HomeMy WebLinkAboutres1985-0271
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INTRODUCED BY: Becker
PROPOSED BY: Public Works Dept.
DATE INTRODUCED: 5 -2 -85
RESOLUTION NO. 85 -27
A RESOLUTION AUTHORIZING THE COUNTY EXECUTIVE TO
APPROVE THE EXTENSION OF AN AGREEMENT FOR CONSULTING
SERVICES BETWEEN WHATCOM COUNTY AND HARPER -OWES FOR
COMPLETION OF THE ENGINEERING AND CONSTRUCTION
SUPERVISION OF THE NOR -BELL PROJECT, PHASE 2, CITY
OF FERNDALE WASTEWATER TREATMENT PLANT IMPROVEMENTS.
WHEREAS, the County, on November 6, 1981, entered into an agreement
with Harper - Owes, consulting engineers, for professional consulting engineering
services; and
WHEREAS, said agreement was amended on May 10, 1982 for additional work
on said project, and amended on July 9, 1982 and December 15, 1982 to provide
for professional consulting engineering, financial management and coordination
through completion of the project and subject to acceptance by Whatcom County of
the grant from the State of Washington Department of Ecology; and
WHEREAS, the County has completed phase 1 of the project, the Nor -Bell
interceptor sewer project; and
WHEREAS, THE County has entered into an agreement with the low bidder,
IMCO General Construction Company, for phase 2 of the project: improvements to
the City of Ferndale sewage treatment plant; and
WHEREAS, it is necessary for the consultants to provide additional ser-
vices for completion of the total project;
NOW, THEREFORE, BE IT RESOLVED, that the County Council authorizes the
County Executive to approve the extension to the agreement between Whatcom
County and Harper -Owes for additional consulting services as enumerated within
the extension scope of service on Exhibit A in an amount not to exceed $110,000
as enumerated in Exhibit B. Further, all work shall be in accordance with and
governed by sections 5 through 12 of the original agreement dated November 6,
1981 and subject to approval of the State of Washington Department of Ecology.
RESOLUTION - 1.
Date drafted: 4/25/85
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PASSED this _ 6th day of
ATTE T:
Clerk of the Council
APPROVED AS TO FORM: '
Civil Deputy Prosecuting
Attorney
RESOLUTION - 2.
Date drafted: 4/25/85
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
WILLIAM P. ROEHL
Chairperson
1985
EXTENSION OF AGREEMENT FOR CONSULTING SERVICES
BETWEEN WHATCOM COUNTY AND HARPER -OWES
FOR NOR -BELL PROJECT
THIS EXTENSION CIF AGREEMENT is made and entered into by and
between HARPER -OWES, hereinafter referred to as "Consultant," and WHATCOM
COUNTY, hereinafter referred to as "County."
WITNESSETH:
WHEREAS, the County and the Consultant have an agreement dated
November 6, 1981, as amended on May 10, 1982, July 9, 1982, and December
15, 1982, and effective through acceptance of a grant by Whatcom County
from the State of Washington for services on the Nor -Bell Project; and
WHEREAS, the County has requested the Consultant to provide
additional services for the Nor -Bell Project;
NOW, THEREFORE, the County and the Consultant agree as follows:
1. SCOPE OF SERVICES
The Consultant hereby agress.to provide those services
specifically set forth in Exhibit "A" attached hereto and
incorporated herein by reference.
2. COMPENSATION SCHEDULE
The County and the Consultant hereby agree that the
compensation for this contract extension will be in
accordance with the cost estimate shown in Exhibit "B" and
in accordance with the terms of the agreement dated November
6, 1981, as amended.
3. CHANGE IN SCOPE OF SERVICES AND COMPENSATION SCHEDULE
Any changes in scope of work or payment for services shall
be negotiated between the County and the Consultant and
shall be approved by the Director of Public Works.
4. OTHER PROVISIONS
In all other respects, this Extension Agreement shall be in
accordance with, and governed by, Sections 5 through 12 of
the Agreement dated November 6, 1981 previously executed by
the aforesaid parties, as amended.
DATED this day of
ATTEST:
Clerk of the*Council
APPROVED AS TO FORM:
• tn.o�..� � , � 1 -Z S -8s
Deputy Prosecuting Attorney
1985.
WHATCOM COUNTY, WASHINGTON
By
SHIRLEY VAN ZANTEN
County Executive
HARPER -OWES
By
Consultant
EXHIBIT "A"
SCOPE OF SERVICES
BETWEEN WHATCDM COUNTY AND HARPER -OWES
Project Management
for Construction of the Ferndale Water Treatment Plant Improvements
Project Management will include the following activities:
I. Performance Review and Evaluation
A. Develop monthly progress reports to Whatcom County
describing design and construction work completed and
adherence to schedule and budgets.
B. Conduct review of work elements to assure compliance with
contract requirements.
C. Carry out quality control review.
II. Grants Administration
A. Carry out monitoring of project elements to assure compliance
with grant and regulatory requirements.
