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Home My WebLink Aboutord1994-063WHATCOM COUNTY COUNCIL AGENDA BILL NO. 94 -521 CLEARANCES Initial Date Date Received in Council Office: A enda date Assi ed to: Originator. Executive 10/11/94 - Council — Intro Division Head: 10/25/94 Finance Council Dept. Head: Prosecutor. !a� Purchasing /Budget: Executive: jpl SUBJECT. - 1994 Supplemental Budget Request #10 ATTACHMENTS: Ordinance Backup documentation SUMMARY STATEMENT.- Please complete sections of box as appropriate & explain the item below. Related County contract #: Should Clerk schedule a hearing? NO X YES Requested date: Amount budgeted for this item roiect: $ Is it or will it be within budget? YES NO Please explain below Budget line item number(s): , Supplemental Budget Ordinance No. 10 adds appropriation to the following budgets: 1. The supplemental request for Juvenile appropriates $12,700 from current expense fund balance for Detention Center funding and it also appropriates 52,000 from new grant revenues resulting from a State consolidated contract amendment. 2. The supplemental request for the Sheriff appropriates $96,701 from Current Expense fund balance to cover the cost of union contract settlement. 3. The supplemental request for the Jail appropriates $29,591 from Current Expense fund balance to cover the cost of union contract settlement. ORIGINATOR'S RECOMMENDED ACTION.• Pass COMMITTEE ACTION TAKEN.• COUNCIL ACTION TAKEN.- 10/11/94: Council Introduced 10/25/94: Council adopted the ordinance. 7-0. Related File Numbers: Ordinance or Resolution Number (this item only): Ord 94 -063 �� 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 10/11/94 ORDINANCE NO. 94 -063 AMENDMENT NO. 10 TO THE 1994 BUDGET WHEREAS, the 1994 budget was approved February 8, 1994; and, WHEREAS, changing circumstances require modifications to the approved 1994 budget; and, WHEREAS, those modifications have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 1994 Whatcom County budget ordinance 94 -009 is hereby amended by adding the following amounts to the departments included therein: Current Expense Fund: Juvenile Sheriff Jail Total Current Expense Other Funds: Total Other Funds Total Supplemental ADOPTED this 25th A r Council Clerk �AAPPPROVED as to form: k�l -W, —WA�� Civil Deput r secutor 64,700 96,701 29,591 190,992 E 190,992 day of October 1994. WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Ro ert A. Imhof, Chair (vj Approved enied NJ- Shirley Van Zan en, Exe ive Date: A) - 24 7 y I's WHATCOM COUNTY Summary of the Supplemental Budget Ordinance No. 10 Department/ Description Amount Source of Fund Funds CURRENT EXPENSE FUND Juvenile Detention /Grant Program 64,700 Sheriff Salary and Benefits 96,701 Jail Salary and Banefits 29,591 TOTAL CURRENT EXPENSE $190,992 OTHER FUNDS TOTAL OTHER FUNDS TOTAL SUPPLEMENTAL 190 992 Grant Rev /CE Fund Balance CE Fund Balance CE Fund Balance i9Y WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department:.IUVENME COURT ADMINISTRATION Requested By: Commu Administrator SEP 2 2 1994. The following budget modification is requested: SHIRLEY VAN ZANTEN _Budget Transfer * COUNTY EXECUTIVE _X -Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) Grant amendment from Juvenile Rehabilitation Administration, D.S.H.S. to cover the period July 1, 1993 t6 June 30, 1995. Increase to revenue code 1900.433 .S . 04601. <$51,000 > ACCOUNTS TO INCREASE: Office & Operating Supplies 1950.6320 700.00 Tools & Equipment 1950.6510 1000,00 Computer Software 1950.6520 1500.00 Professional Services 1950.6630.901 10,000.00 1950.6630.902 11,300.00.' 1950.6630.903 12,000.00 Travel 1950.6790 500.00 * Insurance 1950.6910 1,000.00 Computer Capital outlay 1950.7420 14,000.00 TOTAL: 52,000.00 * New line item needs to be created PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach additional sheet.) As a result of the passage of Second Sub. House Bill 2319, Violence Reduction Program, the State legislature authorized D.S.H.S, to increase the Consolidated Juvenile Services budget in Whatcom County by $86,885. The allocation is intended to pay for the increase in local services mandated by the change in the Juvenile Court Code. We are expecting to spend $52,000 of this allocation in 1994 and the remaining $34,885 -in 1995. n Authorized By: Department IIea • � Date: ZZ Executive's Office: Date: Date Posted: By: * Transfers affecting objects 10, 20, or 60 must be authorized by the County Executive. Transfers affecting other objects do not need Executive office approval. ** Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization. 