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HomeMy WebLinkAboutres1984-0531 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 INTRODUCED BY: Roehl PROPOSED BY: Public Works Dept. DATE INTRODUCED: 12-6— RESOLUTION NO. 84 -53 A RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO ENTER INTO A CONTRACT FOR CONSULTING SERVICES WITH RESOURCE CONSERVATION SERVICE FOR SOLID WASTE RECYCLING STUDY. WHEREAS, the Whatcom County Council has determined that a county -wide solid waste recycling study is necessary for the health, safety and welfare of all the citizens of Whatcom County; and WHEREAS, it is determined by the Whatcom County Council that it is necessary to enter into an agreement with consulting engineers at this time to provide a solid waste recycling study to include those services specifically se forth in Exhibit "A", which is attached hereto WHEREAS, it is determined that Resource Conservation Services has the expertise an.d experience for the purpose of providing a county -wide solid waste recycling study; and WHEREAS, the consultants hereby agree to perform those services speci- fically set forth within the agreement by and between Whatcom County and the consultant; NOW, THEREFORE, BE IT RESOLVED that the County Executive is hereby authorized to enter into an agreement by and between Whatcom County and Resourc Conservation Service to perform the services as stipulated within the agreement for consulting services and Exhibit A entitled "Recycling Study" Workscope. The agreement for consulting services between the County and Resource Engineers shall stipulate reimbursement to the consultant for services rendered in a sum not to exceed $20,000.00 and said sum includes costs incidental to and necessary for completion of the solid waste recycling study. The schedule of charges is set forth on Exhibit B attached. The sum shall be paid in monthly installments as costs are incurred and billed by the consulting firm. RESOLUTION - 1. Date Drafted: 11/27/84 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 PASSED this 20th ATTEST: C l erk of the Counc ' APPROVED AS TO FORM: i, Civil Deputy a thing Attorney RESOLUTION - 2. date drafted: 11/27/84 day of December, 1984. W C COUNTY COUNCIL ATCO COUINTI,,WASk9TON Chairpglson AGREEMENT FOR CONSULTING SERVICES M 2 5 (r? U n � D BETWEEN WHATCOM COUNTY AND RESOURCE CONSERVATION SERVICE lJ U FOR SOLID WASTE RECYCLING STUDY JAN 31984 1VH;,- 1.Tr,0M COUNTY THIS AGREEMENT is made and entered into by and between Resource Conservation Consultants, a partnership, hereinafter referred to as the "Consultant ", and WHATCOM COUNTY, hereinafter referred to as the "County ", for the purpose of ii preparing a Solid Waste Recycling Study. W I T N E S S E T H The County and the Consultant agree as follows: 1. Scope of Services The Consultant hereby agrees to perform those services specifically set forth in Exhibit "A ", which is attached hereto and incorporated herein by reference. 2. Compensation Schedule As consideration for the services provided by the Consultant, the County agrees to reimburse the Consultant on a time and expense basis not to exceed Twenty Thousand Dollars ($20,000.00). This sum includes costs incidental to and necessary for completion of the solid waste recycling study. The sche- dule of charges is set forth on Exhibit "B ". The sum shall be paid in monthly installments as costs are incurred and billed by the Consultant firm. -1- All payments under this contract are considered reimbursement for ser vices rendered. Each request for payment shall be submitted in the usual form of a claim, which claim shall be supported by detailed documentation of the services actually performed so as to comply with municipal auditing require- ments. It is agreed that the Consultant shall be paid for its services by monthly vouchers submitted to the Auditor of the County, who is the auditing officer of the County, and who will issue warrants and payment of the claims. 3. TIME SCHEDULE The first draft of all studies, plans, and reports called for under this agreement shall be completed not later than April 19, 1985. After, the work will be reviewed by the County prior to its finalization by the Consultant. The Consultant shall also be available for consultation and /or public meetings at the request of the County, during the term of this agreement. 4. EXPIRATION This agreement shall expire upon completion of the project to the satisfaction of the County. However, it is expected that all services under this agreement shall be completed by May 31, 1985. 