HomeMy WebLinkAboutord1994-037COUNTY COUNCIL AGENDA BILL
NO. 94 -341
SUBJECT.-
1994 Supplemental Budget Request #5
ATTACHMENTS:
Ordinance
Backup documentation
SUMMARY STATEMENT.• Please complete sections of box as appropriate & erplain the item below.
Related County contract #:
Should Clerk schedule a hearing? NO X YES Requested date:
Amount budgeted for this item /project: $
Is it or will it be within budget? YES NO Please explain below
Budget line item number(s): ,
CLEARANCES
Initial
Date
Date Received in Council Office:
Agenda date
Assigned to:
6/14/94
Council introduction
;ginator. Executive
_
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(� `/ ��
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Division Head:
1 �� `° J
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08 1994
6/28/94
Council Finance
Dept. Head:
Prosecutor.
-1 _.
WHATC{� COUNTY
f r i� 1,,1 � p� C I L
Purchasing/Budget:
Executive:
SUBJECT.-
1994 Supplemental Budget Request #5
ATTACHMENTS:
Ordinance
Backup documentation
SUMMARY STATEMENT.• Please complete sections of box as appropriate & erplain the item below.
Related County contract #:
Should Clerk schedule a hearing? NO X YES Requested date:
Amount budgeted for this item /project: $
Is it or will it be within budget? YES NO Please explain below
Budget line item number(s): ,
Supplemental Budget Ordinance No. 5 adds appropriation to the following budgets:
1. The first supplemental request for the Juvenile Department appropriates $14,400 from new grant revenue for a 0.50 FrE work crew supervisor /instructor
and related expenditures for an experimental education model where juvenile offenders engage in service learning projects selected from local watershed plans. The
P-et Sound Water Quality grant was approved by Council on May 24, 1994.
�. The second supplemental request for the Juvenile Department appropriates $29,210 from new grant revenue for a 0.50 FTE lead teacher and related
expenditures to provide a educational /vocational program for juvenile offenders. The Department of Social and Health Services Juvenile Justice Advisory Committee
grant will be reviewed by Council on June 14, 1994.
3. The supplemental request for the Sheriffs office appropriates $102,850 from new gambling revenue (Nooksack River Casino) for two deputies, vehicles and
equipment to provide enhanced law enforcement in the greater Deming area.
4. The supplemental request for Non - Departmental appropriates $823,187 from Current Expense fund balance for a transfer out to the Courthouse Construction
Fund (see item #7 below).
5. The supplemental request for Combined Treatment Services appropriates $38,429 from new NSRSN grant revenue for mental health services.
6 The supplemental request for the Park Fund appropriates $76,645 from the Park Fund balance and from miscellaneous revenues for extra help and other
operational expenditure needs (see background documentation).
7. The supplemental request for the Courthouse Construction Fund appropriates $823,187 from a transfer in from the Current Expense Fund (see item #4 above)
for the Strand -Hunt Arbitration Award and other related expenditures for the completion of the Courthouse construction project (see background documentation).
ORIGINA.TOR'S RECOMMENDED ACTION.•
Pass
COMMITTEE ACTION TAKEN
COUNCIL ACTION TAKEN.-
6/14/94: Council introduction
6/28/94: Council adopted the ordinance, with amendments, 5 -1 Brenner opposed, Henderson Absent
Related File Numbers: Ordinmmce or Resolution Number (this item only): 94 -037
'1
SUBSTITUTE ORDINANCE 6/28/94 SPONSORED BY:
Consent
PROPOSED BY: Executive
INTRODUCTION DATE: 6114194
ORDINANCE NO. 94 -037
AMENDMENT NO. 5 TO THE 1994 BUDGET
WHEREAS, the 1994 budget was approved February 8, 1994; and,
WHEREAS, changing circumstances require modifications to the approved 1994
budget; and,
WHEREAS, those modifications have been assembled here for deliberation by the
Whatcom County Council.
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the
1994 Whatcom County budget ordinance 94 -009 is hereby amended by adding the following
amounts to the departments included therein:
Current Expense Fund:
Juvenile
Sheriff
Non - Departmental
Total Current Expense
Other Funds:
Combined Treatment Services
Park Fund
Courthouse Construction Fund
Total Other Funds
Total Supplemental
43,610
102,850
786,475
932,935
38,429
68,645
786,475
893,549
1,826,484
BE IT FURTHER ORDAINED that the 1994 budget ordinance 94 -009,
exhibit C, is amended to reflect the additional authorized positions as set forth in
Attachment A to this ordinance.
ADOPTED this 28th day of June 1994.
ATTEST-
Council Clerk
APPROVED as to form:
Civil Depu6<P secutor
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
R Ebert A. Imhof, thair
(vf Approved () enied
AL, L
Uu.►�.
Shirley Van ZaAten, Ex tive
Date: °
ATTACHMENT A
To ordinance titled: Amendment No. 5 to the 1994 Budget
The 1994 budget ordinance 94 -009, exhibit C, is amended to reflect the additional
authorized positions as set forth below:
Department
Additional Authorized Positions:
FIE
Requesting FTE:
Amendment
Juvenile
Community Service Supervisor /Instructor
+ 0.50 FIEI
Juvenile
Lead Teacher
+ 0.50 FTE2
Sheriff
Deputy
+2.00 FTE
Combined
Children's Area Resource Coordinator
+ 0.30 FTE3
Treatment
(Change from 0.70 FIE to 1.00 FIE)
Services
Total FTE employees added:
+330 FTE
j /
Employees
1 This position will end when grant funding ends (April 1995).
2 This position will end when grant funding ends (June 1995).
3 This position is fully funded by grant revenue from NSRSN. It is anticipated that the
grant funding will be ongoing.
SUBSTITUTE SUMMARY 6/28/94
WHATCOM COUNTY
Summary of the Supplemental Budget Ordinance No. 5
Department/
Description
Amount
Source of
Fund
Funds
CURRENT EXPENSE FUND
Juvenile Educ /Learning Project 14,400
Juvenile Home Port Learning 29,210
Sheriff Deming Patrol 102,850
Non - Departmental Tnsfr Cths Fd 786,475
TOTAL CURRENT EXPENSE 932,935
OTHER FUNDS
COMBINED TREATMENT SERVICES FUND
Mental Health Svcs 38,429
PARK FUND Extra Help /Other 68,645
COURTHOUSE CONSTRUCTION FUND
Arbitr /Other 786,475
TOTAL OTHER FUNDS 893.549
TOTAL SUPPLEMENTAL 182
Puget Sound Water Quality
Authority .Grant
DSHS Juv Jus Adv Com Grant
New Gambling Revenue
(Nooksack River Casino)
CE Fund Balance
NSRSN Grant Revenue
Park Fund Balance /Misc Revs
Current Exp Fund Tmsfr In
WHATCOM COUNTY
BUDGET MODII+ICATION REQUEST
Department: JUVENILE PROBATION
Requested By: GERALD K. WOOD, JUVENILE COURT ADMINISTRATOR
STEVE PAUS, PROBATION E R
The following budget modification is requested:
_Budget Transfer *
X Budget Supplemental **
SOURCE: (Accounts to transfer from or funding source for supplemental)
Grant award from the Puget Sound Water Quality Authority in the amount of
$24,000. for the period July 1., 1994 - April 30, 1995.
1900.4337.0801 Puget Sound Water Quality Grant (PIE)
ACCOUNTS TO INCREASE:
WAGES:.
1950.6110.
$9,360.00
PROFESSIONAL SVC:
66.0 .0801
594.00
TRAVEL:
6790 .0801
504.00
RENT:
6870 .0801
600.00
INSURANCE:
6910, .0801
72.00
BENEFITS: 1950.6210
1950.6230
1950.6249
1950.6255
1950.6259
1950.6269
Total
( $14,400.00)
$ 702.00
750.00
1,300.00
108.00
360.00
50.00
$14,400.00
PURPOSE OF TRANSFER OR SUPPLEMENTAL:. (If more room is necessary attach
additional sheet.)
Using an experiential education model the Home Port Learning Center's Whatcom
Watershed Enhancement Project will provide juvenile offenders a community service
work crew supervisor /instructor thereby giving them the opportunity to engage in
service learning projects selected from local watershed plans. An advisory committee
in cooperation with the Department of Ecology, Puget Sounders, Nooksack Salmon
Enhancement Association, W.S.U. Cooperative Extension, Watershed Master's Program,
Department of Fisheries or local parks will assist in selecting projects that will
enhance the environment while teaching ecological appreciation and develop trans-
ferable skills (vocational, academic, and social) in the participants. The Community
Service work crew Supervisor's salary and benefits plus $3,000. in operating costs
will come from this gran.