0200 Attachment A.. BUDGET DETAIL: OFFICE AND OPERATING SUPPLIES 1950.6320 $700.00 This figure represents the increase costs in implementing the changes mandated by passage of E2SHB 2319. Specifically the provisions regarding Deferred Adjudications, Sentencing Enhancements, and Suspended "Standard Range" Dispositions for Option "B" sentences. TOOLS AND EQUIPMENT 1950.6510 $1,000.00 This enhancement will be utilized within the Education Unit to support vocational and training programs is designed to make offending youth employable. COMPUTER SOFTWARE 1950.6520 $1,500.00 This software will be used by the probation staff and the support staff who will be implementing these new provisions. This will lessen the burden on the support staff as opposed to adding to their burden or requesting a new position. PROFESSIONAL SERVICES 1950.6630.901 $10,000.00 (Therapeutic) The larger then estimated number of juvenile sex offenders requiring treatment has created a need to add to the original appropriation. These services are contracted out to certified treatment specialists in the community as required by law. PROFESSIONAL SERVICES 1950.6630.902 $11,300.00 (Non - therapeutic) These funds are expended on a number of services that are purchased in the. community. Some of those services include trackers, classes through Northwest Youth Services, tuition at the Community College or Tech. School, tutors, medical needs, etc. PROFESSIONAL SERVICES 1950.6630.903 $12,000.00 (Diversion) The Diversion contract with Northwest Youth Services will be enhanced by $12,000. This amount brings the services offered in line with the actual cost of the service. TRAVEL 1950.6790 $500.00 These funds will be used to rent vans for use by Community Service work crews while performing service learning projects in the county. INSURANCE 1950.6910 $1,000.00 This amount will provide insurance coverage for the community service work crews and liability and fire insurance for the contents at the learning center. COMPUTER CAPITAL OUTLAY 1950.7420 $14,000.00 These funds will purchase four computers, modems, and a printer for use by the probation staff in order to take on some tasks traditionally given to support staff, as an alternative to adding a staff person. aol 1 DEPARTMENT OF SOCIAL AND HEALTH SERVICES sow • NAME AND ADDRESS OF CONTRACTOR Whatcom County - 'Juvenile Court 311 Grand Avenue Bellingham, WA 98225. 3. ® THIS ITEM APPLIES ONLY TO BILATERAL AMENDMENTS. 1 CONTRACT AMENDMENT I i. RAGE-. _.- of_ --�— SAGES j 2. CONTRACT AND AMENDMENT NUMBERS 2515 -95408 (1) CONTRACT NO. AMENDMENT NC .HE CONTRACT IDENTIFIED HEREIN, INCLUDING ANY PREVIOUS AMENDMENTS THERETO, IS HEREBY AMENDED ASSET FORTH IN ITEM 5 BELOW BY MUTUAL CONSF OF ALL PARTIES HERETO. 4. ❑ THIS ITEM APPLIES ONLY TO UNILATERAL AMENDMENTS. THE CONTRACT IDENTIFIED HEREIN. INCLUDING ANY PREVIOUS AMENDMENTS THERETO, IS HEREBY UNILATERALLY AMENDED AS SET FORTH IN ITEM 5 BELOW PL SUANT TO THAT CHANGES AND MODIFICATIONS CLAUSE AS CONTAINED THEREIN. 5. DESCRIPTION OF AMENDMENT. The above - referenced contract is amended as follows: 1. The Interagency Agreement #2515 -95408 is changed as follows under Special Terms & Conditions: The bedweek allocation July - December, 1994 is,changed to 419; and the bedweek allocation for January - June, 1995 is changed to-419. 2. The Statement of Work, Exhibit A, is replaced by'Exhibit A -1; attached.hereto and incorporated.herein. 3. The. Budget Page, Exhibit B, is 'replaced by Exhibit B -1, attached hereto and incorporated herein. 4. The amount of award for this.contract is increased by $86,885. 5. Maximum consideration for the entire period of this contract, including amendments, shall not exceed $766,877. 6. This amendment shall become effective upon the date of execution. 6. ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT AND ANY PREVIOUS AMENDMENTS THERETO REMAIN IN FUI FORCE AND EFFECT. 7, ❑THIS IS A UNILATERAL AMENDMENT. SIGNATURE OF CONTRACTOR IS NOT REQUIRED BELOW. D 0j CONTRACTOR HEREBY ACKNOWLEDGES AND ACCEPTS THE TERMS AND CONDITIONS OF THIS AMENDMENT. SIGNATURE IS REQUIRED BELOW. 