HomeMy WebLinkAboutFinance November 25 20141
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
November 25, 2014
CALL TO ORDER
Committee Chair Sam Crawford called the meeting to order at 10:00 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
(10: 02: 27 AM)
Present: Sam Crawford, Rud Browne and Barry Buchanan.
Absent: None.
Also Present: Barbara Brenner, Pete Kremen, Carl Weimer, Ken Mann.
EXECUTIVE REPORTS
There were no Executive reports.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
1. ORDINANCE AMENDING ORDINANCE 2014 -011 (AMENDMENT NO. 1),
ESTABLISHING THE DAKOTA CREEK BRIDGE NO. 500 PROJECT FUND AND
RELATED CAPITAL BUDGET APPROPRIATION (AB2014 -352) (10:03:49 AM)
Buchanan moved to recommend adoption to the full Council.
The committee discussed how often they do project -based budgets; whether the
Council will have another opportunity to review these project budgets; the reason for the
increase to the Dakota Creek Bridge budget; the benefits of project -based budgets; the
importance of Council checks - and - balances; whether the Council loses any authority through
the project -based budget process; whether the Council has the ability to review project
contracts; what the County purchasing policy is;
The following staff answered questions:
• Jack Louws, County Executive
• James Lee, Public Works Department
• Brad Bennett, Administrative Services Department
Crawford stated there should be further discussion after the first of the year. One
issue that needs to be addressed is the complex budget item and whether the details of each
contract need to be made open to the public.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
Finance and Administrative Services Committee, 11/25/2014, Page 1
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2. ORDINANCE AMENDING THE 2014 WHATCOM COUNTY BUDGET, EIGHTEENTH
REQUEST, IN THE AMOUNT OF $665,276 (AB2014 -353)
Browne moved to recommend adoption to the full Council.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
3. ORDINANCE ESTABLISHING THE LAKE WHATCOM BOULEVARD RE-
SURFACING FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR LAKE
WHATCOM BOULEVARD RE- SURFACING CPR #913002 PROJECT (AB2014-
354) (10 :41:24 AM)
Buchanan moved to recommend adoption to the full Council.
Joe Rutan, Public Works Department, gave a staff report.
Jim Karcher, Public Works Department, answered questions.
The committee discussed difficulties with rights -of -way; the source of funding if the
County needs to do resurfacing somewhere else on Lakeway Boulevard; whether the asphalt
is recycled; whether there is any outside money for this project, if they plan to chip seal this
road after this project; and the planned road closure.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
SPECIAL PRESENTATIONS — WHATCOM COUNTY BUSINESSES
1. INFORMATIONAL BRIEFING FROM WHATCOM COUNTY BUSINESSES,
FEATURING: TED MISCHAIKOV OF HEALTHY PET, DOUG BLASCHUK OF
HERTCO CABINETS, AND MIKE STOBBART OF LISTER CHAIN AND FORGE
(AB2014 -132)
Dodd Snodgrass, Port of Bellingham, introduced the presenters.
(11 :14: 45 AM)
Ted Mischaikov, Healthy Pet, submitted and read from a presentation (on file) and
answered questions.
(11:32:37 AM)
Doug Blaschuk, Hertco Kitchens, submitted handouts (on file) and described the
company's history and growth, distributor network, product designs and materials, facility,
and manufacturing technology.
file).
Mike Stobbart, Lister Chain and Forge, submitted and read from a presentation (on
Finance and Administrative Services Committee, 11/25/2014, Page 2
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The committee discussed expansion regulations, successful companies originating in
British Columbia and the opportunity for expansion into the United States,
John Michener, Port of Bellingham, submitted a handout listing 100 things made in
Whatcom County (on file) that reflects the different types of manufacturing industries that
are located in Whatcom County.
COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
4. ORDINANCE ESTABLISHING THE HANNEGAN ROAD /NOOKSACK RIVER
BRIDGE NO. 252 FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR
HANNEGAN ROAD /NOOKSACK RIVER BRIDGE NO. 252 SCOUR MITIGATION
PROJECT (AB2014 -355) (12:04 :45 PM)
Browne moved to recommend adoption to the full Council.
The committee discussed what work they are doing on this bridge, the Bridge
Replacement Advisory Committee (BRAG) funding and how often the County scours.
