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Home My WebLink Aboutord1990-110WH COM COUNTY COUNCIL AGENDA BILL NO. 90-352 # ES; Initial Daid Date Received in council office: A'enda Date: Assi ned To: E Executive- 10/15/90 10/17/90; agenda 0/23/90 Council /Intro � bill only; ordinance 10/30/90 Council-Hearing. and paperwork for 11/13/90 Council�hearincr AB90- 353 to.be given... 11/20/90 Council- consid. Dir.- to Council •10/23. ( (See schedule in" AB90 -353) ) SUBJECT: Ordinance in the matter of the adoption of.the final budget of Whatcom County for the year 1991 ' 4TTACH WEN TS. the ordinance Technical corrections Finance Com. recommended changes Public Hearing Needed? Yes No SUMMARY STATEMENT.- Each year, the County, Council ultimately passes an ordinance fo:set--the-U991 Budget for the County. This ordinance fulfils that requirement. ORIGINATOR'S RECOMMENDED ACTION pass COMMITTEE ACTION (including dates): COUNCIL ACTION ('Including dates): 11 -20 -90 Passed unanimously i&ated File Numbers: AB90-353 Ordinance or Resolution Number. 090 -110 Adptbud.91 Substitute 11 -14 -90 INTRODUCED BY: Consent PROPOSED BY: County Executive DATED: 10 -23 -90 ORDINANCE NO. 90 -110 AN ORDINANCE IN THE MATTER OF THE ADOPTION OF THE FINAL BUDGET OF WHATCOM COUNTY FOR THE YEAR 1991 AND RESTRICTING THE EXPENDITURE OF CERTAIN FUNDS THEREIN WHEREAS, pursuant to and in conformity with the provisions of Home Rule Charter, Section 6.10 relating to the County Budget process, the Whatcom County Executive did complete and place on file a Preliminary Budget for Whatcom County for the fiscal year of 1991; and, WHEREAS, following the completion of the Preliminary Budget, which was presented to the Council October 23, a notice was published the County's official newspaper stating the Council would have a hearing on the preliminary budget October 30; and WHEREAS, several meetings of the Council's Finance and Personnel Committee took place in the ensuing weeks to analyze the amounts set forth for each department in the budget and to make recommendations for changes; and, WHEREAS, the County Council and its Finance Committee has analyzed the amounts set forth in the budget in reference to deciding whether the amounts were proper and necessary amounts to be used by the various departments of Whatcom County for the year 1991; and, WHEREAS, Notice was published in the County's official newspaper that the Council would have a hearing November 13 to further consider the preliminary budget as presented by the Executive and the recommended changes from the Council Finance Committee, together with the Committee's proposed restrictions on the expenditure of certain appropriations, and said public hearing took place. Adptbud.91 - page 2 - NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council: Section I. Adoption of Budget The amounts set forth below are adopted, subject to the technical corrections in Exhibit A of this ordinance, and the changes recommended by the Council's Finance Committee as shown in Exhibit B of this ordinance, as the Whatcom County Budget for the year 1991: FUND /Dept. 1991 Approp. CURRENT EXPENSE $50,160 Cooperative Extension $192,674 Assessor $1,019,334 Auditor $835,178 Hearing Examiner $111,449 Medical Examiner $119,467 District Court $709,222 District Court Probation $459,548 Jail $2,480,827 Juvenile Administration $1,612,350 Planning $700,066 Prosecuting Attorney $1,587,144 Purchasing $191,359 Sheriff $3,438,600 Superior Court /Clerk $1,467,789 Treasurer $758,417 Personnel $240,576 Council $328,666 Executive $376,963 Public Wks. Admin. $695,483 Public Defender $901,369 