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Home My WebLink Aboutord1999-017WEIATCOM COUNTY COUNCIL AGENDA BILL NO. 99 -123 CLEARANCES LNad Doe Date Receivedin Council Office Agenda Doe Assigned to: originder: Executive Office f 2 � f F LE C t4. li V SEE MAR 16 1999 r� ry WMATCOM COUN COUNCIL 3123 Intro 416 Finance COmmitteeleouncil Duman Read: Deft Need ADSDe °t 1% 3 js Prosecutor Purchaseng/RUdgee 3l� Execati PPo Kmm n SUBJECT: 1999 Supplemental Budget Request #2 ATTACHMENTS: Ordinance, Memoranda & Budgef Modifceation Requests SEPA review required? ( ) Yes ( ) NO SEPA review compieled? ( ) Yes ( ) NO Should Clerk schedule a hearing ? ( ) Yes ( x ) NO Requested Dale: SUMd1ARYSTATEMENT: Supplemental #2 requests funding: From the General Fund: (1) To appropriate $139, 645 to Jail from Dept oi-Justice Alien Assistance Grant to fund improvements to Alternative Corrections; (2) To appropriate $125, 000 to Sherifrom Dept of Justice HIDTA grant for drug enforcement; 1j) To transfer $47,270 to Health from State Dept of Health to offset local expenses and support various projects; (4) To appropriate $52,383 to Heahh from Bellingham Housing Authority (federal grant) to address substance abuse issues; (5) To appropriate $60, 000 to Heafth from Dept of Ecology to provide low interest loan funding for residents to repair jailing on -site septic systems; (6) To appropriate $9,348 to Superior Court from Dispute Resolution surcharges and genera[ fund to provide additional services and equipment for work stations; (7) To appropriate $23,853 to Superior Court from Dept of Justice Drug Court Planning Grant for planning a drug court for serious drug abusers; (8) To appropriate $39,645 to Superior Court from DSHS Juvenile Rehabilitation Administration Grant for enhanced juvenile offender case management, (9) To appropriate $17,270 to County council for funding preparation and prosecution of County appeals ofdecisions to Growth Management Hearings Board, From the ADS Fund: (lo) To appropriate $5, 000 to ADS -HR from COG Grain for Commute Trip Reduction to hire extra help intern; From the Flood Control Zones Fund: (l 1) To provide $1,169,840 in operating transfer for funding the ESA Response and Watershed Planning in the water resources plan From Public Works Water Resources Fund: (12) To provide $314,840 in ESA Response from local funding (Flood Control Zone Fundand $250,000 in federal grants jar salmon recovery efforts; 3)To provide $855,000 in Coordinated Planning for implementation of watershed planning of water resource plan. COUNCIL ACTION TAKEN.- Disbibuaan IMt specific thane who sowed receive a Lis+spec�c mores ro the segos. Request copy aJrer Council anion ADS Facnedes Management ADS Finance Brad Bennett ADSRumau Resources ADSInJo Services Assessor Auditor Cooperative Extemion planes Court Exec five Francine Kincaid Dave Wareing Reatth Rearing Ewmener Jail Juveole Pars Planning for howror re Public Works Sheriff Superior Court Treasurer other Ordinance or Resolution (this item): Number 446199: Amended and adopted 4-3, Brown, Brenner, Hoag 11�I •��- V r opposed Ord. ff99 -017 SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 3/23199 ORDINANCE NO. 99 -017 AMENDMENT NO. 2 OF THE 1999 BUDGET WHEREAS, the 1999 budget was adopted November 24, 1998; and, WHEREAS, changing circumstances require modifications to the approved 1999 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 1999 Whatcom County Budget Ordinance #98 -081 is hereby amended by adding the following additional amounts to the budgets included therein: General