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Home My WebLink Aboutord1990-090rrHATCOM COUNTY COUNCIL AGENDA. BILL NO .90 =283 rT R A I? A ATf I1 c. SUBJECT.• Ordinance revising the 1990 County Budget for unanticipated expenditures ATTACHMENTS: the ordinance Public Hearing Needed? Yes/ f No /_ f SUMMARY STATEMENT.• The County budget needs.to be amended due to remodelling occurring at the Annex for the Council's new quarters and to Cooperative Extension's space; Also remodelling-will be necessary in the Public Defender's Office to accommodate additional staff being hired; repair and-remodelling in Juvenile Detention which was not anticipated is also necessary, and flood control expenditures will need to be made in the River Improvement Fund. Total amount of this supplemental appropriation is $252,250. ORIGINATORS RECOMMENDED ACTION.• .Pass COMMIT TEE ACTION (including dates): COUNCIL ACTION (including dates): .9 -4 -90: Council passed Related File Numbers: Ordinance or Resolution Number.• 90 -90 BDGORD.801 INTRODUCED BY: PROPOSED BY: EXECUTIVE DATE: July 31, 1990 ORDINANCE NO. 90 -90 REVISION TO THE 1990 COUNTY BUDGET FOR UNANTICIPATED EXPENDITURES WHEREAS, the Council will be moving its offices to the Courthouse Annex until construction of the courthouse addition is completed and remodeling expenses will be incurred to prepare the offices for the Council's use; and WHEREAS, reassignment of Cooperative Extension office space will occur to accommodate the Council's move, resulting in further remodeling expenses; and WHEREAS, the courthouse council chambers will require remodeling to serve its planned function as a court room; and WHEREAS, the hiring of additional staff in the Public Defender's Office necessitates remodeling costs to provide them with office space; and WHEREAS, unanticipated repair and remodeling are necessary in the Juvenile Detention facility; and WHEREAS, unanticipated expenditures must be made in the River Improvement Fund for flood control purposes. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 1990 Whatcom County budget be amended as follows: CURRENT EXPENSE RESOURCES: 00120 291.80.00.0000 Estimated Ending Fund Balance $252,250 EXPENDITURES: 00455 594.19.64 Machinery And Equipment 23,600 00453 587.14.56.0300 Residual Equity Transfer - Physical Plant 78,650 00453 587.14.56 0500 Residual Equity Transfer - River Improvement 150,000 TOTAL EXPENDITURES $252,250 PHYSICAL PLANT AND CAPITAL FACILITIES FUND RESOURCES: 32800 387.00.00 Residual Equity Transfer - from Current Expense 78,650 EXPENDITURES: 32807 594.18.00 Courthouse Improvements 78,650 BE IT FURTHER ORDAINED that ordinance 89 -105 is hereby amended by adding $252,250 in appropriation authority to the Current Expense Fund, and $78,650 in appropriation authority to the Physical Plant and Capital Facilities Fund. ADOPTED this 4th day of Sept• , 1990. WHATCOM COUNTY COUNCIL ATTEST: WHATCO COUNTY, WASHINGTON Ramona Reeves, Council Clerk Dona . H nsey, Cha' an APPROVED AS TO FORM: Civil Deputy Prosecutor (Jj Approved ( ) Denied �LL oLll Shirley Van Z ten, ecutive Date: !15-.5 � Whatcom County Executive Office 311 Grand Avenue Bellingham, WA 98225 SCAN 769 -6717 or 676-6717 FAX 676 -7727 MEMO TO: Whatcom County Council FROM: Shirley Van Zanten U _ County Executive j .4 DATE: August 28, 1990 Shirley Van Zanten County Executive SUBJECT: Supplemental Budget of $252,250 for Unanticipated Expenditures This memorandum and its attachments are provided to give you background information on the above - referenced supplemental budget request. The budget request really has two pieces to it: 1. Work to facilities and equipment due to various moves and staff additions $102,250 2. Augment the River Improvement Fund to assist in continuing repair of damage caused by last November's flood $1509000 TOTAL BUDGET REQUEST $252,250 The work to facilities and equipment is for the needs of the County Council, Elections, Cooperative Extension, Superior Court, Public Defender and Juvenile Detention. Total amounts for each are broken down on Attachment A. Attachment B shows a further breakdown of the costs for the Council, Elections and Cooperative Extension. Attachment C gives a description of the needs for Superior Court to adapt the former Council offices and Hearing Room to their needs. The dollar amount for this need is an estimate since we did not have time to put together more exact figures. Attachment D shows the breakdown of costs for the Public Defender needs and Attachment E shows that which is needed for the Juvenile Detention work. It also includes a report on the March /April /May detention population and a memorandum from William Van Diest, Detention Manager, about maintenance needs in the facility. Memorandum to the Whatcom County Council Page Two August 28, 1990 The second piece of the supplemental request is for an increase to the River Improvement Fund (Attachment F). Our Engineering Department and Maintenance staff have worked since last November with the Corps of Engineers, City of Ferndale, Flood Control Districts and numerous private property owners to repair the damage caused by the November and December 1989 flooding. All of these parties have contributed money, particularly the Corps of Engineers, which has provided extensive help. However, more is needed and the resources of our River Improvement Fund are not adequate to do what needs to be done. I believe augmenting it with this $150,000 from Current Expense is a wise investment. It provides needed protection to county roads and private land. It will also assist in continuing to make us eligible for major assistance from the Corps of Engineers in the next flood. The $252,250 will come from the $416,407 balance remaining from 1989 unappropriated revenue. It will leave a balance of $163,907 for any emergency needs to the end of the year. SZ /pal cc: Tom Sutberry, Budget Director QJ SUMMARY OF SUPPLEMENTAL BUDGET REQUEST COUNTY MOVE COOPERATIVE 2ND FLOOR COUNCIL ELECTION EXTENSION SUPERIOR PUBLIC JUVENILE RIVER OFFICES STORAGE KITCHEN COURT DEFENDER DETENTION IMPROVEMENT TOTAL 00455 594. 