HomeMy WebLinkAboutFinance December 6 20111
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
December 6, 2011
CALL TO ORDER
Committee Chair Ken Mann called the meeting to order at 9:30 a.m. in the Council
Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL (9:30:15 AM)
Present: Kathy Kershner, Ken Mann and Tony Larson.
Absent: None.
Also Present: Carl Weimer, Barbara Brenner, Bill Knutzen and Sam Crawford.
COMMITTEE DISCUSSION
1. STATUS REPORT REGARDING A PROPOSAL TO ADD A FOURTH SUPERIOR
COURT JUDGE (AB2011 -433)
Dewey Desler, Former Deputy Administrator, gave a staff report and stated the court
officials would like to have an extensive discussion with the Council in January to make the
operation more efficient. A positive impact will be that it will get people out of the jail and
reduce County jail costs. He described the process for approving this action.
Brenner asked and there was discussion of:
• Getting a recommendation for adding a judge from a criminal justice
committee versus the current judges.
• Whether the Council will see all the costs related to the project.
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. ORDINANCE AMENDING THE 2011 WHATCOM COUNTY BUDGET, ELEVENTH
REQUEST, IN THE AMOUNT OF $194,803 (AB2011 -385) (9:36:32 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
2. ORDINANCE AMENDING THE 2011 WHATCOM COUNTY BUDGET, TWELFTH
REQUEST, IN THE AMOUNT OF $2,026,569 (AB2011 -386) (9:36:56 AM)
Kershner moved to recommend approval to the full Council.
Brenner stated and there was discussion of not setting up the fund.
Kershner asked and there was discussion of already establishing the fund.
Finance and Administrative Services Committee, 12/6/2011, Page 1
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The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
3. ORDINANCE AMENDING THE 2012 WHATCOM COUNTY BUDGET, THIRD
REQUEST, IN THE AMOUNT OF $131,894 (AB2011 -387) (9:38:56 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
4. ORDINANCE FOR 2012 PROJECT BUDGET REQUEST #1, LIGHTHOUSE MARINE
PARK DOCK REPLACEMENT PROJECT, IN THE AMOUNT OF $240,000
(AB2011 -388) (9 :39:21 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
5. RESOLUTION PROVIDING A CONSISTENT APPROACH IN COUNTYWIDE
RECOGNITION OF INDIVIDUALS OR GROUPS RESULTING IN A COUNCIL
CHAMBER ARMREST PLACARD (AB2011 -391) (9:39:49 AM)
Kershner moved to recommend approval to the full Council. She described the
purpose of the resolution.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
6. RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTOR TO THE
WASHINGTON COUNTIES RISK POOL BOARD (AB2011 -392) (9 :42:25 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
7. RESOLUTION AMENDING RESOLUTIONS 2008 -077 AND 2010 -053, RELATED
TO SALARIES AND POLICIES FOR UNREPRESENTED WHATCOM COUNTY
EMPLOYEES (AB2011 -393)
Kershner moved to recommend approval to the full Council.
The following people answered questions:
• Wendy Wefer - Clinton, Administrative Services Department
• Dewey Desler, Former Deputy Administrator
Finance and Administrative Services Committee, 12/6/2011, Page 2
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Kershner asked and there was discussion of how this resolution addresses the recent
cancellation of supplemental pay for certain employees.
Larson asked the exact impact and stated he wants more time to look at it.
Brenner stated she doesn't agree with this process. She stated and there was
discussion of requiring staff to file receipts and who has discretion to reward staff.
Crawford stated and there was discussion of the reasons for supporting the
resolution.
Mann asked and there was discussion of whether the amounts in this resolution are
the same compensation received through the supplemental pay structure.
Knutzen asked and there was discussion of whether staff other than department
heads received supplemental compensation.
Larson asked and there was discussion of:
• Whether the new ranges will be applied to any new staff.
• Why they would create new ranges instead of just renegotiating salaries with
the five affected department heads.
Mann stated and there was discussion of not understanding this enough to
recommend approval to the full Council.
Larson asked and there was discussion of eliminating the new pay ranges when a
new person was hired for the position.