Fund Expenditures Revenues Net Effect Jail 139,645 (139,645) 0 Sheriff 125,000 (125,000) 0 Health 47,270 (47,270) 0 Health 52,383 (52,383) 0 Health 60,000 (60,000) 0 Superior Court 9,348 (4,000) 5,348 Superior Court 23,853 (23,853) 0 Superior Court 39,645 (39,645) 0 County Council 17 270 (01 17 270 Total General Fund $514,414 ($491,796) $22,618 Administrative Services Fund ADS -HR 5 000 5( .000) 0 Total Admin Svcs Fund $5,000 ($5,000) $0 Flood Control Zone Fund Water Resources 1,169,840 (1 169 840) 0 Plan Total Flood CZ Fund $1,169,840 ($1,169,840) $0 PW Fund Water Resources Division ESA Response 564,840 (564,840) 0 Watershed Planning 855.000 85( 5 000) 0 Total PW -Water Resources $1,419,840 ($1,419,840) $0 Total Add'I Supplemental $3 109.094 ($3,086,476) 12&618 BE IT FURTHER ORDAINED, that Exhibit B (Authorized Positions) to the 1999 Budget Ordinance be amended to reflect: an increase of one position (ESA Coordinator) in Public Works, Water Resources Division; an increase of one Work Crew Supervisor in the Jail; and an increase in one court commissioner from .62 FTE to 1.0 FTE (0.38 net increase). ADOPTED this 6th day of C E Dana Brown- Davis, Council Clerk APPROVED AS TO FORM: IC Civil Deputy r ecutor 1: c uncftupp992 1999 WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON M6riene Dawson, Chair ( �reved ( ) Denied �e Kre n, County Executive Date: � � -%� WHATCOM COUNTY Summary of the 1999 Supplemental Budget Ordinance No. 2 DepartmentlFund Description Increased (Increased) Net Effect to Expenditure Revenue Fund Balance (Decrease) (Increase) Decrease General Fund Jail To appropriate $139,645 from Dept 139,645 (139,645) 0 of Justice Alien Assistance Grant to fund improvements to Alternative Corrections Sheriff To appropriate $125,000 from Dept 125,000 (125,000) 0 of Justice HIDTA grant for drug enforcement Health To appropriate $47,270 from State 47,270 (47,270) 0 Dept of Health to offset local expenses and support various projects Health To appropriate $52,383 from 52,383 (52,383) 0 Bellingham Housing Authority (federal grant) to address substance abuse issues Health To appropriate $60,000 from Dept 60,000 (60,000) 0 of Ecology to provide low interest loan funding for residents to repair failing on -site septic systems Superior Court To appropriate $9,348 from Dispute 9,348 (4,000) 5,348 Resolution surcharges and general fund to provide additional services and equipment for work stations Superior Court To appropriate $23,853 from Dept 23,853 (23,853) 0 of Justice Drug Court Planning Grant for planning a drug court for serious drug abusers Superior Court To appropriate $39,645 from DSHS 39,645 (39,645) 0 Juvenile Rehabilitation Administration grant for enhanced juvenile offender case management County Council To appropriate $17,270 for funding 17270 t0o 17 270 preparation and prosecution of County appeals of decisions to Growth Management Hearings Board Total General Fund $514,414 ($491,796) $22,618, ADS Fund ADS -HR To appropriate $5,000 from COG grant for Commute Trip Reduction to hire extra help intern 5 000 5( ,000) 0_ Total Admin Svcs Fund $5,000 ($5,000) $0 Flood Control Zone Fund Water Resources Plan To provide $1,169,840 in operating transfer for funding the ESA Response and Watershed Planning in water resources plan 1,169,840 (1 169.8401 0 Total Flood CZ Fund $1,169,840 ($1,169,840) $0 Public Works Fund Water Resources Division ESA Response To provide $314,840 from local funding (Flood Control Zone Fund) and $250,000 in federal grants for salmon recovery efforts 564,840 (564,840) 0 Watershed Planning