1 9.e4 MACHINERY AND EQUIPMENT $3,600 $2,500 $0 $17,500 $0 $0 $0 $23,600 11300 531.30.90 FLOOD CONTROL (1) $150,000 $150,000 32807 594.18.00 COURTHOUSE IMPROVEMENTS $29,500 $600 $8,500 $12,500 $9,000 $18,550 $0 $78,650 TOTAL 1 $33,100 $3,100 $8,500 $30,000 $9,000 $18,550 $150,000 $252,250 (1) River Improvement supplemental request will follow later In the year. This request provides the authority to make a transfer from Current Expense. SCAN PREFIX 769 .1UNTY NO. 398 -1310 FAX (206) 676 -7727 TO: W CDEPARTMENT OF PUBLIC WORKS THE HONORABLE SHIRLEY VAN ZANTEN COUNTY EXECUTIVE 2 E C E � W E 0 JUL 25 1990 ADMINISTRATION V 1H iRLEll Y/' N ZAN 1 F.r1 `d PAUL F. RUSHING FROM: MARY CHISHOL OIJP C �T� EvECUT1!!E ((206)6676-6692 ADMINISTRATI CES MANAGER Brad A. Bennett, C.P.A. Fiscal Manager RE: RENOVATI AT COURTHOUSE ANNEX FOR COUNTY COUNCIL FACILITIES (206) 676 -6863 Man Chisholm Admin. Serv. Mgr. , 1990 (206) 676-6886 316 Lottie Street Bellingham, WA 98225 DIVISIONS BUILDINGS & CODE John R. Tyler Deputy Administrator 401 Grand Avenue Bellingham, WA 98225 (206) 676 -6907 BUILDING MAINT. Jerry Gran Supt. of Bldgs. & Safety mt. Public Safety Bldg. xllingham, WA 98225 (206) 676-6746 ENGINEERING Edwin R. Henken, P.E. County Engineer Please forgive the delay in getting this information to you. Various meetings have been held with interested parties to review plans for the remodeling and renovation that will be necessary to convert the space pre- viously used by the Northwest Regional Council to accomodate the offices of the County Council and their functions. Plans include carpeting, painting, maintenance, and conversion of the present conference room to Council Chambers with an adequate sound system. A pay telephone will be installed adjacent to the Conference room for use of the public. Listed below with cost estimates are items that we anticipate will be included in the renova- tion. Courthouse - 311 Grand Ave. Bellingham, WA 98225 (206) 676-6730 EQUIP. RENTAL & MAINT. Glen Kiep Fleet Control Manager 901 West Smith Road Bellingham, WA 98226 -67 (206) 67659/3843221 FERRIES & DOCKS William K. Hawley Captain 316 Lottie Street Bellingham, WA 98225 (206) 676-6692 MAINT. & OPERATIONS Marlen Hansen Superintendent 901 West Smith Road Bellingham, WA 98226 (206) 676-6759/398 -3221 .AD WASTE Robert Jurica, P.E. Solid Waste Manager Bellingham Medical Center 1800 C Street, E -15 Bellingham, WA 98225 (206) 676 -7695 1. Purchase and installation of new carpet - $9,500 1990 Physical Plant Budget for carpeting of upstairs of Courthouse Annex 2. Painting of interior walls - Including the proposed $1,700 Council offices, Council Conference /Chambers, entry hallway, and women's and men's restrooms 3. Replace stained ceiling tiles - possibly by moving $ 700 tiles from an adjacent office with later installation of new tiles in that office 4. New window coverings - 12 windows in offices and 6 $1,200 in Conference Room 5. Retile women's and men's restrooms - $ 650 6. Signs at Forest and Laurel Street entrances and $1,500 interior door 7. Electrostatic painting of usable surplus furniture - $2,500 3 file cabinets and 8 desks 8. New formica tops on 8 desks in item 8 - $2,500 9. Modificiation to reception counter - $ 200 10. Relocate bench from Courthouse Council Chambers to $7,000 the Courthouse Annex - 11. Air conditioning - Roof top unit(s) proposed for $8,000 Chambers and for Council offices. Roof top chosen over window units because the duct work already exits; thus there would be better distribution of air condition- ing, better temperature control, and less noise. 12. Pre -wire for 13 telephones - Only if existing wiring $ 600 is not in the correct location 13. Sound system in meeting room - $5,000 14. Wiring for new electrical outlets, corridor light $3,000 switch, telephones, and computers as necessrary and enhanced lighting 15. Relaminate kitchenette counter and reception counter - $ 250 16. Refrigerator for Council kitchenette $ 600 17. Re- stripe parking lot - (Combined Treatment Services $1,200 stated in a letter of 7/9/90 that they can pay V2 of striping and signing for 2 stalls.) 18. Cut grass and weeds and fill chuckholes at church $1,000 parking lot east of the Courthouse Annex - Funded by Building Maintenance Fund 19. Herbicide weeds along alleyway - Funded by Building $ 500 Maintenance Fund 20. 