Non - Departmental $8,867,949 Building & Codes $1,018,431 TOTAL CURRENT EXPENSE $28,112,871 OTHER FUNDS NOR -BELL CARE CENTER $50,160 COMB. TREATMENT SERVICES $2,164,864 DEV. DISABILITIES $855,077 PARKS AND RECREATION $2,230,615 COUNTY ROAD $14,616,618 ELECTION RESERVE $379,441 LAW LIBRARY $57,137 N.W. WASHINGTON FAIR $941,000 Adptbud.91 - page 3 - RIVER IMPROVEMENT $474,500 VETERAN'S RELIEF $63,300 PATHS & TRAILS $50,000 TORT CLAIMS DEFENSE $781,571 CONVENTION CENTER $57,800 VICTIM /WITNESS ASSISTANCE $22,765 SELF INS. /EMPLOYEE BENE. $1,602,959 INFORMATION SERVICE $1,176,349 C.E.R.B. $311,000 W.C. DRUG TASK FORCE $250,534 W.C. EMERGENCY CONT. $0 COMMUNITY DEVELOPMENT $51,000 PUBLIC HEALTH $3,054,062 SUMAS RIV. FLOOD CONTROL $44,000 AUDITOR'S M &O $100,748 EMERGENCY SERVICES $144,802 W.C. DRUG FUND $88,000 1972 PARK GO BOND $269,012 1972 FAIR GO BOND $11,100 1977 FAIRGROUND GO BOND $22,135 1978 LTD TAX GO BOND $15,825 1981 LTD TAX GO BOND $160,000 1982 LTD TAX GO BOND $154,448 1983 LTD TAX GO BOND $70,121 1983 SEWER CONSTR. BOND $55,122 BEET CAPITAL IMPROVEMENTS $938,806 COURTHOUSE EXPANSION $3,113,500 PHYS. PLANT & CAPITAL FAC. $340,000 PARKS IMPROVEMENT LEVY $1,374,100 SOLID WASTE MANAGEMENT $1,543,614 EQUIP. RENTAL & REVOLV. $5,622,147 COUNTY SUPPLY $603,117 BUILDING MAINTENANCE $962,546 W.C. RID GUARANTEE $30,300 RID #1 $21,000 RID #2 $1,900 RID #4 $32,385 RID #5 $30,025 RID #6 $1,060 RID #7 $2,200 RID #8 $0 RID #9 $307,000 RID #10 $1,212,400 TOTAL APPROPRIATION $74,575,036 Adptbud.91 - page 4 - Section II. Provisions Restricting Expenditures Pursuant to Section 6.60 of the Whatcom County Home Rule Charter, the following provisions restricting the expenditure of certain appropriations are enacted for the 1991 fiscal year. These provisions are an integral part of the official budget of Whatcom County and shall be published therewith. (A) This department /fund level appropriation is based upon the backup detail budget as attached. Personnel positions included in the backup detail can not be increased during the year except by approval of the County Council. The monies allocated to Personal Services within BARS object 10, Personnel Benefits within object 20 and Capital Outlay within object 60 can be transferred only with the prior approval of the County Executive. (B) To the extent they are available, motor pool cars shall be utilized for County travel purposes by employees stationed in the central County complex before privately -owned vehicles are used on a reimbursement basis. The County Executive shall be authorized to grant exemption from this provision when the cost of a motor pool vehicle would exceed the cost of the use of a private automobile. (C) All construction work funded herein for which the estimated cost is over $25,000 shall be bid out to private contractors, pursuant to the bid procedures contained in Whatcom County Code Chapter 3.08 and applicable state laws, except as the Council may specifically authorize by exception. (D) Appropriation authority for any budgeted personnel position which becomes vacant during 1991 shall continue unless the Council by motion identifies the position as one in need of review. The Executive shall report to the Council once each month on those positions wherein an upcoming vacancy is anticipated or has occurred. (E) Any monies appropriated for senior services programs within the Parks and Recreation Fund budget may not be transferred to any other activity or program. Adptbud.91 -page 5- (F) The administrators of the Veteran's Relief Fund shall be allotted no more than 8.33% of the total appropriation each month during 1991. Any unencumbered appropriation authority of less than the 8.33% allotment may be carried forward and expended in subsequent months. For example, during January the fund may not obligate or expend more than 8.33% of its appropriation for the year, during February no more than 16.66 %, during June no more than 50% and so on. (G) It shall be the policy of Whatcom County to levy the state surcharge on all fines (RCW 46.63.110.