HomeMy WebLinkAboutFinance January 29 20131
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
January 29, 2013
CALL TO ORDER
Committee Member Ken Mann called the meeting to order at 11:10 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
(11:10: 58 AM)
Present: Ken Mann and Sam Crawford.
Absent: Carl Weimer.
Also Present: Knutzen and Kremen.
SPECIAL ORDER OF BUSINESS
1. NOMINATION AND APPOINTMENT OF COMMITTEE CHAIR (AB2013 -021)
Crawford moved to appoint Councilmember Mann.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
COMMITTEE DISCUSSION
1. DISCUSSION REGARDING THE MT. BAKER FOOTHILLS CHAMBER OF
COMMERCE LODGING TAX FUND PROJECT REPORT(S) (AB2013 -048)
(11:11:36 AM)
Rebecca Boonstra, Mt. Baker Foothills Chamber of Commerce, introduced her team
and the consultant team. She described the tourism project and gave a presentation on the
development of a Baker -to -Birch Bay television commercial and print advertising efforts.
Mann asked and there was discussion of how they're measuring their success and
whether they work with the Bellingham- Whatcom Tourism Visitor's Bureau.
Crawford asked and there was discussion of Bellingham businesses benefiting from
the promotion. Continue to focus on ways to analyze revenue out versus revenue that is
coming into the county. There should be accountability for that money.
Kremen asked if the County has the 2012 Lodging Tax Revenue figures.
Brad Bennett, Administrative Services Department, stated he doesn't have them at
hand. He will provide that information.
Finance and Administrative Services Committee, 1/29/2013, Page 1
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Kremen stated and there was discussion about tourism revenue generated in the
Foothills and in Birch Bay.
Brenner asked and there was discussion of whether they worked with the Bellingham
Chamber of Commerce.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. ORDINANCE CLOSING THE SHERIFF'S OFFICE LEGACY PETTY CASH FUND
(AB2013 -041) (11:35 :56 AM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
2. ORDINANCE ESTABLISHING A PROJECT FUND FOR THE NEW JAIL PROJECT
2013 -2014 (AB2013 -042) (11 :36 :38 AM)
Crawford moved to recommend approval to the full Council.
The following people answered questions:
• Jack Louws, County Executive
• Brad Bennett, Administrative Services Department
Knutzen asked and there was discussion about a discrepancies in the amounts listed
in the paperwork. Louws stated the correct number is $404,456 plus a contingency for a
total of $444,902.
Crawford asked and there was discussion of why they aren't using real estate excise
tax (REET) I funds.
Brenner stated and there was discussion of using REET II funds for related costs,
such as roads and stormwater facilities.
Crawford amended his motion and moved to approve $444,902 for the request.
Knutzen asked and there was discussion of the administration's flexibility for moving
funds around.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
3. ORDINANCE AMENDING THE 2013 WHATCOM COUNTY BUDGET, FIRST
REQUEST, IN THE AMOUNT OF $234,944 (AB2013 -043) (11 :49 :21 AM)
Crawford moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 1/29/2013, Page 2
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The following people answered questions:
• Jeff Parks, Sheriff's Office
• Rob Lamb, Parks and Recreation Department
• Tyler Schroeder, Planning and Development Services Department
• Brad Bennett, Administrative Services Department
• Mike McFarland, Parks and Recreation Department
Mann asked and there was discussion of leasing cars for undercover use.
Kremen asked and there was discussion of using confiscated vehicles instead of
leasing cars.
Knutzen asked and there was discussion of criteria used for riparian buffer mitigation
planning.
Brenner stated and there was discussion of not using real estate excise tax (REET) II
funds on parks until they're done with the new jail. First use money that was in a park and
trail fund that was moved to the road fund.
Crawford asked for a map of the trail.
Lamb stated and there was discussion of this project being approved in and carried
over from 2012.
Knutzen asked and there was discussion of the effect on the PL 8499 program with
the Army Corps of Engineers.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
4. RESOLUTION IN THE MATTER OF THE SALE OF SURPLUS PROPERTY AND
SETTING OF A DATE FOR PUBLIC HEARING PURSUANT TO WCC 1.10
(AB2013 -049) (12:01:25 PM)
Crawford moved to recommend approval to the full Council.
The following people answered questions:
• Bill Elfo, County Sheriff
• Wendy Jones, Chief of Corrections
• Jack Louws, County Executive
Kershner asked and there was discussion of the retiring dog.
Brenner asked and there was discussion of the condition of corrections vehicles.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
Finance and Administrative Services Committee, 1/29/2013, Page 3
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5. RESOLUTION DESIGNATING THE PARKS IMPROVEMENT FUND TO RECEIVE
GRANT PROCEEDS GENERATED BY THE PURCHASE OF THE LILY POINT
MARINE PARK (AB2013 -050) (12:06:25 PM)
Crawford moved to recommend approval to the full Council.
Mann stated he will not support the resolution because that's not where the money
should have gone.
Crawford stated there will be much discussion of this item at the evening meeting.
He suggests voting without discussion or not voting at all. He withdrew his motion.
Mann stated that the committee would move it forward with no recommendation.
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND DLR GROUP, INC. TO
PROVIDE SERVICES TO PLAN FOR THE NEW WHATCOM COUNTY SHERIFF'S
OFFICE JAIL FACILITY. SERVICES TO BE PERFORMED IN THREE PHASES.
PHASE I TO INCLUDE THE REVIEW, ACCESS, CONDITION AND
METHODOLOGY OF PLANNING FOR THE NEW JAIL FACILITY IN THE AMOUNT
OF $243,470. UPON EXECUTIVE AUTHORIZATION TO COMMENCE WITH
PHASE II AND III AFTER INITIAL PROPERTY REVIEW BY DLR, THE
SUPPLEMENTAL ENVIRONMENTAL IMPACT STATEMENT WILL BE
CONDUCTED IN THE AMOUNT OF $160,986. ITEMIZED COST FOR ALL THREE
PHASES IS $404,456 PLUS $40,446 IN CONTINGENCY, FOR A TOTAL COST
OF $444,902 (AB2013 -042A)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
COUNCIL "CONSENT AGENDA" ITEMS
1. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL LOAN AND GRANT AGREEMENT BETWEEN WHATCOM COUNTY
AND THE CITY OF LYNDEN TO PROVIDE FUNDING FROM THE ECONOMIC
DEVELOPMENT INVESTMENT PROGRAM FOR THE CITY OF LYNDEN'S WATER
TREATMENT PLANT PROJECT, IN THE AMOUNT OF $6,000,000 (AB2013 -036)
(12:09 :13 PM)
Crawford moved to recommend approval to the full Council. He asked and there
was discussion of what stage they are at in the process.
The following people answered questions:
• Jack Louws, County Executive
• Scott Korthuis, City of Lynden Mayor
Brenner asked and there was discussion of whether the County is the last in -first out
in terms of funding.
Finance and Administrative Services Committee, 1/29/2013, Page 4
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Kremen asked and there was discussion of how much the project grew and how
much additional revenue the City received.
Mann stated this is not an appropriate use of Economic Development Investment
(EDI) funds. He asked and there was discussion of a moratorium on building permits, why
county residents outside the area should contribute funding to this project, and providing
clean water to County residents.
Crawford stated and there was discussion of considering using EDI funds to provide
excess potable water for drinking to areas that don't have it, so they don't have to have
groundwater withdrawal.
The motion failed by the following vote:
Ayes: Crawford (1)
Nays: Mann (1)
Absent: Weimer (1)
2. RESOLUTION ACCEPTING THE TREASURER'S LIST OF PETITIONS FOR
PROPERTY TAX REFUNDS (AB2013 -051) (12 :22 :02 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
3. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND MT. BAKER FOOTHILLS
CHAMBER OF COMMERCE FOR EXPENSES INCURRED IN THE PROMOTION OF
THE OPERATION OF THEIR VISITOR INFORMATION CENTER AND THEIR
MISSION TO PROMOTE TOURISM AND OVERNIGHT STAYS IN WHATCOM
COUNTY, IN THE AMOUNT OF $78,505 (AB2013 -052) (12 :22 :22 PM)
Crawford moved to recommend approval to the full Council.
Mann asked and there was discussion of whether this is separate from the special
presentation given at the beginning of the meeting and whether the Lodging Tax Advisory
Committee recommends this item.
Tawni Helms, Executive's Office, stated this is separate from that item.
Kershner stated and there was discussion of helping the Chamber become self -
sustaining like other Chambers of Commerce.
Mann stated and there was discussion of expanding the advisory committee.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
Finance and Administrative Services Committee, 1/29/2013, Page 5
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4. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND MT. BAKER FOOTHILLS
CHAMBER OF COMMERCE FOR EXPENSES INCURRED IN THE PROMOTION OF
THE BAKER — BIRCH BAY TOURISM PROMOTION PROJECT, IN THE AMOUNT
OF $123,500 (AB2013 -053) (12:29:08 PM)
Crawford moved to recommend approval to the full Council.