75 stack chairs with storage dolly for Council Chambers )"3,000 Chairs currently in the Council Conference room will be used until the arrival of the new chairs at which time they will be returned to the Courthouse for required use. Less Items 1 and 11 which are previously budgeted $17,500 TOTAL ESTIMATED COSTS 33,100 ELECTION DEPARTMENT In order to capture as much usable space as possible for the Council bench and audience, remodeling of the Annex conference room for use as Council Chambers will displace the kitchen used extensively by the Cooperative Extension Service for various cooking demonstrations. It was suggested at the meeting of July 11, 1990, that the kitchen be relocated to the lower level of the building. Due to structural building constraints, the only possible location for the kitchen that can accommodate the kitchen and pro- vide adequate audience space is the area assigned to the Election Department. I met with Darlene Metcalf and Pete Griffin on July 16, 1990, to discuss this matter, and they informed me that they will soon begin to prepare for the primary and general elections. If they have to move, they must move no later than August 10; otherwise the move must wait until they have completed the election process, which is the first of the year. However, it is imperative that the move take place as soon as possible in order to remove the kitchen from the conference room to accommodate the Council bench, etc. in time for the September 4, 1990, Council meeting. -3- Following is a list of space needs for the Election Department: 1. Proximity to the Courthouse; not farther than the present loca- tion, which is one mile. 2. Ground level location due to the weight of the electronic voting devices and the need to load and unload equipment and supplies of approximately 19,000 pounds. 3. Parking for County vehicle, staff, and poll workers. 4. Loading zone for loading /unloading of voting machines. 5. Minimum of 1,600 square feet of floor space. 6. Restroom facilities. 7 Adequate security. With these needs in mind, Pete Griffin and /or I have toured the following facilities to acertain their adequacy for relocating the portion of the Election Department currently housed at the Courthouse Annex. 1. Prospect Street Fire Station - Not available since the Museum owns the property and plans to start improvements to the building upon vacation by the Fire Department in mid September. 2. 355 Ohio Street - Owner: Red Haskell Square feet - 1,800 Amenities - New large open area with restroom, closet, and small storage room. Flooring, window covering, and lighting installed by by owner to tenant's specifications. Distance to Courthouse - 1� mile Parking - No loading /unloading dock but adequate parking for this purpose as well as for staff, etc. Monthly rent - $1,250.00 includes water, sewer, property insur- ance, and taxes. Tenant pays electricity, gas, and phone service. Two year lease with an option for a third year. Available for occupancy within necessary. time frame. 3. 3975 Iron Gate Road - Owner: Joe Parcher Square feet - 1,656 -4- Amenities - New air conditioned, carpeted office space with re'st- room. Separate warehouse space with loading dock. Owner will provide window coverings and polish ware- house floor for easy sliding of electronic devices across concrete floor. Improvements that will need to be made include additional lighting in the ware- house space, improvements to the door alignment and locks to provide adequate security, and adequate heating capabilities throughout. Distance to Courthouse - 5 to 6 miles approximate. Monthly rent - $850.00 includes water, sewer, property insurance, and taxes. Tenant pays electricity and phone service. Available for occupancy within nec- essary time frame. 4. Port of Bellingham - No warehouse space available according to Leasing Manager Doug Jones. 5. Former Whatcom Community College facility on Marine Drive - I have made several attempts to contact Canadian owner but to no avail. Employee of owner states they are interested in selling building. However, consider- ation was given to use of the building but spaces appear from the windows to be chopped up into small spaces and overall is larger than our needs. 6. C Street Medical Center - Cal Leenstra did not call back regard- ing converting vacant space to warehouse space, i.e. removing interior walls as neded. ESTIMATED COSTS ASSOCIATED WITH RELOCATING THE ELECTION DEPARTMENT 1. Monthly rent August (pro- rated) through December 1990 $2,000 Recommend property located at 3975 Iron Gate Road pro- vided appropriate heat and lighting are installed and doors are adjusted to close and lock properly. Because of the time limitations involved with this pro- ject, I propose that Building Maintenance continue to invoice the Election Department for square footage and Building Maintenance will pay the rent on the new space only to the extent that there are funds, which is $2,593. 2. Utility Costs: electricity, telephone single line $ 750 �1 service 3. Bekins Bellingham Transfer & Storage, Inc. with tent- $ 600 ative move dates set for Friday, August 3, 1990 NA ;n&1,- cQ ;n for b� es d- �,a d by for 6 i shi �9 W,�l be tie geed v acuu ce . �e °us f Uri Whi ch �at� �9 s ar e Mai �\tOZL �scell s eager e\-0,\ • supp,,e e v acu ad, t a f b�° erty °f 6u ZpN Cp5�5 �C�EN 2 p00 s d t Z 5 • Q,af f a ��e�a be tie prop �Ep R�� °CP EX��NSI °� d relo �e p ,�o Me become O�P� ES�ZMP pP�RP�Z�E K,i'c�e la h re4u, d X1,00 v+ OR O �,��9 e sp e a� OF ANNEX � f r °m pop aid s,d ion of s�ov ��vEL abi \ets mate cad r semble G �eW , am �s f or r 1 REM °p� 1 • p, �eW area' -,cad ou��e d mec,�aeC �ea�,er ' eXisti�9 p ide e\ or . si�� a hot wat iri�9 ,� 50 2. P�efr,gera�lumbi�9orrep -\ ace leci,ri d tche�2,5p° Qrol,ee may geed �d re Doe re \°cafe essary in yew 5p0 3• si'ov ,ish waG°mm°da�e ri�9 as sec fer pem° �,o ac f� °° tr °f L D' wail aid repa,r , ti,\e ZS areas �pWER LEVE Pa��t ac °u atc� ad�ace ftEMpp�� °� 5• 6 V tche� �o m �p�AL �pR VP�1 °N P�° ices REN° & pff � �5 °� ANNEX 1 Chambers a'S00 Z1��p Cps for Cou�c, eat , $D1 ��50 ES MOO. ar�,m -\ el e SE �pZA e� eme�ts va�io� at 1ec�io� pep �o over �Ep r- pud9 Re \o of E �che� S.