To provide $855,000 from local funding (Flood Control Zone Fund) for watershed planning 855,000 855,000) 0 Total PW -Water Resources $1,419,840 ($1,419,840) $0 Total Additional Supplemental $31109,094 ($3,0861476) $22,618 'Of this total, $22,618 is from General Fund supplemental reserve balance ui I eaa Attachment A to 1999 Supplemental Budget #2 Exhibit B - AUTHORIZED POSITIONS -1999 Budget Attachment A 1999 Supplemental Budget #2 Page 1 of 3 Partially Ad 'nistrntion /Accountine 1999 Adopted Director County County Externally Adjusted Final SnPP'ls Toml Funded Funded Funded 2.50 2.50 Total Attachment A 1999 Supplemental Budget #2 Page 1 of 3 Ad 'nistrntion /Accountine 1.00 Director 1.00 1.00 1.00 Director Assistant /Administration 1.00 1.00 1.00 1.00 Accountant 1 2.50 2.50 2.50 2.50 Account Clerk III 1.00 1.00 1.00 1.00 Account Clerk II 1.00 1.00 1.00 1.00 Secretary Administrative 1.00 1.00 1.00 1.00 Specialist Safety/Raining 1.00 1.00 1.00 1.00 Clerk II 1.00 1.50 1.50 1.50 Accountant Senior 1.00 1.00 1.00 1.00 Engineeriny Administration Director Assistant/Deputy County Eng 1.00 1.00 1.00 1.00 Engineer Design 1.00 1.00 1.00 1.00 Manager Office 1.00 1.00 1.00 1.00 Clerk IV 1.00 1.00 1.00 1.00 Clerk III 1.00 1.00 1.00 1.00 Assistant Records 1.00 1.00 1.00 1.00 Engineering/Deaign/Const/Sumtv 1.00 1.00 1.00 1.00 Manager Engineer. Svcs. 0.50 Engineer Design Senior 0.50 0.50 0.50 Engineer 3.50 3.50 3.50 3.50 Technician Eng IV 4.00 4.00 4.00 4.00 Technician Eng III 3.00 3.00 3.00 3.00 Technician Eng II 3.00 3.00 3.00 3.00 c...... T fF & Development 1.00 Manager Traffic &Dev. Engineer 1.00 1.00 1.00 Engineer 0.00 1.00 1.00 1.00 Engineer II 1.00 1.00 1.00 1.00 Technician Eng IV 4.00 4.00 4.00 4.00 Technician Eng III 1.00 1.00 1.00 1.00 Technician Eng II 3.00 3.00 3.00 3.00 Technician Eng I Road Addressing 1.00 1.00 1.00 1.00 FnPineeriny River & Flood 1.00 Engineer Special Projects Manager 1.00 1.00 1.00 Engineer 1.00 1.00 1.00 1.00 Technician Eng III 1.00 1.00 1.00 1.00 Clerk IV 1.00 1.00 1.00 1.00 Maintenance & Operations 1.00 1.00 1.00 1.00 Assistant Director /Operations 1.00 Superintendent Assistant 1.00 1.00 1.00 Leader Road Crew 5.00 5.00 5.00 5.00 Leader Senior Sign 1.00 1.00 1.00 1.00 SW II/Technician Sign 2.00 2.00 2.00 2.00 Operator Heavy Equip. 9.00 9.00 9.00 9.00 Service Worker III 24.00 24.00 24.00 24.00 Service Worker II 13.00 13.00 13.00 13.00 Service Worker 1 6.00 6.00 6.00 6.00 Attachment A 1999 Supplemental Budget #2 Page 1 of 3 Attachment A to 1999 Supplemental Budget #2 Exhibit B - AUTHORIZED POSITIONS - 1999 Budget Attachment A 1999 Supplemental Budget #2 Page 2 of 3 1999 Sunolemental f/2 Partially 1999 Adopted County County Externally Adjusted Final SuppI Total Funded Funded Funded Total 1998 Bud et to date 1999 1999 1999 1999 1999 Secretary Administrative 1.00 1.00 1.00 1.00 Clerk III 2.00 2.00 2.00 2.00 SW II Coordinator Outside Maint. 1.00 1.00 1.00 1.00 Weed Board 0.00 0.00 Coordinator Weed Control 0.50 0.50 0.50 0.50 Inspector Weed Compliance 1.00 1.00 1.00 1.00 Fem 0.00 0.00 Senior Master 1.00 1.00 1.00 1.00 Master 1.00 1.00 1.00 1.00 Master Engineer 1.00 1.00 1.00 1.00 Purser/ Deckhand 3.00 3.00 3.00 3.00 Deckhand 3.00 3.00 3.00 3.00 Solid Waste 0.00 0.00 Division Secretary 1.00 1.00 1.00 1.00 Solid Waste Specialist 0.50 1.00 1.00 1.00 Eauinment Rental 0.00 0.00 Manager ER & R 1.00 1.00 1.00 1.00 Leader Shop Crew 1.00 1.00 1.00 1.00 Mechanic Heavy Duty 5.00 6.00 6.00 6.00 Mechanic 111 2.00 2.00 2.00 2110 Mechanic 11 1.00 1.00 1.00 1.00 Mechanic 1 1.00 0.00 0.00 0.00 Agent Assistant Purchasing 1.00 