Kershner stated this request expands their operation to Lummi Island and Point
Roberts.
Mann asked and there was discussion of whether this money is in addition to the
previous request.
Tawni Helms, Executive's Office, answered questions.
Brenner stated and there was discussion of not doing anything without approval of
the Lummi Island and Point Roberts communities and competition with the Bellingham -
Whatcom Chamber of Commerce.
Crawford amended his motion and moved to hold in committee and request a
presentation from staff from both the Foothills Chamber of Commerce and Bellingham -
Whatcom County Tourism to talk about the differences between the two organizations and
how they coordinate with each other.
Kershner stated the request needs to go to the Lodging Tax Advisory Committee for
a recommendation.
Brenner stated include input from the communities of Lummi Island and Point
Roberts.
Kremen stated and there was discussion that this request expands the scope and
participation to remote areas. It's not a request for more money.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
5. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND ELLIOTT BAY DESIGN GROUP,
LLC FOR ON -CALL SUPPORT FOR THE LUMMI ISLAND FERRY SYSTEM, IN THE
AMOUNT OF $30,000 (AB2013 -054) (12:44:46 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
6. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT AMENDMENT BETWEEN WHATCOM COUNTY AND BENNETT
Finance and Administrative Services Committee, 1/29/2013, Page 6
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ENGINEERING FOR LANDFILL MONITORING SERVICES, IN THE AMOUNT OF
$8,045, FOR A TOTAL AMENDED CONTRACT IN THE AMOUNT OF $104,335
(AB2013 -055) (12 :45:02 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
7. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
CONTRACT BETWEEN WHATCOM COUNTY AND WHATCOM FAMILY AND
COMMUNITY NETWORK FOR BUILDING HEALTHY COMMUNITIES PROGRAM
ACTIVITIES, IN THE AMOUNT OF $60,000 (AB2013 -056) (12 :45 :23 PM)
Crawford moved to recommend approval to the full Council.
Joe Fuller, Health Department, answered questions.
Brenner asked and there was discussion of information the Council may have
received about this item.
Mann asked and there was discussion of whether this was approved by the advisory
committee for the mental health sales tax fund.
Crawford asked and there was discussion of whether the County has contracted with
this organization before.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
S. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY SHERIFF'S OFFICE
AND THE WHATCOM COUNTY HOUSING AUTHORITY TO ASSIST IN
COLLECTING, ORGANIZING, AND PREPARING DATA AND REPORTS
RELEVANT TO THE HOUSING AUTHORITY PROPERTIES AND TENANTS AS
WELL AS PROVIDING SUPPORT FOR THE CRIME ANALYSIS UNIT, IN THE
AMOUNT OF $55,650 (AB2013 -057) (12 :48 :07 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
9. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
ANNUAL PURCHASE OF RADIO EQUIPMENT IN 2013 FOR SHERIFF'S
VEHICLES USING THE WASHINGTON STATE CONTRACT, FROM VENDOR
MOTOROLA FOR THE EQUIPMENT AND VENDOR COMMUNICATIONS
Finance and Administrative Services Committee, 1/29/2013, Page 7
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NORTHWEST FOR THE INSTALLATION, IN THE APPROXIMATE AMOUNT OF
$50,000 (AB2013 -058) (12 :48 :40 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
10. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF THE 2013 — 2014 ANNUAL SUPPLY OF LIGNOSITE FROM
MEENDERINCK, LLC, A SOLE SOURCE PROVIDER, IN AN APPROXIMATE
AMOUNT OF $50,000 PER YEAR (AB2013 -059) (12 :49 :02 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
11. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
2013 — 2014 ANNUAL PURCHASE OF GUARDRAIL AND RELATED REPAIR
PARTS AND SUPPLIES USING THE WASHINGTON STATE CONTRACT, FROM
VENDOR CORAL SALES, IN AN APPROXIMATE AMOUNT OF $40,000 PER
YEAR (AB2013 -060) (12 :49 :22 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
12. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF THE 2013 — 2014 ANNUAL SUPPLY OF AUTO PARTS, USING
THE WASHINGTON STATE CONTRACT, FROM LOCAL VENDORS, IN AN
ESTIMATED AMOUNT OF $80,000 PER YEAR (AB2013 -061) (12 :49 :41 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
13. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF THE ANNUAL SUPPLY OF LUBRICANTS USING THE
WASHINGTON STATE CONTRACT, FROM VENDOR REISNER DISTRIBUTOR,
INC., IN THE APPROXIMATE AMOUNT OF $35,000 (AB2013 -062) (12 :50 :01
PM)
Finance and Administrative Services Committee, 1/29/2013, Page 8
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Crawford moved to recommend approval to the full Council. He asked and there
was discussion of whether this goes out to bid.
