HomeMy WebLinkAboutord1987-0831
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yrendclo.ord
INTRODUCED BY: Consent
PROPOSED BY: County Ezecutive'3
DATE: November 19, 1987
ORDINANCE NO. 87 -83
AN ORDINANCE TO ESTABLISH CONTINUING
APPROPRIATION AUTHORITY FOR YEAR -END
CLOSE OUT OF CERTAIN ENCUMBRANCES
WHEREAS, the Whatcom County Charter, section 6.89 provides for the
lapse of appropriation authority at year -end for those unencumber-
ed and unexpended appropriations; and,
WHEREAS, Proviso I of Ordinance 86 -89 adopting the 1987 County
budget, authorizes continuing appropriations for certain approved
outstanding obligations; and,
WHEREAS, it is critical to the efficiency of the year -end close
out process to establish a permanent authorization for continuing
appropriation procedures;
NOW, THEREFORE, BE IT ORDAINED the Auditor's Office may close its
books and allow no further county fund transactions on the pre-
vious year, twenty days after the end of the fiscal year. Fol-
lowing that deadline, any outstanding obligations for ongoing
contracts and /or capital outlay projects of the County that have
been encumbered and were planned to be completed before the end of
the fiscal year, may be completed and warrants may be drawn on
continuing appropriations in the following fiscal year if approved
by the County Executive.
Any County departments and /or agencies may request the Executive
to authorize a continuing appropriation by January 25th and the
Executive may authorize the same no later than 19 working days
thereafter. A list of the approved continuing appropriations
shall be transmitted to the County Auditor and the Auditor shall
reserve from fund balance the continuing appropriations necessary
to allow completion of the affected department or agency's ap-
proved project(s) or contract(s).
All unexpended continuing appropriation authority carried over
from the previous fiscal year shall lapse by March 31st of the
year following and the Auditor shall remove the unexpended
continuing appropriation authority remaining. Any capital outlay
projects or contracts financed under the continuing appropriation
authority and remaining incomplete by that date will require
supplemental appropriation authority approved by the County
Council for the current fiscal year. A copy of the Executive -
approved continuing appropriations shall be transmitted to the
Council Finance Committee at its next regularly scheduled meeting
thereafter.
APPROVED this 3rd day of December , 1987.
WHATCOM COUNTY COUNCIL
ATTEST: WHATCOM COUNTY, WASHINGTON
CAROL ELERGSON O S BURTON
CLERK OF THE COUNCIL CHAIRMAN
ORDINANCE — 1
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PROVED AS TO FORM: ( ✓) APPROVED ( ) VETOED
9L. 1.
ANDALL J. WATTS SHIRLEY VAN OANTEN
ivil Deputy Prosecuting County Executive
ttorney
ished on 11/25/87 & 12/9/87 December 4, 1987
inance becomes effective
CE — 2.
Date Signed by Executive
Ilaromhor 14 _ 1 QR7