(3) in addition to all fines set by District Court rather than deducting the surcharge from the County's share of such fine. (H) Any sales tax revenues exceeding the 1991 projection by more than 2.5% shall be transferred to the Courthouse Expansion Fund. (I) The new position funded in the 1991 Auditor's budget is authorized specifically to allow for the training of a replacement for the Chief Accountant's position during 1991. If for any reason, one of the two positions, the Chief Accountant or the replacement trainee, becomes vacated during the fiscal year, it shall not be filled except by authorization of the County Council. (J) The projected Current Expense Fund ending balance shall be maintained at a level no less than 2.73% of the projected 1991 revenues in recognition of the need for adequate cash flow, unforseen revenue shortfalls and contingency supplemental budget needs. (K) Drawing from the motel /hotel transient tax revenues (14100- 313.30), the following will be funded: $5,300 for Visitor and Convention Bureau, to be used for capital line items only: and $25,000 to the Whatcom Museum for its expansion project, with another $25,000 earmarked for that purpose in 1992. (L) From any monies generated by solid waste activities which are not anticipated in this budget capital projects shall receive primary consideration and substantial portions should be allocated to the building fund. Other items to be funded if such money becomes available are, in order of priority; $5,000, Noxious Weed Board for a botanist's pay increase; $10,000, Auditor's Office for a Kardveyor; $6,500, Treasurer's Office for new desks and a check endorser; $15,000, Park Department for revenue - generating equipment; $2,000, Superior Court for a cassette dubbing machine. AdptBud.91 - page 6 - APPROVED this 2-.0*4'- day of 1990. ATTEST: I �z X�L (, Ramona Reeves Clerk of the Council APPROVED AS TO FORM Deputy Pros uting Atty. Published on WHATCOM COUNTY COUNCIL WHATCM COUNTY, WASHINGTON DonalvG. �ianrey Chairman / ( ,Approved ( ) Vetoed j - SHIRLEY VAN ANTEN County EXecutive 11 -,Z I- 1(j Date Signed This Ordinance becomes effective on January 1, 1991. Finance Committee Recommended Detail Line -item Changes to the Executive Recommended 1991 Budget CURRENT EXPENSE FUND County Council 00110 - 511.60.11.0800 00110 - 511.60.11.1000 00110 - 511.60.11.1100 00110 - 511.60.20.0100 00110 - 511.60.20.0200 00110 - 511.60.20.0300 00110 - 511.60.20.0400 00110 - 511.60.20.0700 00110 - 511.60.41.0000 00111 - 594.11.64.0000 Net Additions 00120 - 501.00.00.0000 Ending Fund Bal. 729,624 COMBINED TREATMENT SERVICES FUND 10401 - 564.11.41.0000 10409 - 564.65.41.0100 10409 - 564.65.41.0200 10409 - 564.65.41.0400 10409 - 564.65.41.0900 10409 - 564.65.41.1100 10409 - 564.65.41.1900 10409 - 564.65.41.2700 10409 - 564.65.41.2800 10409 - 564.65.41.2900 10400 - 397.64.01.0000 10400 - 397.64.00.0000 10400 - 397.67.00.0000 CONVENTION CENTER FUND 14100 - 573.30.41.0100 14100 - 573.30.51.0000 14100 - 501.00.00.0000 November 16, 1990 Change 2,616 44,844 11,264 4,552 4,493 7,865 364 353 <5,000> 4.300 75,651 <75,651> Adjusted Balance 29,436 44,844 11,264 9,052 13,271 15,865 1,516 646 