B. Prepare progress reports to.meet DOE requirements.
III. Financial Management
A. Assist Whatcom County in estimating cash flow schedules,
including payment and reimbursement sequence.
B. Document project construction costs and expenses.
IV. Coordination
A. Administer and coordinate project activities, technical
design functions, and related services.
B. Maintain communication with and provide information to
appropriate governmental agencies (Ferndale, Whatcom County,
DOE, etc.) and interested individuals.
Construction Management
for Construction of the Ferndale Wastewater Treatment Plant Improvements
Construction services to be provided by Harper -Owes will include the
following major tasks:
I. Plan of Operation
A. Prepare Plan of Operation for Ferndale WTP in accordance
with State requirements.
B. Specific items'to be addressed include implementation data,
operation and maintenance responsibilities, and financial
plan for the operation and maintenance of the improvements.
II. Inspection and Office Engineering
A. Prepare a Quality Assurance Plan.
B. Administer, coordinate, inspect, and expedite the work of the
contractors with the intent of securing completion and
fulfillment of the contracts in accordance with plans,
specifications, and established schedules and budgets.
C. Analyze all contract changes requested or found desirable
during the course of the construction work.
D. Arrange for and oversee field and laboratory testing, control
of construction materials, and methods of material handling
and application.
E. Provide any other construction management and supervisory
services essential to completion of the construction work.
F. Furnish and periodically update a forecast of monthly cash flow
requirements for construction.
G. Furnish monthly reports on progress of construction, including
construction progress photographs.
H. Prepare final construction report.
J. Review and approve as to correctness all billings for
procurement or construction contract work and make
recoRmendations regarding payment.
L. Review construction methods and progress with Department of
Ecology staff as appropriate.
M. Monitor certified payrolls and manpower utilization reports as
required.
N. Approve detailed construction revisions and initiate
clarifications.
0. Maintain an up -to -date set of drawings, incorporating all
additions, deletions, and revisions.
P. Keep complete jobsite files, including, but not limited to,
correspondence, payment computations, change order documentation,
shop drawing approvals, inspection reports and correction notices,
etc.
III. Operations and Maintenance Manual
A. An operations and maintenance manual will be prepared in
accordance with WAC 173- 240 -080, for the pump station and
wastewater treatment facilities.
C
EXHIBIT "B"
COST ESTIMATE
MAJOR ELEMENT
1. Project Management $ 25,000
2. Construction Management
a. On -Site. Inspection 50,000
b. Office Engineering 25,000
C. 0 &M Manual 101L000
Sub Total
TOTAL.
85,000
$110,000
DEPARTfrAENT OF PUBLIC WORKS
-
R
Paul F. Rus '
67
(206) 6 3v x gym- l z
Edwin R. Henken, County Engineer Donovan F. Kehrer, Deputy Administrator
BUREAU OF ENGINEERING BUREAU of BUILDINGS and CODE ADMINISTRATION
Courthouse, Bellingham, WA 98225 401 Grand Avenue, Bellingham, WA 98225
County 398 -1310 City 676 -6730 County 398.1310 City 676 -6907
April 25, 1985
TO: The Honorable Shirley Van Zanten
County Executive
FROM: Paul F. Rushing, & 6L;�
Director of Public Works (.
SUBJECT: Extension of Contractual Agreement
By and Between Whatcom County and
Harper -Owes, Consulting Engineers
Attached hereto, for your consideration and submittal to the County Council, is
a resolution authorizing you to approve extension of the agreement for con-
sulting services between Whatcom County and Harper -Owes for completion of the
engineering and construction of the Nor -Bell sewer project, phase 2: City of
Ferndale wastewater treatment plant improvements.
On November 6, 1981, the County entered into an agreement with Harper -Owes for
consulting services on the Nor -Bell project. Said agreement was amended on May
10, 1982, July 9, 1982 and December 15, 1982. These amendments were necessary
to carry out various phases of the project. The original agreement provided
that Harper -Owes would be the consulting engineers for the entire project, if
and as approved by the State of Washington Department of Ecology.
As you are aware, we have completed the interceptor and have commenced construc-
tion on improvements and additions to the treatment plant. Therefore, at this
time it is necessary to extend the agreement to provide for additional funding
for the additional scope of work necessary to complete the project.
.During the last four years there have been numerous changes, additions and
deletions to the project, necessitating various changes within the contract and
also changes in the contract between the City and County. Presently I am pre-
paring, for your and the City's consideration, an amendment to the contract bet-
ween the City and the County.
I have forwarded a revised project cost summary to the Department of Ecology as
agreed to between the Department of Ecology, City of Ferndale and Whatcom
County. Further, I have requested, received and reviewed a financial analysis
on the remaining total of the Nor -Bell project. The analysis indicates that our
total.resources are estimated at $1,197,083. Total project cost, including
construction and engineering is $1,146,610, leaving an excess of approximately
$50,473. Said cost includes contingencies for anticipated and unanticipated
changes within the construction contract.
At this time the project appears to be in order, on schedule and within the
project budget. If and as changes occur I will keep you advised.
If you have further questions pertaining to this, please do not hesitate to con-
tact me. _