9. FOR THE CONTRACTOR, (SIGNATURE) DATE 8. THIS DOCUMENT HAS BEEN APPROVED AS TO FORM BY THE ASSISTANT ATTORNEY GENERAL 10. FOR THE DEPARTMENT OF SOCIAL AND HEALTH SERV!CES DSHS APPROVED AS TO FORM: Prosecuting Attorney STATE OF WASHINGTON, ss. COUNTY OF WHATCOM ON THIS day of 1994, before me personally appeared Shirley Van Zanten, to me known to be the Executive of Whatcom County and who executed the above instrument and who acknowledged to me the act of signing and sealing thereof. NOTARY PUBLIC in and for the State of Washington,. residing at My Commission expires:_ aoL-0 DATED this 3 day of /�� 1994. U SHIRLEY VAN ZAN EN Whatcom County Executive STATE OF WASHINGTON ss. COUNTY OF WHATCOM ON THIS DAY OF 1994, before me personally appeared Shirley Van Zanten, to me I(nVvv to be the Executive of Whatcom County and who executed the above instrument and who acknowledged to me the act of signing and sealing thereof. NOTARY PUBLIC in and for the State of Washington, residing at Bellingh My Commission expires: / 0?m CONSOLIDATED CONTRACT BUDGET r WHATCOM COUNTY JULY 1993 — JUNE 1995 (Contract Period) *JAN -DEC 1994 JAN -JUNE 1995 TOTAL CJS At -Risk 365,503 135,523 501,026 (a) SS ODA 108,713 36,238 144,951 90,700 30,200 120,900 Option B TOTAL 564.916 201,961 t 766,877 (b).(c) Variations of the budget line items require written notification to the Regional Administrator. The budget, January through December 1994, may 'not exceed 75% of the biennial allotment. The budget in any subsequent six-month period may not exceed 25% of the total biennial allotment. *This total represents 75% of the biennial allotment. However, spending authority will be reduced by that amount expended July 1, 1993 - December 31, 1993. (a) Includes $150,500 for Parole /Diagnostic, of which $23,000 will be used ex- clusively,for Parole Sex Offender Treatment. (b) Includes $150,500 for Parole /Diagnostic, of which $23,000 will be used ex= clusively for Parole Sex :Offender Treatment. (C) Of this amount:, $150,500 is for parole, diagnostic and treatment of paroled sex offenders, and therfore is not subject to the sanctions otherwise applicable.in this contract. Exhibit B -1 Page 1 of 1 au WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Juvenile Court Administration / Detention Requested By: William Van Diest, Detention Manger The following budget modification is requested: _Budget Transfer * ✓ Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) Current Expense Fund # 1.2910.1000 ($12,700) ACCOUN'T'S TO INCREASE: 1970.6630 Professional Services 1,200.00 (Medical Services) 1970.6639 Professional Services /Interfund 10,500.00 (Nursing Services) 1980.6320 Supplies 1,000.00 (Medical & Dental Supplies) TOTAL REQUESTED: 12,700.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach additional sheet.) See attached memorandum for explanation Authorized By: Department Head: Date: �1 y Gerald K. Wood, Administrator Executive's Office: Date: Date Posted: By: * Transfers affecting objects 10, 20, or 60 must be authorized by the County Executive. Transfers affecting other objects do not need Executive office approval. ** Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization. 10/91 ao� WHATCOM COUNTY SUPERIOR COURT JUVENILE COURT ADMINISTRATION Whatcom County Courthouse, 5th Floor 311 Grand Avenue Bellingham, WA 98225 -4080 ;ry7 o • i „s C�1�17Y']= )�1ff11�i1€r Comm'ss' J 111 61 i loners GERALD K. WOOD S -rEVEN J. MURA FRANK A. MORROW Administrator DAVID A. NICHOLS CHARLES R. SNYDER MICHAEL F. MOYNIHAN Memo to: Linda. Irvin Executive's Office From: William Van Diest Detention Manager Date: September 15, 1994 Subject: Supplemental. Budget Request With the completion of the new Detention Center in 1994, the budget does not allow the funding required to finish the 1994 fiscal year. For 1994 we requested an increase in funding for the Detention Center over the 1993 budget, however, the additional funding requests were denied and the 1994 budget remained the same as for 1993. The cost centers are as follows: A. 1970.6630 Professional Services (The current budget is .$2, 000.; the supplemental is for an additional $ 1,200.) The Detention Center's population average almost doubled from 1993. This includes a population growth of 28.5 youth per day in 1994. One of the problems the Detention Center is seeing is an increase in situations involving mentally disturbed youth. This cost center allows the Detention officers a professional service which can be called 24 hours a day for such incidents as suicide prevention, self mutilation, depression, etc. We depend on the intervention with the youth by Mental Health professionals and the written procedures on how to deal with the youth after the intervention. B. 1970.6639 Professional Services /lnterfund (The current budget is $15,600.; the supplemental is for an additional $10,500.] With the population growth the nurses who come to the Detention Center from the Health Department are needed for 4 to 5 hours