HomeMy WebLinkAboutFinance June 7 20111
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
June 7, 2011
CALL TO ORDER
Committee Chair Ken Mann called the meeting to order at 11:05 a.m. in the Council
Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL (11: 05:27 AM)
Present: Kathy Kershner, Ken Mann and Tony Larson.
Absent: None.
Also Present: Barbara Brenner and Sam Crawford.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND ESA ADOLFSON,
INC. TO AMEND THE ORIGINAL SCOPE OF WORK IN THE AMENDED AMOUNT
OF $19,872 FOR A TOTAL AMENDED AMOUNT OF $257,478 - AB2011 -191
(11: 05:46 AM)
Mann moved to recommend approval to the full Council.
The following people spoke and answered questions:
• Peter Gill, Planning and Development Services Department
• Dewey Desler, Deputy Administrator
Larson asked and there was discussion of why this was held in committee.
Mann asked and there was discussion of:
• Review by an ad hoc committee.
• Revisions to the contract to include work that is more than minor.
• The members of the ad hoc committee.
• What happens if the Council does not approve this request.
• How much of the amount is for the stormwater calculator.
Brenner stated and there was discussion of the consultant's role with the ad hoc
committee. She has concerns about the consultant.
Kershner asked and there was discussion of including on the ad hoc committee
members who will have to implement the plan. She also has concerns about the consultant.
(11 :20 :01 AM)
Brenner asked and there was discussion of hiring the local firm 2020 Engineering.
Kershner suggested a friendly amendment to amend the contract, Exhibit A -2,
the second assumption on Council packet page 15, "The LID Manual will undergo no more
Finance and Administrative Services Committee, 6/7/2011, Page 1
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than two (2) rounds of revisions. This task is limited to revising the existing draft manual,
Mann accepted the friendly amendment. He asked and there was discussion of
getting the contractor to approve changes to the contract.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
2. RESOLUTION IN THE MATTER OF THE SALE OF SURPLUS PROPERTY AND
SETTING A DATE FOR PUBLIC HEARING PURSUANT TO WCC 1.10 - AB2011-
199 (11:32:30 AM)
Larson moved to recommend approval to the full Council.
Brenner asked and there was discussion of:
• Estimated miles or hours on the equipment.
• Why they would surplus vehicles for the Assessor's Office and the Health and
Parks Departments, which have fewer than 100,000 miles.
The following person spoke and answered questions:
• Dewey Desler, Deputy Administrator
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
AGRICULTURAL LICENSE AGREEMENT BETWEEN WHATCOM COUNTY AND
COLDSTREAM FARM, LLC TO ACCESS AND HARVEST THE HAY CROP ON THE
FARM LAND KNOWN AS SOUTH FORK PARK — GALBRAITH FARM PARCEL, IN
THE AMOUNT OF $3,840 - AB2011 -200 (11:39:30 AM)
Kershner moved to recommend approval to the full Council.
Larson asked and there was discussion of:
• How long the contractor has had this contract, and if there are other bidders.
• Where they determined the value of $60 per acre.
• The current market rate for a bale of hay.
The following person spoke and answered questions:
• Rod Lamb, Parks and Recreation Department
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
AGREEMENT AND LEASE BETWEEN WHATCOM COUNTY AND THE POINT
Finance and Administrative Services Committee, 6/7/2011, Page 2
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ROBERTS PARKS AND RECREATION DISTRICT TO SUPPORT THE PARKS &
RECREATION DEPARTMENT SENIOR SERVICES PROGRAM AND USE OF THE
COMMUNITY CENTER - AB2011 -201 (11:42:32 AM)
Kershner moved to recommend approval to the full Council. She asked if this was
part of the department's budget plan to reduce staffing.
The following person spoke and answered questions:
• Rod Lamb, Parks and Recreation Department
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #11 -38
TO THE LOW BIDDER, MT. BAKER ROOFING, FOR REPLACEMENT OF THE
HOVANDER PARK BARN AND MILKHOUSE ROOFS IN THE AMOUNT OF
$47,132.40 - AB2011 -202 (11:43:21 AM)
Kershner moved to recommend approval to the full Council.
Brenner asked if the barn was supposed to be replaced.
The following person spoke and answered questions:
• Rod Lamb, Parks and Recreation Department
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #11 -34
TO THE LOW BIDDER, FABER BROTHERS CONSTRUCTION, FOR THE
CONSTRUCTION OF THE OLSEN TRAILHEAD PARKING LOT IN THE AMOUNT
OF $93,498.38 - AB2011 -203 (11 :45 :26 AM)
Larson moved to recommend approval to the full Council.
Brenner stated don't use real estate excise tax (REET) II money, which should be
used for stormwater facilities.
The following people spoke and answered questions:
• Dewey Desler, Deputy Administrator
• Rod Lamb, Parks and Recreation Department
Mann asked and there was discussion of:
• The location of the parking lot.
• Whether the parking lot will help or hurt Lake Whatcom.
Kershner asked and there was discussion of the size of the proposed parking lot.
Crawford asked and there was discussion of the garbage problems in the area.
Finance and Administrative Services Committee, 6/7/2011, Page 3
Larson asked and there was discussion of the current characteristics of the parking
area.
Kershner stated she would like the Parks Department to make a presentation to the
committee regarding its Comprehensive Plan.
The Committee concurred.
Mann asked and there was discussion of whether this parking lot would be used to
access the Lake Whatcom reconveyance land.
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: Larson (1)
OTHER ITEMS
There were no other items.
ADJOURN
The meeting adjourned at 12:01 p.m.
ATTEST:
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Please contact the Council Office to obtain an
official, signed copy:
360- 676 -6690 or council@7.o.whatcom.wa.us
Finance and Administrative Services Committee, 6/7/2011, Page 4