�ZMp► 1 • eloca�io� f MOO- Ki Ifil E 2 R ion o �eAocat 3• r. wbetcom Co: Public W,,6 W ,1�. ?i+ n 1990 CLERK Om' TI3E SUPER =OR COURT SUPER =OR COURT ADM =N2S TRATOR Court Commissioner, Assigned Counsel Administrator, Director of Arbitration 311 Grand Avenue, Bellingham, Washington 98225 (206) 676 -6777, 398 -1310, SCAN 769 -6777, FAX (206) 676 -7727 MEMO TO: Tom Sutberry, udget Director FROM: N.F. Jackson DATE: July 6, 199 SUBJECT: Criminal Justice Funding Supplemental Budget Request In accordance with the instructions given to us by the County Executive and yourself at this evening's meeting of the law and justice departments, the following supplemental budget request is forwarded. This request is hastily prepared in advance of my departure for an important Clerk's conference which I will be attending through the "due- date" for the supplemental budget requests, July 12th. The salary and benefit line items represent 5/6 of our previously forwarded six - month figures, reflecting an August 1st instead of a July 1st start date. The 35- object furnishings figures are gross figures, representing $6,000 for each of two new employees. Any purchases will be made with an eye toward their ultimate use in new judicial or clerk's offices in a completely- remodeled courthouse and addition. The Council Chamber remodeling costs are lumped together in a capital expenditure line item and are pure speculation at this point. By copy of this request forwarded to Mary Chisholm, Public Works Administration, I respectfully request that she provide you before July 12th, only if she is able, the cost to purchase/ construct/ install the following items in the recently completed fourth -floor courtroom: 1. Raised Judge's bench /clerk's station/ witness box, with chairs 2. Counsel tables, chairs, 3. Court - approved Harris - Lanier four -track recording equipment, public address system, four microphones (assuming that the existing Council Chamber speakers and in- ceiling connected wiring will remain installed), 4. The cost of 13 theatre seats, installed, 5. The cost to construct the rail dividing the spectators from counsel (this cost may approximate the cost to enclose a jury box), C(OPY r, ZZ CLERK OF TM-iE SUPE�E2 =dR COURT SUPER =OR COURT �1DM =N= S TRATOR Court Commissioner, Assigned Counsel Administrator, Director of Arbitration 311 Grand Avenue, Bellingham, Washington 98225 .(206) 676 -6777, 398 -1310, SCAN 769 -6777, FAX (206) 676 -7727 MEMO TO: nary Chisholm, Public Works Administration FROM: N.E. Jackson DATE: July 6, 1990 , SUBJECT: Enhancements /Changes to Council Chambers for use as Courtroom Attached please find a copy of the County Executive's memo assigning the present Council Chambers to the Superior Court. Please note the next -to -last paragraph wherein she advises that she will consider only those enhancements or changes to the existing room required to make it function as a Courtroom. Below are listed those things which we feel are the minimum required to use the room as a courtroom. Inasmuch as this new courtroom will in all likelihood be usable during building construction when other courtrooms are not usable, we urge that it be configured now with jury -box seating. While remodelling must be kept to a functional minimum, it is important that the setting contribute to and not detract from the seriousness of the business conducted in the courtroom. Bench/Witness /Clerk: We have sketched and attach a drawing (not to scale) of the present rostrum design and a suggested design. We understand that the present "V- shaped" council bench may be removed and installed in the Annex chamber. Carpet may be able to be patched, but cheap compatible carpet replacement on the rostrum /bench may be needed. At a minimum, the front of the courtroom must contain: 1. The Judge's bench, raised so that seated he /she is above eye -level of a defendant standing in front of the bench, drawers, public address and combined court recorder microphone and executive chair. (The county map really does not belong in a courtroom). 2. A witness box, preferably enclosed, raised, but lower than the judicial bench level (one step) on the side of the bench closest to the jury, a public address and combined court recorder microphone, a swivel arm chair. 