HomeMy WebLinkAboutFinance June 19 20121
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
June 19, 2012
CALL TO ORDER
Committee Chair Ken Mann called the meeting to order at 11:10 a.m. in the Council
Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
(11:10:23 AM)
Present: Ken Mann, Sam Crawford and Carl Weimer.
Absent: None.
Also Present: Pete Kremen, Barbara Brenner and Kathy Kershner.
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
1. ORDINANCE AUTHORIZING AN INTERFUND LOAN TO CONTINUE FINANCING
OF THE CENTRAL PLAZA BUILDING (AB2012 -198)
Weimer moved to recommend approval to the full Council.
Brad Bennett, Administrative Services Department, answered questions.
Brenner asked and there was discussion of which building they are addressing.
Kershner asked and there was discussion of why and whether they must charge
interest.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
2. ORDINANCE AUTHORIZING AN INTERFUND LOAN TO CONTINUE FINANCING
OF ASSESSOR TREASURER SYSTEM (AB2012 -199)
Weimer moved to recommend approval to the full Council.
Brad Bennett, Administrative Services Department, answered questions.
Brenner asked and there was discussion of whether this is to upgrade the system
and why they are refinancing.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
Finance and Administrative Services Committee, 6/19/2012, Page 1
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3. ORDINANCE AMENDING THE 2012 WHATCOM COUNTY BUDGET, NINTH
REQUEST, IN THE AMOUNT OF $364,000 401,987 (AB2012 -200) (11:13:37
AM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
COMMITTEE DISCUSSION
1. ANNUAL PRESENTATION FROM THE WASHINGTON COUNTIES RISK POOL
(AB2012 -205)
Vyrle Hill, Washington Counties Risk Pool Executive Director, introduced himself.
David Goldsmith, Washington Counties Risk Pool Member Services Manager,
submitted and read from a presentation (on file).
Hill continued the presentation on the annual finances.
Goldsmith concluded the presentation.
Brenner asked and there was discussion of what other counties are doing, how
County is doing compared to other counties, and the detail regarding land use.
Mann asked and there was discussion of who is responsible for the County's
successful risk management efforts.
Crawford asked and there was discussion of:
• What is happening with Clallam, Jefferson, and Thurston Counties.
• Whether Whatcom County pays less because it has a good performance.
• What happens with the folks who consistently perform worse.
• Whether the County has additional insurance for really high claims if the County
were to self- insure.
Karen Goens, Administrative Services Department, answered questions.
COMMITTEE DISCUSSION AND RECOMMENDATION TO COUNCIL
4. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN THE WHATCOM COUNTY FLOOD
CONTROL ZONE DISTRICT AND WHATCOM COUNTY FOR REET II FUNDING
OF THE DEMING LEVEE IMPROVEMENT PROJECT, IN THE AMOUNT OF
$1,000,000 (AB2012 -206) (11:53 :30 AM)
Weimer moved to recommend approval to the Whatcom County Flood Control
District Board of Supervisors.
Finance and Administrative Services Committee, 6/19/2012, Page 2
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The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
5. MEMORANDUM REGARDING DIKING DISTRICT #2 COST -SHARE REQUEST
FOR PERMIT FEES (AB2012 -207) (11:54:15 AM)
Jack Louws, County Executive, stated he recommends denying the request. The
events that led up to this require the County to deny the request. The District has funding
capacity to handle the expense.
Crawford moved to recommend approval of the Diking District request to the
Whatcom County Flood Control District Board of Supervisors for the purpose of discussion.
Jon Hutchings, Public Works Department, gave a staff report and stated the County
Code defines a project process and requires the County to be involved in project
development, but the County wasn't involved.
John Schultz, Diking District #2 Attorney, stated the Advisory Committee approves
the project. The 70/30 cost share is appropriate. He addressed the reasons given for
denying the request, given in the memo on Council packet page 38. This was an
emergency situation. The Diking District did not act independently during the flood event.
The Commissioners made attempts to get County Public Works staff and the Army Corps of
Engineers to respond. When those attempts failed, the Commission declared an emergency
on Sunday. The County declared an emergency on Monday. The Diking District was forced
to take action because the County couldn't or wouldn't get involved. Subsequently, other
State and federal agencies became involved and required after - the -fact permits. He asks
that the County reimburse the District the entire fee of $4,100, or at least abide by the
70/30 program.
