HomeMy WebLinkAboutFinance May 10 20111
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
May 10, 2011
CALL TO ORDER
Committee Chair Ken Mann called the meeting to order at 11:02 a.m. in the Council
Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL (11:02:42 AM)
Present: Kathy Kershner and Ken Mann.
Absent: Tony Larson.
Also Present: Barbara Brenner, Sam Crawford, Bill Knutzen and Carl Weimer.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
2. RESOLUTION ACCEPTING WHATCOM COUNTY'S ANNUAL RISK MANAGEMENT
SELF - ASSESSMENT - AB2011 -156
Randy Watts, Prosecutor's Office, gave a staff report and answered questions. He
submitted an updated version of the assessment dated April 28, 2011.
Mann asked and there was discussion of the questions on the assessment regarding
drinking water near landfills and dams in the County.
Knutzen asked and there was discussion of whether the County may be obligated to
help pay for the Northwest Washington Fair if the State does not fund it.
Mann asked and there was discussion about the safety of allowing power boating
near swimming areas on lakes.
Kershner moved to recommend approval of the substitute version dated April 28,
2011 to the full Council.
Brenner asked if anything is substantially different in the assessment from previous
years. Watts stated there is not.
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: None (0)
Absent: Larson (1)
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE WHATCOM
COUNTY FLOOD CONTROL ZONE DISTRICT AND SUBZONES FOR DISTRICT
OPERATIONS AND ADMINISTRATION - AB2011 -151 (11 :12 :10 AM)
Kershner moved to recommend approval to the Whatcom County Flood Control
Zone District Board of Supervisors.
Finance and Administrative Services Committee, 5/10/2011, Page 1
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Jon Hutchings, Public Works Department, gave a staff report and stated this has not
gone before the Flood Control Zone District Advisory Committee because it is
administrative. If the Committee would like to refer it to the Advisory Committee, the staff
will forward it.
Kershner referenced and there was discussion of recommended changes to the
agreement submitted by Chris Hatch.
Knutzen asked and there was discussion of the availability of the financial
statements, as referenced in section 4.1.
Mann asked and there was discussion of:
• The performance audit.
• Whether staff recommends having the Advisory Committee review the
agreement.
The following person spoke and answered questions:
• Chris Hatch, Flood Control Zone District Advisory Committee Member
Kershner withdrew her motion and moved to forward the agreement to the Flood
Control Zone District Advisory Committee for review.
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: None (0)
Absent: Larson (1)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND FIRE DISTRICT
7 TO SUPPORT THE COST OF PARAMEDIC SERVICES IN THE AMOUNT OF
$195,090 - AB2011 -163 (11:24:01 AM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Dewey Desler, Deputy Administrator
Knutzen asked and there was discussion of:
• The items funded from the one -tenth of one percent sales tax for emergency
medical services (EMS).
• Required continuing education.
Crawford asked and there was discussion of the reason they are doing this now in
terms of Ferndale and whether it should go through the Ambulance Advisory Board.
Weimer asked and there was discussion of the number of medics that have gone
through training and been hired.
Mann asked and there was discussion of language regarding the pay structure.
Finance and Administrative Services Committee, 5/10/2011, Page 2
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Kershner asked and there was discussion of this money allowing District 7 to
continue providing advised life support (ALS) service without expanding to a full medic unit.
The motion failed by the following vote:
Ayes: Kershner (1)
Nays: Mann (1)
Absent: Larson (1)
Mann stated he would like more information about the incentive pay.
Crawford asked and there was discussion of what happens if this contract were not
approved.
2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
COOPERATIVE AGREEMENT BETWEEN WHATCOM COUNTY AND THE UNITED
STATES DEPARTMENT OF AGRICULTURE, MT. BAKER- SNOQUALMIE
NATIONAL FOREST, TO PROVIDE FUNDS FOR A DEPUTY TO PATROL THE MT.
BAKER- SNOQUALMIE NATIONAL FOREST, IN THE AMOUNT OF $22,650 -
AB2011 -164 (11:39:15 AM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Jeff Parks, Sheriff's Office
Knutzen asked and there was discussion of the reason for the cost of deputy
equipment.