3. A clerk's station on the opposite side of the judge from the witness, raised, but lower than the judicial bench level (one step) with sufficient workspace for stacks of files, an open file and a tape recorder, lockable pencil /file drawers, swivel arm chair. Counsel Tables: By removing the present V- shaped rostrum in favor of a more narrow, wall- hugging design, there should be sufficient room between the first spectator bench and the judicial bench for two separated large counsel tables and chairs. Each must have a combination microphone. C(OPY Court Reporter Station: We're not sure how /where to plan for this eventuality. For the immediate future, we will not be using a court;, reporter, although for some poss :eble future uses we might be required to u4,� a reporter. A court reporter would need to be between the witness, judge and counsel and would need shelf /drawer space. Leaving this station out of a design might be worth the risk, but much depends on the method and schedule of construction of the addition. Public Address System /Court- Approved Recording: It is our present intention, and for as long as possible, to use court - approved 4 -track recording equipment such as that just installed in the jail and the new 4th floor courtrooms. Single mic's for amplification and for recording are needed. Jury Box: A two -row, 13 -seat, 2 -level jury box on the interior wall side of the courtroom should be constructed. The back -most (7 -seat) row should be elevated and the jury box should be enclosed with a rail. The seats shou.la be comfortable arm chair or theatre design. Folding arm - mounted writing surfaces are desirable. FURNISHINGS: The items below deal with office furnishings which will be needed, but which are not really a part of a structural remodel. By copy of this memo to the County Executive and Budget Director, we seek their guidance as to whether these items should be part of a separate supplemental appropriation request, or included in a remodel package. Judge's Chambers: We contemplate assigning the Grand /Central Avenue corner office to the Commissioner. He will need a desk, executive chair, bookcases, visitor chairs (2), a coat rack, typing table and /or credenza. We will need for his chambers and the bench to be wired for silent alarm buttons. He will need a phone, presumable using existing wiring. A portable blackboard /vinyl board/ poster -paper board will be needed for the Courtroom. Accountant Office: A modular partition work station of same design /color as Clerk's office (so that the furniture may later be moved back to a common Clerk office), and, if not, a desk, computer workstation (for two computers), two secretarial chairs, a side arm chair, a 4- drawer or lateral file cabinet, telephone with cable to Panasonic Clerk's phone system, coaxial cable SCOMIS connection to 3rd floor, copy- machine access (with copier key assigned to accountant). New Assigned Counsel Office: The new interview office will require a desk, swivel chair, 2 side chairs, a PC and printer, a computer workstation and printer stand, a 2- drawer file cabinet, a Panasonic phone and connection and SCOMIS coaxial computer cable. Both this PC and the present Assigned Counsel PC need to be fitted with an emulation card in order to double the PC as a SCOMIS terminal. Assigned Counsel Waiting Room: In order to use an interior office as a waiting room (thus ridding the public corridor of applicants) a number of "waiting -room- type" chairs will be required. School -type chairs with writing arms may be appropriate. As the present Assigned Counsel office is so poorly ventilated, when one contemplates putting 6 or 8 applicants in there at once, it may be appropriate to install a ceiling fan. CC: Shirley Van Zanten, County Executive Tom Sutberry, Budget Director These costs, if Mary is able to provide them, will, better than my guess below, project the actual cost to purchase /construct /install these items. However, the actual cost to furnish the fourth -floor courtroom is probably in excess of that needed for temporary use of the former Council Chamber. For instance, painted plywood construction will probably suffice for several years, while the actual costs on the fourth floor reflect finished oak construction. Portable juror chairs may be less expensive and more reusable than theatre seats. The cost of removing the existing Council rostrum and the cost of replacing carpet is unknown. I have guessed at a figure of $2,000 for those items. I guessed the raised, two -level bench /clerk /witness construction to cost $5,000, the two -level raised jury box at $2,000, the jury chairs at $3,000 and the sound equipment at $5,000. Again, Mary would have more experience estimating this than I can offer. I wrote to Mary earlier today describing the enhancements and changes needed. That memo will give details of our needs (a copy was provided to you and to the County Executive). Hopefully, Mary will be able to offer a suggested adjustment to my guess of a total of $15,000 to make the required changes to the Council Chamber. ,�, ?; r IINS_ t i R&J 1."' 1- z WHATCOM COUNTY PUBLIC DEFENDER Whatcom County Courthouse DIRECTOR 311 Grand Avenue, Bellingham, Washington 98225 DEPUTIES Jon E. Ostlund David A. Nelson (206) 676 -6670 or County 398 -1310, ext. 6670 Douglas R. Hyldahl CHIEF DEPUTY Jon C. Kornorowski Fax (206) 676 -7727 Jonathan K. Sitkin Linda J. Nye SENIOR DEPUTIES INVESTIGATORS Jill S. Bernstein Michael D. Sparks Bruce L. Jorgensen Michael N. Grant OFFICE ADMINISTRATOR Joan V. Bird M E M O R A N D II M TO: Mary Chisholm FROM: Joan Bird DATE: July 10, 1990 RE: Estimate for Public Defender Expansion on the Sixth Floor Shirley Van Zanten has recommendated that the Public Defender receive two additional staff positions effective September 1, 1990, and as a result has requested that we submit to her by July 12, 1990, our supplemental budget proposals. These staff additions require that we occupy the two additional storage spaces next to our new library space (storage used by Emergency Services and the Public Defender). I, therefore, would appreciate receiving a ballpark figure for renovating these two areas for full -time occupation by Public Defender staff, to include the following: 1. A permanent wall and door installed in the present p.d. storage area. 1100 2. The ceilings should be dropped and adequate lighting installed. 