HomeMy WebLinkAboutFinance January 27 20151
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WHATCOM COUNTY COUNCIL
Finance and Administrative Services Committee
January 27, 2015
CALL TO ORDER
Committee Member Sam Crawford called the meeting to order at 11:20 a.m. in the
Council Chambers, 311 Grand Avenue, Bellingham, Washington.
ROLL CALL
(11:20:51 AM)
Present: Sam Crawford, Rud Browne and Barry Buchanan.
Absent: None.
Also Present: Barbara Brenner, Pete Kremen, Carl Weimer, and Ken Mann.
SPECIAL ORDER OF BUSINESS
1. NOMINATION AND APPOINTMENT OF COMMITTEE CHAIR (AB2015 -021)
Buchanan moved to nominate and appoint Councilmember Rud Browne.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
Crawford stated he encourages the Finance Committee to continue having quarterly
meetings that include presentations from businesses located in Whatcom county.
EXECUTIVE REPORTS
Jack Louws, County Executive, reported the following items:
• Congress's passage of the Secure Rural Schools (SRS) bill that reduced
funding, which the County will have to account for in its budget
• Funding for the Nooksack Tribe and Potter Road Bridge project
• The land records and geographic information systems (GIS) work group and
the criminal justice work group
• The County Information Technology projects, including the new website, new
telecommunications project, new data network, and new Sheriff's Office
records management software project
• The new fourth Superior Court Judge
• The resignation of Public Works Director Frank Abart, his interim replacement,
and the process for hiring a new director
• The District Court's new case management system and new credit card
system
• Health Department administration of the solid waste program
Finance and Administrative Services Committee, 1/27/2015, Page 1
1 The committee discussed the upcoming National Association of Counties (NACO)
2 conference and advocating against the SRS funding reductions.
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5 COMMITTEE DISCUSSION
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7 1. PRESENTATION ON THE NEW JAIL CONSTRUCTION PROJECT (AB2015 -047)
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9 Tyler Schroeder, Executive's Office, gave a staff report and introduced the
10 presentation.
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12 Bill Valdez, DLR Group Principal, submitted and read from a presentation (on file) on
13 the project status, schedule, design changes, and associated wetland issues.
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15 The committee discussed why the election is scheduled for August instead of
16 November and about the construction and operation cost estimates.
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18 Jack Louws, County Executive, answered questions.
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20 Erika Loynd, DLR Group, continued the presentation and described the site plans.
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22 The committee discussed potential Lummi influence on wetland mitigation on the site
23 and the possibility of installing solar panels on the roofs.
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25 Bill Elfo, Sheriff, described plans to create a site plan that can be expanded in the
26 future, staffing, and line -of -sight for neighboring residences.
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28 The committee discussed the staffing level, the cost of running the jail currently,
29 plans for a mental health triage center, potential noise issues, potential transportation
30 impacts, the percentage of inmates with mental health issues that are violent offenders, the
31 percentage of inmates being booked in jail that could go through mental health court,
32 educating the Council and public about what the mental health court will and won't do, the
33 economy of installing solar panels in the future, and beginning the process of planting the
34 trees now so they have more time to mature.
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37 COUNCIL "CONSENT AGENDA" ITEMS
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39 1. REQUEST AUTHORIZATION FOR THE COUNTY EXECUTIVE TO ENTER INTO A
40 CONTRACT WITH COMPUCOM SYSTEMS, INC., PURSUANT TO WASHINGTON
41 STATE CONTRACT T11- MST -579, FOR THE RENEWAL OF THE MICROSOFT
42 ENTERPRISE AGREEMENT, IN THE ANNUAL AMOUNT OF $154,146.53
43 (AB2015 -049)
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45 Perry Rice, Administrative Services Department, gave a staff report.
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47 Pete Kirby, Microsoft, continued the report regarding the incorrect CompuCom
48 pricing.
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50 The committee discussed where the pricing mistake originated, the contract status,
51 and whether the contract with CompuCom was issued via a request for proposals (RFP).
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53 Crawford moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 1/27/2015, Page 2
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2 The motion carried by the following vote:
3 Ayes: Crawford, Browne and Buchanan (3)
4 Nays: None (0)
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7 COMMITTEE DISCUSSION
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9 2. PRESENTATION ON THE COURTHOUSE BUILDING ENVELOPE PROJECT
10 (AB2015 -048)
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12 Mike Russell, Administrative Services Department, submitted a presentation (on file).
13 He introduced the building envelope specialists and gave a staff report.
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15 Brian Poppe, HKP Architects Principal, read from the presentation and described the
16 issues found during inspection. He showed photos of failing building components, including
17 the window seals, modular brick panels, flashing, and other fixtures.