Larson moved to amend the resolution to add language so that the new ranges
relate to a specific individual, and those ranges would be eliminated when those staff are no
longer employed with the County.
(Clerk's Note: The committee did not vote on the motion.)
Brenner stated and there was discussion of paying overtime if necessary.
Mann asked staff to make changes that the committee discussed.
Wefer - Clinton suggested language to amend 2.1 "Certain designated Department
Heads currently receiving additional supplemental compensation may be assigned by the
County Executive..."
The motion to approve as presented failed by the following vote:
Ayes: Kershner (1)
Nays: Larson (1)
Abstain: Mann (1)
8. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AND CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY,
WHATCOM COUNTY FLOOD CONTROL ZONE DISTRICT AND LUMMI NATION
FOR THE SAXON REACH IN- STREAM RESTORATION PROJECT, SOUTH FORK
NOOKSACK, IN THE AMOUNT OF $70,000 (AB2011 -394) (10:11:09 AM)
Finance and Administrative Services Committee, 12/6/2011, Page 3
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Kershner moved to recommend approval to the Whatcom County Flood Control
Zone District Board of Supervisors.
The following people answered questions:
• Paula Cooper, Public Works Department
• Jeff Gollen, Public Works Department.
Knutzen asked and there was discussion of:
• Whether this is for bank protection or salmon habitat.
• What happens during the first high water.
Brenner asked what is going on with parking for horseback riders on Saxon Road.
Knutzen asked and there was discussion of the Lummi Nation's involvement.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
9. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND BROWN AND
CALDWELL FOR ADDITIONAL WORK ON THE DEMING LEVEE UPSTREAM
IMPROVEMENT PROJECT, IN THE AMOUNT OF $15,600, FOR A TOTAL
AMENDED CONTRACT IN THE AMOUNT OF $75,600 (AB2011 -395) (10 :15:22
AM)
Kershner moved to recommend approval to the Whatcom County Flood Control
Zone District Board of Supervisors.
The following person answered questions:
• Paula Cooper, Public Works Department
Knutzen asked and there was discussion of whether the Council discussed this at the
last Advisory Committee meeting and whether it involves the railroad.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
10. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND PACIFIC
SURVEYING AND ENGINEERING FOR ONGOING DATA COLLECTION AND
ADDITIONAL TECHNICAL SUPPORT FOR SWIFT CREEK INTERIM MITIGATION
MEASURES, IN THE AMOUNT OF $25,330, FOR A TOTAL AMENDED CONTRACT
IN THE AMOUNT OF $336,855 (AB2011 -396) (10 :17 :17 AM)
Kershner moved to recommend approval to the Whatcom County Flood Control
Zone District Board of Supervisors.
The following person answered questions:
• Jon Hutchings, Public Works Department
Finance and Administrative Services Committee, 12/6/2011, Page 4
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Mann asked and there was discussion of how they do detailed design without a long-
term management strategy.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
11. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND ELEMENT
SOLUTIONS FOR ADDITIONAL WORK ON THE NOOKSACK RIVER SEDIMENT
MANAGEMENT PILOT PROJECT, IN THE AMOUNT OF $19,500, FOR A TOTAL
AMENDED CONTRACT IN THE AMOUNT OF $28,000 (AB2011 -397) (10:20:08
AM)
Kershner moved to recommend approval to the Whatcom County Flood Control
Zone District Board of Supervisors.
The following person answered questions:
Paula Cooper, Public Works Department
Brenner asked and there was discussion of an ad hoc citizens committee.
Weimer asked and there was discussion of getting approval from State and federal
agencies before spending money on the project.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND MICHAEL BOBBINK LAND USE
SERVICES, INC. TO PROVIDE HEARING EXAMINER SERVICES, IN THE
AMOUNT OF $82,589.40 (AB2011 -371) (10:25 :31 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL COOPERATIVE AGREEMENT BETWEEN WHATCOM COUNTY AND
SKAGIT COUNTY FOR THE PURPOSE OF PROVIDING EACH OTHER WITH
LABOR, EQUIPMENT OR MATERIALS ON A REIMBURSABLE BASIS FOR ROAD
MAINTENANCE ACTIVITIES FROM JANUARY 1, 2012 THROUGH DECEMBER
31, 2015 (AB2011 -398) (10 :25 :55 AM)
Kershner moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 12/6/2011, Page 5
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The following person answered questions:
Jeff Gollen, Public Works Department.