Authorized By: a-�--�
Department Head: Date:
Executive's Office'i V Date• Z`
Date Post
* Transfers affecting salaries, benefits, or capital accounts (6100, 6200, 7300 and 7400) must be authorized by the County
Executive. Transfers affecting other objects do not need Executive office approval.
** Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization.
2/94
Whatcom Watershed E>`liancement Project
I. Abstract
sing an experiential education model the Home Port Learning Center's Whatcom Watershed Enhancement Project will provide
juvenile offenders a community service work crew supervisor /instructor thereby giving them the opportunity to engage in service
learning projects selected from local watershed plans. These plans shall include, but not be limited to, Canyon Lake Creek,
Kenney Creek, Kamm Creek, Ten Mile Creek, Silver Creek and Swift Creek Management flans; Lake Whatcotn Monitoring
Project Program and Drayton Harbor Management Plan. An advisory committee in cooperation with the Department of Ecology,
Puget Sounders, Nooksack Salmon Enhancement Association, W.S.U. Cooperative Lxtension, Watershed Master's Program,
Department of Fisheries or local parks will assist in selecting projects that will endiance the environment while teaching ecological
appreciation and develop transferable skills (vocational, academic, and social) in the participants. In addition, these youth will
construct instructional aids for use by the public schools in teaching students about water quality, stream ecology, ground water
pollution, septic systems, hazardous waste pollution and how these affect the wetlands, lisp, wildlife and shellfish habitat.
Through their work with /for these environmental groups and governmental agencies, these youth will satisfy their court - ordered
obligations, improve the water quality of Puget Sound, assist in the education of students about water quality as a part of a larger
watershed protection program, and thus improve their chances of becoming contributing citizens of our community.
II. GOALS AND OBJECTIVES TO BE ACHIEVED IN THE PROJECT
Goal: Establish a conununity service program for adjudicated youth who . will be taught "transferable skills" using an
experiential learning curriculum and "hands on" work experience.
Objectives: (1) Hire a community service supervisor /instructor.
(2) Design recruitment, application, assessment and intake process and forms.
(3) Establish record keeping system.
(4) Obtain insurance for participants
0Sl Enroll youth.
Goal: Select and prioritize specific projects from various watershed plans in Whatcom Couniv.
Objectives: (1) Review existing watershed plans with the advisory committee
(2) Prioritize those areas in most need
(3) Select projects that have the greatest chance of success and serve the greatest need.
Goal: Offenders will learn transferable skills by engaging in "hands on" projects that develop good work habits, encourage
individual responsibility, promote teamwork, and enhance the watershed.
Objectives: (1) Participants will be taught the safe and proper use of tools.
(2) On the job supervision will be provided participants.
(3) Participants will work on stream enhancement projects in coordination with Puget Sounders, Nooksack Salmon
Enhancement Association, Department of Wildlife and /or Department of Ecology.
(4) Participants will work on public service projects in coordination with the County,. City and State Parks, Department of
Wildlife, and /or Department of Ecology.
(5) By working with a diverse group of volunteers, the participants will develop a positive sense of "community."
(6) By working as a group, cooperation will be fostered and the importance of being able to give and receive direction will
be reinforced.
Goal: Assist in the effort to create a public awareness of the importance of watershed protection.
Objectives: (1) The community service supervisor /instructor, in coordination with representatives of local environmental
groups, will provide participants with a solid foundation in ecological science.
(2) The community service supervisor /instructor through role play and modeling will teach the participants how to
communicate in an effective and positive way.
The participants will be able to answer questions of local citizens while they are working on the various projects to
enhance public awareness.
(4) The community service supervisor /instructor will provide participants with the knowledge of how their work contributes
to the improvement of the watershed.
I I
Goal: Participants will learn about the interrelationship of the environmental systems within the local watershed.
Obie'ctives: (1) Participant will be given information about the area and system in which they are working.
(2) Through various projects they will see how one system supports or detracts from another.
(3) Coordination with local government agencies and environmental groups to identify storm water drains.
Participants will perform water quality tests at various points in the watershed.
(5) Participants will stencil pro- active environmental messages on each water drain in the City of Bellingham.
Goal: To select a specific urban stream for offender youth to adopt.
Objectives: (1) Coordinate with local governmental agencies and environmental groups in the selection of stream.
(2) Create, complete and maintain a demonstration project in coordination with these same groups through which offenders
can gain a sense of pride and accomplishment.
Goal: To enhance the environmental science curriculum (K -12) in Whatcom County.
Obiectives: (1) Coordinate with W.S.U. Cooperative Extension Agent to design and construct specific material for use by
K -12 classroom teachers.
(2) Construct models*of various ecological systems for use in public schools in teaching environmental science.
(3) Communicate to public schools the availability of these teaching aids.
Goal: Establish a year round schedule to monitor and maintain projects completed by the Home Port Learning Center and /or
other environmental groups.
Objectives: (1) Contact local environmental groups to ascertain projects in need of maintenance.
(2) Establish a schedule that maintains projects at times when community volunteers are unavailable.
Goal: To provide a means for participants to develop work habits and skills that they will be able to transfer to the "world
of work" or other educational environments.
Objectives: (1) Provide "hands on" work projects that assure students of a belief in success about themselves.
(2) Hold participants accountable for punctuality and attendance.
Reward students for displaying positive work habits, cooperation and decision making.
., Move students toward becoming self - motivated in pursuit of becoming self - directed learners.
Goal: To make the public aware of the contribution juvenile offenders are making to their community in the form of
watershed improvement projects as a means of repaying society for offenses committed.
Objectives: (1) The community service supervisor /instructor will be responsible for keeping track of the time participants
spend on various projects.
(2) The community service supervisor /instructor will maintain a photographic record of work performed.
(3) Periodic reports will be made available to the public in order to update them on project achievements.
Goal: Participants will be presented the opportunity for challenging on the water experiences that provide an appreciation
of watershed recreational opportunities.
Objectives: (1) Participants will be taught water safety, First Aid and C.P..R.
(2) Participants will be instructed in sailing, canoeing, rowing and kayaking as vehicles for self -paced goal realization.
III. PROGRAM DESIGN
We are seeking a grant through the Public Involvement 'and Education Model Projects Fund to hire a community service
supervisor /instructor. The primary responsibility of this individual shall be to develop and supervise a work experience
program. The main focus of this project will be to visibly enhance and restore local streams and beaches, to construct salmon
spawning pools, to plant the riparian zones, to properly landscape fish habitats, to remove barriers to fish migration, to test
water quality and to monitor same, to provide habitat protection, to construct environmental teaching aides under the direction
of local environmental protection groups and agencies as outlined in the Watershed Protection Master Plan. This will lead
to a positive awareness of the individuals own responsibility to protect Puget Sound. Each work project will have an
- ',icational component.
IV. PROPOSED SCHEDULE/WORK PLAN
(A) Start up Activities:
Advertise for Community Service Supervisor/Instructor.
• Hire Community Service Supervisor /Instructor.
• Design recruitment, application, assessment and intake processes.
• Establish record keeping system.
• Obtain insurance.
• Enroll youth.
(B) Project Activities:
July 1994 Create a partnership between the Home Port Learning Center; local, state and federal agencies; and volunteer
environmental groups in order to provide the manpower necessary to complete and maintain watershed
enhancement projects selected by representatives of those groups and agencies who agree to serve on the
Technical Advisory Committee.
July -May Teach the participants the safe and proper use of tools while they are working on projects.
July -May Provide a work force to.the City of Bellingham, Whatcom County Parks, Department of Wildlife, Department
of Ecology, Puget Sounders, Nooksack Salmon Enhancement Association, W.S.0 Cooperative Extension
Watershed Master's Program, Department of Fisheries, and other watershed environmental groups in order
to complete projects that visually, improve the varied sections of the watershed.
July -May Provide on the job supervision to the project participants.
T -May Provide participants with feedback on work skill attainment.
July -May Maintain areas of the watershed that have been improved.
July -May Participants will be given information about the area and system in which they are working.
Sept. -May Participants will perform water quality tests at various points in the watershed.
Nov. -May Participants will construct environmental teaching aides for use in local school classrooms.
Aug. -Nov. Participants will clearly mark storm water drainage systems with environmental stencils.
Mar. -May
Sept. Participants will select and adopt an urban stream for reclamation.
July -Sept. Participants will be. taught water safety, First Aid and C.P.R.
Mar. -May
July -Aug. Participants will be given instruction in sailing, canoeing, rowing and kayaking.
Mar. -May
Nov. & April Technical review of Home Port Learning Center projects will be made by Puget Sound Water Quality
Authority.
