HomeMy WebLinkAboutord1995-017WHATCOM COUNTYENAGENDA BILL NO. 9 -14t
=CLEARANCES
Initial
Date
Date Received in Council Office:
Agenda date
Assigned to:
Originator: Executive
3/7/95 I
Ir ".° 'V L IL_�
}}�� �y
MAR � �� "
VM+,11.1-000M COUNTY
. , , -� "F'! f, i l
3/14/95
Council Introduction
Division Head:
3/28/95
Finance /Council
Dept. Head:
°j�,�
Prosecutor
'
Purchasing/Budget:
Executive:
SUBJECT. -
1995 Supplemental Budget Request #2
ATTACHMENTS:
Ordinance
Background documentation
SUMMARY STATEMENT.•
Related County. contract #:
Please complete sections of box as
Should Clerk schedule a hearing? NO / X / YES / /
Supplemental Budget Ordinance No. 2 adds appropriation to the following budgets:
& explain the item below.
date:
l . The supplemental request for the Sheriff's Office appropriates $60,000 to hire and equip a deputy to patrol the
itional forest in Whatcom County. Source of this appropriation is an agreement between Whatcom County Sheriff':
Office and Mt.. Baker- Snoqualmie National Forest for Forest Surveillance. The forest service will contribute up tc
$15,000 per quarter.
2. The supplemental request for the Health Fund appropriates $72,570 from Washington State Department of
Health for three different project areas: High Priority Infant Tracking program (HPIT) computer enhancements, $2,728.
Maternal and Child Health programs, $9,000; Public Health programs, $60,842. Approximately 10% of the
new revenue has been allocated to administrative costs.
ORIGINATOR'S RECOMMENDED MOTION.
Pass
COMMITTEE ACTION TAKEN:
COUNCIL ACTION TAKEN.
3/14/95: Introduced
'!28/95: Adopted
Related File Numbers: Ordinance or Resolution Number (this item only): Ord. 95 -011
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SPONSORED BY: Consent
PROPOSED BY: Executive
INTRODUCTION DATE: 3/14/95
ORDINANCE NO.95 -017
AMENDMENT NO. 2 TO THE 1995 BUDGET
WHEREAS, the 1995 budget was adopted December 1, 1994; and,
WHEREAS, changing circumstances require modifications to the approved 1995
budget; and,
WHEREAS, those modifications have been assembled here for deliberation by the
Whatcom County Council.
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the
1995 Whatcom County budget ordinance 94 -073 is hereby amended by adding the following
amounts to the departments included therein:
Current Expense Fund:
Sheriff 60,000
Total Current Expense 60,000
Other Funds:
Health Fund 72.570
Total Other Funds 72.570
Total Supplemental 132.570
BE IT FURTHER ORDAINED that the 1995 budget ordinance 94 -073, exhibit B, is
amended to reflect the additional authorized position as set forth in Attachment A to this
ordinance.
ADOPTED this 28 day of March , 1995.