0 - 4,300 653,973 Prof. Serv. Executive 62 Recommended Council Clerk 26,820 Budget Analyst - 0 - Clerk I - 0 - Retirement 4,500 Social Security 8,778 Health Insurance 8,000 Ind Ins & Med Aid 1,152 Unemployment Comp. 293 Professional Serv. 5,000 Capital Outlay - 0 - Net Additions 00120 - 501.00.00.0000 Ending Fund Bal. 729,624 COMBINED TREATMENT SERVICES FUND 10401 - 564.11.41.0000 10409 - 564.65.41.0100 10409 - 564.65.41.0200 10409 - 564.65.41.0400 10409 - 564.65.41.0900 10409 - 564.65.41.1100 10409 - 564.65.41.1900 10409 - 564.65.41.2700 10409 - 564.65.41.2800 10409 - 564.65.41.2900 10400 - 397.64.01.0000 10400 - 397.64.00.0000 10400 - 397.67.00.0000 CONVENTION CENTER FUND 14100 - 573.30.41.0100 14100 - 573.30.51.0000 14100 - 501.00.00.0000 November 16, 1990 Change 2,616 44,844 11,264 4,552 4,493 7,865 364 353 <5,000> 4.300 75,651 <75,651> Adjusted Balance 29,436 44,844 11,264 9,052 13,271 15,865 1,516 646 0 - 4,300 653,973 Prof. Serv. 1,620 62 1,682 Sun Comm. Sery 31,000 3,100 34,100 Lake What. Res. 64,000 6,400 70,400 What. Couns. & Psy 66,900 3,940 70,840 Crisis Serv. 500 <500> - 0 - Catholic Comm. 46,782 1,928 48,710 Prof. Svcs /Unal. 12,000 1,200 13,200 SEAMAR 20,000 5,870 25,870 N.W. Yth. Serv. - 0 - 5,500 5,500 Opporty. Cncl. - 0 - 10,500 10,500 Net Additions 38,000 Comm. Dev. Trans. - 0 - 38,000 38,000 C. E. Trans. 273,095 <23,663> 249,432 C. E. Trans. /Alc. 34,200 23,663 57,863 Vis. & Conv. 15,000 5,300 20,300 What. Museum - 0 - 25,000 25,000 Net Additions 30,300 Ending Fund Bal. 117,500 <30,300> 87,200 FinRec.91 - page 2 - COMMUNITY DEVELOPMENT FUND 15101 - 597.64.55.0000 Mental Hlth. Contr. - 0 - 38,000 15102 - 564.46.41.0000 Brigid Collins - 0 - 13,000 Net Additions 51,000 15100 - 501.00.00.0000 Ending Fund Bal. 150,000 <51,000> 38,000 13,000 99,000 09- Nov -90 Technical Corrections To Executive's Recommended 1991 Whatcom County Budget Executive Adjusted Recommended Change Balance Current Expense Fund Sheriff Marijuana Eradication 17,832 4,176 22,008 00291 521 21 41 0000 Professional Services 6,725 500 ' 7,225 Crimestoppers 30,822 320 31,142 00290 52130 410000 Professional Services 0 1,500 1,500 00290 52130 42 0000 Communications 0 600 600 00290 52130 44 0000 Advertising 0 3,400 3,400 00290 52130 49 0000 Miscellaneous 0 200 200 00290 52130 64 0000 Capitol 0 3,500 3,500 00290 52130 93 0200 Postage 0 400 400 Administration 00290 521 10 20 0300 Health Insurance 65,525 2,403 67,928 Patrol 00292 52122 119900 Contingency Payout 0 14,003 14,003 00292 52122 20 0200 Social Security 95,470 1,072 96,542 00292 52122 20 0700 Unemployment 7,488 84 7,572 To fund the cost of a retiring employee. What -Comm 00401 521 10 510100 Joint Communications Center 388,715 1,481 390,196 00401 521 10 510300 JCC /Fire Districts 13,603 51 13,654 To adjust to actual budget adopted by What -Comm board. Medical Examiner 00210 563 30 410100 Professional Services 37,444 15,828' 53,272 00210 563 30 410200 Prof Svcs /Funeral Home Autopsies 14,784 6,216 21,000 Increasing autopsy costs. District Court Probation 00131 512 40 11 1900 Probation Counselor 24,704 4,980 29,684 00131 512 40 20 0100 Retirement 24,651 344 24,995 00131 512 40 20 0200 Social Security 24,170 381 24,551 00131 512 40 20 0700 Unemployment Compensation 1,894 30 1,924. New employee hired above entry step. Public Works Administration 00270 519 70 11 1300 Tech II 17,832 4,176 22,008 00270 519 70 20 0100 Retirement 30,969 324 31,293 00270 519 70 20 0200 Social Security 30,822 320 31,142 00270 519 70 20 0700 Unemployment Compensation 2,418 24 2,442 00270 519 70 95 0100 Interfund Distr/Vehicle Rental 3,800 3,600 7,400 09- Nov -90 Technical Corrections To Executive's Recommended 1991 Whatcom County Budget Executive Adjusted Recommended Change Balance Purchasing D0280 518 40 119000 Extra Help 0 1,500 1,500 To provide coverage for employees on leave. 