V. BUDGET FOR FUNDING REQUEST
W
COLUMN 1
COLUMN 2
COLUMN 3
PROPOSAL
OTHER
PROJECT
RE'
SOURCES
TOTAL
:.........::...: ::. :.:.;. rI;RSONI TILL ...::. :.::.
:: ................
............
Project Staff
18,000
12,600
30,600
Employee Benefits
6,300
4,400
10,700
Total Personnel Costs
24,300
17,000
41 300
O .. W. E
Postage
150
150
300
Supplies
150
200
350
Telephone
0
300
300
Rental
1,000
1,000
2 000
Total Office Costs
1,300
1,650
2,950
............................ ....................... .........................
.............................
7,000 Miles rate .28 /mile
840
840
1,680
Total Travel Costs
840
840
1,680
............................. .......
_ ..._..
... ...... .......
6 HACH Kits 40 ea.
120
120
240
6 Insect Collecting Kits 0- 25 ea.
50
75
125
20 Water Testing Kits a$18 ea.
180
180
360
Visual Display Materials
100
200
300
(poster boards, foam bds, paints,
paints,brushes, color pens & pencils)
Stencils
40
60
100
( "10x12" @ $7.50, 1/2" 0$3.40)
Audio Visual Materials
150
150
300
(Educational Video Rental,
Video Tapes, Film & Developing)
Field Reference Books
50
50
100
Materials for Construction
150
300
450
(Aides for K -12, classrooms,
wood, fastners, glue, tubing
Total Materials Cost
840 1
1,1-351
1,975
:;.::.::
Insurance
120
120
240
Total Indirect Costs
120
120
240
.. is EasE : is is i:i
<I<: P.I;
... ..
i'i:i <'` s':11;11 ?i�i;i `[i...
_ ...............................................
.:..iii. iii.... i;`!;i; }:;i : ?ii ? !ii! ? %`.is
': ?as iasiiii> '..........:'.....: .
...............................
Total Special Costs
0
0
0
::O.TAIOF =AII:CATI{GQR
$27,400
$20,745
$48,145
W
VI. EVALUATION
The evaluation will be done on a project by project basis and comprise the following components: an in -depth evaluation upon
completion from the governmental agency or environmental group who sponsors the activity; a narrative summary of the work
'ormed; a pictorial pre /post record and a detailing of hours expended, number of participants and materials used. A
maintenance log will be kept on projects previously completed.
VII. SUMMARY OF PROJECT TEAM QUALIFICATIONS
Stephen Paus, Project Director - Non - Project Funds (.10 FTE)
The project will be administered by the Juvenile Court's Community Corrections Coordinator. This individual shall be
responsible for the program oversight, fiscal management, and liaison between the program and Juvenile Court, as well as
the participants and their supervising probation counselor.
Community Corrections Coordinator is responsible for providing case management, supervision and intervention services to
juveniles defined by statute as middle and serious offenders, and managing the department's community corrections programs
including the educational unit, substance treatment, sex offender, and diagnostic /parole. In addition to juvenile counseling
duties, the work involves developing, implementing and evaluating policies and operating procedures to integrate departmental
programs with community providers and state Division of Juvenile Rehabilitation programs, preparing budget requests and
grant applications to fund community corrections programs, and monitoring program expenditures. This individual has over
20 years experience working with juvenile offenders, both in supervision and program development.
Kathy Dwyer, Education Specialist - Non - Project Funds (.20 FTE)
The Educational /Vocational Specialist works with juvenile offenders between the ages of. 12-17 who are on Intensive
Supervision, Community Commitment; Sex Offender; Option `B'; or Parole programs. The Educational /Vocational
Specialist's chief responsibility is to develop, coordinate and manage a goal oriented plan of rehabilitation for each probationer
around the ares of educational or vocational pursuits through on -site involvement with schools and in cooperation with public
ara private firms and community agencies.
The Educational /Vocational Specialist whose salary is paid out of Consolidated Juvenile Services funds shall devote 20 % of
her time to the Home Port Learning Center Whatcom Watershed Enhancement Project. She shall be responsible for the liaison
between the program participants and the community and specifically assisting in the development of the project.
This person holds a Washington State teaching certificate (K -12); a Master's Degree in counseling with Washington State
counseling certificate (K -12); and has an additional 48 doctoral credits in the administration of vocational /technical education
programs.
Community Service Supervisor /Instructor - Project Funds
The primary responsibility of this individual shall be the development and implementation of "hands on" work experience
projects that will enhance the watershed environment while teaching ecology. Project participants shall be youthful offenders
under supervision of Whatcom County Juvenile Court. The community service supervisor /instructor will have experience
in working with youth and should possess a mixture of technical, visionary, political, and instructional skills. He /she needs
to be competent and comfortable using non - traditional methods of instruction and needs to understand the link between
learning and effective functioning in the larger community. The community service supervisor /instructor should look at
himself /herself as a "facilitator" who provides access to tools and information the participants need to carry on their work.
Interns and Volunteers - Non - Project Funds
Once the program is operational, the utilization of interns and volunteers from the community will be considered.
5
W13ATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: Juvenile Probation
Requested By: Gerald Wood, Juvenile Court Administrator
Stephen Paus, Community Corrections Coordinator
.ie following budget modification is requested:
_Budget Transfer * X Budget Supplemental **
SOURCE: (Accounts to transfer from or funding source for supplemental)
Grant award from the Department of Social and Health Services, Juvenile Justice Section in the amount of
$47,900 for the period July 1, 1994 - June 30, 1995.
1900.4334.04609 DSHS -Home Port Learning Grant Revenue
ACCOUNTS TO INCREASE:
Wages:
1950.6110
$13,200.00
G & S (supplies)
6320.04609
29550.00
Equipment
6510.04609
750.00
Pre.Ser.
6630.04609
2,000.00
Communication
6760.04609
300.00
Travel
6790.04609
400.00
Rent
6870.04609
49000.00
Insurance
6910.04609
19000.00
"lities
6980.04609
750.00
PURPOSE OF TRANSFER
y
OR SUPPLEMENTAL:
i
Benifits:
$29,210.00
1950.6210
$ 990.00
1950.6230
1,056.00
1950.6249
1,440.00
1950.6255
200.00
1950.6259
510.00
1950.6269
64.00
Total $29,210.00
(If more room is necessary attach additional sheet.)
Whatcom County Juvenile Court applied for and was awarded a $47,900 grant from the Governor's
Juvenile Justice Advisory Committee. This grant will allow us to provide a structured
educational /vocational program for juvenile offenders reintegrating into our community from institutional
programs. Offenders will be taught transferable skills as well as developing a transition plan from the
program to educational, vocational, and training programs in the community. The grant provides for a lead
teacher (1FTE) and o erating costs.
Authorized By:-
Department Head: Date: <S 9
Executive's Office' t/ti Date: ,C I A 1
Date Posted: f / By:
Transfers affecting salaries, benefits or capital accounts (6100, 6200, 7300 and 7400) must be authorized by the County
Executive. Transfers affecting other objects do not need Executive office approval.
Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization.
2/94
HOME PORT LEARNING CENTER
(1) General Needs Statement
This project addresses the lack of education, job skills, goal setting, an
interpersonal skills that prevent serious juvenile offenders from successfull
integrating into established programs and society.
In January 1993, at the request of the Bellingham School•District, the Juvenil
Court in Whatcom County researched the number of offenders on supervision attendin
school. We found that out of 148 offenders living in the Bellingham School District
63 were in school. , Of the 139 living outside the Bellingham District, 66 were i
school. That means that out of .287 offenders 158 or 55% were not in school. A
earlier study of 218 offenders showed that "only 241 were employed and most were eitl e
high school dropouts or seriously in danger of failing school. "' In looking at th
"institutional" programs that serve the most serious offenders we.find the following
> ra
o
um Q
`
ergent.o MU
C.A.P.:<
::•:19:9:1 o-
5..;.1
:•;.Z:.;:.
40%
1992
5
3
60%
;.;;:.::•:o :: •:::
1992
1 1
9
82%
1:9;9;1::::.::
<•
/
1992
29
15
52%
TOTALS
100
64
64%
In surveying the above caseloads on January 24, 1994, we found 581 were not is
school nor employed.
Community resources that could be accessed by these young people include The
Private Industry Council (P.I.C.)., Bellingham Technical College (B.T.C.), Whatcor
Community college (W.C.C.), Employment Security, Northwest Indian College, or the
public school systems. The reasons the population is not adequately served by these
resources fall into the following areas: lack of education, social skills, employment
skills, and a means to address these deficiencies on the part of the offenders; the
inability of community resources to respond immediately, due to waiting lists or ag(
and income criteria; and the local educational institutions lack alternative program:
for dropouts and midterm re -entry is discouraged.