1.00 1.00 1.00 Assistant Purchasing 2.00 3.00 3.00 3.00 Clerk 111 1.00 0.00 0.00 0.00 Clerk 11 0.00 0.50 0.50 0.50 Water Resources 0.00 0.00 Water Resources Manager 0.00 1.00 1.00 1.00 Senior Secretary 0.00 1.00 1.00 1.00 Watershed Planner 0.00 1.00 1.00 1.00 ESA Coordinator 0.00 0.00 1.00 1.00 TOTAL PUBLIC WORKS 139.50 142.00 3.00 145.00 1.00 146.00 JAIL Courthouse Jail 1.00 Corrections Officer - Chief 1.00 1.00 Corrections Lieutenant 1.00 1.00 1.00 Corrections Sergeant 5.00 6.00 6.00 Corrections Officer 35.00 F34.00 34.00 34.00 Coordinator Administrative 1.00 1.00 1.00 Cook 2.00 2.00 2.00 Manager Food Service 1.00 1.00 1.00 Specialist Records (Civil) 2.00 2.00 2.0( Account Clerk (Civil) 1.00 1.00 1.0C Alternative Corrections Corrections Sergeant 1.00 1.00 1.00 1.0( Corrections Officer 4.00 4.00 4.00 4.0( Specialist Records (Civil) 1.00 1.00 1.00 1.0( Crew Supervisor 0.00 1.00 1.00 1.00 2.0( Attachment A 1999 Supplemental Budget #2 Page 2 of 3 Attachment A to 1999 Supplemental Budget N2 Exhibit B - AUTHORIZED POSITIONS - 1999 Budget Attachment A 1999 Supplemental Budget #2 Page 3 of 3 1999 Su nlernental 02 Partially 1999 Adopted County County Externally Adjusted Final Supplis out Funded Funded Funded Total 1998 Bud et to date 1999 1999 1999 1999 1999 TOTAL JAIL 56.00 56.00 0.00 56.00 1.00 57.00 SUPERIOR COURT /CLERK Superior Court 3.00 3.00 3.00 3.00 Judges 1.00 1.00 1.00 1.00 Administrator Court Commissioners Court 2.62 2.62 2.62 0.38 3.00 Reporters Court 3.00 3.00 3.00 3.00 Assivued C Coordinator Assigned Counsel 1.00 1.00 1.00 1.00 Clerk III 1.00 1.00 1.00 1.00 Superior Court Clerk _ 1.00 1.00 1.00 1.00 Clerk Chief Deputy Clerk Senior Court 1.00 1.00 1.00 1.00 Clerk Calendar 1.00 1.00 1.00 1.00 Clerk Appeals /Court 1.00 1.00 1.00 1.00 Clerk Court 7.00 10.00 10.00 10.00 Clerk IV 1.00 1.00 1.00 1.00 Clerk I0 1.00 1.00 1.00 1.00 Accountant 1 1.00 1.00 1.00 1.00 Family Court Services Facilitator Family Law Court 1.00 1.00 1.00 1.00 TOTAL SUPERIOR COURT /CLERK 26.62 29.62 0.00 29.62 0.38 30.00 Attachment A 1999 Supplemental Budget #2 Page 3 of 3 WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Department Requested By: Deane Sandell, Undersheriff The following budget modification is requested: Budget Transfer ' XXX Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 1800.4333.1660 Criminal Alien Assistance Program $134,645.00 1840 Building Maintenance $5,000.00 TOTAL $139,645.00 ACCOUNTS TO INCREASE: 1800.6520 Computer Software $12,000.00 1800.7410 Capital/Equipment $89,895.00 1840.6110 Wages $14,490.00 1840.6210 Retirement $1,087.00 1840.6230 Social Security $1,109.00 1840.6245 Medical $840.00 1840.6255 Other H & W $236.00 1840.6259 Workers Comp $499.00 1840.6269 Unemployment $102.00 1840.6320 Office & Operating Supplies $5,637.00 1840.6869.501 Equipment Rental /E R & R $3,750.00 1840.7410 Capital /Equipment $10,000.00 $139,645.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: We have received Alien Assistance Grant monies of $134,645.00. We're requesting this money to facilitate the following: 1. Facility improvements giving full security coverage of the jail and safety enhancement. 