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Home My WebLink Aboutord1994-077WH 4T:70M,COUN7Y COUNCIL AGENDA BILL CLEARANCES Initial Date Date Received in Council Office: Agenda date Assigned to: — iginator. Executive urvision Head: r p {� G E V E D L� NOV 16 1994 WHATCOM COUNTY ani Wall 11/22/94 Council Dept. Head: Prosecutor. ( Purchasing/Budget: Executive: ti , .,,� SUBJECT: 1994 Supplemental Budget Request #12 ATTACHMENTS: Ordinance Background documentation SUMMARY STATEMENT.- Please complete sections of box as appropriate & explain the item below. Related County contract #: Should Clerk schedule a hearing? NO I X YES Requested date: Amount budgeted for this item/project: $ Is it or will it be within bud et? YES NO Please explain below Budget line item number(s): , Supplemental Budget Ordinance No. 12 adds appropriation to the following budgets: The supplemental request for Superior Court appropriates $36,000 from Current Expense fund balance for court ordered professional services payments. 2. The supplemental request for the RID Debt Service fund appropriates $30,000 from RID Debt Service fund balance to make an additional principal payment of $30,000. 3. The supplemental request for the RID Construction fund appropriates $116,000 from RID Construction fund balance for reimbursement to the County Road fund project #992188. 4. The supplemental request for the County Supply fund appropriates $76,200 from additional revenue expected in 1994 for a work study student and for purchases made for resale to departments. ORIGINATORS RECOMMENDED ACTION.- Pass COMMITTEE ACTION TAKEN.• 12/13/94: COUNCIL ACTION TAKEN 11/22/94: Council introduced. 12/13/94: Approved 7 -0 Related File Numbers: Ordinance or Resolution Number (this item only): Ord. 94 -077 1 SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 1122/94 ORDINANCE NO. 94 -077 AMENDMENT NO. 12 TO THE 1994 BUDGET WHEREAS, the 1994 budget was approved February 8, 1994; and, WHEREAS, changing circumstances require modifications to the approved 1994 budget; and, WHEREAS, those modifications have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 1994 Whatcom County budget ordinance 94 -009 is hereby amended by adding the following amounts to the departments included therein: Current Expense Fund: Superior Court 36,000 Total Current Expense 36,000 Other Funds: RID Debt Service 30,000 RID Construction 116,000 County Supply 76,200 Total Other Funds 222,200 Total Supplemental 258,200 ADOPTED this 13 day of Dec. , 1994. A T: Council Clerk APPROVED as to form: �za- Civil Deputy r ecutor WHATCOM COUNTY COUNCIL 471T, OM COUNTY WASHINGTON Rob rt A. Imhof, air 0 Approved 91-L. V " E. Shirley Van Z`anten, Ex6c tive Date: 1 a -14 -9y WHATCOM COUNTY Summary of the Supplemental Budget Ordinance No. 12 Department/ Description Amount Source of Fund Funds CURRENT EXPENSE FUND Superior Court Court Ordered Prof Svcs 36,000 TOTAL CURRENT EXPENSE $36,000 OTHER FUNDS RID Debt Service 30,000 RID Construction Fund 116,000 County Supply Fund 76,200 TOTAL OTHER FUNDS $222,200 TOTAL SUPPLEMENTAL $258,200 CE Fund Balance RID Fund Balance RID Fund Balance Sale of Merch /Misc Rev . WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: SUPERIOR COURT (County Clerk) Requested By: N.F. JACKSON The following budget modification is requested: Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 001.2910.1000 3100..6630 3140.6650.905; Ending Fund Balance Professional Services Conflict Contract �36,000� 20,000 16,000 36,000 PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach additional sheet.) This request is to fund unanticipated court ordered professional services payments attendant to the protection of minors' interest in an alleged murder /probate case (funds may be recouped by County, as appeal of litigation proceeds). The request is to fund higher -than- expected conflict indigent defense contract costs, primarily associated with sexual offender evaluation and sex abuse treatment professional services. Authorized By: Department Head: Executive's Office: Date Posted: ".y Transfers affecting objects 10, 20, or 60 must be aulliorized by the County Executive. Transfers affecting other objects do not need ) Executive office approval. ** Supplemental requests, if approved by the Executive, will he forwarded to the County CouncU for authorization. [supple.fmt] r[ Transfers affecting objects 10, 20, or 60 must be aulliorized by the County Executive. Transfers affecting other objects do not need ) Executive office approval. ** Supplemental requests, if approved by the Executive, will he forwarded to the County CouncU for authorization. [supple.fmt] CLERK OF THE SUPERIOR COURT SUPERIOR COURT AD1bIINISTRATOR 311 Grand Avenue, Bellingham, Washington 98225 (206) 676 -7688, FAX (206) 676 -7727 MEMO TO: Shirley Van Z4nten, County Executive FROM: N.F. Jackson