Overcrowding in the institutions and short -term commitments offer little chance
for skill development. The frequency and duration of probation or parole supervisior
is not designed to make lasting changes in skill level or behavior. Offenders remair
ill prepared to favorably present themselves to agencies that assist people in findinc
employment or obtaining training. These offenders need a structured, supportive,
individualized program they can enter immediately upon release.
The learning center will provide a continuity of the structure that was initiates
by the institutions and detention which will allow participants to receive service:
immediately upon release. We will hold them accountable for punctuality, productivity,
and attendance (job related behaviors) . We will work with each student- on developinc
an educational /vocational plan and provide assistance in accomplishing their goals.
The learning center will be a "hands on" work experience site that will offer the
student the opportunity to practice good work habits and foster cooperation. The
center will seek out community projects that will enhance the environment while
teaching ecology. Assistance will be provided for those students desirous of obtaininc_
a G.E.D. as well as those wanting to return to public school.
* Northwest Youth Service Independent Living Grant proposal
1 WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: Whatcom County She Office
Requested By: Deane Sandell, Chief Deputy
The following budget modification is requested:
Budget Transfer * X Budget Supplemental **
SOURCE: (Accounts to transfer from or funding source for
supplemental)
2900.4342. 1003 Nooksack Gambling. Contribution- Sheriff
$102,850.00
ACCOUNTS TO INCREASE:
2900.6320
Office and Operating Supplies
3,718.00
2920.6110
Wages
18,092.00
2920.6210
Social.Security
1,389:00
2920.6230
Retirement
802.00
2920.6255
Other Insurance (Disability)
200.00
2920.6259
Workers Compensation
912.00
2620.6269
Unemployment
92.00
2920.6275
Uniforms
2,800.00
2920.6510
Small Tools
700.00
2920.6630
Professional Services
2,000.00
2920.6869.501
E R & R Vehicle Rental
4,050.00
2920.7410
- Capital (Equipment)
68,100.00
Total
$102,850.00
PURPOSE OF TRANSFER �OR SUPPLEMENTAL: (If more room is necessary
attach additional sheet.)
The Sheriff's Office is requesting authorization to hire two
deputies and purchase the necessary vehicles and equipment. These
deputies would be dedicated to the Deming /Glacier area and funded
entirely by monies derived from the Nooksack River Casino as per
the memorandum of understanding between the Nooksack Indian Tribe
and the State of Washington.
'--Authorized BY:
Department Head: 2irc� Date:
Executive's Of f is j Date: L21
`f
Date Posted: By:
w Transfer& affeatdng 03ccts 10, ML—, be autlwrirsd by the County Greeutive. Transfers affecting other objects do not need Grecudvo office opprovd.
■+ Supplemental rcquest, If approved by the Fxecutivc, will be forwarded to the County Council for authorisation 10/91
al
MEMORANDUM OF UNDERSTANDING
The Nooksack Indian Tribe and the State of Washington, represented by the
Washington State Gambling Commission (hereinafter referred to as "State Gaming
Agency "), entered into this Memorandum of Understanding concerning a cIarification of the
intent of a provision contained in the Tribal -State Compact for Class III gaming between the
parties, and in accordance with the Federal Indian Gaming Regulatory Act of 1988, PL 100-
497 USC 25 § 22QI i�t fig.
Pursuant to Section 14 Public Health and Safety, of the Tribal -State Compact, the
agreement provides for:
"Community Contribution. Two and one -half percent (2.5 %)
of the net win of the gaming stations shall be paid to the
County of Whatcom for law enforcement purposes as a
contribution to defray potential impacts which may result
from the operation of the Class III gaming facility. The
contribution shall be made 4nnually upon the anniversaries of
the opening of the facility in the manner agreed upon between
the Tribe and Whatcom County."
During the negotiations process, representatives of both governments concurred that the
local law enforcement jurisdiction of Whatcom County would be -impacted by the operation
of the proposed Class III business enterprise. The funds contemplated by this provision
were to enhance the recipient agency's budget in order that adequate law enforcement
services would be readily available to meet the additional needs of the public health, safety
and welfare. It was the clear intent of the parties that the "recipient agency" means the
Whatcom County Sheriff's Office; and that the funds would be used to provide additional
sheriff services in the area around the Nooksack Indian Reservation.
If the Whatcom County Sheriff's Office budget is manipulated to subsequently supplant
these funds, creating no additional funding to these agencies, the purpose of this provision
has been defeated and becomes obsolete, negating the spirit of government to government
cooperation inherent throughout this document.
The parties to this historic agreement hereby wish to provide clarification of this
provision as outlined above; and urge that elected officials utilize these funds in the
cooperative spirit for which they were intended.
HUBERT WILLIAMS, CHAIRMAN
NOOKSACK TRIBE
DATE: JULY 5 , 1993
IRAN L. MILLER, DMECTOR
WA STATE GAMBLING COMMISSION
DATE: JULY Z ,_1993
MEMORANDUM OF UNDERSTANDING
Page 1 of 1
The Home' Port Learning Center's program will increase offenders,
employability, offer them a means to complete community service work and pay off fine
and assessments. This will decrease the need for violation hearings, which will easE
the population burden on detention. Public safety will be enhanced by provision of
daily structure. Skills learned will be transferable to the job market an(
educational /vocational programs.
(3) Implementation and Methods
Using an experiential education model, offenders released from incarceration wil:
enter a learning environment which will develop transferable skills (vocational,
academic, and social) through boat building and environmental public service projects..
Workshops and field trips will be scheduled to increase their awareness of the
community and options available to them.
Referrals to the learning center will come from Parole, Option `B' and C.A.P.
programs. It is expected that 30 -40 offenders from these programs will be served over
a 12 month period.
Letters of agreement will be obtained from the D.J.R., P.I.C., Northwest Youtl
Services, Northwest Indian College, Department of Ecology, Department of Wildlife,
Ocean Kayak Inc., Parks Department, Puget Sounders, B.T.C., W.C.C., Western Washingtor
University and individuals who, through personal service contracts, can enhance the
employability and knowledge of the project participants.
A lead teacher will be hired from project funds and shall be responsible fox
program development and implementation. This person will be a certified teacher witl
experience working with youth. Liaison between the program participants and the
community, as well as development of an educational /vocational plan, shall be the
responsibility of the Educational /Vocational Specialist (non - project funds) . This
person holds a Washington State teaching certificate (K -12) ; a Master's Degree it
Counseling with Washington State counseling certificate (K -12) ; and an additional 46
doctoral credits in the administration of vocational /technical. education programs.
Crisis, family and supportive counseling services will be provided (non - project funds) .
Liaison between the project and the Juvenile Court and program oversight shall be the
responsibility of the Community Corrections Coordinator (non - project - funds). Interns
from local colleges and volunteers from the community will be recruited to work with
the students.
(4 ) Budget
The total budget request from J.J.A.C. is $47,900. The categorical breakdown is
as follows: Personnel -- lead teacher plus taxes and benefits ($29,200); Supplies -
materials for projects, books, tapes, etc. ($4,900); Other services and charges -
rent, utilities, advertising, insurance ($9,300); Equipment - books, tables, chairs,
desks, etc. ($300) ; travel - ($700) ; Contractual - evaluation, workshops, counseling
etc. ($3,500). The salary figure is consistent with a first year teacher's salary in
Whatcom County.
The Home Port Learning Center is seeking funding from the Juvenile Justice
Advisory Committee for one year. This will allow time for implementation and
demonstrate the effectiveness for the Center in order to secure funding from the
private sector as well as the Bellingham School District or.E.S.D. 1B9.
(5) Evaluation
Data on program implementation, attendance, assessment, goal setting and
attainment, performance, etc. will be accurately maintained. A pre \post single case
design will be the method of evaluation. A contract for an experienced professional
evaluator who is approved by J.J.A..C. will be developed within the first 60 days.
Evaluation will include process data, service objectives, and outcome assessment.
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WHATCOM COUNTY SHERIFF'S OFFICE
Public Safety Building - 311 Grand Avenue
Bellingham, Washington 98225
DALE BRANDLAND
Sheriff
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May 17, 1994
Richard Baum, Attorney
1303 Commercial, Suite 7
Bellingham, Washington 98225
RE: Nooksack River Casino Law E�iforcement Contribution
Dear Sir:
Pursuant to our meeting of April- 21, 1994 we are presenting the
following .proposal for enhanced law enforcement in the greater
Deming area. This plan is intended to utilize the funds derived
from the Nooksack River Casino as defined in the memorandum of
understanding dated July 15, 1993.