5. EXTENSION The duration of this agreement may be extended by mutual agreement of the parties. Provided, however, that any extension of this agreement shall be by mutual written consent of the parties. 6. EXTENT OF AGREEMENT This agreement, with attachments, contains all of the terms and con- ditions agreed upon by the parties hereto. The parties agree that there are no other understandings, oral or otherwise, regarding the subject matter of this agreement. -2- 7. LICENSING IN COMPLIANCE WITH LAWS AND REGULATIONS The Consultant agrees to comply with all applicable federal, state, county or municipal standards for licensing certification in operation of faci- lities and programs, and accreditation and licensing of individuals. 8. ASSIGNMENT AND /OR SUBCONTRACTING The Consultant shall not assign or subcontract any portion of the services provided within the terms of this agreement without obtaining the prior written approval of the County. All terms and conditions of this agreement shall apply to any approved subcontract or assignment related to this agreement. Paul Running and Associates is hereby authorized to act as a sub- contractor herein. 9. MODIFICATION No change or addition to this agreement shall be valid or binding upon either party unless such change or addition be in writing, executed by both parties. 10. NON- WAIVER OF BREACH The failure of the County to insist upon strict performance of any of the covenants and agreements of this agreement or to exercise any option herein conferred in any one or more instances shall not be construed to be a waiver or relinquishment of any such, or any other covenants or agreements, but the same shall be and remain in full force and effect. 11. TERMINATION In addition to any other methods of termination specified by this agreement, this agreement may terminated by the mutual agreement of the contracting parties. The County may also unilaterally terminate this agreement , 541 in the event that the Consultant fails to comply fully with the terms and con- ditions of this agreement. In such event, Whatcom County may terminate this agreement upon written notice being sent to: Resource Conservation Consultants, 1615 N.W 23rd Avenue, Suite One, Portland, Oregon, 97210. Provided, however, that the Consultant shall be entitled to receive compensation, in the event of terminaton, for time and expenses incurred up to the time notification is sent to the Consultant. 12. PROPERTY RIGHTS The Consultant agrees that all property rights, copyrights and reproduction rights to reports submitted by the Consultant in the course of per- formance of this agreement shall be considered in the public domain and not sub- ject to copyright. Consultant further agrees to make research, notes and other work products produced in the performance of this agreement available to the County upon request. 13. HOLD HARMLESS The Consultant agrees and covenants to indemnify, defend and save harmless the County, and those persons who were, now are, or shall be duly elected or appointed officials or members or employees thereof, hereinafter referred to as the County, against and from any loss, damage, cost, expense, liability, charge, claim, demand or judgment of whatsoever kind or nature, whether to persons or property, arising wholly or partially out of any act, action, neglect, omission or default on the part of the contractor, his sub- contractors, and /or employees, except if such injury or damage shall have been caused by or resulted from the sole negligence of the County. In case any suit or cause of action shall be brought against the County on account of any act, action, neglect, omission or default on the part of the consultant, his agents, -4- subcontractors, and /or employees, the consultant hereby agrees and covenants to appear and assume the defense thereof and to pay any and all costs, charges, attorneys' fees and expenses, and any and all judgments which may be incurred or obtained against the County. In the event the County is required to institute legal action and /or participate in legal action to enforce this indemnification and hold - harmless clause, the Consultant agrees to pay the County's legal fees, costs, and disbursements incurred in establishing their right to indemnification. 