19 "�o 3. These two rooms should be connected to the heating and ventilation system. *-!?-5Z)O 4. The floors will require appropriate carpeting and baseboards. 5. The grating removed from the Emergency Services window (if it exists). 6. Adequate electrical outlets. installed. 7. Painting as needed. 8. Public Defender file storage area elsewhere, providing a minimum of 200 square feet, and more if possible, and assistance in moving our present closed files. Shirley has indicated that these figures can be revised and submitted prior to the August 7th Finance Committee meeting, so that there will be time available to refine the plans and present more exact figures to effect this move. Please let me know your initial projection to accomplish the above no later than ntion on July. 12th. Thank you for your assistance. f c� loop S'Da 60014A � E 0 d /- W ,ice DEPARTMENT OF PUBLIC WORKS JUL 111990 C SCAN PREFIX 769 UNTY NO. 398 -1 fAX (206) 676 - 772 * IRLEY VAN ZANTEN COUNTY EXnU11V£ ENGINEERING TO: THE HONORABLE SHIRLEY VAN ZANTEN JULY 10. 1990 ADMINISTRATION COUNTY EXECUTIVE PAUL F. RUSHING DIRECTOR (2W) 676-6692 FROM: MARY CHISHOL Bellingham, WA 98225 (206) 6766730 for nine (9) doors - ADMINISTRAT ICES MANAGER Brad A. Bennett , C.P.A. 7. Cut out remaining bars in exercise room - $1,500 Fiscal Manager (2M) 67&-6863 RE: REPAIRS /IMPROVEMENTS REQUESTED FOR JUVENILE DETENTION Mary Chisholm 9. Replace and /or repair toilets in cells 5 and 7 - $ 500 Admin. Serv. Mgr. (206) 6766886 In response to your memo of June 22, 1990, relative to Bill Van Diest 316 Lottie Street request for improvements and /or repairs in the Juvenile Detention Bellingham, WA 98225 Facility, I met with Jerry Gran, Superintendent of Building Maintenance, Captain and we reviewed the items as outlined in Mr. Van Diest's memo of June DIVISIONS 21, 1990. Cost estimates for each item are listed below. BUILDINGS & CODE The space needed for the additional shower would be taken from the John Tyler y. Dep Deputy Administrator 1. Floor in four front cells - Remove remaining linoleum and $1,200 401 Grand Avenue wall is a structural concrete wall and would have to be inspected paint with the same type of flooring as in back cells Bellingham, WA 98225 a structural engineer for size of opening and to determine whether this (206) 6766907 2. Sealant installed around toilets and sink pipes in all cells - $1,250 BUILDING MAINT. Jerry Gran 3. Improved security room - $2,000 Supt. of Bldgs. & Safety jects, to establish priorities, and to discuss budget arrangements. --mt. Public Safety Bldg. 4. Additional shower and improved ventilation in existing as $7,000* lingham, WA 98225 ,..J6) 6766746 information. well as new shower - ENGINEERING 5. New lighting i n recreation room - $ 600 Edwin R. Henken, P.E. County Engineer Courthouse -311 Grand Ave. 6. New locks on all existing cells and hinge pin replacement $2,000 Bellingham, WA 98225 (206) 6766730 for nine (9) doors - EQUIP. RENTAL & 7. Cut out remaining bars in exercise room - $1,500 MAINT. Glen Co Fleet Fleet t Con trol Manager 8. Replace and make indestructible screens in back four cells - $ 500 901 West Smith Road Bellingham WA 98226 9. Replace and /or repair toilets in cells 5 and 7 - $ 500 (206) 67&Z59/384-3221 FERRIES & DOCKS 10. Annual painting of all 8 or 9 cells - $2,000 William K. Hawley Captain TOTAL ESTIMATED COST -- $18,550 316 Lottie Street Bellingham, WA 98225 (706)676.6692 The space needed for the additional shower would be taken from the Superior Court Clerk's records storage room (approximately 8'X8'). That MAINT. & OPERATIONS wall is a structural concrete wall and would have to be inspected by Superintendent a structural engineer for size of opening and to determine whether this 901 West Smith Road support would have to be provided elsewhere to compensate for the opening. Bellingham, WA 98226 (206)6766759/398 -3221 I would be happy to meet with you to discuss the details of these pro - .IDWASIE jects, to establish priorities, and to discuss budget arrangements. ..obert Jurica, P.E. Feel free to call me if you have any questions or would like additional Solid Waste Manager information. Bellingham Medical Center 1800 C Street, E -15 Bellingham, WA 98225 (206) 676 -7695 MC : be Courthouse, / 8eilingham. Washington 98225 . � .. , •�� . •gig' y;+eiSis:3:is<L - WHATCOM COUNTY SUPERIOR COURT Area Code (206) 676.6780 JUVENILE PROBATION DEPARTMENT Judges Toil free line for Whatcom Co. Res. 398 -1310 GERALD K. WOOD David A. Nichols g Byron L. S Juvenile Court Administrator Nichols Michael F. Moynihan FRANK A. MORROW Superior Court Commissioner MEMO TO: JERRY GRAN, BUILDING MAINTENANCE SUPERINTENDENT FROM: WILLIAM VAN DIEST, DETENTION MANAGER `T 0 pn RE: THREE -YEAR ADDITIONAL MAINTENANCE PLAN DATE: JUNE 21 , 1990 