Brenner stated and there was discussion of the event being an emergency.
Kershner asked and there was discussion of what the emergency was in 2008.
Hutchings stated and there was discussion of the difference between an emergency
and a repair and maintenance project and lack of County review of the project.
Brenner stated the river hit the flood stage before the County declared the
emergency.
Weimer stated he will vote against the motion. The Flood Control Zone District
Advisory Committee had a number of discussions during that time about the Diking District
obligating the County for potential future costs, which is what they're hearing today. It was
clear at the time that the Diking District knew the obligations.
Crawford stated he signed the emergency as Executive Pro Tempore during the
event. At that time, the County knew what was going on out there was beyond the scale of
the emergency.
The motion failed by the following vote:
Ayes: None (0)
Nays: Mann, Crawford and Weimer (3)
Finance and Administrative Services Committee, 6/19/2012, Page 3
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6. MEMORANDUM REQUESTING COUNCIL APPROVAL FOR THE EXECUTIVE TO
COMMIT FUNDS TO CATHOLIC HOUSING SERVICES FOR CONSTRUCTION OF
AN AFFORDABLE HOUSING COMPLEX FOR A MIXTURE OF HOMELESS AND
LOW- INCOME RESIDENTS, ALLOWING FOR SUBMITTAL OF A FORMAL
APPLICATION TO HOUSING TRUST FUND AND TO THE HOUSING FINANCE
COMMISSION (AB2012 -208)
Weimer moved to recommend approval of the Executive's recommendation to the
full Council.
The following people answered questions:
• Jack Louws, County Executive
• Steve Powers, Catholic Community Services
• Ann Deacon, Health Department
Brenner stated there is concern about dumping a large amount of money in one
area.
Crawford asked and there was discussion of the Mental Health /Substance Abuse
Advisory Committee and the future ongoing costs.
Mann asked and there was discussion of using Economic Development Investment
(EDI) funds and the workforce that they're helping.
Brenner asked and there was discussion of whether or not they are setting a
precedent of putting a big development in this area and of other important mental health
assistance items that won't get funded.
Kershner asked and there was discussion of what the Council is being asked for
today, since this hasn't gone through the EDI Board.
Crawford stated and there was discussion of the 50 -year payback through the loan
program and whether the City considered the zoning implications of this project. At this
point, he supports the capital portion. The City is aware and supportive of the project.
Mann stated his main concern is concentrating people with behavioral problems in
one area in the main waterfront redevelopment area. However, the City is aware of it and
seems to support the proposal.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
AGRICULTURAL LICENSE AGREEMENT BETWEEN WHATCOM COUNTY AND
GREEN RIDGE FARM FOR HAY CROP ACCESS AND HARVEST, TERM
COMMENCING ON APRIL 1, 2012, AND TERMINATING ON OCTOBER 31, 2012
(AB2012 -209) (12:39:37 PM)
Crawford moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 6/19/2012, Page 4
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The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
2. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
RENEWAL OF A 20 YEAR LEASE BETWEEN WHATCOM COUNTY AND THE
BELLINGHAM GUN CLUB, IN THE AMOUNT OF $1 PER YEAR (AB2012 -210)
(12:39 :58 PM)
Weimer moved to recommend approval to the full Council.
Crawford asked and there was discussion of whether this lease is new and the
location of the facility.