14. RELATIONSHIP OF THE PARTIES The parties intend that an independent Contractor - County rela- tionship will be created by this agreement. No agent, employee, servant or representative of the Consultant shall be deemed to be an.agent, employee, ser- vant, or representative of Whatcom County for any purpose. Employees of the Consultant are not entitled to any of the benefits that Whatcom County provides for its employees. The Consultant will be solely and entirely responsible for its acts and for the acts of his agents, employees, servants, and subcontractors during the performance of this agreement. In the performance of the services herein contemplated, the Consultant is an independent contractor with the authority to control and direct the performance of the details of the work. However, the results of the work contemplated herein must meet the approval of the County and shall be subject to the County's general rights of inspection and review to secure the satisfactory completion thereof. -5- 6 DATED this 1� day of ATTE WHATCOM COUNTY BY: Clerk of the CoLorci I SHIRLEY VAV ZANTEN County Executive APPROVED AS TO FORM: RESOURCE CONSERVATION CONSULTANTS BY: AN ALL J. WATTI General Partner Deputy Prosecuti Attorney STATE OF WAJ!4 TON ) � � \ \ S S. COUNTY OF W AT-C-9M ) On this � day of M4aJefore me, the undersigned, a Notary Public in and fo the State of W�6n, duly commissioned and sworn, personally appeared to me known to be the Consultant on behalf of RLysourcLO Conservation Consultants partnership that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said partnership, for the uses and purposes therein mentioned, and on oath stated that he is authorized to execute the said instrument. WITNESS my hand and official seal hereto affixed this �o�L' day of 1984. NOTARY PUBLIC IN AND FOR THE State of 0RtOeN, F mission Expires ff-I! EXHIBIT "A" RECYCLING STUDY SECTION I: WORKSCOPE Task 1: COORDINATE WORK EFFORT WITH COUNTY STAFF AND ADVISORY COMMITTEE RCC will meet with Whatcom County Staff as needed to set project schedules and make presentations. At least 3 meetings with a project advisory committee will take place. The advisory committee will be made up of individuals involved in the recycling field, such as collection haulers, recycle centers, and community recycle groups. Whatcom County will appoint the committee. OUTPUT: Project Presentations and Meetings Task 2: ASSESS WASTESTREAM Successful development and implementation of .a waste reduction and re- cycling program requires a thorough understanding of the quantity and physical composition of the waste stream. The project team proposes to characterize the waste stream in Whatcom County by performing the four subtasks outlined below. The characterization will be based upon records and reports available from Whatcom County and the City of Bellingham, a survey of waste collection companies and major commercial and industrial generators and the experience and judgment of the project team. Waste composition studies performed for other communities in Washington and the Pacific Northwest will also be used to estimate waste composition. Subtask 2.1: Review Background Information Whatcom County and the City of Bellingham have collected and summarized considerable information describing their waste streams. Available information includes the Comprehensive Solid Waste Management Plan, several feasibility studies examining alternative solid waste management strategies, and operating records for collection and disposal operations. Available operating information for Thermal Reduction Company's incinera- tion facility and the existing recycling operations may also be available for review. It is antipicated that the project team will be able to develop an estimate of the total amount of waste generated in Whatcom County and monthly fluctuations of the waste stream in the Subtask. I -1 Subtask 2.2: Survey Waste Hauling Operations and Major Commercial and Industrial Generators All commercial waste hauling operations will be surveyed to determine the relative amount of residential, commercial and industrial wastes generated in Whatcom County. Major commercial and industrial generators will be identified together with the nature of the waste that is generated. The FHa�eF amd irdwsl=rial generat"rs -w4 l +h °n h° rnntnr +°rl +n accacc +h° Subtask 2.3: Estimate Current and Projected Waste Quantities and Composition Based on the information developed in the previous two subtasks and the judgment of the project team, waste quantities and composition will be projected for the period 1984 through 1994. Waste quantity projections will be developed for residential, commercial and industrial wastes. Estimated waste composition for the composite waste stream will be developed for: e newsprint e corrugated e high -grade paper e glass e aluminum e ferrous 0 yalad IMP-R 5 *_ 4. 