DATE: November/7, 1994 SUBJECT: 1994 Supplemental Burlget Request We have known for several months that the guardian ad litem and conflict contract line item expenditures have exceeded budgeted projections for those services. The apparent combined deficiency was and is expected to be approximately $45,000. Before seeking a supplemental budget request, we have analyzed our overall budget to see whether there were apparent surplus appropriations in other line items which could be made available to defray these apparent shortages. Our analysis revealed some $39,400 in projected year -end lapses, spread over twenty line items, and apparent line item shortages of about $75,000, for a net shortfall of only $36,000, not the whole $45,000. The attached Budget Modification Request (Transfer) moves the $39,400 from surplus lines to other lines which are or will be over - expended. Included among these is a salary line item, extra help. You will note, however, that we move surplus extra help from one cost center to another. Extra help originally budgeted for a clerk cost center (3150) project was actually, instead, performed by already- trained assigned counsel staff. Therefore, the extra help was hired in the assigned counsel cost center (3140), to cover the permanent staffs duties while the performed the other project, instead of hiring people for the clerk's cost center. This modification merely moves extra help money from one cost center to another. The second document is a supplemental budget request for the $36,000 difference between the perceived shortfall of $75,000 and the available surplus available, the subject of the transfers described above, to defray the shortfalls. Of the various line items known to be over- expended, these two, combined, exactly equal the net shortfall amount. The reasons for these two particular shortfalls are described in the supplemental budget request. Please approve the bulk transfer request and schedule the supplemental budget reques for Council consideration. � WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Transportation Services, RID #10 General Debt Fund Requested By: Jeff M. Monsen, Director The following budget modification is requested: Budget Transfer * XXX Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) RID 1110 Debt Service Fund 220.2910.1000 Fund balance _ �$30,000y ACCOUNTS TO INCREASE: 220.7550 Spec Assessements Principal $30,000 PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach additional sheet.) To make an additional principal payment of $30,000 on the outstanding bond balance. This has resulted because of early payment of assessments by property owners resulting in excess cash available. Authorized By: Department Head: Executive's Office Date Posted: �. 11/7/9-Y II lIT�`l Transfers affecting objects 10, 20, or 60 must be authorized by the County Executive. Transfers affecting other objects do not need Executive office approval. ** Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization. 10/91 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Transportation Services, RID #10 Construction Fund Requested By: Jeff M. Monsen, Director The following budget modification is requested: Budget Transfer * XXX Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) RID 110 Construction Fund 329.2910.1000 Fund balance <$116,000� ACCOUNTS TO INCREASE: 329.8351.992188 Operating Transfer Out- Road $116,000 PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach additional sheet.) To reimburse for design, consulting and construction costs associated with the RID #10 Detention Facility in County Road Fund project #992188, Authorized By: Department Head: 0 1�' 1111 � � �-, A W21 Bl%/1MY/-1 w Executive's Office: Date: 11 h Y 4 q Date Posted: By: 't Transfers affecting objects 10, 20, or 60 must be authorized by the County Executive. Transfers affecting other objects do not need Executive office approval. Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization. 10/91 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Admin. Services Dept. - Purchasing Division (County SupldyFund) Requested By: Brad Bennett.: The following budget modification is requested: Budget Transfer * x Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 50201.4369.9001 50201.4348.7000 ACCOUNTS TO INCREASE: 50201.6120 50201.6480 Miscellaneous Income Sales of Merchandise Total Request Extra Help Purchases for Resale Total Request C$1, 200 . 00� la-1- 000 . 00� /$76,200.00 $1,200.00 $75,000.00 $76,200.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: To provide budget authority for a work study student from Whatcom Community College who is reimbursed by the college and to increase County Supplies appropriation to respond to demand for supplies from departments. Authorized By: Department Head • Date: I i - ri c `� Executive's Offi Date: Date .Posted: By: