HomeMy WebLinkAboutord1996-008. F
HATCOM COUNTY COUNCIL AGENDA BILL NO. 96 -033
CLEARANCES: Initial Date Date Received in Council office lAgenda Date: lAssigned To:
Originator- RW GF 23 96. . ,.Counri1 Intro
fl
17 1996
90 Po�
u i
SUBJECT
Whatcom County Accident Prevention Program.
ATTACHMENTS:
The Program itself, consisting of 24 pages.
2/6/96 Council
Public Hearing Needed? Yes No
SUMMARY STATEMENT
Whatcom County has never adopted an accident prevention program as
required by law. WAC 296- 24- 040.requires all employers to adopt a
formal accident prevention program. Whatcom County's Safety & Health
Committee has worked on this program for over three years and is
recommending passage of this program as Whatcom County's official
Accident Prevention Program.
ORIGINATOR'S RECOMMENDED ACTION.
To adopt the program as Whatcom County's official accident prevention
program.
COMMITTEE ACTION (including dates):.
COUNCIL ACTION (including dates):
1/23/96: = n-}.,-ael ucec,
2/6/96: Adopted 7 -0
Related File Numbers. Ordinance or Resolution. Number: Ord. #96 -008
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SPONSORED BY: Consent
PROPOSED BY: Safety Officer
INTRODUCTION DATE: 1/23/96
ORDINANCE NO.96 -008
ORDINANCE ADOPTING THE WHATCOM COUNTY
ACCIDENT PREVENTION PROGRAM
WHEREAS, it is necessary for Whatcom County to comply
with Washington Administrative Code (WAC 296 -24 -040); and
WHEREAS, the Whatcom County Accident Prevention Program
is hereby compiled in one document entitled the Whatcom County
Accident Prevention Program attached hereto as Exhibit "A "; and
WHEREAS, the Accident Prevention Program is intended to
apply to all employees working for Whatcom County; and,
NOW, THEREFORE, BE IT ORDAINED by the Whatcom County
Council that:
The Accident Prevention Program is hereby adopted as
contained in Exhibit "A" attached to this ordinance.
ATTEST:
ADOPTED this
20 rDA" BROWN- DANIS
Clerk of the Council
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22 APPROVED AS TO FORM:
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24 RANDALL J. A TS
25 Chief Civil puty
Prosecuting Attorney
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- Ordinance-
6 day of Feb
1995.
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
Ward Nelson,- Cdhncil Chair
X) APPROVED ( ) VETOED
r 1100W
PETE KREMEN C my Executive
DATE:
WHATCOM COUNTY ACCIDENT PREVENTION PROGRAM
Whatcom County will provide a work environment which is free from
recognized hazards causing [or likely to cause] death and /or serious
physical harm to any employee.
Additionally, the safety and health standards under WISHA /OSHA
will be complied with for the full benefit of the employees and the
County. It is the responsibility of all employees to comply with, and
support the Safety Program in every way possible. The following
Accident Prevention Program is developed to implement this policy.
MANAGEMENT SAFETY RESPONSIBILITY
Top management attention will be given to accident prevention as
an operating function. As such, management has established and
directed that the Accident Prevention Program will provide:
1. A safe and healthful working environment.
2. Training programs to improve the skill and competency of
employees in the exercise of their occupational safety
and health responsibilities and in understanding Whatcom
County's total safety program. Training will include an
in -depth "new employee" orientation prior to job
assignment.
3. A system of regular, monthly Safety meetings.
4. Investigation of accidents.
5. A planned program for job -site inspection for unsafe
conditions, unsafe practices and health hazards.
6. Enforcement of safety rules..
7. Study causes of accidents for potential corrective action.
8. The maintenance of accurate records on all components of
the safety program i.e., WISHA 200 forms, safety meetings,
safety inspections, accident reporting safety training,
accident investigations, and other safety activities.
9. The availability of sufficiently trained first aid personnel
to be present or within reach. First aid kits, size and
quality, will be determined by the number of personnel
normally present on each shift. First Aid /CPR training is
offered on a regular schedule.
10. The development of necessary Emergency Planning which
will include the following:
A. Proper action following accidental exposure to
any hazardous gases, chemicals or materials involved.
B. Routes of exiting from areas during emergencies.
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THE SUPERVISOR
The supervisor has the direct responsibility to provide personal
leadership in safety. The supervisor must keep the lines of
communication open by on- the -job safety contacts with employees and
working closely with the Safety /Health Committee; also, by receiving
safety recommendations and seeing that safety suggestions are carried
out.
Essential safety responsibilities of supervisors include [but are
not limited to:
1. Provide safety orientation covering all job hazards to each
employee prior to assignment to duty. This is important
because an employee who "doesn't know" is dangerous to
himself and others.
2. Enforce all rules of safety which have been adopted and are
in effect, by disciplinary action if necessary. No
.compromise should ever be made with safety regulations which
have been adopted.
3. Follow up on instructions /training consistently.
4. See that employees are trained properly in the use of the
personal protective devices provided them, and that such
equipment is properly maintained.
5. Inspect for unsafe actions and conditions and take prompt
action to eliminate potential accident sources.
6. Anticipate the risks or hazards that may arrive from changes
in equipment or methods.
7. Investigate all accidents and make a prompt report of
accidents which result in injuries to employees. Accidents
must be reported to the Safety /Training Coordinator within
24 hours of the incident.
8. Develop and carry out an effective plan on good housekeeping
with high standards of operational cleanliness throughout
the department. Good housekeeping establishes an environment
conducive to accident prevention.
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EMPLOYEE SAFETY RESPONSIBILITY
The employee is the person most concerned for his /her own safety.
For this reason, every employee has an important role in the Whatcom
County Accident Prevention Program and is expected to cooperate fully
in all activities and measures for safety. Employee safety duties on
the job include, but are not limited to:
1. Active participation and cooperation in the Safety Program.
2. Knowledge and skill in your job.
3. Application of the principals of accident prevention in daily
work and the use of proper safety devices and protective
equipment as required.
4. Adherence to all safety work practices governing their work.
5. Compliance with all Whatcom County Safety /Health policies and
procedures.
6. Concern for the life and safety of self, co- workers, and
the public.
7. Report all unsafe work practices or conditions observed.
8. Report ALL accidents or illness to his /her supervisor
immediately (this includes minor first aid cases where only
band -aid may be needed). Employees have one year to seek
medical treatment.
9. Consider safety meetings, education, and training as part of
his /her regular job.
10. Properly care for all personal protective equipment.
11. Will not wear torn or loose clothing while working around
machinery..
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WHATCOM COUNTY SAFETY AND HEALTH COMMITTEE
WAC 296 -24-045:
All employers of eleven or more employees, shall have a
designated safety committee composed of employer- selected and
employee - elected members.
The terms of employee- elected members shall be a minimum of one
year. Should a vacancy occur on the committee,.a new member shall be
elected prior to the next scheduled meeting. Members may be reelected
for a maximum service of three consecutive terms of one year.
The number of employer- selected members shall not exceed the
number of employee- elected members.
The safety committee shall have an elected chairperson.
The safety committee shall be responsible for determining the
frequency, date, hour and location of committee meetings.
NOTE; Whatcom County Safety /Health Committee has determined to meet
on a monthly basis ... the third Wednesday of every month.
The length of each meeting shall not exceed one hour except by
majority vote of the committee.
Minutes of each committee meeting shall be prepared and filed for
a period of at least one year and shall be made available for review
by noncompliance personnel, of the Division of Industrial Safety and
Health.
Safety and health committee meetings shall address the following:
-A review of the safety and health inspection reports to assist
in correction of identified unsafe conditions or practices.
-An evaluation of the accident investigations conducted since the
last meeting to determine if the cause of the unsafe acts or
unsafe condition involved was properly identified and
corrected.
- An.evaluation of the accident and illness prevention program
with a discussion of recommendations for improvement where
indicated.
-The attendance shall be documented.
-The subject(s) discussed shall be documented.
All employers of ten or less employees and employers of eleven or
more employees where the employees are segregated on different shifts
or in widely, dispersed locations in crews of ten or less employees,
may elect to have foreman crew meetings in lieu of a safety and health
committee plan provided; foreman -crew safety meetings shall be held at
least once a month, or if conditions require, weekly or biweekly
meetings shall be held to discuss safety problems as they arise.
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SAFETY AND HEALTH COMMITTEE RESPONSIBILITY
Whatcom County and its employees affirm their mutual interest in
working constantly toward the elimination of accidents.
The Safety and Health Committee is comprised of management -
selected and employee- elected members and meets regularly. Employee
members are elected by the employee group for terms of no more than
one year (3 years limit). The committee is directed by an elected
chairperson.. Minutes of the Safety Committee Meetings will be
recorded and filed in the safety files for one year. A copy will be
posted on the Safety bulletin boards in all departments.
Functions of the Safety and Health Committee include the
following:
1. Establish.procedures for handling safety suggestions and
recommendations of the Committee.
2. Review safety problems (including a review of accidents and
incidents reported, illness prevention programs, inspection
reports, and accident investigations) and make
recommendations for improvements where indicated.
3. Review safety suggestions presented by employees and study
for appropriate action.
4. Recommend changes or additions to improve protective clothing
or equipment.
5. Promote safety.and health programs for all employees.
6. Assist in coordination and evaluation of fire drills for all
County facilities.
CHECKLIST FOR SAFETY COMMITTEE MEMBER ORIENTATION
1. Check with Safety Committee Secretary to get sign in sheet
updated with name for your Department.
Secretary Initial
2. Verify that Handbook has all its contents for your
Department.
3. Verify that Health and Safety Bulletin is posted with required
information (see Safety Bulletin Board).
4. Make arrangements with your supervisor to take time away from your
work duties to attend the committee meetings.
Safety Member Initial
4. Introduced to Safety Committee Executive Board:
Chairman (Initials of Chairman)
Co- Chairman (Initials of Co- Chairman)
Secretary (Initials of Secretary)
Safety /Training Coord (Initials)
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SAFETY BIILLETIN BOARD REQUIREMENTS
Each department must have a Safety Bulletin Board or an area
marked off for SAFETY on an existing bulletin board.
The following items must be posted on the Safety Bulletin Board:
1. Whatcom County Safety Program
2. First Aid /CPR Trained Department Employees.
3. Supply of Incident /Illness reports.
4. Supply of Safety /Health Observation reports.
5. Emergency phone numbers.
6. Fire /Evacuation Plan for your department /building.
7. Locations of fire extinguisher.
8. Exit route diagram (escape routes from building).
9. Whatcom County OSHA 200 Summary of Accidents.
10. Location of First Aid supplies:
11. Monthly minutes of Safety /Health Committee meetings.
The SAFETY BIILLETIN BOARD must be dedicated to SAFETY information
only. Any report, memo, or article dealing with Safety and Health may
be affixed to this board..
Whatcom County is periodically audited for our Self- Insurance
Program and Safety Bulletin Boards are an important part of the.audit.
Update your boards on a monthly basis.
WHATCOM COUNTY Complies with the following
Safe Place Standards WAC 296 -24 -073
A. No person shall do any of the fallowing:
1. Remove, displace, damage, destroy or carry off any safety
device safeguard, notice, or warning, furnished for use in
employment.
2. Interfere in any way with the use thereof by any other
person.
3.. Interfere with the use of any method or process adopted for
the protection of any employee, including himself.
4. Fail or neglect to do every other thing reasonably necessary
to protect the life and.safety of employees.
5. Intoxicating beverages and narcotics shall not be permitted
or used in or around work sites. Workers under the
influence of alcohol or narcotics shall not be permitted on
the work site. This rule does not apply to persons taking
prescription drugs as directed by a. physician providing such
use shall not endanger the worker or other employees and
public.
6. Disciplinary procedures for infractions of the above rules
and regulations will be implemented where warranted.
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Recommended reading of additional Whatcom County policies and
procedures:
Workers' Compensation /Self- Insurance booklet
Whatcom County Accident Reporting procedure
Whatcom County Hazard Communication Program
Employee Assistance Program
Whatcom County Personnel Procedures
Any questions about any aspect of.Whatcom County's Safety
Program, contact the Safety /Training Coordinator at 676 -7728.
FIRST AID
At least one first aid trained employee will be available during
all working hours at all job locations.
First aid training.will comply with WAC 296 -24 -060. Moreover,
first aid kits will be stocked and provided in a readily accessible
manner in accordance with WAC -24 -065.
RECORDREEPING PROCEDURES
Written records of all accidents will be maintained through a
first report of injury form All such accidents deemed recordable as
determined by WISHA /OSHA definitions (WAC 296 -24 -020 and 296 -27) will
be further recorded on the OSHA 200 log. The latter will be posted
during the month of February on the Safety bulletin boards as required
by OSHA.
ACCIDENT INVESTIGATION
All accidents will be thoroughly investigated by a supervisor or
management representative using the Whatcom County Incident /Injury
Report. Action will then be taken to minimize these causes in order to
prevent future problems.
SAFETY
A. Human Resource Services personnel will explain Whatcom County
policies regarding employee safe work practices, and review the
overall ACCIDENT PREVENTION PROGRAM. They will explain Whatcom
County's Self - Insurance Workers' Compensation Program.
- Distribute "Self- Insured /Industrial Insurance Booklet
- Explain accident reporting procedures. Show claim forms.
- Explain Whatcom County's First Aid /CPR Training, Hazard
Communication, Bloodborne Pathogen and Defensive Driving
- Explain emergency procedures, i.e. evacuation of buildings,
fire, and bomb reporting, etc.
B. Specific safety rules
will be assigned.