6P Output: Solid Waste Assessment Report Task 3: PORTRAY INTERACTION OF WASTE MANAGEMENT ELEMENTS Subtask 3.1: Determine Factors Affecting Waste Reduction and Recycling in Whatcom County RCC will provide a general report discussing issues that impinge on waste reduction and recycling programs in Whatcom County. I -2 a Examples of topics to be discussed are secondary materials market development, government procurement policies, siting of recycling facilities, and federal tax policies. Subtask 3.2: Portray Specific Interactions Whatcom County and RCC staff will discuss interactions that are particularly relevant to Whatcom County's needs. These will be examined in detail. For example, a number of issues arise in discussion of the relationship between proposed energy recovery facilities (ERF) and recycling /waste reduction programs. • Will construction of an ERF encourage or discourage recycling? Glass and metals have virtually no BTU value and decrease the life of trash burning equip- ment. Thus, an ERF provides an incentive to recycling with these materials. However, fibers are important to such facilities. Will construction, therefore, jeopardize paper recycling? • If a substantial portion of the waste stream is diverted, will cost savings accrue through reduced sizing of incineration facilities, plus a reduction in operating costs? • Will flow control measures be needed to assure optimal operation of an ERF? Will these measures place a restriction on recycling? Output: Summary Report Task 4: ASSESS EXISTING RECYCLING CONDITIONS Subtask 4.1: Determine Materials to be Considered RCC will work with Whatcom County staff to develop a list of materials to be considered for the recycling conditions study. Subtask 4.2: Survey Markets Serving the Region It has become a truism among those concerned with implementing recycling programs that "markets come first ". There are communities that have established elaborate recycling collection systems only I -3 to be frustrated in the marketplace, unable to sell their secondary materials. RCC will identify existing and potential markets. A preliminary listing of end -users we will contact is contained at the end of this proposal. Subtask 4.3: List In-County Waste Reduction and Recycling E forts A. Government efforts. Several waste reduction and /or recycling strategies have already been proposed in Whatcom County. Two separate incineration facilities are being planned and the existing incineration facility operator is considering an expansion. The City of Bellingham may establish its own waste reduction and recycling strategy as may other municipalities. RCC will contact organizations proposing alternate waste mana- gement strategies to identify their intentions. Personnel from Whatcom County, the Washington Department of Ecology, the City of Bellingham, and other county municipalities will be inter- viewed. The information will be used to evaluate the feasibi- lity of County waste reduction and recycling options discussed in Task 6. B. Private recycling operations. RCC will also list recycling operations undertaken by private organizations, firms and individuals. These operations may be: established, full -line recycling centers, waste paper processors, and scrap metal dealers. collection programs, usually of newspaper, undertaken by charitable or voluntary organizations. collection of specific materials by private individuals. Subtask 4.4: Survey Listed Recycling Operations RCC will survey all of the recycling operators listed in Subtask 4.3. We will collect data on a number of variables. However, in this section of the report, we will primarily be concerned with the quantity of recyclables recovered. Results will be summarized in tabular form. I -4 Output: Determination of Present Market Demand and Existing Broad Recycling Levels in Whatcom County for Specific Recoverable Materials Task 5: ASSESS FUTURE RECYCLING CONDITIONS (FIVE YEAR) RCC will survey end -users of recyclables to determine: • whether or not they have plans for expansion. • what factors limit their ability to accept increased tonnages of secondary materials from Whatcom County. • if they have recommendations to offer local government officials. RCC will also survey existing recycling operators to determine: • whether they expect or are encouraging increased volumes. • Whether they plan to expand their operations to include new programs. For example, a