James Lee, Public Works Department, described this scour mitigation project and
answered questions.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
5. ORDINANCE ESTABLISHING THE SLATER ROAD /NOOKSACK RIVER BRIDGE
FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR SLATER
ROAD /NOOKSACK RIVER BRIDGE PAINTING PROJECT (AB2014 -356)
(12 :09 :00 PM)
Buchanan moved to recommend adoption to the full Council.
James Lee, Public Works Department, described the project.
The committee discussed how these projects are funded and if the County partners
with the State or federal government for this type of project.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
Jack Louws, County Executive, stated the project funds are listed in volume 1 of the
2015 -2016 budget.
6. ORDINANCE ESTABLISHING THE 2015 COUNTY ROADWAY SAFETY PROGRAM
FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR THE 2015 COUNTY
ROADWAY SAFETY PROGRAM — CRP #915015 (AB2014 -357) (12 :11 :44 PM)
Browne moved to recommend adoption to the full Council.
Jim Karcher, Public Works Department, described the program.
Finance and Administrative Services Committee, 11/25/2014, Page 3
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Joe Rutan, Public Works Department, described the timeline for getting project
approvals from the Council. They get a higher percentage return for completing the project
sooner.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
7. ORDINANCE ESTABLISHING THE HANNEGAN ROAD STRUCTURAL OVERLAY
FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR HANNEGAN ROAD
STRUCTURAL OVERLAY CRP #915010 PROJECT (AB2014 -358) (12:15:50 PM)
Jim Karcher, Public Works Department, described the project and funding source.
Buchanan moved to recommend adoption to the full Council.
The motion carried by the following vote:
Ayes: Crawford and Browne (2)
Nays: None (0)
Absent: Buchanan (out of the room)(1)
8. ORDINANCE ESTABLISHING THE 2015 COURTHOUSE IMPROVEMENT FUND
AND ESTABLISHING A PROJECT BASED BUDGET FOR COURTHOUSE
IMPROVEMENTS (AB2014 -359) (12 :17 :37 PM)
Browne moved to recommend adoption to the full Council.
Mike Russell, Administrative Services Department, described the projects.
The committee discussed the sizes and locations of all the courthouse roofs and the
title of the project fund.
Brad Bennett, Administrative Services Department, answered questions.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
9. ORDINANCE ESTABLISHING THE 2015 GIRARD STREET BUILDING
IMPROVEMENT FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR
GIRARD STREET BUILDING IMPROVEMENTS (AB2014 -361) (12 :21 :34 PM)
Buchanan moved to recommend adoption to the full Council.
The committee asked about the State Street and Girard Street remodeling plans as a
separate project and the value of the property right now.
The following staff answered questions:
• Jack Louws, County Executive
• Mike Russell, Administrative Services Department
Finance and Administrative Services Committee, 11/25/2014, Page 4
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The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
10. ORDINANCE ESTABLISHING THE COURTHOUSE BUILDING ENVELOPE
PROJECT FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR THE
COURTHOUSE BUILDING ENVELOPE PROJECT (AB2014 -362) (12:25:21 PM)
Browne moved to recommend adoption to the full Council.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
The committee discussed whether this will repair window panels.
Mike Russell, Administrative Services Department, answered questions.
11. ORDINANCE ESTABLISHING THE 2015 CENTRAL PLAZA IMPROVEMENT FUND
AND ESTABLISHING A PROJECT BASED BUDGET FOR CENTRAL PLAZA
BUILDING IMPROVEMENTS (AB2014 -363) (12:26:54 PM)
Buchanan moved to recommend adoption to the full Council.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
12. ORDINANCE ESTABLISHING THE 2015 SILVER LAKE PARK IMPROVEMENT
FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR SILVER LAKE
PARK IMPROVEMENTS (AB2014 -364) (12:27:33 PM)
Browne moved to recommend adoption to the full Council.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
13. ORDINANCE ESTABLISHING THE 2015 LIGHTHOUSE MARINE PARK
IMPROVEMENT FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR
LIGHTHOUSE MARINE PARK IMPROVEMENTS (AB2014 -365) (12:28:15 PM)
Buchanan moved to recommend adoption to the full Council.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
14. ORDINANCE ESTABLISHING THE SOUTH FORK PARK IMPROVEMENT FUND
AND ESTABLISHING A PROJECT BASED BUDGET FOR SOUTH FORK PARK
IMPROVEMENTS (AB2014 -366) (12:29 :19 PM)
Browne moved to recommend adoption to the full Council.