C. Supervisor's personal
for the job to which this employee
endorsement of the Safety Program.
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FIRST AID KITS
WAC 296 -24 -065
All employers who employ men and women covered by the Industrial
Safety and Health Act shall furnish first -aid kits as required by the
Division of Safety, Department of Labor and Industries.(RCW
51.36.030).
First aid supplies shall be readily accessible when required.
In the absence of readily accessible first aid supplies (such as
first aid kits, first aid stations, first aid rooms or their
equivalent) all crew trucks, power shovels, cranes, locomotives,
loaders, dozers, logging trucks, speeders, freight trucks and similar
equipment shall be equipped with not less than a ten package first aid
kit.
All crew vehicles used for transporting workmen shall be equipped
with not less than a ten package first aid kit. When more than five
employees are being transported on any one trip, the kit shall be
increased in size to comply with a 16, 24, or 36 package kit depending
upon the number of personnel normally.being transported.
At least one first aid kit shall be available on construction
jobs, line crews, and other transient or short duration jobs. the
size and quantity of first aid kits, required to be located at any
site, shall be determined by the number of employees working at the
location.
NUMBER OF PERSONNEL
NORMALLY ASSIGNED
TO WORKSITE
MINIMUM FIRST AID
SUPPLIES REQUIRED
AT WORKSITE
1 -50 Persons
First Aid Kit
1 -5 Persons
10 package kit
6 -15 Persons
16 package kit
16 -30 Persons
24 package kit
31 -50 Persons
36 package kit
51 -200 Persons
First Aid Station
51 -75 Persons
One 36 and one 10 package kit
76 -100 Persons
One 36 and one 16 package kit
101 -150 Persons
One 36 and one 24 package kit
151 -200 Persons
Two 36 package kits
Over 200 Persons
First Aid Room
Refer to WAC 296 -24 -070
Employers shall establish a proceaure to assure that rirst aia
kits and required contents are maintained in a serviceable condition.
First aid kits shall contain at least the required medical
supplies listed in WAC 296 -24 -065.
Where the eyes or body of any person may be
chemicals and/or materials, suitable facilities
flushing of the eyes and body shall be provided,
for immediate emergency use.
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exposed to injurious
for quick drenching or
within the work area,
WHATCOM COUNTY
FIRE PREVENTIONIENVIRONMENTAL CONTROL OF HAZARDS IN THE WORKPLACE
I. BASIC INFORMATION
Fire is always a major and most serious threat to a County's
service capability. Fires don't just happen—they are caused by'
carelessness in operating equipment, handling hazardous materials and
personal habits, such as smoking. Even though these actions are not
usually deliberate, that does not lessen the danger of fires. Only
you can protect yourself against these hazards by learning carefully
how to prevent fires.
The two main ingredients of fire prevention are:
1. Be ALERT FOR TROUBLE BEFORE A FIRE STARTS.
2. Eliminate all unsafe habits that could lead to a fire.
Three things are needed for fires to start .... HEAT, FUEL, AIR.
To prevent fires:
1. Find the hazard.
2. Correct the hazard.
3. Take preventative steps to prevent the hazard.
4. Make certain that you are not the cause of the hazard.
II. GENERAL FIRE PREVENTION -RULES
1. Become familiar with the 3 classes of fire, their burning
characteristics and the proper extinguishing agents for
each.
CLASS A FIRE: Involves normal combustibles such as wood and
paper. WATER is the proper extinguisher.
CLASS B FIRE: Involves oils and flammable liquids. Cot and
DRY CHEMICALS are the right extinguisher.
CLASS C FIRE: Involves electrical equipment. Cot and DRY
CHEMICALS are the correct extinguisher.
2. Fire protection equipment must be correctly located,
maintained and be readily accessible at all times.
3. Employees must never tamper with or move fire extinguishing
equipment except for use at a fire.
4. Report any equipment defects immediately to your supervisor.
S. Employees must know the location and proper operation of
all protective fire equipment in the vicinity of their
work areas.
6. Materials and supplies must be stored carefully to prevent
falling, spilling, etc.
7. All chemicals and solvents must be kept in properly labeled
and approved containers.
Fire Prevention (cont'd)
S. Clean and used rags be kept in metal containers /metal
covers.
9. Never use flammable liquids for cleaning purposes.
10. Before using-solvents, read LABELS carefully.
11. To extinguish a clothing fire on a person, DROP & ROLL.
Drop to the ground and roll to smother.the fire. Use a
blanket or other means available if near the scene.
12. Do not work with open flames at the workplace.
13.. Whatcom County has a "NO SMOKING IN BUILDINGS /VEHICLES
POLICY ". Follow the rules.
14. KNOW THE EXIT ROUTES FROM YOUR WORK AREA. When an alarm
sounds, or other emergency arises, EVACUATE IMMEDIATELY.
III. CHEMICALS
Worksite equipment and locations can present health hazards to
you if you do not understand or apply "Safety Sense ". Chemical
splashes may cause immediate danger to the skin and eyes; inhalation
of some chemicals may result in respiratory problems.
You must know all potential health hazards of the chemicals you
are using or handling; READ THE M.S.D.S. SHEETS AND LABELS CAREFULLY.
Request all protective equipment needed before using the chemical i.e.
eye protection, respirator, protective.clothing, gloves.. When in doubt
contact the Whatcom County Safety Office at 676 -7728 for advise and
direction on the proper handling methods.
All Whatcom County Department Safety /Health.Committee members
take inventory of all chemicals used in the workplace on a regular,
basis. These inventories are located in your Department Safety /Health
Manual. Know the location of your manual, and use for reference as
often as needed.
Movements of chemicals through buildings must be done using
approved containers. No chemicals.will be permitted on passenger
elevators due to the confined area problems and governmental
regulations.
The Three most important protective barriers against chemical
burns, germs, etc. are:
A. GOOD PERSONAL HYGIENE
B. GOOD PERSONAL HABITS
C. GOOD HOUSEKEEPING
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Fire Prevention /Environmental Control (cont'd)
IV. NOISE
Exposure to excessive noise can cause a gradual hearing loss.
Employees working in areas with excessive noise must wear personal
protective hearing protection. Report all unexpected high noise
levels to the Safety Office 676 -7728. DO NOT WORK IN HIGH NOISE
LEVELS WITHOUT HEARING PROTECTION.
Hearing protection must be worn. When employees are exposed to
noise of 85 decibels for more than eight hours, 95 decibels for over 4.
hours, 100 decibels for over 2 hours or 105 decibels for over 1
hour ... HEARING PROTECTION IS MANDATORY. If a normal conversation can
be understood about two feet away from you, the noise level is
probably less than 90 decibels.
V. EXHAUST VENTILATION
Exhaust systems when provided at the worksite, WILL BE USED AT
ALL TIMES WHEN THERE IS AN EXPOSURE TO EXHAUST. When an exhaust system
does not provide adequate protection, other protective equipment, such
as an approved respirator, shall be used in addition to, or instead
of, the exhaust system..until adequate protection can be implemented.
