HomeMy WebLinkAboutord1994-007WIL4TCOM COUNTY COUNCIL AGENDA BILL NO. 93 -426
CLEARANCES
Initial
Date
Date Received in Council Office:
Agenda date
Assigned to:
iginator. Clerk
Division Head:
1993
1/11/94
Council - introduction (addendum)
1/25/94
Finance & Personnel /Council
Dept. Head:
Prosecutor.
D6
d, /l 9�i
Purchasing/Budget:
Executive:
SUBJECT
Ordinance amending Whatcom County Code Section 2.02, regarding Whatcom County Council operations
ATTACHMENTS:
Ordinance
SUMMARY STATEMENT Please complete sections of box as appropriate & explain the item below.
Related County contract #:
Should Clerk schedule a hearin ? NO /xx/ YES Requested date:
Amount budgeted for this item /project: $
Is it or will it be within budget? YES NO Please explain below
Budget line item number(s): ,
This ordinance amends Whatcom County Code Section 2.02 to accomplish the following: Change the status of
Clerk of the Council to that of department director, in order to provide a consistent form of office and
p,rsonnel management; clarify the supervisory responsibilities of the Council Chair; allow the Council to conduct
its business according to Roberts Rules of Order; and strengthen the function of Council standing committees.
Council Members Ken Henderson and Bob Imhof are co- sponsoring this ordinance.
ORIGINATOR'S RECOMMENDED ACTION.-
The Clerk recommends the following motion be made: "I move to adopt the ordinance as presented."
Amendments may be made after the main motion is made. The Council may approve or deny the ordinance.
COMMITTEE ACTION TAKEN:
COUNCIL ACTION TAKEN:
1/11/94: Introduction (addendum)
1/25/94: Council approved of the ordinance, with amendments (motion to adopt carried unanimously)
Related File Numbers: Ordinance or Resolution Number (this item only): 094 -007
wcMnu.ora 1/2594 SPONSORED BY: Imhof /Henderson
AB93 -426 PROPOSED BY: Council Clerk
AMENDED INTRODUCTION DATE: 1 -11 -94
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5 ORDINANCE NO. 94 -007
6 AMENDING WHATCOM COUNTY CODE SECTION 2.02,
7 REGARDING WHATCOM COUNTY COUNCIL OPERATIONS
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9 WHEREAS, Whatcom County Code Section 2.02 provides guidelines for the conduct
10 of full Council and Council committee meetings, Council personnel issues, and other
11 Council - related matters; and
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13 WHEREAS, some minor changes were needed to this section of the Code to clarify
14 the rules governing council committee structure, reports, and council agendas; and
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16 WHEREAS, the Clerk proposed that the Council amend this section of the Code to
17 change the clerk's status to that of department head (denoted as department director, in
18 accordance with terminology furnished by the Personnel Department), in order to provide
19 a consistent form of office and personnel management; and
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21 WHEREAS,
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due to the higher-
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24 eeHimenly used Rebem; [Clerk's Note. Council did not vote to amend by deleting this
25 section, but the deletion was implied when Council voted to remove the change to Roberts from
26 Exhibit A.]
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Amendment. Whatcom County Council Section of Code, 1125194 Page 1
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NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that
Whatcom County Code Section 2.02 is hereby amended as indicated in the document
attached as Exhibit A to this ordinance.
ADOPTED this 25th day of January , 1994.
ATTEST:
Ramona Reeves, Council Clerk
APPROVED as to form & content:
Civil Deputy Prosecutor
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Robert
(Approved ( ) Denied
tA-
Shirley Van Zanten, Execu ive
Date:
Amendment. Whatcom County Council Section of Code, 1125194
Page 2
1 EXHIBIT A to Ordinance 94-007
2 AB93 -426
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4 WHATCOM COUNTY CODE
5 CHAPTER 2.02
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7 WHATCOM COUNTY COUNCIL
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9 2.02.010 Meetings - Times.
10 A. The regular meeting time of the council shall be the first, second and fourth
11 Tuesday of each month at 7:00 p.m. in the Whatcom County Courthouse, unless decided
12 otherwise by the council. Special meetings may be called by the chairperson of the
13 council as required, provided proper public notice and notice to council members is
14 given.
15 B. Regular committee of the whole items shall be discussed during the council
16 meeting on the first Tuesday of each month, unless decided otherwise by the council.