ATTEST-
_, r
ana" own -Davi , ncil lerk
APPROVED AS TO FORM:
11-RS' � �d
ivil Deputy os cutor
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Robert A. Imhof, Chair
(- jApproved () Denied
Shirley Van Zanten, Exec e
Date:
Page 1
WHATCOM COUNTY
Summary of the Suvplemental Budget Ordinance No. 2
Department/
Description
Amount
Source of Funds
Fund
CURRENT EXPENSE FUND
Sheriff Baker Lake Deputy 60,000 Forest Surveillance
(New position)
TOTAL CURRENT EXPENSE 60.000
OTHER FUNDS
Health Fund HPIT computer 2,728 Washington State Dept. of Health
enhancements
Health Fund Maternal & Child Health 9,000
Programs
Health Fund Public Health 60,842
Programs
TOTAL OTHER FUNDS 72.570
TOTAL SUPPLEMENTAL 1 2.570
Page 2
Washington State Dept. of Health
Washington State-Dept. of Health
r
ATTACHMENT A
To ordinance titled: Amendment No. 2 to.the 1995 Budget
The 1995 budget ordinance 94 -073, exhibit B, is amended to reflect the additional authorized
positions as set forth in the column "Supp'I #95 -2" below:
SHERIFF
Sheriff
Undersheriff
Chief Criminal Deputy
Chief Civil Deputy
Warrant Deputy
Administrative Secretary
Account Clerk
Civil Clerk
Reception Clerk
Receptionist
Detective - Investigations
Sergeant - Investigations
Sergeant - Drugs
Deputy - Investigations
Deputy - Task Force
Fire.lnspector
ID Superintendent
ID Clerk
Events Clerk
Records Clerk
Sergeant - Patrol
Deputy - Patrol
Deputy - Resident
Deputy - K9
Deputy - Search & Rescue
Deputy - Explosives
Deputy - Traffic
Deputy - Task Force
Deputy - DARE
Deputy - Baker Lake
Emergency Management
Deputy Director
Program Director
Admin. Coordinator
TOTALS
1993
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
3.00
1.00
1.00
1.00
2.00
1.00
3.00
6.00
21.00
4.00
2.00
2.00
1.00
2.00
1.00
2.00
Supp'I Amended
1994
1995 # 95 -2
1995
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
3.00
1.00
1.00
1.00
2.00
1.00
3.00
6.00
26.00
4.00
1.00
2.00
1.00
4.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
3.00
1.00
1.00
1.00
2.00
1.00
3.00
6.00
26.00
4.00
1.00
2.00
1.00
4.00
1.00
1.00
*1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
.3.00
1.00
1.00
1.00
2.00
1.00
3.00
6.00
26.00
4.00
.1.00
2.00
1.00
4.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
68.00
73.00
73.00
*1.00 74.00
*This position is contingent on continued USDA funding. Position will terminate without funding.
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: WHATCOM COUNTY SHERIFF'S OFFICE
Requested By: DEANE SANDELL, CHIEF DEPUTY
The following budget modification is requested:
Budget Transfer * X Budget Supplemental **
SOURCE: (Accounts to transfer from or funding source for
supplemental)
2900.4333.1061 Resident Deputy - Baker Lake
ACCOUNTS TO INCREASE:
2920.6110
Wages
2920.6140
Overtime
2920.6210
Retirement
2920.6230
Social Security
2920.6249
Medical /Interfund
2920.6255
Medical /Other H & W
2920.6259
Workers Compensation
2920.6269
Unemployment r"
2920.6275
Uniforms
2920.6630
Professional services
2920.6869.501
Vehicle - E R & R
2920.7410
Capital - Equipment
($60,000.00)
24,144.00
3,000.00
1,203.00
2,077.00
1,-072.00
313.00
1,285.00
136.00
1,500.00
800.00
6,075.00
18,395.00
Total 60,000.00
PURPOSE OF TRANSFER OR SUPPLM4=AL:
The purpose of this supplement is to hire one deputy sheriff to
be stationed at Baker Lake. The position will be entirely funded
by the Forest Service. Housing and additional support will be
provided by Puget Power.
This position was anticipated in the 1995 budget request. Revenue
in the amount of $60,000.00 was forecast contingent upon hiring
an additional deputy. .
See Attachments: A, B, C, & D
Authorized By:
Department Head: ,le- Date:
Executive's Office:
Date Posted: By:
Date:
Accounts To Increase:
2920.7410 Captial - Equipment
Radio repeater system at Baker Lake
Mobile radios
Portable radios
Radar
Shotgun
Inv. Kit, First aid kit, supplies
Light bar
Siren
$18,395.00
$8,000.00
$2,500.00
$2,500.00
$1,200.00
$400.00
$1,095.00
$2,200.00
$500.00
M
Letter of Understanding Regarding Baker Lake Resident Deputy
This understanding is between the Whatcom County Sheriff's Office (WCSO), The United States
Department Of Agriculture, Forest Service (U.S.D.A.), and Puget Sound Power & Light
Company (Puget). The purpose of this understanding is to facilitate the establishment of a
Whatcom County Sheriff's Resident Deputy in the Baker Lake recreation area.