Brenner asked and there was discussion of who does what on this contract.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE CITY OF
BELLINGHAM FOR THE PURPOSE OF PROVIDING FOR THE JOINT USAGE OF
THE VACTOR WASTE SITE FACILITY FROM JANUARY 1, 2012, THROUGH
DECEMBER 31, 2012 (AB2011 -399) (10:27 :19 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND RE SOURCES TO PROVIDE
EDUCATIONAL SERVICES TO PROMOTE WASTE PREVENTION, RECYCLING
EFFORTS, AND PROPER HOUSEHOLD HAZARDOUS WASTE MANAGEMENT, IN
THE AMOUNT OF $25,000 (AB2011 -400) (10:27:46 AM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Jon Hutchings, Public Works Department.
Knutzen asked and there was discussion of whether Cooperative Extension does this
already.
Brenner stated and there was discussion of:
• Notifying people of the program.
• Not contracting with vendors such as ReSources who are suing the County.
Larson asked and there was discussion of whether the Comprehensive Plan requires
the County to educate sixth graders on solid waste reduction.
Mann stated he supports the request, but the County should have a policy about
contracting with vendors who are suing the County.
The motion failed by the following vote:
Ayes: Mann (1)
Nays: Kershner and Larson (2)
S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND DOMESTIC VIOLENCE &
SEXUAL ASSAULT SERVICES FOR FUNDING TO SUPPORT AND REPRESENT
Finance and Administrative Services Committee, 12/6/2011, Page 6
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THE COMMISSION AGAINST DOMESTIC VIOLENCE IN THE AMOUNT OF
$35,000 (AB2011 -401) (10 :37:46 AM)
Kershner moved to recommend approval to the full Council. Since the County is
ahead on its reserves, she is comfortable voting for these types of programs.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WHATCOM VOLUNTEER
CENTER FOR THE PROVISION OF VOLUNTEER SERVICES, IN THE AMOUNT OF
$30,000 (AB2011 -402) (10:38:55 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
7. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
SERVICE AGREEMENT BETWEEN WHATCOM COUNTY AND THE WHATCOM
HUMANE SOCIETY FOR ANIMAL CONTROL AND SHELTER SERVICES IN AN
AMOUNT NOT TO EXCEED $403,178.01 (AB2011 -403) (10 :39 :16 AM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
Dewey Desler, Former Deputy Administrator
Crawford asked and there was discussion of whether the contract has changed since
last year.
Knutzen asked and there was discussion of whether this service goes out for request
for proposals (RFP).
Mann stated the Humane Society does an amazing job.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
8. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A LEASE
AGREEMENT BETWEEN WHATCOM COUNTY AND THE WHATCOM HUMANE
SOCIETY FOR THE RIGHT OF OCCUPANCY AT 1661 BAKER CREEK PLACE,
BELLINGHAM, FOR ANIMAL CONTROL AND SHELTER SERVICES IN AN
ANNUAL AMOUNT OF $10.00 (AB2011 -404) (10 :42 :16 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Finance and Administrative Services Committee, 12/6/2011, Page 7
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Nays: None (0)
9. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND SUSTAINABLE CONNECTIONS
TO PROVIDE FUNDING FOR ADVERTISING AND PROMOTION OF
AGRITOURISM IN WHATCOM COUNTY, IN THE AMOUNT OF $31,200
(AB2011 -405) (10:42:41 AM)
Kershner moved to recommend approval to the full Council.
The following people spoke and answered questions:
• Dewey Desler, Former Deputy Administrator
• Laura Ridenour, Sustainable Connections
• Carole MacDonald, Mt. Baker Foothills Chamber of Commerce, submitted a
handout (on file).
Knutzen stated and there was discussion of why the County is paying for their
advertising.
Larson stated the total annual costs for all these items is $500,000. In the future,
agencies should coordinate their marketing efforts.
Crawford stated and there was discussion of:
• How much is earned and spent specifically for agriculture tourism.