17 This meeting may be cancelled at the will of the council.
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19 2.02.020 Meetings - Sturgis Standard Code of Parliamentary Procedure.
20 Council business shall be conducted pursuant to "Sturgis Standard Code of Parliamentary
21 Procedure," latest edition, except when in conflict with the standing rules of the council.
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23 2.02.030 Ordinances and resolutions.
24 The introduction, publication, consideration and adoption of ordinances shall be
25 governed by the Home Rule Charter for Whatcom County, ordinances and resolutions of
26 the county council or, when not addressed by the above, by general law._
27
28 2.02.040 Annual reorganization meeting - Election of officers.
29 A. The swearing in of newly elected council members shall be at a special
30 meeting on the second Monday of the next January immediately following the November
1 /2s /94 Exhibit A to Ordinance 94 -007, Amending WCC 202, Page 1
1 election, or as soon thereafter as possible. This special meeting, or the first council
2 meeting in January following a nonelection year, shall also be the annual
3 reorganizational meeting, at which time the council shall elect, by roll call vote
4 the chair, vice-chair, the executive pro tempore and the
5 members of all standing committees. Prior to each reorganizational meeting, the council
6 chairperson shall ask council members to circulate to each other in writing their requests
7 for committee assignments and other offices. No council member shall hold the position
.8 of chair more than two full consecutive terms. The chair of the council shall act as
9 executive pro tempore in the absence of the regular executive pro ternpore who was
10 selected pursuant to the above procedure. Terms of office shall begin at the conclusion
11 of the reorganizational meeting.
12 B. In temporary absence of the chairperson, the vic6rii-ichairperson shall perform
13 the duties and responsibilities of the chairperson. A temporary chairperson shall be
14 elected should both the chairperson and vice-chairperson be absent and shall serve
15 during such absence.
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17 2.02.050 Power of chairperson.
18 The chairperson shall have the general dir-eetieft of eettfteil pr-eper-ty and supervision of
19 eettneil effipleyees ih I"
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20 provided, however, that such powers shall be exercised at the
21 direction of the council.
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23 2.02.055 Clerk.
24 A. The county council shall employ and supervise the clerk and deptity eler-IR of
25 the county council
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gg',un:
IX.I.IM, MRSUM-K ..M.
... .. ...... .
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1/25/94 Exhibit A to Ordinance 94-007, Amending WCC 202, Page 2
1 /25/94 Exhibit A to Ordinance 94 -007, Amending WCC 2.02, Page 3
Four members shall constitute a quorum and, unless otherwise required by Charter, a
majority vote of the then entire membership of the council shall be necessary-for the
conduct of council business. There shall be no voting by proxy on any question before
the council.
2.02.070 Sip-nature of documents.
All official documents issued by order of the council shall be signed by the chairperson
and attested by the clerk of the council, except as otherwise provided by the Charter.
2.02.080 Order of business.
A. Business may include but not be limited to the following order:
1. Roll call;
2. Reading and approval of minutes;
3. Announcements;
4. Executive items;
5. Open session;
6. Special matters;
7. t< .:
. Hearings and final consideration of ordinances;
S. Final consideration of ordinances and resolutions;
£. Other business;
491. Introduction of ordinances and resolutions;
41-;x. Reports of committees;
l3'. Reports and other items by council members.
B. The chairperson shall prepare the agenda, which, together with supporting
documents, shall be provided to all council members no less than three days prior to
each regular council meeting and at the earliest possible date prior to any special
meeting. The agenda shall also be posted conspicuously within the Whatcom County
Courthouse.
C. Upon request by any two or more members of the council at any council
1 /25/94 Exhibit A to Ordinance 94 -007, Amending WCC 202, Page 4
1 meeting an item of business shall be placed on the agenda of the next regular meeting.
2 Consent items may be acted upon en masse; provided, however, that any
3 consent item shall be considered separately if so requested by a council memberil
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6 2.02.090 Introduction of ordinances and resolutions - Filing.
7 All ordinances and resolutions shall be introduced in their entirety in writing. The
8 subject of each ordinance shall be clearly and concisely stated in the title, and no
9 ordinance shall contain more than one subject. Proposed ordinances and resolutions shall
10 be filed with the clerk of the council and shall be introduced by a council member or by
11 consent of the full council.
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13 2.02.100 Introduction of ordinances - By title.