The parties to this understanding recognize the importance and benefits to be derived from an
enhanced law enforcement presence in the Baker Lake area. In order to accomplish this goal,
each party declares their intent to contribute funding, personnel, facilities, services, or equipment
as defined in this letter of understanding and all associated agreements. All parties understand
that this letter in no way binds or obligates any funds of the Mt. Baker - Snoqualmie National
Forest. This can only occur through a separate agreement. All parties also understand this
understanding and all associated agreements are contingent upon approval of the Whatcom
County Council.
The WCSO will assign, and, accept full responsibility for the acts or omissions of, one fully
commissioned and trained officer (Baker Deputy) to be stationed and housed in the Baker Lake
Area. The deputy would be completely furnished with all appropriate police equipment and
support. Assignment of patrol areas and duty schedule would be by mutual agreement between
the WCSO and U.S.D.A. All rules and conditions of employment relating to WCSO Rules -and
Regulations, Union Contracts, Civil Service and Whatcom County Employment Policy will be
applicable to this position.
The WCSO will maintain exclusive direction, control and supervision of the Baker Deputy.
Said deputy's duties will include all statutory and pertinent duties normally associated with
regular police functions. Such duties would include, but not be limited to, routine patrol,
criminal investigations, response to emergency calls for service, traffic control, accident
investigation, keeping the peace and other normal and customary police services. The Baker
Deputy will notify the U.S.D.A. law enforcement personnel of any violations of federal statutes
of which he or she becomes aware while preforming his or her duties. The Baker Deputy will
not act as a private security guard or enforce regulations which are clearly private rules and not
state or county law.
Puget will furnish suitable housing for the deputy assigned to Baker Lake. The housing unit will
be new construction and conform substantially to Nthe design and specifications of the attached
exhibit A. The foundation should be a full cement` pad with proper moisture barrier. Any
change or deviation from said specifications will be done only with the consent of the WCSO.
The housing unit will be located within or near the Puget compound at Baker Lake. It will be
located and landscaped so as to provide a pleasant and, attractive setting for the Baker Deputy
and his or her family. The housing unit will be equipped with all major appliances including
a washer and dryer. An attached two car garage or covered carport will be included. The house
will have attached porches, a deck and a fenced yard.
Puget will maintain the residence in good condition and make all necessary repairs in a timely
manner. A mutually agreeable rental agreement or conditions of occupancy agreement will be
signed by both parties.
Puget will furnish said housing unit complete with all necessary utilities such as water,
electricity, garbage pickup, and heat at no cost to Whatcom County or the assigned deputy
sheriff.
Puget may substitute acceptable housing located at Concrete, Wa. Said housing must conform
to the standards of WCSO. WCSO alone will determine if the standards are met and the housing
it adequate.
Puget will assist in establishing radio communications within the Baker Lake area. At no cost
to Whatcom County Puget will provide one Microwave CRK from Glover Mountain to the Puget
Power office or switch yard in Bellingham. Puget will also provide space in their Glover
Mountain building for one wall mounted repeater and space for one antenna on their existing
tower.
Puget will furnish a suitable office space for the Baker Lake Deputy. The office will be
appropriately situated and marked to. accommodate public contacts and the conducting of
Sheriff's Office business. The office will not be attached or located adjacent to the housing unit.
The U.S.D.A. intends to contribute toward the establishment;&nd maintenance of a Baker Lake
Resident Deputy. It is understood that no financial commitment can be made in this
understanding. A subsequent cooperative law agreement has been proposed by the U.S.D.A.
in which it intends to detail its financial commitment which will not exceed a maximum of
$15,000.00 per quarter. If approved by the U.S.D.A., such an agreement. will obligate and
allow for transfer of funds to the WCSO for this purpose. The cooperative law agreement
between the WCSO and the U.S.D.A. will define each party's obligations and
responsibilities.