per day, instead of the anticipated 2 hours per day. The nurses are seeing 10 to 14 youth per day in 1994 compared to 5 to 7 youth per day in 1993. The current contract provides for an hourly rate of $27.00 per hour plus a 12% overhead administrative fee. We have expended through August, $14,400.00 of an estimated appropriation of $15,600.00, - leaving us with a balance of just $1,200.00. Our request is for an additional $10,500.00 for 1994 to cover this mandatory service. The medical staff see kids on a sick- call basis and also perform exams when needed, inside the Detention Center. This area needs staffing 4 to 5 hours per day to perform these duties and to provide the necessary written documentation of each youth seen. ao Phone (206) 676 -6780 County Residents (206) 398 -1:310 FAX (206) 739 -2515 Tnn P061 738 -4555 C. 1980.6320 Supplies (The current budget is $3,500.; the supplemental is for an additional $ 1, 000.) We have found with more youth detained, a need for additional funds to pay for medical needs and appointments: for these youth, as well as to provide services by nurse practitioners, doctor's and hospital emergency .services. Due to the lack of financial support from home for these youth the burden falls more and more on the Detention Center. Every billing -for doctor appointments and for needed /required prescriptions, the billings are initially sent to the parent or guardian of the youth. After this process, and when the bill is still not paid, the Detention Center pays for the medical services. The cost per month has increased from $50. per month in 1993, to $250. per month in 1994. WVD:lg wAdetedt\supp194.bud I WHATCOM COUNTYBUDGET MODIFICATION REQUEST. I Department: Whatcom County Sheriffs Office Requested By: David G. Wareing, Undersheriff The following budget modification is requested: ,Budget Transfer * X Budget Supplemental'`' SOURCE: (Accounts to transfer from or funding source for supplemental) 1.2910.1000 ACCOUNTS TO INCREASE: Current Expense Ending Fund Balance ($96,701.00) 2900.6110 Wages 6720.00 2900.6210 Retirement 538.00 2900.6230 Social Security 515.00 2900.6269. Unemployment 34.00 2900.6275 Uniform 200.00 2910.6110 Wages 26,064.00 2910.6140 Overtime 1,401.00 2910.6210 Retirement 11648.00 2910.6230 Social Security 2,102.00 2910.6269 Unemployment 138.00 2910.6275 Uniforms 400.00 2920.6110 Wages 66,295.00 2920.6140 Overtime 7,200.00 2920.6210 Retirement 3,634.00 2920.6230 Social Security 5,623.00 2920.6269 Unemployment 368.00 2920.6275 Uniform 2,400.00 2930.6110 Wages 3,048.00 2930.6140 Overtime 123.00 2930.6210 Retirement 115.00 2930.6230 Social Security 243.00 2930.6269 Unemployment 16.00 2930.6275 Uniform . 50.00 2900.6249 Medical Benefits (1,424.00) 2910.6249 Medical Benefits . (1,558.00) 2920.6249 Medical Benefits (28,544.00) 2930.6249 ; Medical Benefits (648.00) ? Total 96.701.00 (Continued) PURPOSE OF TRANSFER OR SUPPLEMENTAL: aDl Budget Supplemental Sheriffs Office Page 2 To cover necessary increases per the Union contract settlement of deputy sheriffs, sergeants, civil deputy and support staff. Authorized By: Department Head: 'Date: Executive's Office: Date: Date Posted: By: Transfers affecting objects 10, 20, or 60 must be authorized by the County Executive. Transfers affecting other objects do not need Executive Office approval. ** Supplemental request, if approved by the Executive, will be forwarded to the County Council for authorization 10191 ; X10 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriff - Jail Requested By: David G. Wareing, Undersheriff The following budget modification is requested: Budget Transfer * X Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 1.2910.1000 Current Expense Fund Ending Balance ACCOUNTS TO INCREASE: 1800.6110 Wages 1800.6140 Overtime 1800.6210 Retirement 1800.6230 Social Security 1800.6269 Unemployment 1800.6275 Uniforms 1800.6249 Medical Insurance TOTAL ($29,591.00) $54,446.00 3,260.00 4, 617.00 4,415.00 290.00 1,050.00 (38,487.00) $29,591.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach additional sheet.) This amount is necessary to cover the cost of Union. contract settlement for the corrections officers and cooks and.the support staff. Authorized By: Department.Head: Executive's Offi Date• Date: Date Posted: By: • Transfers affecting objects 10, 20, or 60 mml be authorized by the County Executive. Transfers affecting other object/ do not rred Exccxrtivc Office approval. "' Supplemental request, if approved by the Executive, will be forwarded to the County Council for authorization. 10/91 oil[