEOLOGICAL SURVEY FOR OPERATION AND
MAINTENANCE OF STREAM FLOW AND WATER TEMPERATURE GAGES IN
BERTRAND CREEK IN THE AMOUNT OF $18,800 (AB2010 -058)
(Council Acting As the Whatcom County Flood Control Zone District Board of
Supervisors)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND BROWN AND CALDWELL
ENVIRONMENTAL ENGINEERS & CONSULTANTS FOR LAKE WHATCOM
PHOSPHORUS AND BACTERIA TMDL ASSISTANCE, IN THE AMOUNT OF
$329,204 (AB2010 -035)
(Clerk's Note: This item was withdrawn from the agenda.)
Nelson asked why this item was withdrawn.
The following people answered questions:
• Dewey Desler, Deputy Administrator, stated they are renegotiating the
agreement.
• Jon Hutchings, Public Works Department.
Discussion included whether the formulation of the outcome is driven somewhat by
the State Department of Ecology (DOE); the intent of the work proposed under this
contract; how they will ensure the contractor can meet DOE's criteria and how the facts and
assumptions are measurable and quantifiable to the concerns of the citizens and County;
whether they can quantify the phosphorus loads to the public; whether the response should
be different depending on the amount of phosphorus going into the different basins of the
lake, and; having an update on the water resource inventory area (WRIA) and water rights.
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
MEMORANDUM OF UNDERSTANDING BETWEEN WHATCOM COUNTY AND
WASHINGTON STATE UNIVERSITY TO CONTINUE THE JOINT SHARING OF
COSTS FOR A FACULTY POSITION FOR WHATCOM COUNTY EXTENSION IN
2010, IN THE AMOUNT OF $83,542 (AB2010 -036)
Finance and Administrative Services Committee, 1/26/2010, Page 3
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Weimer moved to recommend approval to the full Council.
The following person answered questions:
• Craig MacConnell, Cooperative Extension
Discussion included working on the water rights issue and asking Washington State
University (WSU) Cooperative Extension employees to take a salary deduction, as County
residents have.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND SUSTAINABLE CONNECTIONS
FOR PROVISION OF GREEN BUILDING AND RESOURCE CONSERVATION
OUTREACH SERVICES IN 2010, IN THE AMOUNT OF $20,000 (AB2010 -037)
Weimer moved to recommend approval to the full Council.
The following people spoke:
• Dewey Desler, Deputy Administrator, answered questions.
• Derek Long, Sustainable Connections Executive Director, gave a staff report
on programs.
Discussion included where this money comes from considering that this program is
an elective, not mandatory; allowing a private agency to fund this program; benefits
received from Sustainable Connections, and; administrator fees on grants.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND BELLINGHAM FOOD BANK
FOR THE COLLECTION, WAREHOUSING, AND DISTRIBUTION OF FOOD TO
LOCAL FOOD BANKS, IN THE AMOUNT OF $50,000 (AB2010 -038)
Weimer moved to recommend approval to the full Council.
Crawford stated consider reducing this expenditure. The County is spending money
faster than it is taking in. It is time to make cuts. These programs are laudable and
worthy, but elective.
Discussion included taking a more comprehensive look at the budget; the history of
this program; this program providing an essential service to the community, including
children; how a person qualifies to receive food from the Food Bank, and; funding from
other agencies to the Food Bank.
The following person spoke:
• Dewey Desler, Deputy Administrator, answered questions.
Finance and Administrative Services Committee, 1/26/2010, Page 4
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The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WHATCOM VOLUNTEER
CENTER FOR THE PROVISION OF VOLUNTEER SERVICES, IN THE AMOUNT OF
$35,000 (AB2010 -039)
Weimer moved to recommend approval to the full Council.
Crawford stated his comments are the same as with the previous agenda item.
Consider reducing this expenditure. The County is spending money faster than it is taking
in. It is time to make cuts. These programs are laudable and worthy, but elective.
The motion carried by the following vote:
Ayes: Mann and Weimer (2)
Nays: Kershner (1)
S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO
PROJECT AGREEMENT AMENDMENT #1 WITH THE WASHINGTON STATE
RECREATION AND CONSERVATION FUNDING BOARD (RCFB) TO INCREASE
THE AMOUNT OF STATE FUNDING FOR THE ACQUISITION OF LILY POINT BY
$436,885 WITH A CORRESPONDING REDUCTION IN THE PROJECT SPONSOR
MATCH AMOUNT (AB2010 -059)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
RESIDENTIAL LEASE AGREEMENT WITH DAVID FLARRY AND EMILY SMITH
TO LEASE 5236 NIELSEN AVE., FERNDALE IN THE TENNANT LAKE
INTERPRETIVE CENTER, IN THE AMOUNT OF $650 PER MONTH (AB2010-
060)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
7. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO WAIVE BID
REQUIREMENTS AND ENTER INTO A CONTRACT BETWEEN WHATCOM
COUNTY AND DOMESTIC VIOLENCE & SEXUAL ASSAULT SERVICES FOR THE
PROVISION OF ASSISTANCE TO SUPPORT AND REPRESENT THE
COMMISSION AGAINST DOMESTIC VIOLENCE. IN THE AMOUNT OF $45,000
(AB2010 -061)
Weimer moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 1/26/2010, Page 5
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Kershner stated she would like to know the percentage of the operating costs this
funding represents.