The intention of this understanding is to have a resident deputy in place at Baker Lake by the
beginning of the fishing and camping season this year (April 1995). As such all parties agree
to expedite the completion of their obligations to any extent possible.
This agreement is executed as of the last date shown below and expires no later than 5 years
from the execution date at which time it is subject to-kreview, renewal, or expiration. 1t may be
canceled by either party for the following calendar year upon not less than ninety days written
notice from one party to another. The agreement may be terminated at any time by mutual
consent of the parties hereto.
If any party is unable to fulfill their obligations under this understanding and related agreements
it will cause the obligations between the remaining parties to be null and void.
2
APPROVAL AND ACCEPTANCE
IN WITNESS WHEREOF, the Whatcom County Sheriff's Office, Mt Baker - Snoqualmie
National Forest, Puget Sound Power & Light Company and the Whatcom County Executive
acknowledge and accept the terms of this Letter of Understanding and attachments hereto, and
in witness whereof have executed this Understanding as of the date and year last written below.
For the Sheriff's Office:
Dale Brandland, Sheriff
For the Forest Service:
Dennis E. Bschor,
Forest Supervisor
Date
Date
APPROVED AS TO FORM ONLY:
For Puget Power:
Arnold J. Tomac, Director Date
Real Estate & Facilities
For Whatcbm County:
Shirley Van Zanten,
County Executive
Subscribed and sworn to me this
day of , 19
Date
Randall J. Watts, Date Notary Public in and for the State of
Chief Civil Deputy Prosecutor Washington residing in
Number 1 Request for $3,000 from the DOH Consolidated Contract High Priority
Infant Tracking program for capital purchase of computer enhancements
for existing HPIT computers.
Number 2 Request for $9,000 in the form of a Grant Award for a capital purchase
of computer equipment and training for the statewide health tracking
(CHILD Profile) system.
Number 3 Request for $67,012 related to non- supplantable Urgent Needs funding
until July 1995, to provide short -term programs and assessments through
the use of contractors and extra -help without exceeding our authorized
1995 FTE allocation. [$6,170 of this revenue, will be used to offset
Administrative overhead on $60,842 of expense.]
rl
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department:Health
Requested By: Frank James
The following budget modification is requested:
_Budget Transfer *
XX Budget Supplemental **
SOURCE: (Accounts to transfer from or funding source for supplemental)
Consolidated Contract High Priority Infant Tracking Enhancement
15323.4333.999402 z$ 1,555>
15323.4334.0497 < 1,173 >
15302.4333.999402 Administrative overhead < 155 >
15302.4334.0497 Administrative overhead <117>
< $3,000 >
ACCOUNTS TO INCREASE.
15323.7420 Capital: Computer Enhancement for tracking $2,728
PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach
additional sheet.)
These funds will allow us to phase out the High Priority Infant Tracking program in three
years. We will begin piloting the CHILD Profile parenting education program with high
risk populations in Whatcom County. This computerized tracking system will involve
identifying eligible families and mailing materials at scheduled intervals throughout early
childhood.
Eventually the program will use birth certificate data to identify newborns and expand to
all families in the county.
Authorized By:
Department Head: Date: 1 cl S`
Executive's O
Date Posted: By:
Transfers affecting salaries, benefits, or capital accounts (6100, 6200, 7300 and 7400) must be authorized by the County
Executive. Transfers affecting other objects do not need Executive office approval.
Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization.
2/94
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department:Health
Requested By: Frank Tames
The following budget modification is requested:
_Budget Transfer *
XX Budget Supplemental **
SOURCE: (Accounts to transfer from or funding source for supplemental)
15323.4333.9994 Consolidated Contract:, Ipformation Services <$9,000>
ACCOUN'T'S TO INCREASE:
15323.6510
Small Tools /Equip.
$1,500
6520
Software
2,500
6630
Professional Serv.
