HomeMy WebLinkAboutFinance July 26 20111
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
July 26, 2011
CALL TO ORDER
Committee Chair Ken Mann called the meeting to order at 11:14 a.m. in the Council
Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL (11:14:47 AM)
Present: Kathy Kershner, Ken Mann and Tony Larson.
Absent: None.
Also Present: Barbara Brenner, Sam Crawford, Bill Knutzen and Carl Weimer.
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. ORDINANCE AMENDING THE 2011 WHATCOM COUNTY BUDGET, SEVENTH
REQUEST, IN THE AMOUNT OF $2,008,829 (AB2011 -233) (11:14 :51 AM)
Dewey Desler, Deputy Administrator, gave a staff report and submitted a substitute
ordinance (on file). It removes item five from the original ordinance, which will be
reintroduced and which needs to be adopted by the Flood Control Zone District Board of
Supervisors. He answered questions.
The following person spoke and answered questions:
• Bill Elfo, Sheriff
Kershner moved to recommend the substitute ordinance to the full Council. She
asked and there was discussion of:
• Funding for the two reinstated sheriff deputies.
• The projected fund balance in 2013.
Larson asked and there was discussion of:
• The reason for adding the two new deputies now, at the kickoff of the
Sheriff's reelection campaign.
• Whether having the deputies temporarily to the end of the year would help
the crime statistics.
• Whether it would be better to approve the positions to the end of 2012.
Brenner stated and there was discussion of prioritizing services instead of
implementing across - the -board cuts.
Knutzen asked and there was discussion of filling retiring positions.
Crawford asked and there was discussion of the number of deputies per capita,
compared with other counties.
Larson stated public safety is the number one priority and he supports the request.
However, they are being asked to spend money they don't have. He wants the
Finance and Administrative Services Committee, 7/26/2011, Page 1
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administration to show where they are going to get the funding. He moved to amend the
motion to remove the item to reinstate two deputy positions so they can vote on it
separately.
Kershner accepted the motion as a friendly amendment.
Knutzen asked and there was discussion of:
• Why the Safir - Rosetti contract is separate from other jail control items.
• Whether they funded repairs for the civic center last year and why they keep
funding repairs to the Civic Center.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
Larson moved to recommend approval of the Sheriff's request for two patrol
deputies.
The motion carried by the following vote:
Ayes: Kershner and Mann (2)
Nays: Larson (1)
Larson moved to recommend that the Board of Supervisors introduce item five
from the original ordinance.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
2. ORDINANCE AMENDING THE 2011 PROJECT BUDGET, REQUEST #1, CIVIC
CENTER BUILDING IMPROVEMENT (AB2011 -234) (11 :53 :33 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
3. ORDINANCE AMENDING THE 2011 PROJECT BUDGET, REQUEST #2, JAIL
AND JUVENILE CONTROLS REPLACEMENT (AB2011 -235) (11 :53 :57 AM)
Kershner moved to recommend approval to the full Council.
Mann stated it's difficult to fund this, knowing they are in the process of building a
new jail soon.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
Finance and Administrative Services Committee, 7/26/2011, Page 2
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4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WILSON ENGINEERING, LLC
TO PROVIDE PRIMARY ON -SITE CONSTRUCTION OBSERVATION AND
RELATED SERVICES FOR THE CHAREL TERRACE DRAINING IMPROVEMENTS
PROJECT IN THE AMOUNT OF $16,003 (AB2011 -243) (11:55:15 AM)
Kershner moved to recommend approval to the full Whatcom County Flood Control
Zone District Board of Supervisors.
Mann asked and there was discussion of approving this request without appropriating
the funds at this time.
The following people spoke and answered questions:
• Dewey Desler, Deputy Administrator
• Kirk Christensen, Public Works Department
Kershner asked and there was discussion of:
• The interlocal agreement passed recently and how it's related to this item.
• Whether a resolution requires a public hearing.
Crawford stated and there was discussion of choosing this project first and choosing
future projects that have more benefit.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
5. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND LOW BIDDER LEN HONCOOP
GRAVEL, INC. TO INSTALL CHAREL TERRACE DRAINAGE IMPROVEMENTS IN
THE AMOUNT OF $266,862.40 (AB2011 -244) (12:01:50 PM)
Kershner moved to recommend approval to the full Whatcom County Flood Control
Zone District Board of Supervisors.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND CH2M HILL, INC. TO PROVIDE
FOR DESIGN OF A REMOTE CONTROL SYSTEM TO OPERATE THE TRANSFER
SPAN AND APRON AT THE LUMMI ISLAND FERRY TERMINAL IN THE
AMOUNT OF $41,800 (AB2011 -245) (12:02:22 PM)
Kershner moved to recommend approval to the full Council.