Report all,problems with exhaust and /or "fumes" to your
Supervisor immediately. If your Supervisor is unavailable call the
Safety Office at 676 -7728.
VI. RESPIRATORS
Care must be taken in selecting the proper respirator.
Respirators must provide adequate protection against the anticipated
hazard. When in doubt, wear the respirator that provides the greater
protection. Your Supervisor will select the proper respiratory
protection, with the approval of the Safety Office. DO NOT USE A
RESPIRATOR UNLESS YOU HAVE BEEN TRAINED IN ITS USE AND HAVE BEEN
PHYSICALLY OUALIFIED TO WEAR THIS EQUIPMENT. CONTACT YOUR SUPERVISOR
FOR DIRECTION.
Types of respirators used may include the following:
1. AIR PURIFYING RESPIRATOR
a. For dusts
b. For gases and vapors
c. For multi - purpose protection
2. SELF - CONTAINED BREATHING APPARATUS
a. Pressure demand type
b. Continuous flow type
3. HOSE MASK WITH SUPPLIED AIR FROM TANK
When respirators are provided for a particular work activity,
they shall be used. Follow all safety rules that apply to the work
you are performing.
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FIRE /EMERGENCY EVACUATION PLAN
I. PURPOSE
The purpose of this plan is to provide information to employees
concerning the evacuation of Whatcom County buildings in case of fire
or other emergency.
II. SCOPE
This plan applies to all Whatcom County offices or facilities.
III RESPONSIBILITY
A. DEPARTMENT HEADS are responsible for:
1. Appointing at least one Emergency Warden for each twenty
employees. (If department personnel work in more than one
enclosed area, at least one Warden should be appointed for
each such area.)
2. Provide training for Wardens to assist in the safe and
orderly emergency evacuation of employees.
3. Provide an opportunity for all employees to review the
.plan when (a)the plan is implemented, (b) whenever the
employee's responsibilities or designated actions under the
plan change, or (c)whenever the plan is changed.
B. EMERGENCY WARDENS are responsible for the orderly evacuation
of fellow employees, and any members of the public who
happen to be present in the Department when a fire or other
emergency occurs in the workplace.
In an evacuation Wardens must:
1. Be aware of the number of employees working in
their area of responsibility, so that all employees
may be accounted for, after an evacuation.
2. Insure that all areas under their responsibility
have been evacuated.
3. Be familiar with all possible escape-routes from
the workplace.
4. Take charge of the evacuation and direct a
quick,but orderly evacuation of the area.
5. Be aware of the location and operation of the
fire extinguisher.
6. Be aware of any special hazard areas in the
workplace such as places where volatile chemicals
are stored.
7. Be aware of the location of FIRST AID KITS, and how
to obtain emergency medical help.
8. Be aware of the EMERGENCY TELEPHONE NUMBERS (9 -911)
9. Designate a location for the employees under their
supervision to gather after evacuation so that
complete evacuation can be verified.
10. Be aware of any handicapped employees who may need
help during an evacuation.
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Fire Evacuation Plan (cont'd)
C. EMPLOYEES are responsible for:
1. Familiarizing themselves with this plan.
2. Familiarizing themselves with the escape .routes
from the building.
3. Familiarizing themselves with the location and
operation of fire extinguisher in the area.
4. Familiarizing themselves with the emergency
telephone numbers and location of fire alarm boxes.
5. Obeying the instructions of the Emergency Wardens
during an evacuation of the workplace.
IV PROCEDURES
Fire is the most likely event to cause an evacuation of the
building. Regardless of the cause, evacuation procedures should be
the same.
A. If a fire occurs, a Warden should designate one person to
call the Fire Department. If the fire is a small one, the Warden
or their designate should try to put it out with a fire
extinguisher.
B. If an emergency evacuation of the building becomes necessary,
the Wardens are responsible to direct the other employees out of
the building via the exits which are farthest away from the fire.
If for some reason the normal exits are blocked, escape through
windows to the ground.
C. All doors should be shut in an effort to contain the fire.
D. In the event escape from an upper floor is not possible,
employees should seek escape to rooms with an outside window
which are farthest from the fire. Openings under doors should be
blocked to keep smoke out. Rooms with glass doors avoided if
possible. If not, employees should stay as far away from the
door as possible.
E. Once outside, employees must gather in a safe area designated
by their Warden, so that the Warden can account for everyone.
Safe areas will normally be, at the closest, across the street
from the building ... and may be inside another building.
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BOMB THREAT PROCEDURES
PURPOSE
The purpose of this procedure is to provide guidance to County
employees in dealing with bomb threats or discovery of a real or
suspected bomb.
SCOPE
This procedure applies to all County.departments with the
exception of the Jail.
GENERAL INSTRUCTIONS
It is important to realize that any employee may become the
recipient of a bomb threat call. The recipient must remain calm, and
attempt to get as much information as possible. Keep the person on
the line and talking as long as possible. The longer he /she talks,
the more information you can get from them. The call recipient must
also avoid making statements that would tend to cause persons to
panic. The BOMB THREAT CHECK LIST should be readily available in all
agencies and departments, and used by the call recipient when talking
with the person making the bomb threat call. The call recipient
should attempt to provide as much of the information requested by the
form as possible.
IN THE ABSENCE OF INSTRUCTIONS TO THE CONTRARY FROM THE COUNTY
EXECUTIVE OR THE EMERGENCY WARDENS, IT MUST ALWAYS BE ASSUMED THAT A
BOMB THREAT WILL BE CAUSE FOR A FULL EVACUATION OF A BUILDING.
All persons evacuating the courthouse must take all personal
belongings including:lunch sacks, briefcases, thermos, coats, purses,
cameras, camera bags, etc. They must also leave all lights on. All
persons should move at least. 300 feet away from the building and get
another building between them and the courthouse. If going into
another building, stay.away from the windows.
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I. BOMB THREAT RECEIVED
Call Recipient
Talks
With the person making the bomb
threat
Writes
A note to a fellow employee
asking them to notify 911
Finishes
immediately of the bomb threat.
What -.Com (911)
Notifies
The County Executive-or his /her
Notifies
designee that a bomb threat
What -Com
Updates
call is in progress.
County
Alerts
Emergency Wardens
Executive
Notifies
Emergency Wardens
Call Recipient
Attempts
To keep the caller on the phone
Executive
and talking as long as
possible.
Notes and
Sex of voice, accent (if any)
Records
whether intoxicated, hysterical
or calm, and the exact words
spoken.
Asks the
1. When will bomb explode?
caller
2. Where is the bomb?
3. What does it look like?
4. What kind of bomb is it?
5. Why did you place the bomb?
IF
6. Where are you calling from?
II. PERSON IMKING THREAT HANGS UP
Call Recipient
Notifies
What -Com Dispatch of full
details of the call, including
the phone line the call was
received on.