14 The introduction of a proposed ordinance shall be by title only, following which the
15 council may refer the proposal to the appropriate standing or special committee or to the
16 committee of the whole. Upon being reported back from committee, all proposed
17 ordinances and resolutions shall be placed upon the agenda. Except for emergency
18 ordinances, at least 13 days shall pass between introduction and final passage of
-19 ordinances. Voting on final passage of all ordinances shall be by roll call vote.
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21 2.02.110 Introduction of ordinances - Reintroduction.
22 Any ordinance which has been introduced and not acted upon within 120 days of its
23 introduction must be reintroduced, notice of introduction republished, and at least 13
24 days elapsed before it can come up for final consideration; except, if any such ordinance
25 has been under active consideration by any standing committee, special ad hoc
26 committee, or committee of the whole and has appeared at least twice on such
27 committee's published agenda, it is not subject to this requirement.
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29 2.02.120 Publication of proposed and enacted ordinances.
30 Ordinances or summaries thereof, the place where copies are filed and the times when
1/25/94 Exhibit A to Ordinance 94-007, Amending WCC 2.02, Page 5
they are available for inspection shall be published when the ordinances are proposed
and again upon enactment.
2.02.130 Veto message - Overriding.
The veto message of the executive which accompanies a proposed ordinance passed by
the council shall be distributed to each council member. Within 30 days after being
returned to the council, the council may override by enacting the ordinance by a
minimum of five affirmative votes.
2.02.140 Committee of the whole.
The council may go into committee of the whole at any time
2.02.150 Membership on standing committees.
A. There shall be three members of all standing committees, membership to be
determined by majority roll call vote of the council. The committee members shall be
responsible for election of a chairperson and its internal organization.
B. The date and time of standing committee meetings shall be determined by the
chairperson of such committee and an agenda, including time and place of the meeting,
shall be prepared and disseminated at least one day prior to the meeting. The committee
meeting agenda shall further be posted conspicuously within the Whatcom County
Courthouse.
C. The following committees are established:
1. Finance and personnel;
2. Planning and development;
3. Public services and solid waste;
4. Capital projects;
5. Health department advisory;
6. lie M%ateem waters
2.02.160 Committee action.
1 /25/94 Exhibit A to Ordinance 94 -007, Amending WCC 2.02, Page 6
14 by law members of the legislative body are required to sit, shall be determined by
15 majority roll call vote of the council. Council members
J tY .. ...::. ..Pik :.::.;:;. 3'.:. ::::::. ..............:.......;.
163r`eal} other county governmental boards, commissions or committees, other than
17 ad hoc council committees, shall likewise be determined by a majority roll call vote by
18 the council.
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20 2.02.180 Appointment of non = 'council members to boards, commissions or
21 committees.
22 Appointments of nor -- council members to all county or intergovernmental boards,
23 commissions or committees which exercise either an administrative or a legislative
24 function shall be made by the county council in accord with Chapter 2.03 of this code.
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26 2.02.210 Open meetings.
27 It is the policy of the council that, to the greatest extent possible, meetings will be open
28 to the public. All council and committee meetings shall be held in compliance with the
29 state Open Public Meetings Act (RCW Chapter 42.30). A standing or special committee
30 meeting may be held in executive (closed) session only upon determination to that effect
1 /25/94 Exhibit A to Ordinance 94 -007, Amending WCC 202, Page 7
1 by a majority of the committee in a recorded, roll call vote. A council or committee of
2 the whole meeting may be held in executive session only upon a determination to that
3 effect by a majority vote of the council members present in a recorded, roll call vote.
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5 2.02.220 Suspension of rules.
6 The rules and procedures set forth in this chapter may be suspended in specific instances
7 by an affirmative roll call vote of at least two- thirds of the members of the council.
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9 2.02.230 Correspondence requirements.
10 It shall be the responsibility of the council chairperson to respond when appropriate to
11 any correspondence on behalf of the council. Communications requesting council action
12 shall be placed on the appropriate council committee agenda for consideration;
13 A copy of all council - initiated correspondence shall
14 be kept in the council office.
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16 2.02.240 Recordings or transcripts of council proceedings... _
.0 The Whatcom County council shall uniformly retain audio recordings or written
18 transcripts of its proceedings for the period of six years, in order to satisfy court
19 requirements for verbatim accounts of the council's proceedings.
1 /25 /94 Exhibit A to Ordinance 94 -007, Amending WCC 2.02, Page 8