Anticipated revenue for 1994 will be approximately $102,853.00. It
is believed this funding will continue at the same or higher level
during the foreseeable future.
It is the intent of the Whatcom County Sherif f ' s of f ice and the
Nooksack Tribal Authorities to use this funding to' enhance law
enforcement in. the greater Deming area. We are proposing to hire
two additional deputy sheriffs and dedicate them to the
Deming /Glacier area. Both deputies will be equipped with four wheel
drive patrol vehicles for better access to the remote locations in
the area.
In 1994 all capital ec, uipment would be purchased for the positions.
and the costs of hiring the deputies would be paid. Any monies
remaining would go to salaries, vehicle rental expense, and
training. There would be a period of six (6)- months for basic
academy and training prior to the commencing of dedicated patrols.
It would be agreed that the two deputies dedicated to the area
would continue as long as the funding continued from the Nooksack
River Casino. The cost of maintaining two deputies would be
approximately $105.000.00 in 1995. Yearly costs would increase as
appropriate depending on union contracts and vehicle rental fees.
It would further be agreed that should funding be discontinued by
the Nooksack River Casino the dedicated patrols would cease and all
equipment would remain the exclusive property of the Whatcom County
Sheri.f f ' s office. `
Four wheel drive patrol
Make ready costs
Radios and installation
vehicle - $24,400.00
$ 5,000.00
$ 3,450.00
Deputy hiring costs
Professional services
Uniforms, vest, badges
Portable radio
Shotgun
Field Inv. Kit
First Aid, Misc equip.
$ 1,000.00
$ 1,400.00
$ 1,200.00
$ 350.00
$ 325.00
C� 'A '7CZ nn
subtotal =
Start up costs for two deputies =
$32,850.00
S 4,650.00
$37,500.00 each
$75,000.00
The balance would be $27,853.00 (102,853.00 - 75,000.00) for 1994.
Monthly costs of each deputy would be $4,145.00.This would equate
to the deputies being hired during September. Patrols would begin
about March 1, 1995 when training is completed.
Cost of maintaining a Deputy Sheriff (yearly)
Salary and Benefits $41,649.00 (beginning)
Vehicle rental $ 8,100.00
$49,749.00 each
If this proposal is satisfactory to the Tribal and Casino
authorities the Sheriff's Office will begin the process of
attempting to gain the necessary Whatcom County Executive and
Whatcom County Council authorization. We must emphasize that this
proposal can only be viewed as a recommendation to the Executive
and Whatcom County.Council. It will ultimately be their decision.
We can not proceed until we receive Council approval.
Respectfully yours,
C,)Z6 6"",
DALE E. BRANDLAND, Sheriff
N .
WHATCOM COUNTY SHERIFF'S OFFICE
Public Safety Building
311 Grand Avenue
Bellingham, Washington 98225 -4078
DALE BRANDLAND, Sheriff
Date: May 27, 1994
To: Linda Irvin
x,
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4,llYO I _VV/
�
Frown: Deane Sandell
Subject: Nooksack Casino Gambling Revenues
I have attempted to answer your questions about our supplemental
budget request for two deputies for the Deming / Glacier area.
If you have any additional questions please do not hesitate to
call on.me. I also would be glad to meet with you or Executive
Van Zanten,if you think it would be helpful.
1. How was the amount of $102,850.00 set or determined?
This is the figure given to us by the Tribal authorities. We
have not done any independent audit of their gambling
revenues.
2. What are the annual (on going) costs?
For 1995 the cost would be approximately $105,000.00. This
figure is simply wages and vehicle rental costs for two
deputies. I have indicated to the Tribe that this cost will
be adjusted yearly to reflect wage increases and vehicle
rental increases.
3. Why are we proposing two deputies?
The Nooksack Tribe is desirous of obtaining as much law
enforcement as possible for 'their "community contribution ".
Our best estimate at this time would indicate the gambling
revenues will support two full time deputies for the
foreseeable future. Hiring dates for the current year are
being delayed in order to use a portion of ..the funds for
1994 to purchase equipment.
Phone (206) 676 -6650 C'nnnh/ Rrcidonrc Onr,l 1n i.r-t r, n 1-0 floc) r9r
4. What are the costs of administrative overhead?
We have not included any costs for administrative overhead
for 1994. There will actually be no patrols in 1994 due to
training requirements..
If we include administrative overhead costs in subsequent
years it would probably be based on a percentage added to
the total figure. Perhaps 100 would be a reasonable
addition. We are mot aware of an actual industry standard
for arriving at overhead costs. Actual overhead costs would
be fairly subjective to calculate.
We had not anticipated charging the Nooksack Tribe for
administrative overhead. The patrol areas for these two
deputies will be much larger than the actual Nooksack
Reservation and the scope of their duties will be far greater
than Casino related calls. The benefit to Whatcom County far
out weighs any administrative costs which we might absorb.
SUBSTITUTE BUDGET MODIFICATION
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: Non - Departmental Current Expense Fund
Requested By: Linda Irvin, Executive Office
The following budget modification is requested:
_Budget Transfer *
X Budget Supplemental **
SOURCE: (Accounts to transfer from or funding source for supplemental)
1.2910.1000 Current Expense Fund Balance 786,475
ACCOUNTS TO INCREASE:
4530.8351.327100 CH Expansion Res Eq Trans -Out 786,475
PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach
additional sheet.)
The supplemental request for Non - Departmental appropriates 786,475 from Current
Expense fund balance for a transfer out to the Courthouse Construction fund. See the
attached Courthouse Expansion Fund budget modification background documentation.
Authorized By:
Department
Executive's
Date Posted: By:
* Transfers affecting objects 10, 20, or 60 must be authorized by the County Executive. Transfers affecting other objects do not
need Executive office approval.
** Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization.
WHATC OM COUNTY
BUDGET MODIFICATION REQUEST
DEPARTMENT: COMBINED TREATMENT SERVICES
REQUESTED BY: Marcia Gunning
The following budget modification is requested:
Budget Transfer* XX_Budget Supplemental **
SOURCE: (Accounts to transfer from or funding source for supplemental)
Mental Health Administration State /NSRSN Grant
ACCOUNTS TO INCREASE:
Revenue: ,A-3-3A
10401.4-34.04641 Mental Health Admin /NSRSN Grant $38,429
Expenditure• .
10401.6110 Salaries /Wages (CARL from .75 to 1.0 FTE) 5,034
10401.6200 Benefits (CARL from .75 to 1.0 FTE) 1,264
10401.6510 Small Tools /Equipment (computer for MH Coordinator) 2,000
10401.6630 Professional Services (Transportation & Wrap Funds) 26,250
10401.6780 Travel /Education & Training 2,000
10401.6790 Travel (other) 11881
Total Expenditures $38,429
PURPOSE OF TRANSFER OR SUPPLEMENTAL: (if more room is necessary
attach additional sheet.)
The new NSRSN /Whatcom County contract #RSN- 94 -02 -05 (May 1, 1994 through June 30, 1995)
award to Whatcom County Department of Combined Treatment Services Mental Health Unit
is greater than budgeted in 1994. Effective May 1, 1994 through December 31, 1994 this
additional allocation totals $38,429.
See attached Agenda Bill and copy of NSRSN /Whatcom County Contract Face
Sheet and Budget. Original Contract is in process at the RSN.
Authorized By:
Department Head: Date:
Executive's Office://"
ffice: 0", l Date: �' 2
Date Posted: By:
Transfers affecting object 10 0, or 60 must be approved by the County Executive. Transfers affecting other objects do not need
Executive Office approval.
t" Supplemental requests, if approved by the Executive, will be fonvarded to the Couuty Council for authorization.
bWZctlSUP1.94
WHATCOM COUNTY
COMBINED TREATMENT SERVICES
Mental Health /Substance Abuse
Courthouse Annex - 1000 N. Forest St., Suite 101
Bellingham, WA 98225 -5596
PEGGY MOTES BALL
Director
JUN 0 2 1994
SHIRLEY VAN ZANTEN
COUNTY EXECUTIVE
DATE: June 1, 1994
TO: Shirley Van Zanten
County Executive t '
FROM: Marcia Gunning l
Mental Health Coordinator
RE: Budget Modification Request
Attached p ease in a Budget Modification Request, Agenda Bi an copy o t e NSR /W atcom
County May 1, 1994 - June 30, 1995 Contract'Face Sheet and Budget Pages totaling $207,942. The
contract is currently being processed at the NSRSN.