Crawford stated they are all aware of the cost of domestic violence to local society.
Continue funding this item.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
S. RESOLUTION CANCELING UNCOLLECTIBLE PERSONAL PROPERTY TAXES
(AB2010 -062)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
9. RESOLUTION APPROVING THE TREASURER'S ANNUAL LIST OF PROPERTY
TAX REFUNDS CONSISTENT WITH RCW 84.69.020 (AB2010 -063)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
10. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A GRANT
AGREEMENT BETWEEN WHATCOM COUNTY AND WASHINGTON STATE
DEPARTMENT OF ECOLOGY FOR COORDINATED PREVENTION GRANT
ACTIVITIES TO INCLUDE THE OPERATION OF THE DISPOSAL OF TOXICS
FACILITY, IN THE AMOUNT OF $234,577 (AB2010 -064)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
11. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND CATHOLIC COMMUNITY
SERVICES FOR JUVENILE COURT BEHAVIORAL HEALTH SPECIALIST
SERVICES, IN THE AMOUNT OF $95,000 (AB2010 -065)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
12. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO APPROVE THE
PURCHASE OF AN ANNUAL SUPPLY (ON AN AS NEEDED BASIS) OF ASPHALT
Finance and Administrative Services Committee, 1/26/2010, Page 6
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PRODUCTS UTILIZING WASHINGTON STATE CONTRACT; VENDORS ARE
ALBINA ASPHALT, ARROW CONSTRUCTION SUPPLY, PARTNER
CONSTRUCTION PRODUCTS, AND SPECIAL ASPHALT PRODUCTS, IN THE
AMOUNT OF APPROXIMATELY $40,000 (AB2010 -066)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
13. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO APPROVE THE
PURCHASE OF THE ANNUAL 2010 SUPPLY OF GLASS BEADS FOR TRAFFIC
LINE MARKING PAINT USING WASHINGTON STATE CONTRACT AND
VENDORS ALPINE PRODUCTS AND POTTERS INDUSTRIES, IN THE AMOUNT
OF APPROXIMATELY $77,000 (AB2010 -067)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
14. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO APPROVE THE
PURCHASE OF THE 2010 ANNUAL SUPPLY OF LIGNOSITE FOR DUST
CONTROL ON COUNTY ROADS ON AN AS NEEDED BASIS FROM SOLE VENDOR
MEENDERINCK, LLC, IN THE AMOUNT OF $25,000 (AB2010 -068)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
15. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO APPROVE THE
PURCHASE OF LUBRICANTS USING WASHINGTON STATE CONTRACT AND
VENDOR CONOCO PHILLIPS 76 /REISNER DISTRIBUTOR, IN AN AMOUNT
THAT COULD EXCEED $35,000 (AB2010 -069)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
16. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO APPROVE THE
PURCHASE OF THE ANNUAL 2010 SUPPLY OF CARQUEST AND NAPA AUTO
PARTS FROM LOCAL FRANCHISE DEALERS ON AN AS NEEDED BASIS USING
WASHINGTON STATE CONTRACT, IN AN AMOUNT THAT WILL EXCEED
$35,000 (AB2010 -070)
Weimer moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 1/26/2010, Page 7
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Discussion included the purpose of the wording, "in an amount that will exceed."
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
17. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND WHATCOM
COUNCIL OF GOVERNMENTS FOR THE DELIVERY OF SERVICES THROUGH
THE SMART TRIPS PROGRAM IN THE AMOUNT OF $60,000 (AB2010 -071)
Weimer moved to recommend approval to the full Council.
The following person spoke:
• Dewey Desler, Deputy Administrator, answered questions.
Discussion included whether it is from the American Recovery and Reinvestment
money; which programs this money funds, and; scheduling a Council presentation on this
program.
jobs.
Kershner stated this seems like a wasteful program
The motion carried by the following vote:
Ayes: Kershner, Mann and Weimer (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 12:44 p.m.
It doesn't create sustainable
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Please contact the Council Office to obtain an
official, signed copy:
360- 676 -6690 or council &o.w hatcom .wa.us
Dana Brown - Davis, Council Clerk
Ken Mann, Committee Chair
Finance and Administrative Services Committee, 1/26/2010, Page 8