Finishes
Filling out the bomb threat
form.
Notifies
Supervisor of the call
What -Com
Updates
County Executive
Dispatch
Notifies
Emergency Wardens
'County
Decides
Whether or not to evacuate the
Executive
building and communicates that
decision to the Emergency
Wardens.
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III. DECISION TO EVACUATE
County
Orders
Full evacuation of the
Executive
Building.
Announces
Over the paging system.
"Evacuate the Courthouse
Enlists
according to the BOMB THREAT
procedure. Take all-personal
belongings outside the building
with you. Open all windows and
Appoints
doors; do not use the
elevators; turn off all
electrical devises. Remain
outside until an Emergency
Warden authorizes re- entry.
Orders
What -Cam Dispatch to contact
Building Maintenance personnel
and have them keep in close
touch with the County Executive
command post for instructions.
Monitors
Progress of the search
operation, using runners if
necessary.
Emergency
Inspect
All areas in the Courthouse to
Wardens
ensure that no person is left
inside the building. Also
ensure that all doors and
windows on the outside walls
are open.
IV. BUILDING CLEARED
Emergency
Standby
Until a Deputy Sheriff or a
Wardens
Police Officer arrives.
Assists
Police official in building
search.
Enlists
Volunteers to assist in the
search of their office since
they are more likely to know
what is unusual.
Appoints
Persons to guard the building
entrances to prevent anyone
from entering the building
without the authorization of
the police official in.charge.
V. COMMAND POST
16
County
Establishes
Command Post in Emergency
Executive
Services Department, Jail or.
County
Informs
Other appropriate location.
Executive
Notifies
What -Comm (9 -911) of the
location and phone number of
the Command Post.
VI. BUILDING SEARCH COMPLETED
Police in
Notifies
Command Post that building is
Charge
safe to re- occupy.
County
Informs
dispatch, and send messengers
Executive
to advise employees that it is
safe to re- occupy the
Courthouse.
17
WHATCOM COUNTY HAZARDOUS COMMUNICATION PROGRAM
GENERAL INFORMATION
In order to comply with WISHA WAC 296 -62 -054, Hazard Communication, the
following written Hazard Communication Program has been established for Whatcom
County.
All departments of the County are included within this program. The written
program will be available in the individual Department Safety Manual for review by
any interested employee.
CONTAINER LABELING
The Supervisor of the area involved will verify that all containers received
for use will:
- Be clearly labeled as to the contents.
- Note the appropriate hazard warning.
- List the name and address of the manufacturer
Each Department will ensure that all secondary containers are labeled with
either an extra copy of the original manufacturer's label or with the Whatcom County
generic labels.
For help with labeling, please contact the Facilities Management Division.
If written alternatives to labeling of containers are used, add a description
of the system used. Submit all alternatives to the Safety /Training Coordinator so
they can be included in the Whatcom County Hazardous Material file.
The Safety /Health Committee will review Whatcom County's labeling system and
container labeling as needed.
MATERIAL SAFETY DATA SHEETS (MSDS)
As chemicals are received at Whatcom County the Facilities Management Division
will be responsible for obtaining the Material Safety Data Sheets for Whatcom
County. Copies of the MSDS will be forwarded to the Department using the chemical.
Central file will be kept in FacilitiesManagement.
The Safety \Training Coordinator will review incoming MSDS for new and
significant health /safety information. Information for.protection of workers will
be sent directly to the Departments using the chemicals.
The Department representative will review incoming data sheets for new and
significant health /safety information. They will see that any new information
is passed on to all employees in the Department. If alternatives to actual
data sheets are used, provide a description of the system.
Copies of MSDS's for hazardous chemicals to which employees of the Department
may be exposed will be kept in a central location.
MSDS's will be available to all employees in their work area for review during
each work shift. If MSDS's are not available for new chemicals in use,
contact Facilities Management Division.
EMPLOYEE TRAINING AND INFORMATION
The Safety /Training Coordinator is responsible for county -wide training
program.
Prior to starting work, each new employee will attend a health and safety
orientation and will receive information and training on,all required safety /health
policies and procedures.
Prior to a new chemical hazard being introduced into any department of Whatcom
County, each employee of the department will be give information as outline above.
18
HAZARDOUS NON - ROUTINE TASKS
Periodically, employees are required to perform hazardous non - routine tasks.
Prior to starting work on such projects, each affected employee will be given
information by their department supervisor about hazardous chemicals to which they
may be exposed during such activity.
This information will include:
A. Specific chemical hazards.
B. Protective /safety measures the employee can take.
C. Measures Whatcom County has taken to lessen the hazards including
ventilation, respirators, presence of another employee, and
emergency procedures.
19
WHATCOM COUNTY LOSS CONTROL PROCEDURE
HAZARD COMMUNICATION PROGRAM
PURPOSE:
To implement the Hazard Communication (Right -to -Know) Standard. This Standard
impacts all employers in the State of Washington.
POLICY:
It is the policy of Whatcom County to ensure that the hazards of all chemicals
are evaluated and information concerning their hazards is transmitted to affected
employees.
REFERENCE:
WAC 196.62 -054 through WAC 296.62- 05425.
PROCEDURE:
The chemical manufacturer or importer is responsible for providing hazard
information on all chemicals he produces or imports to his users. That information
should be supplied in the form of a Material Safety Data Sheet (MSDS).. Whatcom
County implemented a comprehensive Hazard Communication Program in May 1986.
Basically, the written program covers:
1. Policy and procedures for labeling and identification of hazardous
chemicals.
2. Employee training and information.
3. MSDS and list of hazardous chemicals used in each department in Whatcom
County.
TRAINING:
Whatcom County will provide employee training, as required by the standard.
The Hazard Communication Program, list of hazardous chemicals, and MSDS sheets will
be made readily available to all employees in each department..
Reference material will be available in each department.
HAZARD COMMUNICATION PROGRAM:
Whatcom County's written Hazard Communication program lays out the policies
and procedures for administration of the program.
All Whatcom County Departments' have .inventoried the chemicals used in their
work place and a list has been compiled of these chemicals. The list will be kept
current through the efforts of.the Safety /Health Committee members.
One person in each department will be responsible for coordinating the Hazard
Communication program. The members of the Safety /Health Committee are the most
knowledgeable about the program policy and procedures.
20
CHEMICAL HAZARD COMMUNICATION
PROGRAM OBJECTIVES
Whatcom County's Chemical Hazard Communication Program was developed to give
you the information. you need to handle chemicals safely, both at work and at
home. The objectives of this program are:
-To inform employees about the chemicals they work with
-To minimize employee exposure to harmful chemicals
-To make sure that procedures exist for the proper handling of chemicals in
the workplace
-To train employees.how to follow these procedures
-To become familiar with Material Safety Data Sheets:
An MSDS gives detailed information on a chemical and its hazards with
recommendations for safety equipment and protection while using the chemical.