This contract allocates an additional $23,333 for Wrap Around Funding, $17,500 for RSN Transportation
and $21,313 in Resource Management /Administration funding for the 14 months of this contract.
Effective May 1, 1994 through December 31, 1994 this additional allocation totals $38,429.
The two program specific allocations within this contract are:
1. Wrap Around Funding for children and adults - $15,000 in 1994.
2. RSN Transportation Services (subcontract with Security Specialists, Plus to provide
transportation services to /from Skagit E & T and the Skagit County Courthouse - $11,250
in 1994.
In addition, I am requesting:
1. The Children's Area Resource Coordinator (CARC) increase from a .75 FTE position to 1.0 FTE
effective June 1, 1994. It has always been the intent of this Department to have a 1.0 FTE CARC
when adequate funds were available through the NSRSN Grant process to ensure 100% funding.
With the increase in dollars allocated to Whatcom County under this contract, that reality is now
possible. ($12,138 for the duration of the contract) $6,298 in 1994.
2. $2,000 be utilized to purchase a computer and software for the Mental Health Coordinator.
3. $3,881 be utilized for travel, education and training purposes. (100% for the ARC and CARC and
a portion of the Mental Health Coordinator and appropriate support staff).
.If you have any questions, please let me know.
attachments
mg
LETTEMSMSCNT.494
NORTH SOUND REGIONAL SUPPORT NETWORK
811 CLEVELAND STREET MOUNT VERNON, WA 98273
(206) 336 -9472
CONTRACT FACE SHEET
CONTRACT NUMBER: RSN- 94 -02 -05
Contracting Organization: Contract Period: May 1, 1994 - June 30, 1995
Name: Whatcom County, Department of Funding Authority:
Combined Treatment Services (1) DSHS /NSRSN Contract Number 2743 -92066
Address: 1000 North Forest Street (2) DSHS /NSRSN PHP Contract Number 2743 -95952
Bellingham, WA 98225
Telephone: (206) 676 -6829
Maximum Amount Awarded:
(1) RSN /PHP Program Specific: $207,942
Title of Project /Services: Contractor Contact Person: North Sound Regional Support Network
Development & Monitoring Marcia Gunning Contact: Stephen P. Reinig
Services, Resource Mgmt
Services (Adult & Child)
RSN Transportation
The terms of this contract are set out in and governed by the following, which are
incorporated herein by reference:
(X) Basic Agreement No. RSN- BA- 91- 01 -11, maintained on file at the North Sound Regional
Support Network;
(X) General Requirements, attached as Exhibit-A;
(X) Development and Monitoring Services, attached as Exhibit B;
(X) Resource Management Services - Adults, attached as Exhibit C;
(X) Resource Management Services - Children, attached as Exhibit D;
(X) RSN Transportation Services, attached as Exhibit F;
(X) Budget, attached as Exhibit Z;
In the event of any inconsistency in this contract, the inconsistency shall be resolved by
giving precedence in the following order: (.a) applicable federal and state statutes and
regulations, (b) General Requirements, (c) Basic Agreement, (d) other attachments
incorporated by reference, and (e) other documents incorporated by reference.
THE CONTRACTING ORGANIZATION AND NORTH SOUND REGIONAL SUPPORT NETWORK HEREBY ACKNOWLEDGE AND
AGREE TO THE TERMS OF THIS CONTRACT. SIGNATURES FOR BOTH PARTIES ARE REQUIRED BELOW:
FOR WHATCOM COUNTY:
Shirley Van Zanten Date
WHATCOM COUNTY EXECUTIVE
FOR NORTH SOUND REGIONAL SUPPORT NETWORK:
(Signature) (Date)
(Title)
APPROVED AS TO FORM ONLY:
Attorney for NSRSN (Date)
NORTH SOUND REGIONAL SUPPORT NETWORK
EXHIBIT: Z
PAGE: 1 of 4
APPROVED CONTRACT BUDGET
COST REIMBURSEMENT
PROGRAM TITLE: Monitoring and Development Services, Resource Management Services
(Adult & Child), RSN Transportation, High Utilizer Wrap Around
CONTRACT #: RSN- 94 -02 -05
AGENCY: Whatcom County
ADDRESS: 1000 North Forest Street, Bellingham, WA 98225
CONTRACT PERIOD: 5/1/94 TO 6/30/95
REVENUE SOURCES:
FUNDS AWARDED UNDER CONTRACT:
REVENUE, SOURCE AMOUNT
\wor k(il elregionlctsbdg.94
RSN /PHP:
$207,942
TOTAL FUNDS AWARDED: $207,942
NORTH SOUND REGIONAL SUPPORT NETWORK
APPROVED CONTRACT BUDGET
CONTRACT NUMBER: RSN- 94 -02 -05
REVENUE NARRATIVE
EXHIBIT: Z
PAGE: 2 of 4
AMOUNT
SOURCE OF REVENUE:
(If In -Kind, describe
procedure.for determining
values and documenting
allowability)
$207,942
RSN Consolidated
87,500
Millage, County Taxes
20,000
Fund Balance (To be
reimbursed by Federal Title XIX)
4,302
Taxes
$319,744
Total
1w orktil elreg i onlctsbd g.94
M
NORTH SOUND REGIONAL SUPPORT NETWORK EXHIBIT: Z
APPROVED CONTRACT BUDGET PAGE: 3 of 4
CONTRACT NUMBER: RSN- 94 -02 -05
EXPENDITURES
BARS
ACCOUNT
FUND
FUND
FUND
TOTAL
COUNTY
TITLES
SOURCE:
SOURCE:
SOURCE:
MILLAGE &
#
DEVELOP /MON
ARC
CHARC
TAXES
10
Salaries/
$ 21,269
$44,243
$41,763
$107,275
$ 51,433
Wages
20
Benefits
4,559
11,061
10.,441
26,061
131255
30
Supplies
1,000
840
840
2,680
2,000
Softare /Hardware
2,000
2,000
2,000
41
Prof. Services
4,249
4,249
27,552
.Transportation
17,500
17,500
.Wrap Around
11,667
11,666
23,333
42
Communications
1,400
1,400
2,800
2,100
43
Travel
3,000
2,450
2,450
7,900
1,184
Vehicle Rental
4,200
2,738
6,938
333
44
Advertising
650
48
Repair/
200
Maint
46
Insurance
570
47
Utilities
49
Misc
3,000
91
Bldg
2,427
1,630
4,057
4,023
Maint
99
Admin
1,882
1,267
3,149
3,502
Alloc
TOTAL
$ 53,577
$80,170
$74,195
$207,942
$111,802
\workliWrapiWct sbdg.94
NORTH SOUND REGIONAL SUPPORT NETWORK
APPROVED CONTRACT BUDGET
CONTRACT NUMBER: RSN- 94 -02 -05
EXHIBIT: Z
PAGE: 4 of 4
EXPENDITURE NARRATIVE
AMOUNT
SOURCE OF'EXPENDITURE: i.e. Salaries: 40%
Program person, etc.
Benefits: FICA,
MEDICAL, etc.
Communications:
Postage, telephone
$158,708
Salary, 100% ARC & CARC, % of Mental Health Coordinator,
Office Manager /Aide and Clerical Support
39,316
Employee Benefits, 100% ARC & CARC,% of Mental Health
Coordinator, Office Manager /Aide and Clerical Support
4,680
Office Supplies
4,000
Small Tools /Office Equipment (includes 100% supplies for
CARC and ARC and purchase of one computer & software
72,634
Professional Services (Proportional share of DMHP at
North Sound E & T, program monitoring, transportation
services and wrap around funding and High Utilizer Flex
Services funding)
650
Advertising
4,900
Communications /Telephone (includes 100% cellular phone
usage of ARC and CARC and % of telephone charges of
Mental Health Unit)
570
Tort /Surety Bond
9,084
Travel (includes 100% ARC and CARC travel expenses,
meals, lodging, mileage, etc. and % of Mental Health Unit
expenses)
200
Repairs /Maintenance
8,080
Building Maintenance Fees
7,271
Vehicle Rental (includes 100% ARC and CARC and % of
Mental Health Unit).
3,000
Miscellaneous
6,651
Administration Allocation from Exec Office
$ 319,744
Total
\work( ilelregionlctsbdg.94
SUBSTITUTE MODIFICATION REQUEST
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: Whatcom County Parks & Recreation Department
Requested By: Roger A. DeSpain
The following budget modification is requested:
_Budget Transfer *
X Budget Supplemental **
SOURCE: (Accounts to transfer from or funding source for supplemental)
106.2910.1000 Park Fund Balance 59,645
10600.4347.6030 Rifle Range Fees 91000
Total 68,645
ACCOUNTS TO INCREASE:
10600.6210
Retirement
24,645
10600.6630
Professional Services
5,000
10603.6120
Extra Help
30,000
10603.6480
Purchases for Resale
9.0-000
Total
68,645
PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach
additional sheet.)
