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Home My WebLink Aboutord2001-068WHATCOM COUNTY COUNCIL AGENDA BILL NO. ZON -391 CLEARANCES Date Date Received in Council Office Agenda Date Assi nedto: Ongmamr: Executive Office —X 11 11/27 Intro Damian Head: 12111 Finance Committee, Council Dept Head: AS Dept W prosecutor 11 PurrhumngBudgel: Executive: Pete Bremen SUBJECT: 2001 Supplemental Bud et equest #12 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SEPA review required? ( ) Yes ( x ) NO SEPA review completed? ( ) Yes ( x ) NO Should Clerk schedule a hearing ? ( ) Yes ( x ) NO Requested Date: SUMMARYSTATEMENT.• Supplemental #12 requests funding from the General Fund: (1) To appropriate to Sheriff $140, 000 for settlement ofcontract with deputy sheriffs; sheriffs; (2) To appropriate to AS -HR $345, 000 for L &I pension settlement and unanticipated legal costs jor Guild negotiations; From Administrative Services Fund: (3) To appropriate to AS -HR $95,000 jor unanticipated legal costs for Guild negotiations; (4) To appropriate to AS -HR $429,313for L &I Pension settlement (5) To appropriate to AS- Finance $6,853 for costs related to assuming accounting duties from Public Works; (6) To appropriate to AS -HR $18, 000 to cover dental reimbursement costs in 2001. Distribution malcave those who should receive List specific names to the right Request a copy after Council action. ADS Facilities Management ADS Finance Brad Bennett AD4Human Resources ADSlmm Services Assessor Auditor Cooperative Extension District Count Executive Francine Kincaid Dewey Desler Health Hearing Examine Jail Juvenile Parks Planning Prosecutor Public Works Sheriff Superior Court Treasurer COUNCIL ACTION TAKEN: ,n Ordinance or Resolut n Number (this item): Dn 12/11/2001: Adopted 6 -0, Imhof absent, Ord. #2001-068 SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 11/27 ORDINANCE NO. 2001 -068 AMENDMENT NO. 12 OF THE 2001 BUDGET WHEREAS, the 2001 budget was adopted November 14, 2000; and, WHEREAS, changing circumstances require modifications to the approved 2001 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 2001 Whatcom County Budget Ordinance #2000 -053 is hereby amended by adding the following additional amounts to the budgets included therein: ADOPTED this 11 day of December , 2001. WHATCOM COUNTY COUNCIL E �WHT OUN ,WASHINGTON Dana Brown - Davis, Council Clerk L. Wart a son, Cliair of the Council APPROVED AS TO FORM: () Denied Pete Kre en, County Executive Civil De uty Prosecutor Date: /otTj-o� IA muncihsupp2001 -12 Increased "" `(Increased) Net Effect to Fund Expenditure Revenue Balance (Increase) (Decrease) Decrease From General Fund: Sheriff 140,000.00 0 140,000.00 AS -HR 345.000.00 0 345.000.00 Total General Fund 485,000.00 0 485,000.00 From Admin Svcs Fund AS -HR 95,000.00 (95,000.00) 0 AS -HR 429,313.00 (429,313.00) 0 AS- Finance 6,853.00 (6853.00) 0 AS -HR (Dental Plan) 18.000.00 18.000.00 0 Total Admin Svcs Fund 549,166.00 (549,166.00) 0 Total Supplemental 110343166.00 (549,166.00) 485,000.00 ADOPTED this 11 day of December , 2001. WHATCOM COUNTY COUNCIL E �WHT OUN ,WASHINGTON Dana Brown - Davis, Council Clerk L. Wart a son, Cliair of the Council APPROVED AS TO FORM: () Denied Pete Kre en, County Executive Civil De uty Prosecutor Date: /otTj-o� IA muncihsupp2001 -12 Whatcom County Budget Modification Request Department sheriff Requested by Dewey Des let The following budget modification is requested: (check one) Budget Transfer" ✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost center Acct Number Descdpb'on Amount 001 2910.1000 Fund Balance 140,000.00 $140,000.00 Accounts to Increase: cost center Acd Number Descriptlun Amount 2920 6110 Salaries and Wages 140,000.00 $140,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To fund the estimated cost of the settlement with the Sheriff 's Deputies. The settlement will result in increased costs for the period of January 2000 to December 2001 of approximately $500,000 for both represented and unrepresented personnel. The 2001 budget included a projection of $360,000 for theses costs. This supplemental appropriates the balance of the settlement costs. Authorizations: / Department Head Date Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts most be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authonzafion. Budget