HomeMy WebLinkAboutFinance April 26 20111
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
April 26, 2011
CALL TO ORDER
Committee Chair Ken Mann called the meeting to order at 11:01 a.m. in the Council
Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL (11:01:51 AM)
Present: Ken Mann and Tony Larson.
Absent: Kathy Kershner.
Also Present: Sam Crawford, Carl Weimer, Bill Knutzen and Barbara Brenner.
SPECIAL PRESENTATION
1. UPDATE FROM THE COMMISSION AGAINST DOMESTIC VIOLENCE - AB2011-
131 (11:02:44 AM)
Susan Marks, Commission Against Domestic Violence Director, read a presentation
from the Council packet.
Larson asked and there was discussion of the details of the Domestic Violence in the
Workplace project.
The following person answered questions:
• N.F. Jackson, Superior Court
Brenner asked and there was discussion of:
• The details of the safety and accountability audits.
• The details of the model school policy.
• If workplace domestic violence is considered harassment.
• Delays in serving protection orders on the weekends.
Mann asked and there was discussion of a future presentation to the Council of the
recently - completed audit.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. ORDINANCE AMENDING THE 2011 WHATCOM COUNTY BUDGET, FOURTH
REQUEST, IN THE AMOUNT OF $1,016,482 - AB2011 -144 (11 :28 :24 AM)
Mann moved to recommend approval to the full Council.
Larson moved to amend the motion to approve to remove items one and six, and
vote on them separately.
Mann withdrew his motion.
Finance and Administrative Services Committee, 4/26/2011, Page 1
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Larson moved to recommend approval of items two through five of the ordinance.
The following people answered questions:
• Ann Deacon, Health Department
• Dewey Desler, Deputy Administrator
• N.F. Jackson, Superior Court
• Mike McFarland, Parks and Recreation Department
Mann asked and there was discussion of:
• The Varsity Village program.
• The definitions of certain acronyms and the details of the Superior Court
inpatient treatment for Drug Court request.
• How much money the County has spent on family treatment court.
The motion carried by the following vote:
Ayes: Mann and Larson (2)
Nays: None (0)
Absent: Kershner (1)
Mann moved to recommend approval of item one regarding the Lake Whatcom
reconveyance.
Larson asked and there was discussion of meetings with the State Department of
Natural Resources (DNR), including a meeting on May 9, 2011.
Mann asked and there was discussion of the financial impact of holding this item in
committee.
Larson stated Whatcom County needs to request the DNR to stop all additional
expenditures until they have a meeting. Halt the services that have not yet been provided
until his questions are answered.
Mann asked how much of the money being requested is for work that is already
completed. McFarland stated the work that has been done includes an appraisal review and
staff time the State incurred from January 1 through the April 30th billing period, and the
quarter they've already started. They have not received services for all of the $136,658.
The land survey will not be done until after the May 9 meeting.
Mann stated councilmembers can write and propose a letter at the evening Council
meeting.
The motion failed by the following vote:
Ayes: Mann (1)
Nays: Larson (1)
Absent: Kershner (1)
Larson moved to recommend approval of item six.
Desler submitted a handout (on file) regarding questions from councilmembers about
the interest rate.
Finance and Administrative Services Committee, 4/26/2011, Page 2
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Mann stated and there was discussion of concerns about the interest rate and the
locations of the proposed homes outside the urban areas.
Larson moved to amend his motion to approve item six with an amendment to
the Deed of Trust document to collect both principal and interest.
The motion failed by the following vote:
Ayes: None (0)
Nays: Mann and Larson (2)
Absent: Kershner (1)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND SMS CLEANING, INC. TO
PROVIDE CUSTODIAL SERVICES FOR SIX WHATCOM COUNTY OUTSIDE
BUILDINGS — FOREST STREET, CENTRAL PLAZA, CIVIC CENTER, HEALTH
DEPARTMENT, CENTRAL SHOP AND NORTHWEST ANNEX IN THE AMOUNT OF
$136,440 - AB2011 -149 (12:04:07 PM)
Larson moved to recommend approval to the full Council.
The following person answered questions:
• Dewey Desler, Deputy Administrator
Knutzen asked and there was discussion of why a local bidder wasn't chosen.
Brenner stated she would like assurance that all local service providers were notified
of the bid. Also, include criteria that prefer local providers who don't have to drive from out
of the area, for environmental reasons.
The motion carried by the following vote:
Ayes: Mann and Larson (2)
Nays: None (0)
Absent: Kershner (1)
2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND BROWN AND CALDWELL TO
PROVIDE CONSULTING SERVICES FOR DEVELOPMENT OF A CONCEPT
DESIGN PLAN FOR THE DEMING LEVEE UPSTREAM IMPROVEMENT PROJECT
IN THE AMOUNT OF $60,000 - AB2011 -150 (12 :10 :56 PM)
(Council acting as the Whatcom County Flood Control Zone District Board of
Supervisors)
Larson moved to recommend approval to the Flood Control Zone District Board of
Supervisors.
The following people answered questions:
• Jon Hutchings, Public Works Department
• Christina Schoenfelder, Public Works Department
Finance and Administrative Services Committee, 4/26/2011, Page 3
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Larson asked if the Army Corps of Engineers was prepared to do this project three
years ago.
Brenner asked and there was discussion of the new Corps levee rules.
Knutzen asked and there was discussion of whether this has been through the
Advisory Committee and scored on the prioritization process.