uJ�j ti 1 Iy�� Jerry, I have been informed that it will take at least three yi%rs to complete the new detention center. At this time, we have to look at short -term remedies to get the current detention center through the next three ,years. I have compiled a list of jobs to be completed that is of extreme importance to the detention center. They are as follows: 1. The front four cells have linoleum on the floors and each room has been picked at until sheets of the flooring can be ripped off. I would like to remove the remainder of the linoleum floors and paint the same type of flooring in those front cell floors as the back cells now have. * 2. A sealant needs to be administered around the toilets and sink pipes in all the cells. This will eliminate some of the flooding that occurs on the prosecuting attorney's equipment and machinery in their offices. 3. The security room needs to be made more secure. A padded cell is the ultimate goal. 4. Another shower is needed and good ventilation is a must for both showers. The detention staff now spend approxi- mately three to five hours each day in accomplishing this task. This cuts into program time and staff avail- ability. 5. New lighting has been requested by Gary Wood in the past for the recreation room. I understand you have some full spectrum lighting equipment that would fulfill our needs. Memo to Jerry Gran Page Two June 21, 1990 * 6. We need new locks on all the current cells. Locks have been consistently unreliable and present a real threat to staff and youth. 7. The exercise room needs to have the remaining bars cut out. * 8. Drainage screens in the back four cells need to be placed back in and made indestructible. * 9. Toilets in Cells 5 and 7 are leaking and present health hazards. They need to be replaced and/or fixed to keep the cells functional. 10. Painting of the 8 or 9 cells should be done annually, either by outside contractors or maintenance staff. These items are a must for detention to keep current with ongoing programs and detention's existence. Most of these needs have urgent demands and they are marked by an asterisk. I would like a reply and constant reports made to any ideas or questions that you or your staff may have. WVD /dah cc: Gerald K. Wood, Juvenile Court Administrator Courthouse. Bellingham. Washington 98225 WHATCOM COUNTY SUPERIOR COURT Area Code (206) 676.6780 JUVENILE PROBATION DEPARTMENT Judges Toll free line for Whatcom Co. Res. 398.1310 GERALD K. WOOD David A. Nichols g Byron L. S Juvenile Court Administrator Nichols Michael F. Moynihan n (� (t,� (� n M 2 D FRANK A. MORROW L� l�1 lS ll U 15 Superior Court Commissioner June 21, 1990 JUN 21 1990 Mrs. Shirley Van Zanten '%3HiRLEYVAN ZANTE County Executive COUNTY EXECUTIVE Whatcom County Courthouse Bellingham, WA 98225 Re: Detention Population - March, April and play, 1990 Dear Mrs. Van Zanten: Our detention population continues to remain high and is contributing to a number of issues which unavoidably follow circumstances in an overcrowded facility. The staff have been dealing with some very difficult youth who have flooded cells, damaged rooms and have been physically and psychologically intimidating. There have been a number of physical events towards other residents and to staff; the impacts on staff are obvious, their morale is low and I am hearing from a number of staff that their stress levels have reached proportions that result in their taking sick days to avoid the pressure of the facility. We are currently gathering data to access our current sentencing philosophy and our bed days which results from probation violations. The early data clearly indicates that if we are going to reduce bed days in the facility, we must convince judges, prosecutors and probation staff that lengthy probation violations (20 to 30 days) per incident will have to be reduced. Everyone in the sentencing scheme must change their attitude and reduce their requests for lengthy sentences and revocations and the judge, accordingly, must order shorter stays. We, too, need to reaffirm with law enforcement that those ,youth who are not at risk should not be presented to detention. We also recently assessed several critical need areas in the detention physical plant which will need mending or attention for the duration of our stay (see attached letter to Jerry Gran) . These issues are important for the health, safety of staff and youth and some issues should be addressed immediately. Others can be attended to in the 1991 physical plant budget. Shirley Van Zanten Page Two June 21, 1990 The populations for March, April and May are as follows: March: 16.74 ,youth per day, 97% over capacity for the month. April: 15.09 youth per day, 87% over capacity for the month. May: 14.06 youth per day, 91% over capacity for the month. Our sentence backlog ending May 31st stands at 42 youth waiting to serve 481 days of court - ordered time. These figures are down a little from March where they stood at 44 ,youth with 554 days of sentence time. It is very difficult to make any dent in this backlog when more youth and more crimes are being committed in our community. This obviously is not the best news, but we will endeavor to sustain ourselves. If you require further information, please call upon me or the staff. Respectful submitted, AGE ALD K. WOOD Juvenile Court Administrator GKW /dah Zir LL 4V A 1 (5 W F 44 DEPARTMENT UJ. PUBLIC WUR- KS SCAN PREFIX 769 � COUNTY NO. 398 -1310 FAX (206) 676 -7727 Y r «v.