WHATCOM COUNTY HAZARDOUS CHEMICAL INVENTORY
DEPARTMENT:
SAFETY COMMITTEE REPRESENTATIVE:
DATE
TRADE NAME I HAZARDOUS CHEMICAL I LOCATION
21
WHATCOM COUNTY
EMPLOYEE HEALTH AND INFECTION CONTROL POLICY
[tea FbBq fo Whd - 0 -0—VS. v& 6e snohm b o(&. I
PURPOSE: The purpose of this policy is to insure the optimal provision of service
to those we serve, the residents of Whatcom County.. To accomplish this goal we will
provide an efficient and cost effective employee health program. This program is
aimed at the prevention of disease and the maintenance of a healthy life style in
order to both maintain one's own health and as an example to those we serve.
POLICY•
The Employee Health Program will be maintained for the employee's physical and
mental health, to increase morale, to reduce absenteeism, to reduce hazards from
infectious diseases for both employees and-clients, and to comply with local, state,
and federal requirements.
This program will:
1. Assure that in- service education on the following topics is received at
initial employment with periodic refresher courses: universal precautions,
communicable disease exposure, post exposure prophylaxis, restrictions when ill,
needle -stick policy, safety and hazardous materials, body mechanics, and hand
washing.
2. Provide screening and /or immunization for selected diseases which may
put the employee at increased risk of morbidity or mortality.
3. Establish procedures for the evaluation and emergency stabilization of
employees following on- the -job injuries.
.4. Provide for evaluation with respect to fitness for duty of an employee
suspected of having a communicable disease which may jeopardize the health of
clients.
S. Provide accident prevention programs to prevent exposure to toxic and
infectious agents. Provide for evaluation and referral of employees exposed to
infectious diseases on the job.
Advice and assistance in dealing with personal and family problems interfering
with job performance (alcohol abuse problems,mental health problems, etc.) will be
handled through Whatcom County's Employee Assistance Program.
This policy will apply to all employees of Whatcom.County.
PROCEDURES:
Employees will be allowed time away from work to complete the Orientation
outlined below. The following procedures are in accord with OSHA (Occupational
Safety & Health),Whatcom County Personnel Policies and Procedures, Whatcom County
Accident Prevention Program, and WISHA (Washington State Safety /Health Act)
A. New employees are required to participate in an orientation.
B. All new employees are required to read the Whatcom County Health and
Infection Control Program Policy and sign and date that they understand policies and
procedures.
C. All employees are required to review all policies and procedures on an
annual basis and sign that they understand the procedures.
D. Orientation shall include, but not be limited to:
- Whatcom County Human Resource Department Orientation
- Whatcom County Safety and Accident Prevention Program; Hazardous
Chemical /Right -To -Know; Self - Insured Workers' Compensation Orientation
- Department Orientation and Facilities Orientation
22
REQUIRED SCREENING AND /OR IMMUNIZATIONS:
Individuals who do not wish to receive a vaccine that is potentially life-
saving to themselves, will be required to sign an "Employee Immunization Refusal"
which states that the employee has been offered vaccine at no cost and that they
choose not.to receive them.
HEPATITIS B: All personnel who at risk through blood /body fluid
exposure will be offered the vaccine.
VACCINE FOR: MEASLES, RUBELLA, POLIOMYELITIS, INFLUENZA is offered to Whatcom
County Health Department Personnel.
ACCIDENT PREVENTION: "UNIVERSAL PRECAUTIONS"
The term "universal precautions" refers to a system of infectious disease
control which assumes that every direct contact with body fluids is infectious and
requires every employee exposed to direct contact with body fluids to be protected
as though such body fluids were HBV or HIV infected. Therefore, universal
precautions are intended to prevent employees from exposure to BLOOD BORNE
PATHOGENS.
PROTECTIVE EQUIPMENT:
In order to minimize exposure to potentially infectious body fluids, the
following protective measures shall be used by all Whatcom County employees when
working with all incidents involving bodily fluids:
1. GLOVES
a. The use of gloves is important in the following circumstances:
-If the employee has cuts, abraded skin, chapped hands,
dermatitis or similar skin conditions.
During all clean -up of body fluids and decontaminating
procedures.
-The Whatcom County Health Departments, Whatcom County
Sheriff's Department and the Whatcom County Jail has
additional requirements.
b. Gloves are located in all Whatcom County Department First
Aid Kits.
PROTECTIVE CLOTHING
The use of protective clothing is required when splashes of body fluids
are likely to occur.
MASK AND EYE PROTECTORS
The use of masks, protective eye wear or face shields is required when
splashes of body fluids are likely to occur.
Masks and eye protection is located in the Department B1oodBorne
Precautions Kit next to the First Aid Kit.
RESUSCITATION EQUIPMENT
Pocket masks, or other ventilation devices shall be provided when the
need for resuscitation is likely. This will minimize the need for emergency mouth -
to -mouth resuscitation without mouth protection. ,
Protective masks are located in the Department First Aid Kits.
WASTE DISPOSAL
In order to minimize exposure to potentially infectious body fluids, the
following waste disposal measures shall be used by all employees:
1. CONTAINERS FOR DISPOSAL OF POTENTIALLY INFECTIOUS MATERIALS
(A) Containers for infectious materials will be red, plastic, labeled
foot pedal operated crarbage cans.
(B) Red waste can liners marked "biohazard" must be used to identify
potentially infectious materials. Labeled bags are located in your Department's
BODY FLUIDS PRECAUTION KIT. Procedures are included in every BODY FLUID PRECAUTION
KIT. Read the directions!
23
AIRBORNE PATHOGEN. INFECTIOUS DISEASE PREVENTION
There are no local, state or federal laws dealing with the prevention of
"airborne pathogens ", but because the risk of contacting diseases such as
Tuberculosis, is an ever growing problem among our population, prevention and
treatment will be managed by the CDC Guidelines. Contact the Whatcom County Health
Department or your private physician for more information.
ON -THE JOB INJURIES:
All Whatcom County employees including volunteers, jurors, and "outside
workers-program participants ", that come in contact with potentially infectious
materials while on- the -job will be referred for evaluation and initial treatment to
a)private health care provider; b) St.Joseph's Hospital Emergency Room; c)19 -911
will be called.
Whatcom County Incident /Injury reports
The employee and supervisor both retain the
required injury forms.
24
will be completed for all incidents.
responsibility for completing the
OFFICE SAFETY AND HEALTH FOR EMPLOYEES
PROGRAM OUTLINE
INTRODUCTION•
Occupational safety and health requires making the workplace safe, protecting
the employee from injury and illness as far as humanly possible.