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19 The committee discussed the meaning of the original contractor's as -built documents
20 versus the original building documents, what part of the process ensures that the County
21 gets what it actually pays for during the construction phase; contracting for third -party
22 commissioning or an owner's representative for major capital projects; whether the County
23 will receive a value from continuing investigation; choosing a full brick exterior skin versus
24 brick panels, and; whether the administration prefers to move forward with full repair
25 planning instead of continuing the investigation.
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27 Browne stated he would like to have a discussion with legal counsel about whether or
28 not the County has surrendered its rights to the contractor.
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30 Louws stated he seems to have direction from the Council to not go forward with
31 signing the contract with HKP Architects for more investigation of building envelop
32 problems, and to instead begin the process of a full replacement.
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34 The Committee concurred.
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37 COMMITTEE DISCUSSION AND RECOMMENDATIONS TO COUNCIL
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39 1. ORDINANCE AMENDING THE 2015 WHATCOM COUNTY BUDGET, FIRST
40 REQUEST, IN THE AMOUNT OF $868,662 (AB2015 -040)
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42 Crawford moved to recommend adoption to the full Council.
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44 The motion carried by the following vote:
45 Ayes: Crawford, Browne and Buchanan (3)
46 Nays: None (0)
47 2. RESOLUTION RECOGNIZING THAT LEED (LEADERSHIP IN ENERGY AND
48 ENVIRONMENTAL DESIGN) "'SILVER" CERTIFICATION FOR THE NEW JAIL
49 AND SHERIFF'S HEADQUARTERS IS NOT FEASIBLE (AB2015 -047A) (1:35:29
50 PM)
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52 Crawford moved to recommend approval for the purpose of discussion.
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Finance and Administrative Services Committee, 1/27/2015, Page 3
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Tyler Schroeder, Executive's Office, gave a staff report, referenced his memo in the
Council packet, and answered questions.
Erika Loynds, DLR Group, continued the report on the difficulty of achieving
Leadership in Energy and Environmental Design (LEED) status for other jail facilities.
The committee discussed the needs assessment score and the number of points
needed to achieve certification; whether the State requires LEED Silver status for all public
buildings; whether it's possible to only build the Sheriff's building, not the jail, to LEED silver
standards; the number of other jails that meet LEED standards, and; the possibility of the
County doing something else to its facilities to achieve the same goals without the cost of
getting certified.
Brenner stated change the resolution title, "Resolution Recognizing that LEED
the New Jail and
Sheriff's head quarters shall use Eagle environmental standards instead of LEED standards."
Mann stated he still wants third -party commissioning and more cost analysis from
the administration and DLR Group. He submitted a proposal to amend the resolution as
follows:
NOW, THEREFORE, BE IT RESOLVED by the Whatcom County Council
that the County is dedicated to building facilities that are sustainable, energy
efficient and high performance and recognize LEED "Silver" Certification for
the new Jail and Sheriff's Headquarters may not be feasible. Financial
feasibility in this context shall be understood to mean a lifecycle cost no
greater than 2% compared to projects not seeking certification. Lifecycle
costs should include, but are not limited to, energy costs, water and sewer
costs, operation and maintenance costs, and medical and health costs for
building occupants. County staff is requested to prepare a lifecycle analysis
for the review by the Council.
BE IT FURTHER RESOLVED, that if LEED "Silver" proves to be
infeasible, staff should evaluate whether the lower LEED "Certified" standard
is feasible at the same 2% lifecycle test. If the lower LEED standard can be
met, the new Jail and Sheriff's Headquarters shall be LEED "Certified ".
BE IT FURTHER RESOLVED, that even if neither the LEED "Silver" or
"Certified" proves feasible, the County shall still require 3rd -party
commissioning of the building.
Weimer stated he would like to see a comparison of the LEED standards and the
Eagle standards.
Browne stated they need to consider energy recovery efforts and designs. Also, give
the public an opportunity to offer suggestions for the design.
Jack Louws, County Executive, stated hold this in committee and ask the
councilmembers to send him their questions before the next meeting.
Crawford withdrew his motion and moved to hold in committee for two weeks.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
Finance and Administrative Services Committee, 1/27/2015, Page 4
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2 COUNCIL "CONSENT AGENDA" ITEMS
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2.
REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO A
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CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND
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PUBLIC FINANCIAL MANAGEMENT, INC., TO PROVIDE ASSISTANCE IN
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DEVELOPING A FINANCING PLAN FOR THE CONSTRUCTION OF A NEW JAIL
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AND SHERIFF'S HEADQUARTERS, IN THE AMOUNT OF $60,000 (AB2015-
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047B)
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Buchanan moved to recommend approval to the full Council.