-�; .^ �y►►•y,,,�,�, �''" DI VI S I O N i3-f f' N fa'i''r' N E E R I- N G Courthouse, Bellingham, Edwin R. Henken, P. E. - County Engineer (206) 676 - 6730/398 -1310 Nasser Y. Mansour, P. E. - Asst. County Engineer A0MINMMIA'IION SCAN 769 -6730 PAUL W. MUISH" July 24, 1990 l7M) .7�Ml2 M E M 0 W.d A uc,ums. C.P.A. JA*)67&6W TO: The Honorable Shirley Van Zanten MuY CluWu1m A&Uaw.5c1. M{/. FROM: Edwin R. Henken, County Engineer (Mb) 676. -Irb ]16 Lu,ue Slice SUBJECT: River Projects bdWyluw,. WA W225 W V 9110146 There still are a number of significant uncertainties pertaining to the "1'Yki river projects and funding, particularly due to the fact that although the Iu1w k. 17eW1Y A1W1uuY /Mw work has been completed for months, we still have been unable to get M11 O&W A.c7w. accurate cost figures from the Curps of Engineers. This affects our own �„'„W "'""' local funding status but also the City of Ferndale as to whether or not the Main Street Bridge project will proceed or be dropped. •UILUING MAIMf. X„Y C.M4 Anyway, we would like to request an additional $150,000 for the River fund 5.0- wsM".,%S"Op in order to complete the projects on the attached list through the high 'fr„'kelYUa..... A`� a priority array and still have a few dollars left for flood fighting, if 676.7�b necessary. &AUN&"iN" The attached listing, which is our current best estimate, shows a total of Ld. ".f f1e't "''Pe 1 -'+uwY t,u�� $323,000 in emergency work with a County share of $174,000 and $309,000 in Cu.,,I,uu" 11lUdwWA.e. high priority work with a County share of $116,600. This amounts to a WluW6�. WAS total County share of $290,500 (rounded) with hopefully cost underruns (296►6-1"7J0 being greater than cost overruns the way the projects are calculated. _ We 6A1UIP. am -IAL. also anticipate the return of at least a small amount of money from the MMNT Corps of Engineers. UWL" Flea CAWMI.l MAu,rec '/01 Against this, there presently is a balance of $115,000 in the River Fund Ww snu111 ku.J bkilwxlu,. WA WIM with an additional $56,000 anticipated with second half taxes for a total 42e) 676"759/W -1221 of $171,000. We estimate staff charges against the river program amounting to $28,000, leaving $143,000 as a credit against the $290,500. The addi- F12U1LN&LUlU WUWu,A.11.W19Y tional request of $150,000 would leave only a $2,500 reserve, which would c� not be adequate, except we do feel that there will be a few thousand 316 LLxw Slim returning from the Corps. Project underruns should exceed project overruns Iklluyll,., 1. WA 71x227 (XA)676.OW2 and two of the projects are st i 1 1 a bit questionable as we have not been able to firm up local property owner participation, which if no one comes MAIN' 1.AUPlYAf10NY forward to pay the local share, would mean that the project would go Mul"I"w�° undone. Also direct staff costs should be significantly less as during the construction phase, most staff costs are charged to specific projects. wlWo,],w,11k.A W:WU,6.,u. WA YY226 `A1)67` INIJ b -122' Clayton S i 1 ves, who heads up the program as far as Maintenance's end of it is concerned, will be returning next week and we anticipate proceeding into WlJO WASIk k„balJ.k;..PL•. the remaining emergency projects at that time. bu1r1 W.wc M.0 4u ►k1W.1",M.W -1Cc,w cc: Brad Bennett 11110 c !A—l. t -1 be WmOwn. WA 911225 Marlen Hansen IA1y674,76N' John Tyler THE rum- �docJ - �S, Ooo Fc wr_ ccuT2o� n.lEj� XuNE - be c .etc &6,9 �y ,S(, 25-0 WCOVA1106 CC7. 143, Zzy ) 1 .J ,J,y Z3,/99p RIVER RECONSTRUCTION -- EMERGENCY PROJECTS PROJECT .NAME ....................... STATE.SHARE.... COUNTY. SHARE... LOCAL. - SHARE...... CMT:- ESTIMATE.. CATS...................... 1 DEEOER 0 9520 4880 13600 VANDER GIESSEN DIKE 3360 8 _440 4200 TESCH /ROHWDER 0 24010 - -20290 - 34300 EMMERSON/MASSEY 24624 + 0 :_5156 - -: 38780 VANDER POL 0 3850 _ =1 __ -.: -5500 ' MT. BAKER RIM 0 70000 _650 30000 100000 MAIN STREET BRIDGE 16000 0 4800 = 20008 SLATER RD. DIKE, PARKS 16000 0 - -4000 - 28808 APPEL DIKE 0 37100 '' :15900 - 53000 FEKKES DIKE 8 1400 ; -'600 2000 SLATER RD. DIKE, WOW 0 28000 `12000 40000 S�i,90t 1 }3,B8o 89,516 323,380 i RIVER RECONSTRUCTION — HIGH PRIORITY PROJECTS -. PROJECT .NAME ....................... STATE.SHARE.... COUNTY. SHARE... LOCAL.SHARE.... COST.ESTIMATE.. COMMENTS...................... HARRIS 0 3080 1320 4400 KALSBEEK 0 3850 1650 5500 JONAK 0 2100 900 3000 R.ADRIAN 0 8.330 3570 11900 RIVERBERRY 0 5950 2550 8500 STRACHILA PART A 0 9600 4100 13700 LEVEE REHAB 57570 23030 34540 115140 MACAULAY CREEK 5000 2000 3800 10000 DDI.EASTWD0D 13750 5500 8250 227500 DDI.TIDEGATES 6250 2500 3750 12500 BERTRAND CREEK 0 20370 8730 29100 CLOSE 0 4270 1830 6100 DDI.SIGURDSON 17500 7000 10500 35000 KLEIN 0 19000 8080 27000 ` IOO, D'7a IIL�S$O �IT�L90 3e 9,}h0 RIVER RECONSTRUCTION -- LOW PRIORITY PROJECTS PROJECT .NAME ....................... STATE.SHARE.... COUNTY. SHARE... LOCAL.SHARE.... COST.ESTIMATE.. COMMENTS...................... GRAHAM 0 40600 47400 58000 KRAGHT 0 19600 .8488 28008 HDEKEMA 0 20160 X648 _ -28800 STRACHILA PART B 0 26180 11220 ` -- ---37400 D.ADRIAN 0 2800 4208 - 4000 a 1o9,3h0 _'.aL3Go lstsoo THE rum- �docJ - �S, Ooo Fc wr_ ccuT2o� n.lEj� XuNE - be c .etc &6,9 �y ,S(, 25-0 WCOVA1106 CC7. 143, Zzy ) 1