Jack Louws, County Executive, answered questions.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND APS HEALTHCARE BETHESDA,
INC. FOR EMPLOYEE ASSISTANCE PROGRAM SERVICES, IN THE AMOUNT OF
$2.59 PER EMPLOYEE PER MONTH (AB2012 -211) (12 :41 :24 PM)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND K- ENGINEERS FOR
ELECTRICAL ENGINEERING SERVICES FOR THE COMPUTER ROOM UPS AND
GENERATOR PROJECT, IN THE AMOUNT OF $22,500 (AB2012 -212)
(12 :41 :49 PM)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
5. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND THE OPPORTUNITY COUNCIL
TO PROVIDE CHILD DEVELOPMENT SERVICES TO ELIGIBLE CHILDREN WITH
DEVELOPMENTAL DISABILITIES AND DELAYS, AGES BIRTH TO THREE YEARS
(AB2012 -213) (12 :42 :16 PM)
Crawford moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 6/19/2012, Page 5
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The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WHATCOM CENTER FOR
EARLY LEARNING PROVIDE CHILD DEVELOPMENT SERVICES TO ELIGIBLE
CHILDREN WITH DEVELOPMENTAL DISABILITIES AND DELAYS, AGES BIRTH
TO THREE YEARS (AB2012 -214) (12:42:44 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
7. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND SUN COMMUNITY SERVICES
FOR EMERGENCY SHELTER SERVICES FOR PEOPLE WITH MENTAL ILLNESS,
IN THE AMOUNT OF $228,780 (AB2012 -215) (12:43:11 PM)
Weimer moved to recommend approval to the full Council.
The following people answered questions:
• Ann Deacon, Health Department
• Polly Jones, Health Department
Crawford asked and there was discussion of E- Verify requirements.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
8. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER A
GRANT AGREEMENT AMENDMENT BETWEEN WHATCOM COUNTY AND
WASHINGTON STATE DEPARTMENT OF ECOLOGY FOR THE TREATMENT AND
MONITORING OF FLOWERING RUSH IN SILVER LAKE IN THE AMOUNT OF
$25,000, FOR A TOTAL AMENDED AGREEMENT IN THE AMOUNT OF $80,000
(AB2012 -216) (12:45:10 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
9. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND LEN HONCOOP GRAVEL, INC.,
TO IMPROVE THE SILVER BEACH CREEK -WEST TRIBUTARY, IN THE AMOUNT
OF $392,659.77 (AB2012 -217) (12 :45 :36 PM)
Weimer moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 6/19/2012, Page 6
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Kirk Christensen, Public Works Department, answered questions.
Crawford asked and there was discussion of whether this is part of the budget.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
10. RESOLUTION AMENDING CRP NO. 908012 AND APPROVAL FOR THE COUNTY
EXECUTIVE TO AWARD A CONSTRUCTION CONTRACT TO THE LOW BIDDER,
COLACURCIO BROTHERS, INC. FOR THE BAY ROAD CULVERT REPLACEMENT,
IN THE AMOUNT OF $416,789 (AB2012 -218) (12:46:47 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
11. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND BLUE WATER CONTRACTING,
LLC, TO INSTALL CEDARVILLE LANDFILL LEACHATE SYSTEM
IMPROVEMENTS, IN THE AMOUNT OF $167,337.02 (AB2012 -219) (12:47:37
PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
12. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND FHB CONSULTING SERVICES,
INC. TO PROVIDE CONSULTANT SERVICES TO IMPLEMENT PHASE ONE OF
THE AG- WATERSHED PILOT PROJECT, IN THE AMOUNT OF $102,959
(AB2012 -220) (12:48:18 PM)
Weimer moved to recommend approval to the full Council.
Samya Lutz, Planning and Development Services Department, answered questions.
Crawford asked and there was discussion of:
• What this request is.
• Whether the money will be spent in -house or a by a contractor.
• Who the contractor is.
Kershner asked and there was discussion of:
• What they're getting and what they're paying for.
• Whether they are talking about impacts to agricultural land or impacts from
agricultural land.
• Whether this will look at how to strengthen farmlands or bring forward
ordinances that will make it more difficult for farmers to protect agricultural
land.
Finance and Administrative Services Committee, 6/19/2012, Page 7
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The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
13. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND THE
OPPORTUNITY COUNCIL TO PROVIDE PROGRAMMATIC AND
ADMINISTRATIVE SERVICES RELATED TO THE OPERATION OF THE
WHATCOM COUNTY HOMELESS SERVICE CENTER, IN THE AMOUNT OF
$809,934, FOR A TOTAL AMENDED CONTRACT IN THE AMOUNT OF
$1,671,894 (AB2012 -221) (12:54:21 PM)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 12:55 p.m.
ATTEST:
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Please contact the Council Office to obtain an
official, signed copy:
360- 676 -6690 or council &o.w hatcom .wa.us
Finance and Administrative Services Committee, 6/19/2012, Page 8