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: None (0)
Absent: Larson (1)
3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND DONNA DAVIS, LMHC, TO
PROVIDE OUTPATIENT MENTAL HEALTH TREATMENT SERVICES TO
WHATCOM COUNTY RESIDENTS WHO HAVE NO OTHER READILY AVAILABLE
SOURCE OF FUNDING TO PROCURE MENTAL HEALTH SERVICES - AB2011-
165 (11:42:28 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: None (0)
Absent: Larson (1)
4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD
CONSTRUCTION CONTRACT BID #11 -36 FOR 2011 HOT MIX ASPHALT
PRELEVEL AT MISCELLANEOUS LOCATIONS TO LOWEST BIDDER, GRANITE
CONSTRUCTION COMPANY, IN THE AMOUNT OF $1,375,090 - AB2011 -166
(11:42:58 AM)
Finance and Administrative Services Committee, 5/10/2011, Page 3
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Kershner moved to recommend approval to the full Council. She asked and there
was discussion of the source of the material.
Mann asked and there was discussion of how much asphalt is purchased for this
amount.
Knutzen asked and there was discussion of the location of the company.
The following person answered questions:
Jeff Gollen, Public Works Department
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: None (0)
Absent: Larson (1)
S. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A GRANT
AGREEMENT BETWEEN WHATCOM COUNTY AND THE STATE OF
WASHINGTON DEPARTMENT OF ECOLOGY FOR THE LAHTI DRIVE
STORMWATER IMPROVEMENT PROJECT IN THE AMOUNT OF $131,020 -
AB2011 -167 (11:45:06 AM)
Kershner moved to recommend approval to the full Council. She asked and there
was discussion of the funding for a project on Lahti Drive.
The following person answered questions:
Kirk Christensen, Public Works Department
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: None (0)
Absent: Larson (1)
6. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY FLOOD CONTROL ZONE DISTRICT
AND ROSARIO ARCHAEOLOGY, LLC, M.A. FOR CULTURAL RESOURCE
ASSESSMENT FOR CHAREL TERRACE STORMWATER SYSTEM IMPROVEMENTS
IN THE AMOUNT OF $14,521.73. (COUNCIL ACTING AS THE WHATCOM
COUNTY FLOOD CONTROL ZONE DISTRICT BOARD OF SUPERVISORS) -
AB2011 -168 (11:46:21 AM)
Kershner moved to recommend approval to the Flood Control Zone District Board
of Supervisors.
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: None (0)
Absent: Larson (1)
7. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD A
CONSTRUCTION CONTRACT TO COLACURCIO BROTHERS CONSTRUCTION,
INC. FOR SILVER BEACH CREEK IMPROVEMENTS FROM BROWNSVILLE
Finance and Administrative Services Committee, 5/10/2011, Page 4
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DRIVE TO EAST 16TH PLACE, IN THE AMOUNT OF $928,771.41 - AB2011-
169 (11:47:00 AM)
Kershner moved to recommend approval to the full Council.
Dewey Desler, Deputy Administrator, gave a staff report on the funding. They are
trying to confirm federal funding. If the County does not receive federal funding, the
administration will recommend using real estate excise tax (REET) II funds.
Brenner asked and there was discussion of this project benefiting the Lake Whatcom
watershed, for which REET II funds can be used.
Mann asked and there was discussion of the administration's expenditure authority
given the uncertainty of the funding source.
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: None (0)
Absent: Larson (1)
8. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT WITH THE CITY OF BELLINGHAM, CITY OF
FERNDALE, AND PORT OF BELLINGHAM FOR JOINT USE, MAINTENANCE AND
OPERATION OF A STREET SWEEPER - AB2011 -170 (11 :53 :49 AM)
Kershner moved to recommend approval to the full Council. She asked and there
was discussion of whether the City is interested in a street sweeper.
Brenner asked and there was discussion of previous street sweeper purchases and
contracting the service.
The following people answered questions:
• Jon Hutchings, Public Works Department
• Jeff Gollen, Public Works Department
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: None (0)
Absent: Larson (1)
9. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL LOAN AGREEMENT BETWEEN WHATCOM COUNTY AND THE
PORT OF BELLINGHAM TO PROVIDE FUNDING FROM THE ECONOMIC
DEVELOPMENT INVESTMENT PROGRAM FOR THE INDEX INDUSTRIES
BUSINESS EXPANSION PROJECT IN THE AMOUNT OF $500,000 - AB2011-
171 (12 :03 :09 PM)
Kershner moved to recommend approval to the full Council.
Knutzen asked and there was discussion of funding.
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Finance and Administrative Services Committee, 5/10/2011, Page 5
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Nays: None (0)
Absent: Larson (1)
Crawford asked and there was discussion of liability if the business goes out of
business.
10. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
PROPERTY MANAGEMENT AGREEMENT BETWEEN WHATCOM COUNTY AND
THE OPPORTUNITY COUNCIL FOR THE EAST WHATCOM REGIONAL
RESOURCE CENTER IN THE AMOUNT OF $30,000 - AB2011 -172 (12:04:58
PM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Dewey Desler, Deputy Administrator
Knutzen asked and there was discussion of the construction schedule.
Brenner asked and there was discussion of using the real estate excise tax (REET)
funds.
Crawford asked and there was discussion on the negotiation of this item for
compensation and the use of these funds.
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: None (0)
Absent: Larson (1)
11. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #11 -41
TO THE LOWEST RESPONSIVE BIDDER, AMERICAN MARINE HOLDINGS,
LLC /DONZI MARINE FOR A REPLACEMENT PATROL BOAT IN THE AMOUNT
OF $111,579.23 - AB2011 -173 (12:08:09 PM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Jeff Parks, Sheriff's Office
Knutzen asked and there was discussion of:
• Local bidders.
• The technical specifics of and equipment for the boat.
Crawford asked and there was discussion of the delivery price and shipping method.
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: None (0)
Absent: Larson (1)
Finance and Administrative Services Committee, 5/10/2011, Page 6
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12. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #11 -26
TO DAY WIRELESS AND NW COMMUNICATIONS FOR VEHICLE RADIO
MAINTENANCE IN THE AMOUNT OF $75,000 - AB2011 -174 (12:13:23 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: None (0)
Absent: Larson (1)
13. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO APPROVE ADDING AN
ADDITIONAL VENDOR, ALPINE PRODUCTS, INC. FOR THE PURCHASE OF
WATERBORNE TRAFFIC LINE PAINT BY PUBLIC WORKS MAINTENANCE AND
OPERATIONS - AB2011 -175 (12:13:55 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: None (0)
Absent: Larson (1)
14. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO APPROVE ADDING AN
ADDITIONAL VENDOR, SHERWIN WILLIAMS, INC. FOR THE PURCHASE OF
WATERBORNE TRAFFIC LINE PAINT BY PUBLIC WORKS MAINTENANCE AND
OPERATIONS - AB2011 -176 (12:14:19 PM)
Kershner moved to recommend approval to the full Council.
The motion
Ayes:
Nays:
Absent:
OTHER ITEMS
carried by the following vote:
Kershner and Mann (2)
None (0)
Larson (1)
Dewey Desler, Deputy Administrator, submitted the first quarter financial report (on
file) and gave an update on revenue levels and expectations.
Knutzen asked and there was discussion of funding of International Council for Local
Environmental Initiatives (ICLEI) and ReSources. He asked if the County should actively
funding a group that has taken a position on a quasi - judicial matter that may come before
the Council.
Brenner stated asked and there was discussion about
• How property taxes going up without County revenue going up.
• Staff reductions and potential cuts in federal funding.
Kershner asked and there was discussion of whether there are programs or contracts
in the budget that can be eliminated if the revenue goes down.
Finance and Administrative Services Committee, 5/10/2011, Page 7
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(12 :29 :32 PM)
The following person answered questions:
• Regan Clover, Administrative Services Department, submitted information (on
file)
• Brad Bennett, Administrative Services Department
Crawford asked and there was discussion of:
• What they are spending on ICLEI and what the County receives from ICLEI.
• The source of funding for Regan Clover's position.
• The historic source of funding for ICLEI.
• Whether it's fair to say the County has received a specific return from ICLEI
for the County's membership costs.
Mann asked and there was discussion of the software provided from ICLEI.
Brenner asked about and there was discussion of controversy about ICLEI.
Crawford stated he would like the administration and Council to consider the
membership when the 2013 -2014 budget process begins.
Mann asked about and there was discussion of contracts with ReSources.
Kershner asked for a list of every place the County is spending money. She asked if
they are going to get a hard copy of the budget.
Crawford stated he disagrees with advocacy that ReSources engages in. There are
conflicts of interest.
ADJOURN
The meeting adjourned at 12:53 p.m.
Please contact the Council Office to obtain an
official, signed copy:
360- 676 -6690 or council &o.whatcom.wa.us
Dana Brown - Davis, Council Clerk
Ken Mann, Committee Chair
Finance and Administrative Services Committee, 5/10/2011, Page 8