modification.xls 2/24/99 E9 WHATCOM COUNTY SPRLOM oOO,4 HUMAN RESOURCES ADMINISTRATIVE SERVICES 3 < Whatcvm County Courthouse 311 Grand Avenue, Suite 107 DEWEY G. DESLER Director Bellingham, WA 98225 -4038 9s1rir4oto KAREN GOENS Manager MEMORANDUM TO: Dewey G. Desler, Deputy Administrator /��/ /��,.... FROM: Karen Sterling Goens, Human Resources Manager y�ygryr' DATE: November 20, 2001 `�� SUBJECT: Supplemental Budget Request #12 Sheriffs Wages Pursuant to the Arbitrator's October 2, 1001 binding interest arbitration award with the Deputy Sheriffs Guild, we anticipate the need for an appropriation of $140,000 to cover unbudgeted settlement costs for wages and benefits. Please let me know if I can provide you with any additional information (50550). Administration Facilities Management FinancdACcounting Human Resources Information Services County Residents (360) 676 -6717 (360) 676 -6746 (360) 676 -6734 (360) 676- 6802 (360) 676 -7684 (360) 398 -1310 Fax (360) 676 -6775 Fax (360) 676 -6789 Fax (360) 738 -4553 Fax (360) 738 -2521 Fax (360) 676-7727 Try (360) 738 -4555 Whatcom County Budget Modification Request Department Non - Departmental, Executive Requested by Dewey Dealer The following budget modification is requested: (check one) Budget Transfer' ✓. Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number DescrijeYon Amount 1 2910.1000 Fund Balance 345,000.00 $345,000.00 Amounts to Increase: Cost Center Acct Number Descnphon Amount 4530 5351.507 Operating Transfer Out 345,000.00 $345,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To transfer to Administrative Services fund the workers' compensation pension related to Sheriff's Office fatality ($250,000)and to transfer unanticipated legal costs for binding interest arbitration and unfair labor practice representation relative to collective bargaining with the Deputy Sheriff's Guild. Authorizations: Department Head t A "" Date l a�/0� Executive's Office Date Date Posted By Transfers Bracing salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, it approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xls 2/24/99 SB Whatcom County Budget Modification Request Department Administrative Service Requested by Dewey Desler The following budget modification is requested: (check one) Budget Transfer ✓ Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount 507300 8301.001 Operating Transfer In 250,000.00 507300 4363.1000 Insurance Proceeds 179,313.00 $429,313.00 Accounts to Increase: Cost Center Acct Number Description Amount 507300 7120.903 Permanent Partial Disability 429,313.00 $429,313.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To fund workers' compensation pension related to Sheriff's Office fatality. Authorizations: / Department Head Date // � Al Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be foiwanfed to the County Council for authorization. Budget modification.xls 2/24/99 88 WHATCOM COUNTY yv`` °M `OG�. Pete Kremen EXECUTIVE'S OFFICE t. County Courthouse County Executive 311 Grand Avenue, Suite #108 k p Bellingham, WA 98225 -4082 '9SM�N°t° TO: County Council Members FROM: Dewey Desler, Deputy Administrator DATE: November 19, 2001 SUBJECT: FUNDING A WORKERS' COMPENSATION PENSION In connection with the recent line -of -duty fatality in the Sheriffs Office, the County is responsible under federal and state law for paying a workers' compensation pension to the widow. The Department of Labor & Industries (L &I) calculated the pension's present value at $429,313. Under RCW 51.44.070, the County has until December 18, 2001 to buy a bond, Certificate of Deposit, or annuity that guarantees payment of this amount. All three of these options would require us to: • Assignor set aside $429,313 of local county funds until the deductible on our excess workers' compensation insurance policy has been met ($250,000) • pay any yearly pension adjustments calculated by L &I • pay significantly higher excess insurance premiums for L &I in the future Alternatively, the County can pay the full amount ($429,313) into L &I's reserve fund and then immediately seek reimbursement from our insurance carrier for the amount over our $250,000 deductible ($179,313). Under this option, the County would: • avoid tying up $429,313 for many years • transfer liability for any future pension adjustments to the