The following people answered questions:
• Chris Brueske, Public Works Department
• Frank Abart, Public Works Department Director
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Larson asked and there was discussion of:
• The fixed overhead rate calculation.
• Whether the amount of $13,000 was the bid or a County standard.
Mann asked and there was discussion of delaying this until they have a ferry lease.
Kershner asked and there was discussion of funding for construction.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND PIONEER HUMAN SERVICES
FOR THE TRIAGE FACILITY OPERATIONS (AB2011 -246) (12:10:31 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A LEASE
AGREEMENT BETWEEN WHATCOM COUNTY AND PIONEER HUMAN SERVICES
FOR THE TRIAGE CENTER IN THE AMOUNT OF $10,056 (AB2011 -247)
(12:10:52 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WASHINGTON ASSOCIATION
OF SHERIFFS AND POLICE CHIEFS FOR PERSONNEL TO STAFF THE
REGISTERED SEX OFFENDER ADDRESS AND RESIDENCY VERIFICATION
PROGRAM IN THE AMOUNT OF $137,732.93 (AB2011 -248) (12:11:12 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
5. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND CITIES DIGITAL, INC. TO
PROVIDE TECHNICAL SUPPORT, NEW PRODUCT RELEASES, PRODUCT
PATCHES AND HOTFIXES FOR THE LASERFICHE DOCUMENT IMAGING
PRODUCTS IN THE AMOUNT OF $33,587.21 (AB2011 -249) (12:11 :46 PM)
Kershner moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 7/26/2011, Page 4
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The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
6. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT CORRECTION BETWEEN WHATCOM COUNTY AND
COMMODITY CREDIT CORPORATION TO REMOVE FARMS NO LONGER
INTERESTED IN PDR PROGRAM TRANSACTIONS, AND DE- OBLIGATE FUNDS
FOR A CORRECTED AMOUNT OF $367,500 (AB2011 -250) (12:12:37 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
7. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
AGRICULTURE LICENSE AGREEMENT BETWEEN WHATCOM COUNTY AND JIM
SNYDER TO ACCESS AND HARVEST THE HAY CROP ON FARM LAND LOCATED
AT HOVANDER HOMESTEAD PARK /TENNANT LAKE IN THE AMOUNT OF
$3,255 (AB2011 -251) (12:13:06 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
8. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #11 -50
TO THE LOW BIDDER, FOSS MARITIME COMPANY FOR THE ANNUAL DRY -
DOCK REPAIRS AND MAINTENANCE OF THE WHATCOM CHIEF FERRY IN THE
AMOUNT OF $362,223 (AB2011 -252) (12:13:28 PM)
Kershner moved to recommend approval to the full Council.
The following people answered questions:
• Frank Abart, Public Works Department Director
• Eric Schlehuber, Public Works Department
Larson asked and there was discussion of:
• Last year's dry dock cost.
• What is done during dry dock.
• How much life is left in the boat.
• Whether the Coast Guard makes a recommendation on the cost of repairs
versus the cost of buying a new boat.
Kershner asked and there was discussion of how the equipment rental and revolve
(ER &R) fund works.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
Finance and Administrative Services Committee, 7/26/2011, Page 5
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9. RESOLUTION AMENDING CRP NO. 910018 AND APPROVAL FOR THE COUNTY
EXECUTIVE TO ENTER INTO A CONTRACT BETWEEN WHATCOM COUNTY AND
LOW BIDDER, WHATCOM BUILDERS, INC. FOR THE TYEE DRIVE PAVEMENT
RECONSTRUCTION — BENSON RD. TO ROOSEVELT RD. IN THE AMOUNT OF
$631,390 (AB2011 -253) (12:18:52 PM)
Larson moved to recommend approval to the full Council.
The following people answered questions:
• Joe Rutan, Public Works Department
• Jim Karcher, Public Works Department
Brenner asked and there was discussion of:
• Whether the road truly needs this repair.
• Having a hearing or an informational meeting with the residents.
Mann asked and there was discussion of what happens to the road if they don't do
anything.
Crawford asked and there was discussion of whether the State would take that road
over as a State highway.
Weimer asked and there was discussion of whether other projects are higher
priorities.
The motion carried by the following vote:
Ayes: Kershner and Larson (2)
Nays: Mann (1)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 12:28 p.m.
ATTEST:
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Please contact the Council Office to obtain an
official, signed copy:
360- 676 -6690 or council&o.w hatcom .wa.us
Finance and Administrative Services Committee, 7/26/2011, Page 6