HomeMy WebLinkAboutFinance January 25 20111
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
January 25, 2011
CALL TO ORDER
Committee Member Ken Mann called the meeting to order at 11:03 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL (11: 03:27 AM)
Present: Kathy Kershner, Ken Mann and Tony Larson.
Absent: None.
Also Present: Barbara Brenner, Carl Weimer, Sam Crawford and Bill Knutzen
SPECIAL ORDER OF BUSINESS
1. ELECTION OF COMMITTEE CHAIR (AB2011 -056)
Larson moved to elect Mann.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
AMENDMENT OF THE MOA BETWEEN WHATCOM COUNTY AND WASHINGTON
STATE UNIVERSITY TO CONTINUE THE JOINT COST - SHARING FOR FACULTY
POSITIONS IN WSU EXTENSION IN THE AMENDED AMOUNT OF $83,542
(AB2011 -042) (11:04:35 AM)
Kershner moved to recommend approval to the full Council.
Discussion included hiring someone to help with commercial agriculture and an
upcoming meeting with the agricultural community.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
2. REQUEST APPROVAL OF THE ECONOMIC DEVELOPMENT INVESTMENT
BOARD'S RECOMMENDATIONS FOR EDI FUNDING - CITY OF FERNDALE
PROJECT: HOUSING AFFORDABLE FOR THE WORK FORCE (AB2011 -052A)
Mann stated this item was withdrawn from the agenda.
Finance and Administrative Services Committee, 1/25/2011, Page 1
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Discussion included why this item was withdrawn from the agenda; whether the City
of Ferndale can administer the program; developing a revolving loan fund for any
construction, and; impact fees.
3. RESOLUTION AMENDING RESOLUTION NO. 2008 -077 (THE 2009 — 2010
UNREPRESENTED RESOLUTION) TO BE EFFECTIVE JANUARY 25, 2011
(AB2011 -063 )
This item was withdrawn from the agenda.
4. ORDINANCE AMENDING THE 2011 WHATCOM COUNTY BUDGET, FIRST
REQUEST, IN THE AMOUNT OF $46,315 (AB2011 -055)
Kershner moved to recommend approval to the full Council.
The following people answered questions:
• Mike McFarland, Parks and Recreation Department Director
• Brad Bennett, Administrative Services Department
Discussion included the Parks Department donation from the Community Foundation
and Parks and Recreation Foundation; why these items come forward as an ordinance that
amends the budget; not including uncertain revenue in the budget; the budget and
amendment process, and; when the County found out it received the E911 grant.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WHATCOM LAND TRUST FOR
MONITORING AND EASEMENT ENFORCEMENT FOR CONSERVATION
EASEMENTS PURCHASED THROUGH THE PURCHASE OF AGRICULTURE
DEVELOPMENT RIGHTS PROGRAM FOR A MINIMUM FEE OF $3,000 PER
EASEMENT, OR A 6% FEE ON THE FIRST $150,000 OF THE EASEMENT PRICE,
WHICHEVER IS GREATER, AND 4% OF THE EASEMENT PRICE IN EXCESS OF
$150,000 (AB2011 -064) (11 :20:17 AM)
Mann moved to recommend approval to the full Council.
The following people answered questions:
• Samya Lutz, Planning and Development Services Department
• Brad Bennett, Administrative Services Department
• Eric Carabba, Whatcom Land Trust Conservation Director
Discussion included whether the price has changed; whether the County can reopen
this so staff can take over the service to save money for the purchase of development rights
(PDR) program; the County staying out of the role of monitoring and enforcement; how
much the County pays the Kulshan Land Trust; paying a flat fee for the service provided
instead of a percentage of the cost of the easement; a description of the service; giving the
Land Trust money, whether or not there is a problem with the easement; giving the Land
Finance and Administrative Services Committee, 1/25/2011, Page 2
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Trust the ability to come back to the County for unforeseen costs; why they need
monitoring and enforcement, rather than task the Planning Department to not issue
permits; requirements of property owners regarding protected agricultural land; the current
balance of the Land Trust's fund; creating a report of the costs associated with each
development right purchased; whether the Land Trust has ever been to court over an
easement; whether the County would ever be liable for litigation; whether the County has
litigation insurance if someone violates an easement; having this in place sooner to
complete pending transactions; the Land Trust providing a written monitoring report to the
County annually; getting information on the practices of other jurisdictions and other land
trusts; whether there is a cap on the amount collected for potential future litigation, and;
instances of litigation and conservation easement challenges nationwide.