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The motion carried by the following vote:
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Ayes: Crawford, Browne and Buchanan (3)
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Nays: None (0)
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3.
REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER INTO
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AMENDMENT #2 TO THE SIGNAL MAINTENANCE INTERLOCAL AGREEMENT
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BETWEEN WHATCOM COUNTY AND THE CITY OF BELLINGHAM TO ADD
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SEVERAL LIGHTS FROM RECENT COUNTY CONSTRUCTION PROJECTS TO THE
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EXISTING SIGNAL LIST (AB2015 -050)
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Crawford moved to recommend approval to the full Council.
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The committee discussed when it would become less expensive for the County to do
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it.
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Jim Karcher, Public Works Department, answered questions.
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The motion carried by the following vote:
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Ayes: Browne and Buchanan (2)
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Nays: None (0)
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Absent: Crawford (out of the room) (1)
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4.
REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO RENEW THE PUBLIC
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USE SCHEDULING AGREEMENT BETWEEN WHATCOM COUNTY AND THE JET
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OLDSTERS ASSOCIATION OF FERNDALE FOR THE FERNDALE SENIOR
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ACTIVITY CENTER (AB2015 -051)
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Buchanan moved to recommend approval to the full Council.
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The motion carried by the following vote:
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Ayes: Browne and Buchanan (2)
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Nays: None (0)
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Absent: Crawford (out of the room) (1)
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5.
REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO RENEW THE
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CONTRACT FOR SERVICES BETWEEN WHATCOM COUNTY AND THE JET
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OLDSTERS ASSOCIATION OF FERNDALE TO PROVIDE STAFFING AND
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OPERATIONAL SUPPORT AT THE FERNDALE SENIOR ACTIVITY CENTER, IN
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THE ANNUAL AMOUNT OF $58,750 (AB2015 -052)
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Buchanan moved to recommend approval to the full Council.
Finance and Administrative Services Committee, 1/27/2015, Page 5
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The motion carried by the following vote:
Ayes: Browne and Buchanan (2)
Nays: None (0)
Absent: Crawford (out of the room)(1)
6. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO RENEW THE
CONTRACT FOR SERVICES BETWEEN WHATCOM COUNTY AND THE COUNCIL
ON AGING TO PROVIDE STAFFING AND OPERATIONAL SUPPORT AT THE
BELLINGHAM SENIOR ACTIVITY CENTER, IN THE ANNUAL AMOUNT OF
$58,750 (AB2015 -053)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
7. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO RENEW THE
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE CITY OF
LYNDEN TO PROVIDE STAFFING AND OPERATIONAL SUPPORT INCLUDING
MINOR CUSTODIAL SUPPLIES FOR THE LYNDEN SENIOR CENTER, IN THE
ANNUAL AMOUNT OF $58,750 (AB2015 -054)
Crawford moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
S. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO RENEW THE
INTERLOCAL AGREEMENT BETWEEN WHATCOM COUNTY AND THE CITY OF
BLAINE TO PROVIDE STAFFING AND OPERATIONAL SUPPORT AT THE
BLAINE SENIOR ACTIVITY CENTER, IN THE ANNUAL AMOUNT OF $58,750
(AB2015 -055)
Buchanan moved to recommend approval to the full Council.
The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
9. REQUEST APPROVAL FOR THE COUNTY EXECUTIVE TO ENTER IN TO A
CONTRACT FOR SERVICES AGREEMENT BETWEEN WHATCOM COUNTY AND
DOMESTIC VIOLENCE AND SEXUAL ASSAULT SERVICES TO SUPPORT THEIR
EFFORTS TO REDUCE AND PREVENT DOMESTIC VIOLENCE IN WHATCOM
COUNTY, IN THE AMOUNT OF $70,000 (AB2015 -056)
Crawford moved to recommend approval to the full Council.
The committee discussed who has jurisdiction over sexual assault cases on university
campuses across the country.
Finance and Administrative Services Committee, 1/27/2015, Page 6
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The motion carried by the following vote:
Ayes: Crawford, Browne and Buchanan (3)
Nays: None (0)
OTHER BUSINESS
There was no other business.
ADJOURN
The meeting,pdjourned at 2:11 p.m.
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Jill Nixon, Minutes Transcription
WHATCOM COUNTY COUNCIL
WHATCC)M COUNTY, WASHINGTON
Ru Browne, Committee Chair
Finance and Administrative Services Committee, 1/27/2015, Page 7