insurance carrier • limit increases in excess insurance premiums for L &I in the future RECOMMENDATION After careful review of the options, the Administration recommends that the County pay the full amount into L &I's reserve and seek reimbursement from the excess insurance carrier. Therefore, we request authorization from the Council to appropriate $429,313 from General Fund reserves to cover this obligation. With Council action and following payment, the Administration will immediately seek reimbursement from our insurance carrier for $179,313. Office '8gHMMM/ aCm P 1�0�� F(!ouny 6(30) 38u43 FAX (360) 676 -6775 TDD (360) 738 -4555 Whatcom County Budget Modification Request Department Administrative Services Requested by Dewey Dealer __ _.... The following budget modification is requested: (check one) Budget Transfer* ✓ Budget Supplemental* Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount 507140 8351.001 Interfund Transfer 95,000.00 $95,000.00 Accounts to Increase: Cost Center Acct Number Description Amount 50714D 6630.902 Legal Services 95,000.00 __.._ $95,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To cover unanticipated legal costs for binding interest arbitration and unfair labor practice representation relative to collective bargaining with the Deputy Sheriff's Guild. Authorizations: Department Head Ile � Date Executive's Office Date Date Posted By ' Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modificatiou.xle 2/24/99 Be WHATCOM COUNTY ADMINISTRATIVE SERVICES DEWEY G. DESLER Director 9 MEMORANDUM HUMAN RESOURCES Whatcom County Courthouse 311 Grand Avenue, Suite 107 Bellingham, WA 98225 -4038 KAREN GOENS Manager TO: Dewey G. Desler, Deputy Administrator FROM: Karen Sterling Goens, Human Resources Manager.. DATE: November 19, 2001 SUBJECT: Supplemental Budget Request #12 Extra Legal Expenses In 2001, we experienced the most complicated and difficult negotiation process with our Deputy Sheriffs Guild in recent years. There were multiple days of formal hearings with this group for both the binding interest arbitration process and to respond to unfair labor practice charges. As a result, we face significant costs for legal representation and the County's share of the arbitration costs beyond what was budgeted. The annual budget of $7,800 for "Other Legal' services separate from negotiations was augmented in 2001 with a one -time Additional Services Request, bringing the total to $15,000. This amount will only be sufficient to cover the extra legal costs unrelated to Deputy Sheriffs Guild matters. We had discussed bringing a request for a supplemental appropriation forward once we had a clearer picture of the actual costs. The arbitration award was made October 2, 2001. We now anticipate that the supplemental request amount needed to cover these unanticipated legal costs is $95,000. Please let me know if I can provide you with any additional information (50550). Administration Facilities Management Finance/ counting Human Resumes Information services County Residents (360) 676 -6717 (360) 676 -6746 (360) 676 -6734 (360) 676 -6802 (360) 676 -7684 (360) 398 -1310 Fax (360) 676 -6775 Fax (360) 676 -6789 Fax (360) 738 -4553 Fax (360) 738 -2521 Fax (360) 676 -7727 TTY (360) 738 -4555 Whatcom County Budget Modification Request Department Administrative Services Finance Requested by Brad Bennett The following budget modification is requested: (check one) Budget Transfer" _✓ Budget Supplemental' Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount .500130. 8301.10895 Operatit�Transfer In 6,853.00 $6,853.00 Accounts to Increase: Cost Center Am( Number Demnpton Amount 507130 6110 Regular Salaries 5,338.00 507130 6210 Retirement 100.00 507130 6230 Social Security 410.00 507130 6245 Medical Insurance 805.00 507130 6255 Other H &W Benefits 165.00 507130 6259 Worker's Comp- Interf 35.00 _..._. $6,853.