2. Funding of another Alternative Work Crew. 3. Instigating a justifiable Prisoner Classification system. Details of these requests are indicated on the attached memorandum. Authorized By: Department Head Date: ,aes - -5 Executive's Office: Date Posted: Date: M ` Transfers affecting saunas and benefits or capital accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive office approval. " Supplemental requests, if approved by the Executive, will be forwarded to the County Council for Authonzalion. kfclmisclfonnslbud_ mod WHATCOM COUNTY DEANE SANDELL SHERIFF'S OFFICE UNDERSHERIFF DALE E. BRANDLAND ` _� $ DUSTIN RURLBUT SHERIFF CHIEF DEPUTY PUBLIC SAFETY BUILDING DAN FITZGERALD 311 Grand Avenue CHIEF OF CORRECTIONS Bellingham. WA 982254079 Memorandum R E C I� � V E D DATE: March 1, 1999 �l1 16M tA1RR 1058 19999 1111 TO: Pete Kremen, County Executive FETE KREIUEN FROM: Deane Sandell, Undersheriff ,_1 Cgt*�� SUBJECT: Budget Supplemental The Alien Assistance Grant monies which we will be receiving this year, $134,645.00, will allow us to do some much needed improvements to our facilities. Our jail was built in 1982 and none of our security systems have been upgraded since then. Our current black and white cameras and monitors do not give full security coverage of the jail. The increased jail population from the designed 148 to the present average daily population of 230 has made the responsibility of monitoring prisoners with our outdated system very difficult. Our outdoor recreation area cannot be used during inclement weather because rain blows through the screened windows, making the floor slippery, creating the possibility of injury. The west side of the jail drive - through was never screened to prevent unauthorized entry or exit. We have experienced considerable vandalism to county vehicles parked in this area. It also creates an unsecured area for prisoner movement. I would like to place awnings over the outdoor recreation area windows, screen the west side of the jail drive - through to prevent entry or exit, and replace the entire electronic monitoring system in the jail. These improvements are long overdue and will have to be done regardless of future expansion of the county's correctional system. We would also like to add another work crew to the Alternative Correction Program. This position would work exclusively on county projects. We presently have four crews working daily in county and city parks and picking up litter of state and local roads. One of the crews receives offsetting revenue from Bellingham Parks and the Department of Transportation. nnpiry nam 979.6nSn 11em 484.5'AO An - IYgnl 676-9948 rnuniv MGM 394 -3291 Originally, we had envisioned providing a crew to county facility maintenance, but our crew time has been totally committed. We now have available labor to place another crew. Building Maintenance had originally agreed to pay $200.00 a day for this crew, up to $10,000 a year. To adequately support the existing and new crews, we need the following items: ➢ Two more transport buses; one for the new crew, and another as a back up, filling in when a bus goes down for repair or maintenance. Presently, if a bus goes down, we lose a day's work. ➢ Two utility trailers with portable toilets and hand washing facilities for our road crews. ➢ Approximately $38,000 annually would be necessary for an ongoing work crew supervisor. $10,000 should be available in offsetting revenue. We need to instigate a justifiable Prisoner Classification System. This is legally required and will help us in housing assignments and placement. Pierce County has classification software and it should be feasible to write that for the AS400. WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Whatcom County Sheriffs Office Requested By: Undersheriff Deane Sandell The following budget modification is requested: Budget Transfer ' X Budget Supplemental " SOURCE: (Accounts to transfer from or funding source for supplemental) 2990.4331.1600 Department of