• Whether the survey is a new component.
Knutzen stated and there was discussion of competing with farmers who don't
contribute the fee.
Larson asked and there was discussion of how agencies and groups participate and
apply for funding.
Knutzen asked and there was discussion of contributions from the Cities.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
(Clerk's Note: Discussion continued below.)
10. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND MT. BAKER FOOTHILLS
CHAMBER OF COMMERCE TO PROVIDE FUNDING FOR CHAMBER OPERATIONS
AND TOURISM PROMOTION OF THE MT. BAKER CORRIDOR IN THE AMOUNT
OF $78,505 (AB2011 -406)
Larson moved to recommend approval to the full Council.
The following people spoke and answered questions:
• Dewey Desler, Former Deputy Administrator
• Carole MacDonald, Mt. Baker Foothills Chamber of Commerce
Finance and Administrative Services Committee, 12/6/2011, Page 8
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Kershner asked and there was discussion of whether waiving the bid requirement put
the Glacier Chamber of Commerce out of business.
year.
Larson asked and there was discussion of the change in the funding request from last
Weimer asked and there was discussion of:
• How this contract is different from Consent Agenda item 34.
• How much will be spent on advertising.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
9. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND SUSTAINABLE CONNECTIONS
TO PROVIDE FUNDING FOR ADVERTISING AND PROMOTION OF
AGRITOURISM IN WHATCOM COUNTY, IN THE AMOUNT OF $31,200
(AB2011 -405)
(Clerk's Note: Discussion continued from above.)
Crawford asked and there was discussion of whether sustainable connections
reported pursuant to the Revised Code of Washington (RCW).
34. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AGREEMENT BETWEEN WHATCOM COUNTY AND MT. BAKER
FOOTHILLS CHAMBER OF COMMERCE FOR A MULTI -MEDIA YEAR -ROUND
SCENIC BYWAY CORRIDOR & BIRCH BAY TOURISM PROMOTIONAL
CAMPAIGN FOR A THREE YEAR TERM, IN THE AMOUNT OF $400,000, WITH
THE INITIAL FUNDING FOR THE FIRST YEAR OF THE PROJECT IN THE
AMOUNT OF $153,000 (AB2011 -407) (11:18:31 AM)
Kershner moved to recommend approval to the full Council.
The following people spoke and answered questions:
• Dewey Desler, Former Deputy Administrator
• Carole MacDonald, Mt. Baker Foothills Chamber of Commerce
• Kathy Berg, Citizen
Mann asked and there was discussion of what specifically the marketing campaign
will include.
Larson stated and there was discussion of creating a marketing plan.
Weimer stated and there was discussion of being more specific in the contract about
what the money will be spent on.
Crawford asked and there was discussion of approving just the portion for the
consultant right now, and delaying the rest of the funding until they have more specifics.
Weimer stated reference the plan in the contract, and specify how much will be spent
on advertising in the Foothills and also in Birch Bay.
Finance and Administrative Services Committee, 12/6/2011, Page 9
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Desler stated divide the project into two phases to first fund the contractor in the
first phase. The contractor would develop a marketing plan for the second phase to come
forward in a few months. He will bring forward an amended contract.
The motion failed by the following vote:
Ayes: Kershner (1)
Nays: Mann and Larson (2)
11. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND BELLINGHAM WHATCOM
COUNTY TOURISM TO PROVIDE FUNDING TO PROMOTE TOURISM IN THE
AMOUNT OF $200,000 ANNUALLY, FOR A THREE YEAR TERM FOR A TOTAL
AMOUNT OF $600,000 (AB2011 -408) (11 :34 :19 AM)
Mann moved to recommend approval to the full Council.
The following people answered questions:
• Dewey Desler, Former Deputy Administrator
• Tara Sundin, City of Bellingham
Kershner asked and there was discussion of the City of Bellingham tourism efforts.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
12. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WHATCOM EVENTS TO
PROVIDE FUNDING FOR ADVERTISING AND TOURISM PROMOTION OF THE
ANNUAL SKI TO SEA RACE IN WHATCOM COUNTY, IN THE AMOUNT OF
$30,000 (AB2011 -409) (11 :36 :44 AM)
Kershner moved to recommend approval to the full Council. She asked and there
was discussion of whether the same organization ran the event last year.
