HomeMy WebLinkAboutFinance April 12 20111
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
April 12, 2011
CALL TO ORDER
Committee Chair Ken Mann called the meeting to order at 10:04 a.m. in the Council
Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL (10:03:56 AM)
Present: Kathy Kershner, Ken Mann and Tony Larson
Absent: None.
Also Present: Barbara Brenner, Sam Crawford, Bill Knutzen and Carl Weimer
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND NORTHWEST DATA SUPPORT
FOR WEBSITE DEVELOPMENTS FOR THE WHATCOM COUNTY NPDES PHASE
II STORMWATER AND LAKE WHATCOM MANAGEMENT PROGRAMS IN THE
AMOUNT OF $17,500 - AB2011 -136
Mann moved to recommend approval to the full Council.
Chip Anderson, Public Works Department, gave a staff report and described the
project, which includes two websites.
Knutzen asked and there was discussion of:
• Who would do maintenance after 2012.
• The Department of Ecology funding.
Larson asked and there was discussion of:
• Whether there is a way to create a place for the data so it can be analyzed
and measured.
• Whether this includes a data - gathering element to this project.
Brenner asked and there was discussion of:
• Why they can't use County staff or computer interns from Western
Washington University to set up the system.
• Who developed the first website.
• Who decided how difficult the website would be.
The motion carried by the following vote:
Ayes: Mann and Larson (2)
Nays: None (0)
Absent: Kershner (out of the room) (1)
2. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND TETRA TECH, INC. FOR BIRCH
Finance and Administrative Services Committee, 4/12/2011, Page 1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
BAY CHARACTERIZATION AND WATERSHED PLANNING PILOT — URBAN
STORMWATER SUBWATERSHED MASTER PLAN IN THE AMOUNT OF $156,458
- AB2011 -137
Larson moved to recommend approval to the Flood Control Zone District Board of
Supervisors.
Brenner asked and there was discussion of when work on the ground begins.
Kraig Olason, Public Works Department, gave a staff report and answered questions.
He submitted a handout (on file).
Knutzen asked and there was discussion of:
• The funding sources.
• Coordination with the Conservation District.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
3. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A GRANT
AGREEMENT BETWEEN WHATCOM COUNTY AND THE EXECUTIVE OFFICE OF
THE PRESIDENT, OFFICE OF NATIONAL DRUG CONTROL POLICY TO
SUPPORT THE NORTHWEST HIDTA BORDER TASK FORCE PROSECUTION
INITIATIVE IN THE AMOUNT OF $73,351 - AB2011 -138 (10:22:58 AM)
Larson moved to recommend approval to the full Council.
Mann asked and there was discussion of the County designation as a high intensity
drug trafficking area (HIDTA).
Dave McEachran, Prosecutor, gave a staff report and described the initiative.
Larson asked and there was discussion of how the software works.
Knutzen asked and there was discussion of how the software interfaces with the
Whatcom Exchange Network (WENET).
Brenner asked and there was discussion of whether this is one of the segments that
will work with the better software.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
AGREEMENT BETWEEN WHATCOM COUNTY AND WASHINGTON STATE
UNIVERSITY FOR THE OPERATION OF THE WHATCOM COUNTY FOOD SENSE
PROGRAM FOR THE FEDERAL FISCAL YEAR 2011 IN THE AMOUNT OF $6,515
- AB2011 -139
Withdrawn from the agenda.
Finance and Administrative Services Committee, 4/12/2011, Page 2
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
5. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
AGREEMENT BETWEEN WHATCOM COUNTY AND WASHINGTON STATE
UNIVERSITY FOR THE OPERATION OF THE WHATCOM COUNTY FOOD SENSE
PROGRAM FOR THE FEDERAL FISCAL YEAR 2012 IN THE AMOUNT OF
$22,395 - AB2011 -140
Withdrawn from the agenda.
6. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD THE BID AND
ENTER INTO A CONTRACT WITH SINGLE SOURCE BIDDER, THE BELLINGHAM
HERALD, FOR OFFICIAL PRINTING SERVICES - AB2011 -141 (10:28 :37 AM)
Mann moved to recommend approval to the full Council.
Kershner asked and there was discussion of the possibility of allowing government
agencies to advertise in ways other than in the newspaper.