Justice $125,000 ACCOUNTS TO INCREASE: Office & Operating Supplies $ 6,000.00 2990.6320 2990.6410 Fuel $ 1,800.00 2990.6520 Software $ 1,200.00 2990.6719 Postage $ 1,200.00 2990.6720 Communications $ 12,000.00 2990.6790 Travel $ 2,007.00 2990.6860 Equipment Rental $ 4,800.00 2990.7060 Repair & Maintenance $ 4,800.00 2990.8351.2640 Pros HIDTA - Op Transfer Out $ 91,193.00 TOTAL $ 125,000.00 PURPOSE OF TRANSFER OR SUPPLEMENTAL: This supplemental budget is needed inorder to incorporated the funding that has been awarded to us in the form of a grant from the U.S. Department of Justice. These monies will help us to fight the drug war that we have in Whatcom County. Authorized By: Department Head: Executive's Office: Date Posted: Date 318/99 Date: By: Transfers affecting salaries and benefits or capital accounts must be authorized by he County Executive. Transfers affecting other abjeM do not need Executive office approval. 1. Supplemental requests, if approved by he Executive, will be forwarded to the County Council for Authorization. WHATCOM COUNTY SHERIFF'S OFFICE DALE E. BRANDLAND SHERIFF PUBLIC SAFELY BUILDING 911 11 Grano Avenue Bellingham, WA 98225 -4078 MEMORANDUM DEANE SANDELL UNDERSHERIFF DUSTINHURLBUT CHIEF OEPUTY DAN FITZGERALD CHIEF OF CORRECTIONS TO: Pete Kremen, County Executive FROM: Deane Sandell, Undersheriff DATE: March 8, 1999 TOPIC: Federal Grant Funding For Multi- Agency Drug Task Force HIDTA Grant - Northwest High Intensity Drug Trafficking Area We are submitting the attached supplemental budget modification for your approval and forwarding to the County Council. We believe this partnership is in the best interests of all involved, including the citizens of this community. The funding source for this supplemental is the Federal HIDTA Grant totaling $125,000.00. The concept of the Northwest High (HIDTA) Border Task Force Initiative State, Federal and local area law enf to curb the trafficking of drugs in meeting have taken place to set the the task force. Intensity Drug Trafficking Area is to combine the resources of orcement in a concentrated effort and through our county. Several infrastructure in place to manage Expenditure of the moneys for drug interdiction will be managed by a joint committee of task force members. All expenditures must be approved by this group. This grant is essentially a pass through of federal funds for the HIDTT program. nCCIPF- nem Fla e6sn r... ,46m Inn Loan 160 nom FlC aana rn.. +.,, P1am IRAA9gI WHATCOM COUNTY BUDGET MODIFICATION REQUEST DEPARTMENT: W ATCOM COUNTY HEALTH AND HLJMAN SE RV S P Department of Health Urgent Needs N 600104 4334.0492 Department of Health Urgent Needs 20,000.00 620101 4334.0492 Department of Health Urgent Needs tv IE 4334.0492 D REQUESTED BY: CHARLES R. BENJAMIN FEB 2 2 1999 The following budget modification is requested: PETE KREMEN Budget Transfer' _ X_ Budget SuppleRK19( €XECUTIV'r SOURCE: (Accounts to transfer from or funding source for supplemental) 600101 4334.0492 Department of Health Urgent Needs 5,000.00 600104 4334.0492 Department of Health Urgent Needs 20,000.00 620101 4334.0492 Department of Health Urgent Needs 2,500.00 620102 4334.0492 Department of Health Urgent Needs 9,270.00 651101 4334.0492 Department of Health Urgent Needs 41500.00 655101 4334.0492 Department of Health Urgent Needs 6000.00 Total 47,270.00 ACCOUNTS TO INCREASE: 600101 6339 Interfund Printing 51000.00 600104 6610 Contract Services 20.000.00 620101 6630 Professional Services 2,500.00 620102 6630 Professional Services 9,270.00 651101 6120 Extra Help 3,000.00 651101 