Finance and Administrative Services Committee, 11/25/2014, Page 5
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The committee discussed when this project would be started and completed.
Mike McFarlane, Parks and Recreation Department Director, answered questions.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
15. ORDINANCE ESTABLISHING THE ACADEMY ROAD STORM WATER
IMPROVEMENTS FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR
ACADEMY ROAD STORM WATER IMPROVEMENTS (AB2014 -367) (12:30:39 PM)
Buchanan moved to recommend adoption to the full Council.
The committee discussed when a property owner is responsible for runoff instead of
the County, funding, and whether the administration can transfer new money into the project
funds without Council approval.
The following staff answered questions:
• Kirk Christensen, Public Works Department
• Brad Bennett, Administrative Services Department
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
16. ORDINANCE ESTABLISHING THE AGATE HEIGHTS ESTATE /BAY LANE STORM
WATER IMPROVEMENTS FUND AND ESTABLISHING A PROJECT BASED
BUDGET FOR AGATE HEIGHTS ESTATE /BAY LANE STORM WATER
IMPROVEMENTS (AB2014 -368) (12 :35 :41 PM)
Kirk Christensen, Public Works Department, gave a staff report and answered
questions.
The committee discussed whether this is to address a flooding issue or for lake
treatment and funding from the State Department of Ecology.
Buchanan moved to recommend adoption to the full Council.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
17. ORDINANCE ESTABLISHING THE BEAVER CREEK STORM WATER
IMPROVEMENTS FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR
BEAVER CREEK STORM WATER IMPROVEMENTS (AB2014 -369) (12:37:27 PM)
Kirk Christensen, Public Works Department, described the project location.
Browne moved to recommend adoption to the full Council.
Finance and Administrative Services Committee, 11/25/2014, Page 6
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The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
18. ORDINANCE ESTABLISHING THE CEDAR HILLS /EUCLID STORM WATER
IMPROVEMENTS FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR
CEDAR HILLS /EUCLID STORM WATER IMPROVEMENTS (AB2014 -370)
(12:38:03 PM)
Buchanan moved to recommend adoption to the full Council.
The committee discussed the location, funding sources, improving the drinking water
supply for city residents, cost - sharing with the City of Bellingham, and who is responsible for
cleaning up the pollution.
The following staff answered questions:
• Kirk Christensen, Public Works Department
• Jack Louws, County Executive
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
19. ORDINANCE ESTABLISHING THE CRIMINAL JUSTICE INTEGRATED CASE
MANAGEMENT SYSTEMS FUND AND ESTABLISHING A PROJECT BASED
BUDGET FOR CRIMINAL JUSTICE INTEGRATED CASE MANAGEMENT SYSTEM
PROJECTS (AB2014 -374) (12 :43:06 PM)
Browne moved to recommend adoption to the full Council.
The committee discussed allocating funds through a project -based budget, improving
technology for staff, public interest in this fund and the fund in the next agenda item, the
choice of vendor, the safety of cloud -based information storage, and creating a County
standard for security and redundancy for vendor contracts,
The following staff answered questions:
• Jack Louws, County Executive
• Perry Rice, Administrative Services Department
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
20. ORDINANCE ESTABLISHING THE INTEGRATED LAND RECORDS AND PERMIT
MANAGEMENT SYSTEM FUND AND ESTABLISHING A PROJECT BASED BUDGET
FOR INTEGRATED LAND RECORDS AND PERMIT MANAGEMENT SYSTEM
PROJECTS (AB2014 -375) (12 :56 :05 PM)
Perry Rice, Administrative Services Department, described the project.
The committee discussed whether this project will result in getting maps and
geographic information systems (GIS) on the County website and the file format and
platforms that will be used.
Finance and Administrative Services Committee, 11/25/2014, Page 7
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Buchanan moved to recommend adoption to the full Council.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
OTHER BUSINESS
The Committee discussed the appropriate time to amend the Unified Fee Schedule.
ADJOURN
The meeting adjourned at 1:07 p.m.
ATTEST:
Dana Brown- Davis, Council Clerk
Jill Nixon, Minutes Transcription
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Sam Crawford, Committee Chair
Finance and Administrative Services Committee, 11/25/2014, Page 8