1,500
7420
Computer /Capital
3,500
TOTAL $9,000
PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach
additional sheet.)
State dollars have been awarded to build the computing capacity for Maternal and Child
Health (MCH) programs, in particular to prepare for statewide child health tracking (Child
Profile) and assessment of MCH health status data.
Authorized By:
Department
Executive's Office:
Date Posted: By:
: a / )_Y/ q
* Transfers affecting salaries, benefits, or capital accounts (6100, 6200, 7300 and 7400) must be authorized by the County
Executive. Transfers affecting other objects do not need Executive office approval.
** Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization.
2/94
Gds 7
f
1 Ibf9 ��
STATE OF WASHINGTON
DEPARTMENT OF HEALTH
COMMUNITY AND FAMILY HEALTH
Olympia, Washington 98504
'January 12, 1995
Dr. Frank James
Whatcom County Health Department `.
Community Health Center
P.O. Box 935
Bellingham, Washington 98227 -0935
Dear Dr. James:
This letter confirms the award of a grant which will become part of your consolidated
contract retroactive to January 1, 1995. The consolidated contract amendment paperwork_
will be covered by separate correspondence.
This award is the result of your mini -grant application for hardware and software capacity to
enable access and utilization of CHILD Profile and other iMCH data for immunization
tracking and health assessment. Twenty -six applications were received for over $430,000.
Twenty -six awards-ranging from $4,000 to $21,000 were granted for a total of $292,000.
Your award includes funding for:
1486/66 PC with peripherals including CDR OM
S3.500
Software for assessment
S2.500
Training, support, contingency
53,000
Total
59,000
Local area network upgrades and additional training omitted due to fund limits
and expectation that INPHO will receive funding for network enhancements.
Those items omitted or reduced were selected in accordance with your suggested priorities or
those identified in the grant application. In some cases funding for a contingency or for a CD
ROM drive were added. All agencies should have a CD ROM drive. Where network funding
was omitted in anticipation of receipt of funding for this through INPHO, you are encouraged
to call Ron Seymour at 206 /705 -6110, to discuss planning for future INPHO funds.
Your efforts in completing the grant are appreciated. Please contact me at 206/753 -6147 or
SCAN 234 -6147, if you have any questions on this award.
Si rely,
r
G n Briskin, Project Director
Division of Community and Family Health
WHATCOM COUNTY
BUDGET MODIFICATION REQUEST
Department: HEALTH
Requested By: Frank James, M.D.
The following budget modification is requested:
_Budget Transfer *
SOURCE: (Accounts to transfer from or funding source for supplemental)
15302.4334.0492
4,358
15304.
1,812
15305
4,308'
15310
14,646
15311
10,304
15317
8,061 t,
15319
10,056
15331
8,474
15332
4.993
TOTAL
67,012
ACCOUNTS TO INCREASE:
153XX.6120
Extra help
31,208
.6230
Social Sec.
2,562
.6259
Workers Comp.
1,586
.6269
Unemply.
670
.6320
Op. Supplies
2,175
.6329
Supplies /Inter.
150
.6339
Printing /inter
1,500
.6340
Books
300
.6510
Tools /Equip.
600
.6520
Software
410
.6630
Prof.Serv.
11,254
.6710
Postage
225
.6780
Travel /ed.
400
.6790
Travel /other
200
.6810
Advertizing
5,052
.6869
Equip.Inter.
450
.7110
Regist.
400
.7190
Other Misc.
500
.7410
Capital
1,200
TOTAL
$60,842
XX Budget Supplemental **
PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach additional sheet.)
To provide short .programs and assessments through the use of contractors and extra help addressing unmet public
health needs. NO ADDITIONAL FTEs ARE REQUESTED
Authorized By:
Department Head:
Executive's Office:
9
Date Posted: By:
* Transfers affecting salaries, benefits, or capital accounts (6100, 6200, 7300 and 7400) must be authorized by the County
Executive. Transfers affecting other objects do not need Executive office approval.