00260 515 20 11 1000 Senior Civil Deputy 42,210 1,206 43,416 00260 515 20 20 0100 Retirement 81,661 92 81,753 00260 515 20 20 0200 Social Security 80,388 92 80,480 00260 515 20 20 0700 Unemployment 6,117 7 6,124 To reclassify employee due to a promotion. Park Operations 00401 597 76 50 0100 Operating Transfer /County Parks 1,298,345 2,726 1,301,071 To fund adjustments to employee reclassifications. 00120 30100 00 0000 Beginning Fund Balance 4,000,000 71,040 4,071,040 Park Fund - 10600 30100 00 0000 Beginning Fund Balance 111,681 5,785 117,466 10600 397 76 010000 Current Expense Transfer to Co. Park 1,297,829 (29,009) 1,268,820 10600 397 76 02 0000 Current Expense Transfer - Seniors 436,349 31,735 468,084 10600 573 10 410000 Professional Services 34,500 (24,000) 10,500 10600 574 24 110500 Clerk/Receptionist 23,466 426 23,892 10600 574 24 110700 Account Clerk I 0 12,819 12,819 10600 574 24 11 1500 Sumas /Everson /Welcome Ctr Manager 20,436 474 20,910 10600 574 24 119900 Contengency /Excess Benefit Payout 9,262 6,000 15,262 10600 574 24 20 0100 Retirement 21,678 661 22,339 10600 574 24 20 0200 Social Security 22,198 897 23,095 10600 574 24 20 0300 Health Insurance 41,968 1,200 43,168 10600 574 24 20 0400 Industrial Insurance 4,700 400 5,100 10600 574 24 20 0700 Unemploymnet Compensation 1,638 174 1,812 10600 576 10 11 1100 Park Manager -Lake Samish 26,988 120 27,108 10600 576 10 11 1500 Maintenance Repairman 32,502 138 32,640 10600 576 10 113700 Carpenter /Maintenance 27,348 114 27,462 10600 576 10 114000 Park Manager - Semiahmoo 22,610 1,080 23,690 10600 576 10 114300 Semiahmoo/Tenant Instructors 1,000 1,500 2,500 10600 576 10 12 0000 Overtime 5,000 5,000 10,000 10600 576 10 20 0100 Retirement 38,272 494 38,766 10600 576 10 20 0200 Social Security 45,241 609 45,850 10600 576 10 20 0400 Industrial Insurance 35,240 357 35,597 10600 576 10 20 0700 Unemployment Compensation 3,550 48 3,598 Corrections to employee reclassifications and reallocations of recommended amounts. 09- Nov -90 Technical Corrections To Executive's Recommended 1991 Whatcom County Budget Executive Adjusted Recommended Change Balance County Road rund 10800 50100 00 0000 Ending fund Balance 261,536 1,846 263,382 10800 595 00 00 0000 Road & Street Construction 5,255,000 (19,000) 5,236,000 10800 543 20 00 0000 Undistributed Engineering 395,000 19,000 414,000 10800 543 30 00 0000 General Services 438,200 (2,146) 436,054 10800 543 30 910000 Custodial /Maintenance Fee 33,800 200 34,000 10800 543 30 93 0100 Interfund Distr /Co Supply Purch 9,800 100 9,900 Road Improvement District 2 15500 50100 00 0000 Ending Fund Balance 1,000 (100) 900 15500 542 63 47 0000 Public Utility Services 1,700 100 1,800 Information Services 14600 50100 00 0000 Ending Fund Balance 76,872 (10,000) 66,872 14600 594 18 64 0000 Machinery and Equipment 624,377 10,000 634,377 Software to allow jail integration to the names file. Courthouse Expansion 32700 50100 00 0000 Ending Fund Balance 1,208,000 4,478,500. 5,686,500 32700 594 27 62 0100 Building Const -A /W Fees 476,000 (285,020) 190,980 32700 594 27 62 0200 Building Const - Const Contract 6,000,000 (3,538,480) 2,461,520 32700 519 90 410000 Professional Services /Moving Contract 75,000 (75,000) 0 32700 301 00 00 0000 Beginning Fund Balance 6,000,000 500,000 6,500,000 32700 361 1100 0000 Investment Interest 220,000 80,000 300,000 Adjust construction timetable.