HomeMy WebLinkAboutFinance June 4 20131
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
June 4, 2013
CALL TO ORDER
Committee Chair Ken Mann called the meeting to order at 12:00 p.m. in the Council
Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
(12:00:00 PM)
Present: Ken Mann, Sam Crawford and Carl Weimer.
Absent: None.
Also Present: Bill Knutzen, Pete Kremen and Barbara Brenner.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
LOAN AGREEMENT BETWEEN WHATCOM COUNTY AND CORNWALL HOUSING,
LLC TO SUPPORT THE CORNWALL HOUSING PROJECT, IN THE AMOUNT OF
$300,000 (AB2013 -150)
Crawford moved to recommend approval to the full Council.
The following staff answered questions:
• Liz Gallery, Prosecutor's Office
• Regina Delahunt, Health Department Director
Discussion included availability of and impacts to parking downtown; the
enforcement provisions of the memorandum of agreement (MOA) and whether this is a
good thing for the County's long -term relationship with Catholic Housing Services; reporting
to the County Board of Health; the project location, and; accountability that provides
recourse.
The motion carried by the following vote:
Ayes: Crawford and Weimer (2)
Nays: Mann (1)
COMMITTEE DISCUSSION
1. DISCUSSION REGARDING THE POSSIBLE REINSTATEMENT OF AN INTERNAL
AUDITOR POSITION IN THE WHATCOM COUNTY AUDITOR'S OFFICE
(AB2013 -166)
Finance and Administrative Services Committee, 6/4/2013, Page 1
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Debbie Adelstein, Auditor, gave a staff report and stated she would like to know the
degree to which the Council supports this position being reinstated.
Jack Louws, County Executive, spoke and answered questions. He suggests
continuing to develop this position for possible implementation in 2014. It would be helpful
for a councilmember to work with Auditor Adelstein.
Committee discussion included other county models for an Internal Auditor position;
allowing the position to be neutral and have authority to work independently; the benefits
and drawbacks of the previous Whatcom County Internal Auditor position; the necessity of
hiring someone with the appropriate expertise; to whom the position should report;
preparing a job description, and; funding the position.
Crawford stated the Council is interested in moving forward with developing a job
description and potential draft code changes.
The Committee members concurred.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN THE WHATCOM COUNTY FLOOD CONTROL
ZONE DISTRICT AND WASHINGTON STATE RECREATION AND
CONSERVATION OFFICE FOR THE CANYON CREEK BARRIER REMOVAL
PROJECT, IN THE AMOUNT OF $832,302, FOR A TOTAL AMENDED CONTRACT
IN THE AMOUNT OF $2,171,362 (AB2013 -191)
Weimer moved to recommend approval to the Whatcom County Flood Control Zone
District Board of Supervisors.
The motion carried by the following vote:
Ayes: Crawford and Weimer (2)
Nays: Mann (1)
2. RESOLUTION IN THE MATTER OF THE SALE OF SURPLUS PROPERTY
PURSUANT TO WCC 1.10 (AB2013 -192)
Crawford moved to recommend approval to the full Council.
The Committee discussed charging a deputy for the cost of the K -9 dog.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND KIBBLE & PRENTICE FOR
BENEFIT CONSULTATION SERVICES FOR THE SELF - INSURED MEDICAL
Finance and Administrative Services Committee, 6/4/2013, Page 2
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PROGRAM, IN THE AMOUNT OF $45,000 IN 2014, $46,500 IN 2015, AND
$48,000 IN 2016 (AB2013 -193)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
2. RESOLUTION AMENDING CRP NO. 912004 AND AUTHORIZING ADDITIONAL
FUNDS FOR THE AWARD OF THE CONSTRUCTION CONTRACT FOR LUMMI
ISLAND FERRY DOCK REMOTE CONTROL TO THE LOW BIDDER, DALTON
ELECTRIC COMPANY, IN THE AMOUNT OF $114,376.36 (AB2013 -194)
Weimer moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND THE WASHINGTON STATE
MILITARY DEPARTMENT EMERGENCY MANAGEMENT DIVISION TO ENHANCE
THE COOPERATION AND COORDINATION AMONG LOCAL, TRIBAL, STATE,
AND FEDERAL LAW ENFORCEMENT AGENCIES IN A JOINT MISSION TO
SECURE THE INTERNATIONAL BORDERS OF THE UNITED STATES, THROUGH
THE US DEPARTMENT OF HOMELAND SECURITY FFY2012 OPERATION
STONEGARDEN PROGRAM, IN THE AMOUNT OF $725,000 (AB2013 -195)
Crawford moved to recommend approval to the full Council.
The Committee discussed whether the Tribes and the federal government participate
in the cost of the program.
Jack Louws, County Executive, answered questions.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO AWARD BID
NO. 13 -37 TO THE LOW BIDDER, FOSS MARITIME COMPANY, FOR THE
ANNUAL DRYDOCK REPAIRS AND MAINTENANCE TO THE WHATCOM CHIEF
FERRY, IN THE AMOUNT OF $343,959 (AB2013 -196)
Crawford moved to recommend approval to the full Council.
(1:01:49 PM)
The Committee discussed the potential cost of transporting the ferry to the
contractor.
Finance and Administrative Services Committee, 6/4/2013, Page 3
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The following staff answered questions:
• Eric Schlehuber, Public Works Department
• Frank Abart, Public Works Department Director
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF A MANUFACTURED RESTROOM BUILDING FOR INSTALLATION
AT LOOKOUT MOUNTAIN /OLSEN TRAILHEAD USING THE WASHINGTON
STATE CONTRACT, FROM VENDOR CXT, INC., IN THE AMOUNT OF $85,459.68
(AB2013 -197) (1:03:48 PM)
Crawford moved to recommend approval to the full Council.
The Committee discussed the schedule for installing the parking lot and restroom
and the funding source.
Mike McFarland, Parks and Recreation Department Director, answered questions.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE WHATCOM
COUNCIL OF GOVERNMENTS FOR THE COMPREHENSIVE ECONOMIC
DEVELOPMENT STRATEGY UPDATE, IN THE AMOUNT OF $12,500 (AB2013-
198)
Crawford moved to recommend approval to the full Council.
The Committee discussed whether the Council of Governments (COG) supports the
project.
The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
7. RESOLUTION ACCEPTING THE ADDITION OF THREE WHATCOM COUNTY
CAPITAL PROJECTS INTO THE 2010 WHATCOM COMPREHENSIVE ECONOMIC
DEVELOPMENT STRATEGY (CEDS) (AB2013 -199)
Weimer moved to recommend approval to the full Council.
The Committee discussed the reason for putting these items in the CEDS and the
economic development investment (EDI) funds.
Jack Louws, County Executive, answered questions.
Finance and Administrative Services Committee, 6/4/2013, Page 4
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The motion carried by the following vote:
Ayes: Mann, Crawford and Weimer (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting adjourned at 1:12 p.m.
ATTEST:
, Council Clerk
-, Minutes Transcription
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Ken Mann, Committee Chair
Finance and Administrative Services Committee, 6/4/2013, Page 5