Dewey Desler, Deputy Administrator, gave a staff report.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
7. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #11 -20
FOR ON -CALL CONTRACTOR/ EQUIPMENT FOR LABOR AND RENTAL OF
CONSTRUCTION EQUIPMENT TO ALL BIDDERS, WITH THE INTENT OF
OBTAINING FIRM PRICING AND TO ENSURE PREVAILING WAGES ARE PAID
ON ALL ON -CALL PROJECTS IN AN ANNUAL AMOUNT THAT COULD BE MORE
THAN $35,000 FOR A SINGLE VENDOR - AB2011 -142 (10 :30 :12 AM)
Kershner moved to recommend approval to the full Council.
The following staff answered questions:
• Dewey Desler, Deputy Administrator
• Paula Cooper, Public Works Department
Mann asked and there was discussion of whether E- Verify is required of the contract.
Knutzen asked and there was discussion of whether the subzones have to adhere to
this list.
The motion carried by the following vote:
Ayes: Kershner, Mann and Larson (3)
Nays: None (0)
OTHER ITEMS
Kershner stated she would like more information at the meeting in two weeks on the
items in the budget amendment being introduced tonight, regarding family treatment court
additional funding and outcomes and also the Lake Whatcom reconveyance.
Finance and Administrative Services Committee, 4/12/2011, Page 3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
Brenner stated she would like an update from the State Department of Natural
Resources (DNR) on the status of the bill on this date.
Crawford stated this work has been done, and the bill needs to be paid.
The Committee discussed the status of the Lake Whatcom reconveyance.
Kershner stated she would like information on how this is going to protect Lake
Whatcom more than leaving the land with the DNR, the cost to any of the school districts,
how the cost to the school districts would be mitigated, how much development would have
to occur to turn it into a park, how much that development would cost, how much the
maintenance would cost, and if the Sheriff's Office has approved the project in terms of the
impact to their work load. She asked if the County would be directly responsible for making
sure that runoff wouldn't affect Lake Whatcom quality, which could be a liability.
Dewey Desler, Deputy Administrator, stated he will instruct staff to prepare a
presentation on Councilmember Kershner's concerns in two weeks.
Mann stated he would like to know how much work on this contract has actually been
done, and if they can cancel the contract.
Crawford asked that the Finance Committee request a discussion at a future meeting
about the County's involvement in International Council for Local Environmental Initiatives
(ICLEI). He would like to know what it is, whether or not the County is spending money on
ICLEI, and what the benefits might be.
COMMITTEE DISCUSSION
1. DISCUSSION REGARDING THE POSSIBILITY OF LEASING UNUSED COUNTY -
OWNED LAND FOR A COMMUNITY SOLAR PROJECT - AB2011 -135
Regan Clover, Administrative Services Department, gave a staff report describing the
proposal.
Mann stated it's a great idea.
Brenner asked and there was discussion of:
• How many people would respond to the RFP
• The quantity and location of land the County has available
Larson asked and there was discussion of the request for proposal (RFP) process.
The Innovative Resource Center (IRC) would be a good resource to review the proposals.
Knutzen asked and there was discussion of:
• Whether there are plans for more ball fields at the Smith and Northwest
location.
• The drainage problems.
Kershner stated this is a great idea. Find as much unused County property for this
use as possible.
Finance and Administrative Services Committee, 4/12/2011, Page 4
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
roofs.
Brenner stated she also thinks this is a great idea. Use unused property on flat
Desler stated staff will go forward with a RFP.
The Committee concurred.
OTHER ITEMS
Brenner stated she attended a meeting of the Olympic Coordinating Council
regarding the Olympic Coordination Center. She would like the Council to send a letter to
the Port Commissioners to let them know they should not go forward with demanding
market -rate rent of the facility. They need something more urgent than a resolution. She
will draft a letter.
The Committee discussed scheduling a meeting with the Port Commissioners.
Larson stated schedule a lunch with the Commissioners before sending a letter.
The Committee concurred.
ADJOURN
The meeting adjourned at 10:58 a.m.
Please contact the Council Office to obtain an
official, signed copy:
360- 676 -6690 or council &o.w hatcom .wa.us
Dana Brown - Davis, Council Clerk
Ken Mann, Committee Chair
Finance and Administrative Services Committee, 4/12/2011, Page 5