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To increase Administrative Services Finance budget for the costs of related to assuming accounting duties previously performed by The Public Works Department. Authorizations: Department Head 40 Date 1y � Jl Executive's Office Date Date Posted By Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, if approved by the Executive will be forwarded to the County Council for authorization. Budget modification.xls 2/24/99 ea WHATCOM COUNTY ADMINISTRATIVE SERVICES Whatcom County Courthouse 311 Grand Avenue, Suite 108 Bellingham, WA 98225 -4083 DDesler@co.whaFcom.wa.us DEWEY G. DESLER Director LOOM 00 v 3ry 95NrMOt �< h. or MEMORANDUM TO: Dewey Desler, Deputy Administrator FROM: Brad Bennett, Finance Manager DATE: November 20, 2001 SUBJECT: Supplemental Budget Request — ER &R Accounting Function FINANCE/ACCOUNTING Whatcom County Courthouse 311 Grand Avenue, Suite 503 Bellingham, WA 98225 -4038 Finance@comhatcom.wa. us BRAD BENNETT Manager Effective November 1 of this year, Administrative Services Finance assumed accounting responsibilities for the Equipment Replacement and Revolving Fund. Presently, the Road Fund has budget authority for ER&R accounting. The attached supplemental budget request is to pay for the cost of assuming these duties, and will be funded by a budget transfer from the Road Fund. Attachment (l ) Administration Facilities Management Financr/Accoun8ng Human Resources Information Services County Residents (360) 676 -6717 (360) 676 -6746 (360) 676 -6734 (360) 676 -6802 (360) 676 -7684 (360) 398 -1310 Fax (360) 676 -6775 Fax (360) 676 -6789 Fax (360) 738 -4553 Fax (360) 738 -2521 Fax (360) 676 -7727 Try (360) 738 4555 Whatcom County Budget Modification Request Department Administrative Services - Human Resources Requested by Karen Sterling Goens AS -Human Resources Manager The following budget modification is requested: (check one) _._.. Budget Transfer' _V.. Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Dewnpoon Amount 507360 4365.8000 Interfund Insurance Premium 18,000.00 Accounts to Increase: Cost Center Acct Number Description 507360 7120.901 Paid Claims - Dental r_,r+,,r.H 000.00 18,000.00 $18,000.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) Expenditures are projected to exceed the budgeted amount for dental claims in 2001. The number of enrollees in the plan exceeded projections, so revenues will increase accordingly. Authorizations: Department Head` Date Executive's Office Date Date Posted By `Transfers affecting salaries, benefits, or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. " Supplemental budget requests, if approved by the Executive vall be forwarded to the County Council for authorization. Budqet modification.xls 2/24/99 EB WHATCOM COUNTY ADMINISTRATIVE SERVICES DEWEY G. DESLER Director atom co SP �'T 3 h9sNlm�9�r < MEMORANDUM TO: Dewey G. Desler, Deputy Administrator HUMAN RESOURCES Whatcom County Courthouse 311 Grand Avenue, Suite 107 Bellingham, WA 98225 -4038 FROM: Karen Sterling Goens, Human Resources Manager / V^lfr DATE: November 7, 2001 (, SUBJECT: Supplemental Budget Request #12 Dental Reimbursement Program KAREN GOENS Manager I recommend requesting appropriation authority from the County Council to cover $18,000 in unanticipated costs in the self- insured direct reimbursement dental plan for 2001. Administrative Services (AS) manages several self- insured employee benefit programs. Each program is set up in its own cost center and each program is managed to recover all of its costs through participant assessment rates. The self- insured dental reimbursement program serves exempt employees, elected officials, and employees in certain junior taxing districts (approximately 218 employees). The County's other employees with dental benefits are covered under Teamster, Washington Dental Service, and Regence dental insurance plans. During the budget development process for 2001, we anticipated that the monthly rate of $66.73 per participant would be adequate to cover costs, however we have recently experienced several months of higher than expected claims. An additional $18,000 in revenues from assessment rates during 2001 will cover the increase. After careful analysis of projected future costs, participant rates for 2002 were increased to $71.00 and we are also exploring options for reducing program costs in 2002. Please let me know if I can provide you with any additional information (50550). Administration Facilities Management Financx/ munting Human Resources Information Services County Residents (360) 676 -6717 (360) 676 -6746 (360) 676 -6734 (360) 676 -6602 (360) 676 -7684 (360) 390 -1310 fax (360) 676 -6775 Fax (360) 676 -6789 Fax (360) 738 -4553 Fax (360) 738 -2531 Fax (360) 676 -7727 TTY (360) 730 -4555