6210- Excess payment for Gary Chadwick's early retirement from State of Washington.
6630 - Professional Services -LA,C. grant assistance, art work, survey work, appraisals
6120 -Extra Help- Seasonal Help in the parks, recreation services sections 10 -12 weeks*
6480 - Plantation Rifle Range to purchase and resell supplies and materials.
* See Attached Memo.
Authorized By:
Department Head,
Executive's Offi
Date Posted: l /
ZY /`t
2711
* Transfers affecting objects 10, 20, or 60 must be authorized by the County Executive. Transfers affecting other objects do not
need Executive office approval.
** Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization.
June 2, 1994
ROGER A. DESPAIN
Director
MEMORANDUM ROBERT J. BUNNETT
Recreation (& Senior Services Supervisor
P1't� s � t ►�S
a YYn ��S eQor
JUN 0 3 7994
TO: Shirley Van Zanten, County Executive
SHIRLEY VAN ZANTEN
PROM: Roger A. DeSpain, Parks and Recreation Director CGUN?Y EXECUTIVE
SUBJECT: Supplemental Budget Request
Attached is a Supplemental Budget Request The funding sources to cover the supplemental
request will come from the Parks and Recreation Department's 1993 Cash Carryover Funds and
Plantation Rifle Range revenue from resale items.
10600.6210 Retirement
As a result of Gary Chadwick early retirement, the State of Washington Retirement System will
be billing Whatcom County for $24,645.00 in July, 1994.
10600.6630 Professional Services
With the IAC Grant for the Nesset Farm Application, the Parks and Recreation Department needs
technical assistance in art work, survey work, and appraisal reviews - $5,000.00.
10603.6120 Extra Help (Seasonal)
Bellingham Senior Center
To compensate for the loss of the Secretary R position in the 1994 budget.
$8.00 per hour x 12 hours /week x 26 weeks) - $2,496:00.
Senior Services Administration
To support the Clerk III position who now supervises the Bellingham Senior Center Reception
Desk.
$8.00 per hour x 12 hours /week x 18 weeks) - $1,680.00.
Outdoor Recreation Program
To provide assistance with registration and general clerical duties.
$8.00 per hour x 12 hours /week x 26 weeks) plus
college work study student @ $1,560.00 - $4,056.00.
Cultural Arts Program
To provide office /facility coverage assistance.
$8.00 per hour x 12 hours /week x 26 weeks) - $2,496.00.
A
ROGER A. DESPAIN
Director
MEMORANDUM ROBERT J. BUNNETT
Recreation (& Senior Services Supervisor
P1't� s � t ►�S
a YYn ��S eQor
JUN 0 3 7994
TO: Shirley Van Zanten, County Executive
SHIRLEY VAN ZANTEN
PROM: Roger A. DeSpain, Parks and Recreation Director CGUN?Y EXECUTIVE
SUBJECT: Supplemental Budget Request
Attached is a Supplemental Budget Request The funding sources to cover the supplemental
request will come from the Parks and Recreation Department's 1993 Cash Carryover Funds and
Plantation Rifle Range revenue from resale items.
10600.6210 Retirement
As a result of Gary Chadwick early retirement, the State of Washington Retirement System will
be billing Whatcom County for $24,645.00 in July, 1994.
10600.6630 Professional Services
With the IAC Grant for the Nesset Farm Application, the Parks and Recreation Department needs
technical assistance in art work, survey work, and appraisal reviews - $5,000.00.
10603.6120 Extra Help (Seasonal)
Bellingham Senior Center
To compensate for the loss of the Secretary R position in the 1994 budget.
$8.00 per hour x 12 hours /week x 26 weeks) - $2,496:00.
Senior Services Administration
To support the Clerk III position who now supervises the Bellingham Senior Center Reception
Desk.
$8.00 per hour x 12 hours /week x 18 weeks) - $1,680.00.
Outdoor Recreation Program
To provide assistance with registration and general clerical duties.
$8.00 per hour x 12 hours /week x 26 weeks) plus
college work study student @ $1,560.00 - $4,056.00.
Cultural Arts Program
To provide office /facility coverage assistance.
$8.00 per hour x 12 hours /week x 26 weeks) - $2,496.00.
Memo to Shirley Van Zanten, County Executive
Page 2
June 2, 1994
Sumas Senior Center
To provide additional facility coverage for the Sumas Senior Center Manager who also supervises.
activities at the larger Lynden Senior Center.
$8.00 per hour x 12 hours /week x 26 weeks) - $2,496.00.
Welcome Senior Center
To provide additional facility coverage for the Welcome Senior Center Manager who also
supervises at the larger Bellingham Senior Center.
$8.00 per hour x 12 hours /week x 26 weeks) - $2,496.00.
Parks Headquarters
A maintenance position that would .work out of the Parks Headquarters. The main duties of this
person would be maintenance of the Parks Headquarters grounds. This person would be assigned
to the maintenance staff and would go out on whatever job is needed after the grounds are cared
for.
12 weeks at $7.00 per hour - $3,360.00. (Mid June through first week in October.)
Lighthouse Marine Park
One Park Aide
10 weeks at $6.00 per hour - $2,400.00.
Hovander Homestead Park
One Park Aide
10 weeks at $6.00 per hour - $2,400.00.
Silver Lake Park
Nightwatch position extended through September.
4 weeks at $7.00 per hour - $1,120.00
Main Office
To provide office coverage assistance.
$7.00 per hour x 24 hours per week - $5,000.00.
10603.7060 Repair and Maintenance
December 5, 1993, Lighthouse Marine Park received damage to the public boat ramp and piling
from very heavy wind and wave action. Because of the boat ramp being a revenue producer for
the department, repairs were extremely necessary - $8,000.00.
10603.6480 Purchases for Resale
Plantation Rifle Range is showing an increased use during the first and second quarter. This
includes items for resale; i.e., targets, ear plugs, safety glasses and ammunition. The items are
purchased and sold. The money goes back to the Park Fund as increased revenue - $9,000.00.
R. A. D.
RAD :lm
Enclosure
WHATCOM COUNTY
PARKS & RECREATION
3373 Mount Baker Highway
Bellingham, WA 98226 -9522
rAAM
MEMORANDUM
March 23, 1994
TO: Shirley Van Zanten, County Executive
FROM: Roger A. DeSpain, Parks and Recreation Director
SUBJECT: 1993 Parks and Recreation Cash Carryover Report
ROGER A. DESPAIN
Director
ROBERT). BUNNETT
Recreation & Senior Services Supervisor
LARRY B. SIMKINS
Parks Operations Supervisor
Attached is an overview of the 1993 budget plus an accounting of the expenditures. The bottom
line shows a cash balance of $138,405.51. This is after a $100,272.00 amount was used to
balance the 1994 budget. The cash balance was a result of a drastic slow down in spending of
the Parks/Recreation /Senior Services operations last year.
The Parks and Recreation Commission has asked that I submit a recommended list of 1994 items
needed for operations. Please review the list and let me know if it looks reasonable to submit a
supplemental budget reimbursement request to you and the County Council.
R. A. D.
RAD:lm
Enclosure
nh....,, (,)Or,) 711 .')()00 Cniinty Rnci&,niz u)nrl rAX r7nr,,) (i7(, -11Rn CCAN Prefix 7619
TO: Roger A. DeSpain
FROM: Mary Lou Jones
DATE: March 3, 1994
SUBJECT: Cash Carry Over from 1993
Total Budget for 1993
consist of 1,379,487.00
472,314.00
13,900.00
138,052.00
372,600.00
10,813.00
3,971.00
16,897.00
9,369.00
20,170.00
4,171.00
2,570.00
2,444,314.00
Actual Cash for 1993
County Share
County Share (Seniors)
Extra (Roeder Asbestos, Senior Compu)
Est. Cash Carry Over for 1993
Est. Revenue
Courthouse /Health Grounds
Rifle Range Fee(County Sheriff)
Public Works Reimb. (Lummi)
Boat Patrol (County Sheriff)
Supplemental (Chadwick Cash Out)
Supplemental (Nat Heritage Trails)
Continuing Approp. (Mathews Lumber)
1.
County Share (Parks)
1,379,487.00
2.
County Share (Seniors)
472,314.00
3.
County Share (Extra Roeder & Seniors)
13,900.00
4.
Revenue Collected in 1993
463,688.04
5.
Cash Carry Over from 1992
202,228.30
6.