Larson stated and there was discussion of coordinating with multiple organizations.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
13. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND THE HERITAGE FLIGHT
MUSEUM TO PROVIDE FUNDING FOR ADVERTISING AND TOURISM
PROMOTION IN WHATCOM COUNTY, IN THE AMOUNT OF $32,816 (AB2011-
410) (11:38:07 AM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Dewey Desler, Former Deputy Administrator
Finance and Administrative Services Committee, 12/6/2011, Page 10
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Mann asked and there was discussion of whether the advisory committee
recommended this.
Knutzen asked the criteria the Board looks at when asked for funding.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
14. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND NORTHWEST REGIONAL
COUNCIL TO PROVIDE FUNDING SUPPORT FOR THE BOUNDARY REVIEW
BOARD, IN THE AMOUNT OF $18,000 (AB2011 -411) (11 :42 :40 AM)
Kershner moved to recommend approval to the full Council.
The following person spoke:
Dewey Desler, Former Deputy Administrator
Mann asked and there was discussion of comments received about disbanding the
Boundary Review Board.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
15. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND THE BELLINGHAM FOOD BANK
TO PROVIDE FUNDING FOR THE PROVISION OF COLLECTION,
WAREHOUSING AND DISTRIBUTION OF FOOD TO NEIGHBORHOOD BANKS
THROUGHOUT WHATCOM COUNTY, AS WELL AS SUPPORT FOR THE FOOD
BANK'S GLEANING PROJECT, IN THE AMOUNT OF $58,000 (AB2011 -412)
(11: 46 :48 AM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Dewey Desler, Former Deputy Administrator
Brenner stated and there was discussion of supporting the request, and adding an
additional $25,000 to the request due to the increase in use of the Food Bank.
Knutzen asked and there was discussion of supporting the Food Bank in developing a
new building.
Crawford stated and there was discussion of not supporting the Food Bank request.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
16. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND NORTHWEST
Finance and Administrative Services Committee, 12/6/2011, Page 11
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YOUTH SERVICES FOR THE TEEN COURT PROGRAM, IN THE AMOUNT OF
$18,500, FOR A TOTAL AMENDED CONTRACT IN THE AMOUNT OF $37,000
(AB2011 -413) (11 :54:11 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
17. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
GRANT AGREEMENT BETWEEN WHATCOM COUNTY AND WASHINGTON STATE
DEPARTMENT OF ECOLOGY FOR THE OPERATION OF THE MODERATE RISK
WASTE FACILITY, IN THE AMOUNT OF $428,328 (AB2011 -414) (11 :54 :38 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
18. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND KPFF CONSULTING
ENGINEERS FOR DESIGN AND ENGINEERING SERVICES FOR LIGHTHOUSE
MARINE PARK — BOAT LAUNCH RENOVATION PROJECT, IN THE AMOUNT OF
$55,397 (AB2011 -415) (11 :55 :18 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
19. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE CITY OF
BELLINGHAM FOR USE OF FIBER OPTIC CABLE, IN THE AMOUNT OF $2,500
PER YEAR FOR A PERIOD OF TEN YEARS (AB2011 -416) (11 :55 :43 AM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
20. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND COSCOMM
INTERNATIONAL, INC. TO PROVIDE ADDITIONAL SERVICES AND
INSTALLATION FOR THE REGIONAL INTEROPERABLE COMMUNICATIONS
PROJECT, IN THE AMOUNT OF $35,761.21, FOR A TOTAL AMENDED
CONTRACT IN THE AMOUNT OF $223,964.47 (AB2011 -417) (11 :56 :13 AM)
Kershner moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 12/6/2011, Page 12
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Mann stated they will hold this item to the end of the meeting so they can get
Sheriff's Office staff here to answer questions.
Kershner withdrew her motion.
(Clerk's Note: Discussion continued at the end of the meeting.)
21. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WOMENCARE SHELTER TO
PROVIDE 24 -HOUR CRISIS SUPPORT SERVICES THROUGH ITS HELP LINE
AND EMERGENCY CONFIDENTIAL SHELTER TO VICTIMS OF DOMESTIC
VIOLENCE IN WHATCOM COUNTY, IN THE AMOUNT OF $19,000 (AB2011-
418) (11 :58 :11 AM)
Larson moved to recommend approval to the full Council.
The following person answered questions:
• Gail de Hoog, Health Department
Kershner asked and there was discussion of why the funding request is only for six
months.
Knutzen asked and there was discussion of coordinating with other agencies.
Kershner asked for information in the future on other sources of funding for these
requesting agencies.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
22. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND SUN
COMMUNITY SERVICES TO PROVIDE PERMANENT SUPPORTIVE HOUSING
SERVICES AT GLADSTONE PROJECT FOR INDIVIDUALS WITH MENTAL
ILLNESS, IN THE AMOUNT OF $10,020, FOR A TOTAL AMENDED CONTRACT
IN THE AMOUNT OF $20,040 (AB2011 -419) (12 :01 :22 PM)
Kershner moved to recommend approval to the full Council.
The following people answered questions:
• Gail de Hoog, Health Department
• Ann Deacon, Health Department
Knutzen asked and there was discussion of:
• Whether the Housing Authority has a similar program.
• Whether there is an opportunity to receive State funding.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
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23. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WHATCOM FAMILY &
COMMUNITY NETWORK FOR SUBSTANCE PREVENTION SERVICES WITHIN
THE FERNDALE AND BELLINGHAM SCHOOL DISTRICTS, IN THE AMOUNT OF
$50,000 (AB2011 -420) (12:04:23 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
24. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND THE OPPORTUNITY COUNCIL
TO PROVIDE OPERATING FUNDS FOR THE TRANSITIONAL HOUSING
PROGRAM AND TRANSPORTATION ASSISTANCE FOR DSHS MEDICAL CARE
RECIPIENTS, IN THE AMOUNT OF $246,776 (AB2011 -421) (12 :04 :53 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
25. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND PIONEER HUMAN SERVICES
TO PROVIDE PERMANENT SUPPORTIVE HOUSING FOR OFFENDERS RE-
ENTERING THE COMMUNITY, AND CHRONICALLY HOMELESS VETERANS, IN
THE AMOUNT OF $303,255 (AB2011 -422) (12 :05 :35 PM)
Kershner moved to recommend approval to the full Council.
The following people answered questions:
• Dewey Desler, Former Deputy Administrator
• Gail de Hoog, Health Department
Mann asked and there was discussion of what other programs this money can fund.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
26. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
GRANT AGREEMENT BETWEEN WHATCOM COUNTY AND WASHINGTON STATE
DEPARTMENT OF ECOLOGY FOR SOLID WASTE COMPLIANCE MANAGEMENT
AND LITTERING AND ILLEGAL DUMPING ENFORCEMENT SERVICES, IN THE
AMOUNT OF $138,885.33 (AB2011 -423) (12 :07 :37 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
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27. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ACCEPT SUN
LIFE STOP -LOSS POLICY FOR INSURANCE PROTECTION FOR THE SELF -
INSURED MEDICAL PLAN IN 2012 IN THE AMOUNT OF $227,852 (AB2011-
424) (12:08:08 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
28. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
USE OF WASHINGTON STATE CONTRACT FOR THE ANNUAL 2012 SUPPLY OF
SNOW AND ICE CONTROL PRODUCTS FROM A CONTRACT LIST OF VARIOUS
SUPPLIERS IN AN AMOUNT THAT MAY EXCEED $35,000 (AB2011 -425)
(12:08:35 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
29. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
USE OF WASHINGTON STATE CONTRACT TO PURCHASE RADIOS AND
RELATED EQUIPMENT FOR THE SHERIFF'S VEHICLES FROM VENDOR HARRIS
CORPORATION IN THE AMOUNT OF $176,221.16 (AB2011 -426) (12:09 :00 PM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Jeff Parks, Sheriff's Office
Mann asked and there was discussion about frequently buying new radios.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
30. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF ELECTION ENVELOPES FROM THE SOLE SOURCE PROVIDER, K
& H INTEGRATED PRINT SOLUTIONS, IN THE APPROXIMATE AMOUNT OF
$65,853 (AB2011 -427) (12 :10:44 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
31. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND ACS ENTERPRISE SOLUTIONS
Finance and Administrative Services Committee, 12/6/2011, Page 15
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(EXIGENT) FOR ELECTRONIC RECORDING IMPLEMENTATION AS A PART OF
THE AUDITOR'S OFFICE RECORDING SYSTEM, IN THE AMOUNT OF $64,270
(AB2011 -428) (12 :11:11 PM)
Kershner moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
32. REQUEST APPROVAL OF THE ECONOMIC DEVELOPMENT INVESTMENT
BOARD'S RECOMMENDATIONS FOR EDI FUNDING — BELLINGHAM TECHNICAL
COLLEGE NW CENTER FOR FISHERIES AND CITY OF LYNDEN WATER
TREATMENT PLANT (AB2011 -429) (12 :12 :06 PM)
Kershner moved to recommend approval to the full Council.