It may come as a surprise, although it shouldn't, that offices are not
completely safe places to work. Approximately 40,000 office workers suffer
disabling work injuries each year. The principal causes of on- the -job injuries are:
- Falls
- Handling materials or equipment
- Collisions with furniture or equipment
- Vehicle accidents, deliveries and moving operations
- Flying particles
- Injuries from hand tools (pencils, staplers, etc.)
Statistics suggest, in fact, that in some ways office workers may be more
likely to be injured on the job because, while safety and caution are stressed
repeatedly in industrial work environments, office workers.tend to take safety for
granted.
This is not meant to alarm you, but rather to increase your.awareness of
possibly unsafe conditions in your office, and to familiarize you with some control
measures that may be employed. Safety and health anywhere, at home or on the job,
do not happen automatically. They are individual responsibilities that call for a
program of action to eliminate or at least minimize the hazards.
In helping you live up to your responsibility to make your workplace, the
office, a safe place, the following guidelines are offered:
LAYOUT: A spacious, well planned room is the first step in preventing common types
of accidents. Traffic should flow easily around and through your office. Emergency
exits and passageways should be kept clear.
Furniture and equipment should be arranged so that no chairs extend out into
walkways, no drawers open into walkways or doorways, and no file cabinets obstruct
the view around corners or partitions.
FURNITURE:Chairs should remain squarely on the floor. Check to make sure casters
are well secured and all parts are sturdy.
Keep drawers closed when not in use. Pull drawers open slowly and carefully.
Open only one file cabinet drawer at a time. When setting up new files, begin by
storing the heavy items in the bottom drawer.
Inspect desks, filing equipment, and dividers for sharp edges, points or
burrs, and have them corrected.
ELECTRICAL EOUIPMENT:Make sure your equipment is properly grounded.
Inspect electrical equipment regularly for frayed or worn cords. Exposed wires can
cause serious shock and should be reported immediately. (Disconnect at once.)
Keep all cords under your desk or along baseboards. When cords must cross
walking areas, be sure they are taped to the floor or covered with a plastic runner.
Turn off machines when not in use.
Don't overload circuits. Too many items plugged into a single extension cord
and socket may cause a fuse to blow, and present a fire hazard.
TOOLS OF YOUR TRADE:Observe good housekeeping practices and make sure there is a .
place for everything and everything is in its place.
Mechanical devices (hole punchers, paper cutters, staplers) deserve special
attention... even in routine use!
Pointed tools should be stored with points down and away. Proper storage will
eliminate injuries from letter openers or manually operated paper cutters.
25
MATERIALS HANDLING AND STORAGE:Keep all flammable materials in approved containers,
stored in your.desk or in safety cabinets. Keep chemicals covered when not in use,
and keep only small amounts at each work station.
Store chemicals and flammable within easy reach, to reduce the risk or tipping
and spilling. Keep all bottles, cans, etc. clearly labeled as to contents and use.
Carry only as much as you can handle with ease.
Store heavy items on lower shelves; smaller, lighter items on top.
Don't lift or carry heavy items such as typewriters and cartons of books.
WALKING SURFACES:Liquid spills are a major cause of falls in an office. Wipe up
spilled coffee, soda, etc., right away. Better yet, prevent such spills by carrying
covered drinks on a tray or in a carton.
Carpets in offices take a lot of wear and tear.. Keep an eye open for worn or
frayed spots and report them so they can be repaired.
Don't let tacks, pencils, or other tools or debris remain on the floor. If an
item falls, pick it up.
EXITS:To avoid confusion in case of emergency, find out where all emergency exits
are located.
Never store boxes or files in approach areas to exit doorways, even
temporarily. Aisles must remain free of obstructions at all times.
Report hazards, such as poor lighting and debris on stairs, to your
supervisor as soon as you notice them.
STAIRS:Stairs should remain dry, clean, and free of obstacles at all times.
Wooden stairs are often slippery. Skid - resistant coating, rubber mats, or
anti -slip strips may be applied to increase friction.
Carpets on stairs should be securely fastened by metal bars at the base of
each step.
One or two steps leading to other levels should be clearly marked.
LADDERS:Open step ladders all the way and place them on a solid, level surface.
Don't try maneuvering on a ladder. Climb and descend facing the ladder. Move the
ladder if something is beyond arm's reach. Stools with fixed casters are not for
climbing. Step stools for this purpose are made with spring = mounted, retractable
casters.
FIRE PROTECTION:Keep flammable liquids covered when not in use. Never smoke around
flammable substances as fumes can ignite. Know where fire alarms are located, and
how to use fire extinguisher. Know the emergency evacuation procedures for your
building.
A HEALTHFUL ENVIRONMENT:Adequate ventilation is a must; it clears stale air and
promotes alertness. Areas where duplicating machines are used must be ventilated
mechanically, as fumes from fluids may be harmful if inhaled. .Smoke from
cigarettes, cigars and pipes is not only harmful to smokers but will endanger
nonsmokers as well. Smoke in designated places only. Illuminations should be
adequate for close desk work; it should not be reflective or a source of glare.
Employee snack areas and vending machine areas should be kept clean.
FIRST AID:Cuts and scratches should be washed with mild soap and water and covered
with a sterile dressing. If the flow of blood is profuse, try to control it by
direct pressure on the wound. Do not apply a tourniquet. Use protective barriers
such as latex gloves.
Never move or handle an injured person. Especially, keep any injured body
part immobile until a doctor arrives.
First and second degree burns should be immersed in cool water and then cover
with a (if possible) sterile dressing. You should never apply butter or oil.
Know where to secure power in an emergency. In case of electrical shock from
a live wire, secure the power first.
26
VIDEO DISPLAY TERMINALS
GUIDELINES FOR USE AND WORKPLACE DESIGN
OVERVIEW
A video display terminal (VDT) is comprised of a typewriter keyboard and a
television like display screen. The purpose of this procedure is to provide
information related to the impact of VDT equipment on employee health and the
workplace environment and to provide guidelines for designing a more comfortable and
efficient workplace.
HEALTH AND COMFORT ISSUES
VISION
Extended use of a VDT may cause visual discomfort. The three major sources of
discomfort are:
Contrast - Contrast, or the difference in brightness between the screen and
the surrounding environment, can result in visual discomfort and slower reading time
because the eye must continually adjust between the two levels of brightness.
Screen Ouality - Visible flickering or screen characters of poor quality
create a blurred image which is difficult for the eyes to focus upon.
Glare - Glare is caused by light, shiny surfaces, and clothing reflected on
the screen. Glare produces more than one image on the screen, the VDT image and the
reflected image. Because these images are at different optical distances, the eye
continually attempts to focus on both images simultaneously. This can cause visual
fatigue.
MUSCULOSKELETAL
Uninterrupted use of a VDT may lead to specific muscle or muscle group
fatigue. Vdt operators may report musculoskeletal discomfort related to the neck,
shoulders, back, arms, and hands. Musculoskeletal discomfort may be attributed to
the following.: work station design, repetitiveness of the task, degree and duration
of postural constraint, work pace,work /rest schedules, and personal attributes of
individual workers.