Courthouse Grounds Reimbursement
6,948.00
7.
Health Department Grounds Reimb.
3,865.00
8.
Rifle Range Fee (County Sheriff)
3,970.51
9.
Restitutions
139.59
10.
Reimbursement (Bus Rental)
75.00
11.
Surplus Sale
1,157.74
12.
5th Annual Payment (Lummi Lease)
16,897.00
13.
Scan Telephone Reimbursement
266.58
14.
Pt. Roberts Park & Recreation Reimb.
1,200.00
15.
Jury Duty Reimbursement
3.28
16.
Refund Water Samples
360.00
17.
Refund (Puget Power Light Bulbs)
2,310.00
18.
Sewing Machines Reimbursement (B'ham
Cent) 239.97
2,569,050.01
CASH CARRY OVER FOR 1994
Actual Cash 2,569,050.01
Actual Budget Expended in 1993 .2 314,872.50
CASH CARRY OVER FOR 1994 254,177.51
Less Cash Carry Over Budget 194 - 100,272.00
Less (Shoreline Access in Blaine) 7,000.00
Less Sale of Land (Little Squalicum) 8,500.00
CASH BALANCE 138,405.51
1993 CASH CARRYOVER FOR PARKS AND RECREATION DEPARTMENT
Recommended Reimbursements for the $138,405.51:
Retirement Payment to the State of Washington Retirement for Gary Chadwick $ 24,645.00
Utilities Costs to Cover 1994 Use
5,000.00
Overtime Coverage for Staff During 1994
5,000.00
Travel Would Allow Staff to Attend Workshop and Training Program
4,000.00
Professional Services - -There is a need to go for an I.A.C. Grant in 1994.
5,000.00
Seasonal Help for Parks and Recreation Department - -8 positions for 10 -12 weeks
at 40 hours per week or equipment
25,000.00
Lighthouse Marine Park -- Repair of piling damage due to December 1993 storm
51000.00
Don Binning - Return to Parks and Recreation Department April - December
26,536.58
$100,181.58
The remaining $38,223.93 to be held in case of emergency or other identified needs.
SUBSTITUTE BUDGET MODIFICATION
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: Courthouse Expansion Fund
Requested By: Tom SutbeM, Administrative Services
The following budget modification is requested:
_Budget Transfer *
X Budget Supplemental **
SOURCE: (Accounts to transfer from or funding source for supplemental)
327100.8301.4530 Res Equity Trans -In CExp Fund 786,475
ACCOUNTS TO INCREASE:
327100 Courthouse Expan Operations
7350.1020 Bldg Construction - Strand 761,975
7410.1150 Furnishings- Juvenile 14,000
7410.1120 Furnishings- General 9,000
7410.1190 Furnishings- Contingency 1,500
Total 786,475
PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach
additional sheet.)
The supplemental request for Non - Departmental appropriates $786,475 from Current
Expense fund balance for a transfer out to the Courthouse Construction fund. See the
attached Courthouse Expansion Fund budget modification background documentation.
Authorized By:
Department Hi
Executive's Of!
Date Posted
* Transfers affecting objects 10, 20, or 60 must be authorized by the County Executive. Transfers affecting other objects do not
need Executive office approval.
** Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization.
AMERICAN ARBITRATION ASSOCIATION
AT SEATTLE, WASHINGTON
In the Matter of Arbitration
between
STRAND -HUNT CONSTRUCTION, INC. ) NO. 75 14 110 00353 93
Claimant,
and
ARBITRATION AWARD
WHATCOM COUNTY
Respondent.
In accordance with paragraph 7.9 of the General Conditions of the Contract for Con-
struction, which conditions are incorporated. into the Standard Form of Agreement between
Owner and Contractor, dated November 15, 1991, in which the Owner is Whatcom County
and the Contractor is Strand Incorporated, now Strand -Hunt Construction, anc., the
undersigned arbitrators having been appointed pursuant to the Rules of the American
Arbitration Association, having been duly sworn, having heard the witnesses, having
reviewed the documents, having heard argument of counsel and otherwise being fully
informed, make the following Award:
1. The Claimant is awarded the sum of $36,712 on its claim in this arbitration
against the Respondent, plus any sales taxes that may be applicable, plus simple interest at
twelve (12) percent per annum from November 15, 1993, on principal of $36,712.
2. No counterclaim was asserted by the Respondent.
3. The Claimant has incurred a filing fee of $3,000. Respondent shall reimburse
Claimant for a portion of that fee in the amount of $750.00. The hearing fees of $1,600 shall
be borne equally by the parties.
9109 \awar -str
4. The compensation of the arbitrators, totaling $19,200 shall be borne equally
by the parties.
5. This Award is in full satisfaction of all claims submitted to this arbitration.
DATED:
By
.-Waynb Blai Arbitrato
By. 9Q y„n-I
.. Douglas J. Green, Arbitrator
BY
Gre H rris, Albitrator
STATE OF WASHINGTON
ss.
COUNTY OF KING
I certify that I know or have satisfactory evidence that M. Wayne Blair is the person
who appeared before me, and said person acknowledged that he signed this instrument and
acknowledged. it to be his free and voluntary act for the uses and purposes stated therein.
Dated C l � 1 GI
IN
Name: LYNN P. Zd
NOTARY PUBLIC, State of Washi gton
My appointment expires l � �
g10g\auar-str 2
STATE OF WASHINGTON
ss.
COUNTY OF KING
I certify that I know or have satisfactory evidence that Douglas J. Green is the person
who appeared before me, and said person acknowledged that he signed this instrument and
acknowledged it to be his free and voluntary act for the uses and purposes stated therein.
Dated svl 8�9�
o� 0 1
r
vQ,= NOTARY rn
o.ms . r.
% PUBLIC
y .Q
+o\ `2 ?
F wpgN
STATE OF WASHINGTON
COUNTY OF KING
Name: l.� Ll /
NOTARY PUBLIC, State
My appointment expires _
ss.
I certify that I know or have satisfactory evidence that Greg Harris is the person who
appeared before me, and said person acknowledged that he signed this instrument and
acknowledged it to be his free and voluntary act for the uses and purposes stated therein.
As
I S*4%�
cn� �, PUBLICS
It 15
tit s �
UP WA
gl0g \awar-str
Name: / d4V /J�- •�� ��
NOTARY PUBLIC, State of Washi gton
My appointment expires l�
COURTHOUSE CONSTRUCTION PROJECT PENDING LIST
Following is a summary of items that Departments have requested and /or
are required to complete the furnishings portion of the Construction
project:
1. JUVENILE DETENTION
A. Cloths washer and dryer: $8,000
Jail trustees launder the Juvenile Detention clothing. However, it is
extremely labor intensive to deliver and pick up the clothing, twice a
day. It requires that a floor monitor leave the facility, which limits
the security of the facility during the monitors absence. Laundering is
an everyday chore. Oftentimes clothing is missing and not available
when needed. A space, plumbing and wiring have been provided for these
fixtures.
B. Day Desk: $6,000
A stationary day desk was an original request, however, due to
construction budget concerns desk was not included in the Strand
contract. The present modular desk can be and has been used during
altercations against detainees /staff. This day desk would house
security controls for staff, main telephone station for the facility.
Also, this module houses the largest population in the facility and is
the central television viewing area. Cost includes desk, wiring and
security controls.
2. LAW LIBRARY
Shelving: $9,000
During the design phase it appeared that the existing shelving units
could be accommodated given the odd configuration of the-floor/ceiling
height space. However, because of sprinkler head placements, irregular
shaped space and hodgepodge shelving we were unsuccessful in utilizing
all of the shelving in order to provide a functional, safe and
sufficient shelving system. Currently there is approximately 630 lineal
feet of books that are boxed and not accessible. These books are
referenced by users of the Law Library but, not as frequently as current
shelved books.
3. ELEVATOR KEYS
Elevator Keys: $1,500
Supply of elevator keys are required for issuance to county staff prior
to utilizing the elevator clock function for after hours access to
floors.
GRAND TOTAL $24,500
SHIRLEY VAN ZANTEqune 3, 1994
COUNTY EXECUTIVE
MEMO TO: Shirley Van Zanten
County Executive
Tom Sutberry, Acting Director
Administrative Services
FROM: Mary Chisho
Constructi Acts Coordinator
SUBJECT: Courthouse Construction Project Pending List
-------------------------------------------------------------------------
Attached hereto for your review and comment is a summary list of projects
which are pending and awaiting expenditure approval for completion.
I am available to review the project list with you at your convenience.
On behalf of the County staff, thank you for your consideration to
completion of this project list.
cc: Cheryl Wolf, Accountant I
Transportation Services