Mann asked and there was discussion of whether the Casino, Diking District, or
School District would contribute.
The motion carried by the following vote:
Ayes: Mann and Larson (2)
Nays: None (0)
Absent: Kershner (1)
3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE WHATCOM
COUNTY FLOOD CONTROL ZONE DISTRICT AND SUBZONES FOR DISTRICT
OPERATIONS AND ADMINISTRATION - AB2011 -151 (12:17:28 PM)
(Council acting as the Whatcom County Flood Control Zone District Board of
Supervisors)
Larson moved to hold this item in committee until the missing pages are provided
to the public. He would like it to go before the Flood Advisory Committee. He asked and
there was discussion of whether the Flood Advisory Committee reviewed this item.
The following person answered questions:
• Jon Hutchings, Public Works Department
The motion carried by the following vote:
Ayes: Mann and Larson (2)
Nays: None (0)
Absent: Kershner (1)
4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
PUBLIC USE SCHEDULING AGREEMENT BETWEEN WHATCOM COUNTY AND
THE JET OLDSTERS ASSOCIATION FOR THE FERNDALE SENIOR ACTIVITY
CENTER FOR SUPERVISION OF ALL FACILITY RENTALS - AB2011 -152
(12:22:16 PM)
Larson moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Larson (2)
Nays: None (0)
Absent: Kershner (1)
S. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE CITY OF
FERNDALE FOR THE PURPOSE OF ADMINISTERING AN EDI LOAN PROGRAM
Finance and Administrative Services Committee, 4/26/2011, Page 4
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SPECIFICALLY FOR THE HOUSING AFFORDABILITY PROJECT, IN THE
AMOUNT OF $25,000 - AB2011 -123 (12:22:35 PM)
Larson moved to recommend approval to the full Council.
The motion failed by the following vote:
Ayes: None (0)
Nays: Mann and Larson (2)
Absent: Kershner (1)
6. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #11 -21
FOR ON -CALL RENTAL EQUIPMENT TO ALL BIDDERS, WITH THE INTENT OF
OBTAINING FIRM PRICING ON RENTAL EQUIPMENT IN AN ANNUAL AMOUNT
THAT COULD BE MORE THAN $35,000 FOR A SINGLE VENDOR - AB2011 -153
(12:23 :32 PM)
Larson moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Larson (2)
Nays: None (0)
Absent: Kershner (1)
7. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO AWARD BID
#11 -29 FOR THE DELIVERY AND SUPPLY OF ASPHALTIC MIXES TO BOTH
VENDORS WHO PLACED BIDS AND THEN PUBLIC WORKS STAFF WILL
SELECT THE VENDOR THAT IS THE BEST VALUE BASED ON PRICE AND
TRANSPORT COST TO THE SPECIFIC JOB SITE IN AN ANNUAL AMOUNT OF
APPROXIMATELY $85,000 - AB2011 -154 (12 :23 :57 PM)
Larson moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Larson (2)
Nays: None (0)
Absent: Kershner (1)
8. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF RADIO EQUIPMENT FOR THE WHATCOM COUNTY SHERIFF'S
OFFICE USING THE WASHINGTON STATE CONTRACT FROM HARRIS
CORPORATION, IN THE AMOUNT OF $144,552.12 - AB2011 -155 (12 :24 :27
PM)
Larson moved to recommend approval to the full Council.
The following person answered questions:
• Dewey Desler, Deputy Administrator
Knutzen asked and there was discussion of whether the contractor is the sole source
provider for these radios, or if a local agency can provide these radios.
Mann asked and there was discussion of whether the request is grant funded. He
asked for clarification from the Sheriff before the evening meeting.
Finance and Administrative Services Committee, 4/26/2011, Page 5
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The motion carried by the following vote:
Ayes: Mann and Larson (2)
Nays: None (0)
Absent: Kershner (1)
9. RESOLUTION ACCEPTING WHATCOM COUNTY'S ANNUAL RISK MANAGEMENT
SELF - ASSESSMENT - AB2011 -156 (12:26 :40 PM)
Larson moved to recommend approval to the full Council.
The following people answered questions:
• Brad Bennett, Administrative Services Department
• Dewey Desler, Deputy Administrator
Mann asked and there was discussion about answers on the self- assessment.
Larson amended his motion and moved to hold in committee for two weeks.
The motion carried by the following vote:
Ayes: Mann and Larson (2)
Nays: None (0)
Absent: Kershner (1)
10. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND AMY A. GLASSER, MSW,
LICSW FOR MENTAL HEALTH TREATMENT SERVICES - AB2011 -159 (12:30:57
PM)
Mann moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Larson (2)
Nays: None (0)
Absent: Kershner (1)
11. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND INTERFAITH COMMUNITY
HEALTH CENTER FOR MENTAL HEALTH TREATMENT SERVICES (AB2011 -160)
(12:31 :05 PM)
Larson moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Larson (2)
Nays: None (0)
Absent: Kershner (1)
OTHER ITEMS
There were no other items
Finance and Administrative Services Committee, 4/26/2011, Page 6
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ADJOURN
The meeting adjourned at 12:31 p.m.
Please contact the Council Office to obtain an
official, signed copy:
360- 676 -6690 or council@�.o.w hatcom .wa.us
Dana Brown - Davis, Council Clerk
Ken Mann, Committee Chair
Finance and Administrative Services Committee, 4/26/2011, Page 7