Mann stated this item would be held in Committee.
The Committee concurred by acclamation.
(Clerk's Note: Discussion continued, below)
2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WESTERN WASHINGTON
UNIVERSITY TO COMPLETE A COMPREHENSIVE COMMUNITY HEALTH
ASSESSMENT PROCESS FOR A COMMUNITY HEALTH IMPROVEMENT PLAN IN
THE AMOUNT OF $45,100 (AB2011 -065) (11 :45 :55 AM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
Regina Delahunt, Health Department Director
Discussion included strategic allocation of scarce
the public benefit of this program; whether this program
engaging other community partners to complete this
whether this is related to Whatcom County becoming
(ACO), and; previous community health plans.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
resources to improve community;
helps the County receive grants;
assessment; the scope of work;
an accountable care organization
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WHATCOM LAND TRUST FOR
MONITORING AND EASEMENT ENFORCEMENT FOR CONSERVATION
EASEMENTS PURCHASED THROUGH THE PURCHASE OF AGRICULTURE
DEVELOPMENT RIGHTS PROGRAM FOR A MINIMUM FEE OF $3,000 PER
EASEMENT, OR A 6% FEE ON THE FIRST $150,000 OF THE EASEMENT PRICE,
WHICHEVER IS GREATER, AND 4% OF THE EASEMENT PRICE IN EXCESS OF
$150,000 (AB2011 -064) (11 :55 :40 AM)
(Clerk's Note: Discussion continued from above.)
The following people spoke and answered questions:
• Roxanne Michael, Planning and Development Services Department
• Samya Lutz, Planning and Development Services Department
Finance and Administrative Services Committee, 1/25/2011, Page 3
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Discussion included the pending Jensen deal that would be lost if this isn't approved
today; the Land Trust's collaboration in developing the PDR program; the history of these
types of contracts and compensation with the Land Trust; capping the Land Trust potential
litigation fund; whether all the Land Trust fee goes into the fund, or is used elsewhere, and;
potentially passing the contract for one year instead of three years.
Crawford stated to approve the contract for one year, amend Council packet page
78, section 10.2, to change the duration of the agreement to one year instead of three
years. In addition, change page 76 to the contract ending date.
Kershner moved to recommend authorizing the Executive to enter into the contract
for one year.
The motion to approve as amended carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND PACIFIC
SURVEYING AND ENGINEERING TO INCLUDE ADDITIONAL SERVICES TO
SUPPORT DETAILED DESIGN OF PROJECT COMPONENTS WITHIN THE LONG-
TERM MANAGEMENT STRATEGY FOR SWIFT CREEK IN THE AMENDED
AMOUNT OF $146,300 FOR A TOTAL AMENDED AMOUNT OF $306,300
(AB2011 -066) (12:08:34 PM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Jon Hutchings, Public Works Department
Discussion included procuring easements upstream for Goodwin Road; whether there
is any other choice; funding, and; whether the money expires if not used.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND DR. ERIKA CREYDT TO
PROVIDE OUTPATIENT MENTAL HEALTH TREATMENT SERVICES TO
WHATCOM COUNTY RESIDENTS WHO
SOURCE OF FUNDING TO PROCURE
067) (12:11:06 PM)
HAVE NO OTHER READILY AVAILABLE
MENTAL HEALTH SERVICES (AB2011-
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Regina Delahunt, Health Department Director
Discussion included whether the Health Department monitors this program; whether
a request for proposals (RFP) goes out for this service, and; getting feedback from the
clients about the service providers.