RADIATION
Many VDT operators are concerned with potential exposure to radiation. A
radiological control group within the Federal Food and Drug Administration regulates
the manufacture of video display terminals. This group has conducted extensive
studies and surveys to insure terminals sold to the public meet all safety standards
for radiation levels. Further, the National Institute for Occupational Safety and
Health (NIOSH) has measured radiation being emitted from machines now in use and
they have concluded that:
The radiation levels emitted by a video display terminal are very low compared
to current occupational exposure standards. In many cases, the levels are below the
detection capability of the survey instrumentation used. Based on the survey
data, NIOSH concludes that the VDT does not present a radiation hazard to the
employee working on or near a terminal.
Other forms of ..radiation emission, such as low frequency electromagnetic
radiation, have also been evaluated for harmful effects. And, although the% has
not been sufficient time to observe all possible long -term effects, the results
show that if these effects occur at all, they are extremely rare.
In addition, extensive studies by a variety of private and government
agencies, including the National Academy of Sciences, have consistently
demonstrated the absence of any radiation hazard, including problems associated
with birth defects and cataracts.
DESIGNING AN OPTIMAL WORKPLACE ENVIRONMENT
When designing an optimal VDT work station, the emphasis should be placed on
adjustability to the physical characteristics of the worker(s) and integration of
equipment, furniture, environment and schedule of work.
27
Designing an optimal workplace (cont'd)
LIGHTING - Room illumination can be controlled by lighting configurations,
light levels and /or window treatments. To reduce glare, lighting should be
indirect, producing an even illumination over walls and ceiling. If lighting
is maintained at a reduced level for better screen legibility, a task light
should be available to illuminate the hard copy. Windows need to be shaded
from exterior light, especially in direct sunlight. Window films, Venetian
blinds, etc., should be considered in reducing light transmittance from
exterior windows.
VENTILATION - Many spaces now used for VDT work were not originally designed
for that purpose. Adequate ventilation, meeting general office standards,
should be planned when assigning new space for VDT users.
TERMINAL - The height, angle, and distance of the screen from the operator
should be adjustable for optimal viewing. The terminal may also have separate
controls accessible to the operator for adjusting focus, brightness, and
contrast. Screen hoods and matted anti -glare filters can be installed to help
eliminate glare. In addition, proper placement of the terminal screen, in
relation to windows and lights, can eliminate glare.
KEYBOARD - Keyboards should be separable from the screen so other auxiliary
equipment can be adjusted in height, angle, and distance from the screen or
operator.
SEATING - The chair seat height, tilt, and backrest height and distance should
be adjustable to accommodate different body postures. An important aspect of
adjustability is the ease with which adjustments.can be performed. Optimally,
the user should be able to adjust the chair while seated. The chair should
have casters for maneuverability and five legs for stability.
WORK SURFACE - The work surface for the terminal and keyboard should allow
independent adjustments of screen and keyboard heights. Adequate work space
should be available to lay out work.
LEG ROOM - Adequate leg and knee room should be provided to accommodate the
operator's lower extremities and include ample space for changes in posture.
The operator's feet should rest on the floor with knees at a 90 degree angle.
A footrest can be used to obtain this angle. .Footrests should be adaptable in
height, angle, and fore and.aft distance.
SOURCE DOCUMENT LOCATION - The document'holder and source document can be
placed between the keyboard and the screen or adjacent to the screen. The document
holder should be adjustable in height, angle of tilt, and distance from the screen.
TRAINING
VDT operators may experience anxiety associated with the use of new equipment
and software. Providing training in the use of adjustable furniture /equipment and
computer hardware /software will improve the operator's proficiency and comfort, and
maximize the use of the equipment.
TASK ROTATION AND /OR REST BREAKS
Task rotation and /or rest breaks can reduce employee stress from continual VDT
operation. Task rotation, or the substitution of a less demanding activity, can
provide a means of recovery from stress or fatigue. It is recommended that:
- For operators under moderate visual demands and /or moderate workload, a 15
minute task rotation or rest break should be taken after two hours of
continuous VDT work.
- For operators under high visual demands or high workload and /or those
engaged in repetitive work tasks, a 15 minute task rotation or rest -break
should be taken after one hour of continuous VDT work.
28
OFFICE INSPECTION CHECKLIST
_ 1. Are.aisles, doorways, and corners free of obstructions to permit
visibility and movement?
2. Are file cabinets and storage closets arranged so that drawers and doors
do not open into walkways?
3. Do chairs have loose casters? Are rungs, legs, and backs sturdy?
4. Are there sharp edges, points, burrs, or splinters on furniture?
5. Is your office cluttered?
6. Are electrical appliances and equipment properly grounded or double.
insulated? (Check with the building manager to be sure outlet boxes are
properly grounded.)
7. Are belts, wheels, and other moving parts on machinery adequately
guarded?
8. Is all electrical equipment in good working condition?
9. Are phone lines, electrical cords, and extension wires secured under
desks or along baseboards?
10. Where electrical cords cross walkways, are they covered by runners?
_11. If there are coffee makers; radios, or other personal electrical
appliances in your office, are you sure the building's electrical
circuit system.can handle them? (Check with the building manager.)
12.. Are all tools in their proper place?
13. Do sharp tools such as scissors and razor blades have safe storage
covers?
14. Is your desk cluttered?
_15. If you work with materials such as cleaning fluids, correcting fluids,
or glue, is there a place for them inside your desk?
16. Are chemicals stored in safe plastic or metal containers with tight
fitting lids?
17. If your office is equipped with storage cabinets, are heavy items stored
in lower and middle shelves? Are bottled materials within easy reach?
18. Are small, loose items boxed and labeled?
19. Are floor surfaces:
- Clean?
- Dry?
- Level?
- Free of debris or tools?
_20. Are carpets
- Securely fastened?
- Free of worn or frayed spots?
21. Do you know where emergency exits are and how to reach them?
22. Are emergency exits visible, clearly marked, and unobstructed?
23. Are emergency exits adequately lighted and free of debris?
24. Is there adequate walking space in approaches to exits?
25. Are stairways in good condition and steps slip - resistant?
26. Where steps are carpeted, is the carpeting well secured and are the
steps clearly defined?
27. If one or two steps join different levels, are they easy to see? Are
there markers or arrows?
28. Is your office equipped with a sturdy stepstool or ladder so you can
safely reach high objects?
29. Are you familiar with the correct way to use ladders?
30. Do stools have rollers or casters that make them unsafe?
31. Do you know where the fire extinguisher are and how to use them?
_32. Do you know where the fire alarms are and whether. they connect to the
fire department?
33. Are you familiar with fire evacuation procedures for your building?
34. Are you familiar with the procedures in case of fire in your area?
35. Are you familiar with basic first aid procedures?
_37. Do you know how to reach the nearest doctor or hospital?
29