The following people answered questions:
• Scott Korthuis, City of Lynden Mayor
• Dewey Desler, Former Deputy Administrator, submitted a handout (on file).
Mann asked and there was discussion of loaning money to the City for this item and
its connection to economic development.
Larson stated and there was discussion of balancing loans and grants for both
items. He moved that the contract include last in /first out language for the grant portion.
Desler stated that condition can be negotiated in the contract when it's written.
Mann asked and there was discussion of the Economic Development Investment
(EDI) Board's consideration of this item.
item.
Larson withdrew his motion.
Mann stated and there was discussion of this not being an economic development
Kershner asked and there was discussion of the balance in the EDI fund.
Knutzen stated and there was discussion of:
• The existing facility's decline affecting local business.
• Concerns about agriculture.
Crawford asked and there was discussion of:
• Potential funding for the City of Bellingham waterfront development project.
• Impact of delaying the decision until the end of January.
The motion carried by the following vote:
Ayes: Kershner and Larson (2)
Nays: Mann (1)
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33. REQUEST APPROVAL OF THE ECONOMIC DEVELOPMENT INVESTMENT
BOARD'S RECOMMENDATIONS FOR EDI FUNDING — CITY OF BELLINGHAM
WEST BAKERVIEW OVERPASS PROJECT (AB2011 -430) (12 :40:44 PM)
Kershner moved to recommend approval to the full Council.
The following person answered questions:
• Chris Comeau, City of Bellingham Transportation Planner
Crawford asked and there was discussion of the anticipated timeframe for
annexation.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
20. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND COSCOMM
INTERNATIONAL, INC. TO PROVIDE ADDITIONAL SERVICES AND
INSTALLATION FOR THE REGIONAL INTEROPERABLE COMMUNICATIONS
PROJECT, IN THE AMOUNT OF $35,761.21, FOR A TOTAL AMENDED
CONTRACT IN THE AMOUNT OF $223,964.47 (AB2011 -417) (12 :42 :28 PM)
(Clerk's Note: Discussion continued from earlier in the meeting.)
Kershner moved to recommend approval to the full Council.
The following people answered questions:
• Art Edge, Sheriff's Office
• Dewey Desler, Deputy Administrator
Knutzen asked and there was discussion of:
• Whether the money is to pay for someone else's mistake.
• How many repeaters are on the tower.
Mann asked and there was discussion of:
• Knowing that What -Comm was going to upgrade its console.
• Working and coordinating with the other agencies.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
OTHER BUSINESS (12 :55 :18 PM)
Kershner asked and there was discussion of the process for helping the City fund
Lake Whatcom invasive species issues.
The following person answered questions:
• Dewey Desler, Former Deputy Administrator
Finance and Administrative Services Committee, 12/6/2011, Page 17
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Mann thanked Councilmember Larson for being a valuable member of this
committee.
ADJOURN
The meeting adjourned at 12:58 p.m.
ATTEST:
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Please contact the Council Office to obtain an
official, signed copy:
360- 676 -6690 or council &o.w hatcom .wa.us
Finance and Administrative Services Committee, 12/6/2011, Page 18