Finance and Administrative Services Committee, 1/25/2011, Page 4
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The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND MARK LAZICH, MS, LMHC TO
PROVIDE OUTPATIENT MENTAL HEALTH TREATMENT SERVICES TO
WHATCOM COUNTY RESIDENTS WHO HAVE NO OTHER READILY AVAILABLE
SOURCE OF FUNDING TO PROCURE MENTAL HEALTH SERVICES (AB2011-
068) (12:13:47 PM)
Larson moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT WITH THE CITY OF BELLINGHAM AND THE
INDUSTRIAL CORPORATION OF THE PORT OF BELLINGHAM TO PROVIDE
COORDINATED APPROACH TO FUNDING AND CONTRACTING WITH
ECONOMIC DEVELOPMENT SERVICE PROVIDERS (AB2011 -077) (12:14:11
PM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Tawni Helms, Administrative Services Department
Discussion included the length of the agreement; the Allocation Committee and
Board of Directors appointments, and; including a business person on the Board or
Committee.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
7. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO PURCHASE
LIGNOSITE FOR DUST CONTROL ON COUNTY ROADS FROM SOLE VENDOR,
MEENDERINCK, LLC, IN THE AMOUNT OF $50,000 (AB2011 -069) (12:16:48
PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
8. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO APPROVE THE
PURCHASE OF THE ANNUAL 2011 SUPPLY OF CARQUEST AND NAPA AUTO
PARTS FROM LOCAL FRANCHISE DEALERS ON AN AS NEEDED BASIS USING
Finance and Administrative Services Committee, 1/25/2011, Page 5
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WASHINGTON STATE CONTRACT IN AN AMOUNT THAT WILL EXCEED
$35,000 (AB2011 -070) (12 :17 :18 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
9. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO PURCHASE LIGHT
BARS AND RELATED EQUIPMENT FOR SHERIFF'S DEPARTMENT VEHICLES
USING WASHINGTON STATE CONTRACT FROM VENDOR AUTO ADDITIONS,
INC. ON AN AS NEEDED BASIS IN THE AMOUNT THAT COULD EXCEED
$35,000 (AB2011 -071) (12 :18 :07 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
10. REQUEST AUTHORIZATION FOR THE EXECUTIVE TO APPROVE THE
PURCHASE OF AN ANNUAL SUPPLY ON AN AS NEEDED BASIS OF ASPHALT
PRODUCTS UTILIZING WASHINGTON STATE CONTRACT; VENDORS ARE
ALBINA ASPHALT, ARROW CONSTRUCTION SUPPLY, PARTNER
CONSTRUCTION PRODUCTS, SPECIAL ASPHALT PRODUCTS, CRAFCO AND
MAXWELL PRODUCTS IN THE AMOUNT OF APPROXIMATELY $40,000
(AB2011 -072) (12 :18 :32 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
11. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #10 -100
TO THE SOLE BIDDER ZUMAR INDUSTRIES, INC. FOR THE ANNUAL SUPPLY
OF TRAFFIC CONTROL SIGNS IN THE AMOUNT OF $106,569.24 (AB2011-
073) (12 :19 :04 PM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Brad Bennett, Administrative Services Department
Discussion included whether they have to use E- Verify for this contract and whether
the sole bidder is ultra- competitive.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
Finance and Administrative Services Committee, 1/25/2011, Page 6
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OTHER BUSINESS
Frank Abart, Public Works Director, stated national certifications and accreditations
are becoming required. The County's ability to get grants without the certifications will be
limited. The Public Works Department will also soon have to meet certification and
accreditation criteria to qualify for grants.
ADJOURN
The meeting adjourned at 12:22 p.m.
Please contact the Council Office to obtain an
official, signed copy:
360- 676 -6690 or council &o.w hatcom .wa.us
Dana Brown- Davis, Council Clerk
Ken Mann, Committee Chair
Finance and Administrative Services Committee, 1/25/2011, Page 7