waste paper dealer may plan to start up an office paper collection program. • if they have recommendations to offer local government officials. Output: Estimation of Recycling Expansion in Whatcom County through 1989. Task 6: EVALUATE WASTE REDUCTION AND RECYCLING OPTIONS Subtask 6.1: Literature Search Government agencies and research institutions have produced a significant body of literature on waste reduction and recycling options. RCC will locate programs in use in similar communities elsewhere in the United States and Canada. At a minimum, we propose the following options for review: 1-5 • Recycling of Residential Wastes - drop -off - buy -back - curbside • Recycling of Organic Wastes - yard and leaf wastes - other organics • Recycling of Commercial Wastes - office paper - old corrugated containers - salvaging at disposal sites • Recycling of Special Wastes - tires - motor oil - building materials - plastics • Waste Reduction and Reuse • Market Development • Education and Public Awareness • Institutional Factors • Financing • Technical Assistance Subtask 6.2: Describe Options RCC will devote significant attention to any option that appears useful to Whatcom County. Each program alternative will be presented as follows: • a general description of the option will be provided. For example, there are a number of different ways to organize and equip a curbside collection program. Each alternative will be presented. • a description of particular option programs in place elsewhere. • an examination of the use of particular options in Whatcom County. I -6 Subtask 6.3: Evaluation of Options A. RCC and Whatcom County staff will discuss and set criteria for evaluating recycling and waste reduction options. Among criteria to be considered are: 9 Landfill Savings how much is landfill usage reduced? 9 Least Cost - how costly is it? 9 Environmental Impact - does the option create environmental problems? 9 Compatibility - does it fit with the existing methods of recycling and waste management? 9 Timing - how long will it take to implement? 9 Convenience - is the system easy to use? 9 Reliability - have others successfully used this option? Are there few risks? B. RCC, again after discussion with County staff, will weight evaluation criteria. C. RCC will apply weighted criteria. Output: List of Ranked Options for Consideration TASK 7: PREPARE A RECOMMENDED TWO -YEAR PROGRAM AND BUDGET RCC will prepare a two -year work plan and budget for a waste reduction and recycling program in Whatcom County. The work plan will include: I -7 • program design. • recommendations for budget allocations. RCC, with advice from County staff, will provide budgetary decisions about, equipment purchases and capital expenditures, amount allocated for promotional activities, possible subsidies to recyling operations, and other program related expenses. • recommendations concerning legal or political issues. RCC and County staff will determine who should provide recycling service in Whatcom County and who will own recycling equipment. • sample documents for County use in issuing specifica- tions and "invitiations to bid" on recycling collection or processing contracts. RCC will present the complete program to a meeting of the Whatcom Councy Council and County staff. Output: Final Report of the Recommended Program and Budget, with Appropriate Presentations IM EXHIBIT "A" RECYCLING STUDY SECTION II: LEVEL OF EFFORT RCC proposes the following allocation of hours to the tasks described in Section I. The table below also indicates the division of labor between RCC and PR &A. HOURS PER TASK RCC PR &A Total Professional hours are 468. Jerry Maureen Steve Paul Powell Steinberger Colton Secretarial Running. Secretarial TASKS TOTAL 1 20 5 - 1 2 - 28 2 3 1 - - 65 5 74 3 5 9 3 2 2 - 21 4 33 42 40 9 1 - 125 5 9 10 7 4 - - 30 6 29 48 32 8 - - 117 7 44 30 23 8 5 1 111 TOTAL 143 145 105 32 75 6 506 Total Professional hours are 468. EXHIBIT "B" 1984 SCHEDULE OF CHARGES Resource Conservation Consultants Jerry Powell Maureen Steinberger Steve Colton Secretarial $42.25 x 143 = $6041.75 27.83 x 145 = 4035.35 33.15 x 105 = 3480.75 2011 x 32 = 643.52 Total RCC: $14,201.37 Paul Running & Associates Paul Running $45.00 x 75 = 3375.00 Secretarial 24.00 x 6 = 144.00 PR & A total: TOTAL LABOR: $17,720.37 Estimated Direct Costs Travel: RCC 1650 mi. x $.25 = $ 413 PR &A 400 mi. x .25 = 100 15 days at $70 = 1050 Coyping 500 copies at $.07 = 35 Phone = 200 Postage = 20 TOTAL DIRECT COSTS: $1818 GRAND TOTAL COSTS: $19,538.37 $3519.00