Eric Schlehuber, Public Works Department, answered questions.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
14. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF THE 2013 — 2014 ANNUAL AUTOBODY REPAIR SERVICES
USING THE WASHINGTON STATE CONTRACT, FROM VENDOR CEI GROUP
WITH GITT'S AUTOBODY OF FERNDALE DOING THE ACTUAL REPAIRS, IN AN
APPROXIMATE AMOUNT OF $80,000 PER YEAR (AB2013 -063) (12:50:45 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
15. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF WATERBORNE TRAFFIC LINE PAINT FOR 2013 USING AN
INTERLOCAL AGREEMENT WITH LEWIS COUNTY FROM VENDOR SHERWIN
WILLIAMS, INC. (AB2013 -064) (12 :52 :07 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
16. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF WATERBORNE TRAFFIC LINE PAINT FOR 2013 USING AN
INTERLOCAL AGREEMENT WITH PIERCE COUNTY FROM VENDOR ENNIS
PAINT (AB2013 -065) (12 :52 :55 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
17. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF WATERBORNE TRAFFIC LINE PAINT FOR 2013 USING THE
WASHINGTON STATE CONTRACT, FROM VENDOR, ALPINE PRODUCTS INC.
(AB2013 -066) (12 :53 :08 PM)
Crawford moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 1/29/2013, Page 9
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The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
18. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO AWARD BID #12 -82
TO THE LOW BIDDER, TRAFFIC SAFETY SUPPLY, FOR THE ANNUAL SUPPLY
OF TRAFFIC CONTROL SIGNS, IN THE AMOUNT OF $85,208.31 PER YEAR
FOR UP TO THREE RENEWALS (AB2013 -067) (12:53:21 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
Crawford asked and there was discussion of whether the County is changing the
system.
Eric Schlehuber, Public Works Department, answered questions.
19. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF LIGHT BARS AND RELATED EQUIPMENT IN 2013 FOR PATROL
VEHICLES USING THE WASHINGTON STATE CONTRACT, FROM VENDOR
AUTO ADDITIONS, INC. IN AN APPROXIMATE AMOUNT OF $70,000
(AB2013 -068) (12 :53:45 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
20. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF THE 2013 — 2014 ANNUAL SUPPLY OF TIRES, TUBES AND
SERVICE USING THE WASHINGTON STATE CONTRACT FROM LOCAL
VENDORS, IN THE AMOUNT OF $75,000 PER YEAR (AB2013 -069) (12:55 :01
PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
21. REQUEST AUTHORIZATION TO APPROVE THE PURCHASE OF THE ANNUAL
SUPPLY OF GLASS BEADS FOR TRAFFIC MARKING PAINT USING THE
WASHINGTON STATE CONTRACT, FROM VENDOR ALPINE PRODUCTS, IN AN
APPROXIMATE AMOUNT OF $100,000 (AB2013 -070) (12 :55 :21 PM)
Finance and Administrative Services Committee, 1/29/2013, Page 10
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Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
22. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO APPROVE THE
PURCHASE OF THE ANNUAL SUPPLY OF ASPHALT PRODUCTS USING THE
WASHINGTON STATE CONTRACT, FROM VENDORS ALBINA ASPHALT,
ARROW CONSTRUCTION SUPPLY, LAKESIDE INDUSTRIES, LIQUID
CONCRETE, PARTNER CONSTRUCTION PRODUCTS, SPECIAL ASPHALT
PRODUCTS, SOUND REFINING, WILLIAMS FORM ENGINEERING, AND
CRAFCO, IN THE AMOUNT OF APPROXIMATELY $40,000 (AB2013 -071)
(12:56:07 PM)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Mann and Crawford (2)
Nays: None (0)
Absent: Weimer (1)
OTHER BUSINESS
Crawford asked and there was discussion of what is happening with the emergency
medical service (EMS) agreement and asked for a presentation on the financial situation
with the Lummi Island ferry fares.
The following people answered questions:
• Jack Louws, County Executive
• Frank Abart, Public Works Director
ADJOURN
The meeting adjourned at 12:58 p.m.
ATTEST:
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Please contact the Council Office to obtain an
official, signed copy:
360- 676 -6690 or council&o.w hatcom .wa.us
Finance and Administrative Services Committee, 1/29/2013, Page 11