6630 Professional Services 1,500.00 655101 6630 Professional Services 5,500.00 655101 6339 Interfund Printing 200.00 655101 6320 Supplies 300.00 Total 47,270.00 RPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach additional sheet.) The State Department of Health has agreed to extend the 1998 Local Capacity Development Fund allocation until June 30, 1999 This supplemental will provide for the distribution and expenditure of the available funds. Authorized By: Department Head: Executive's Office: Date Posted: Date ��W,� Date Date Transfers affecting objects 10, 20. or 60 must be approved by fire County Executive. Transfers affecting other objects do not need Executive Office approval. Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorizatlon. ApOM CO WHATCOM COUNTY 3R `tiA HEALTH & HUMAN SERVICES P.O. Box 935 Bellingham, WA 993]) -0935 9`SNIH04pr QDMINMTMT10N 0601676 6720 56.,526 co&%it.miG uVtDSE 6E"TNG LINE (W)7387503 OIIEDREN MTN SR HMTH GVi NEEDS (56017562522 581 -0574 CPM2.1l.NI UDISMSE wMI5N12AT1W (560) 7303506 564.1336 DEVEWIMENTu olwlunEs 0 601 676-6829 590-1510 ENNRp MEMAL HEALTH (5601676.6724 384.1565 M,TERN/A71NEM'T (3150) 647 P 329 3804017 MENTY HMTH 0001676 6879 598.1310 STIMAID&Mry (560) 676.4593 3045640 sussvA a.SOUSE OW16766029 198,1310 MVEL QINIC (1601676.4593 5045840 VITU RECMDS UW)6766720 584 -1526 WC aNlc (3W 1738 2505 164.1613 MEMORANDUM CHARLES R. BENJAMIN Direaor GREG STERN, M.D. Health Officer RE C pV s FEB 2 3 1999 PETE KREMEN COUNTY EXECUTIVE YJ l TO: Pete Kremer, County Executive FROM: Charles R. Benjamin, Health & Human Services Director DATE: February 23, 1999 SUBJECT: Supplemental Budget CC: Dave Wareing, Brad Bennett Enclosed is a budget modification request form that represents carryover funding that is 100% state money. These moneys will offset local expenses and support various projects. An example of the projects to be supported with the state - moneys are enhancement of well location database; risk reduction of liability for the county; publication of the Whatoom County Public Health Report; and maintenance and support for client tracking and billing software. Again, this is 100% state money and does not include any additional appropriation of county funds. It is my hope that this carryover revenue and increased 1999 expenditure authority will be included in the February Supplemental Budget request to County Council. Please contact me for any additional information. Thank you for your time and consideration of this request. COMMUNITY HEALTH CENTER WHATCOM HULTH CENTER HUMAN SERVICES CHNIER 09 Gwd Sn e( I See N1,11, Ltle Sueel 1000 Nonh rortu S4ee1 Whatcom County Budget Modification Request Department Health and Human services Requested by John Hooper The following budget modification is requested: (check one) _ Budget Transfer' V Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cast center Acct Number Description Amount 674200 4337.07 Housing Authority outreach 52,383.00 $52,383 Accounts to Increase: Cost center Acct Number Descnjotion Amount 674200 6610 professional Services 52,383.00 $52,383.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) Bellingham Housing Authority has allocated funds to Whatcom County Health and Human Services to provide for a part time Wellness outreach worked. The agreement also provides for treatment, childcare, and transportation. These services will benefit residents of Bellingham Housing Authority's public Housing. Authorizations: Department Head r - Date 3 Executive's Office Date Date Posted By salanes benefits,oarc. laaol {I,ts 4. efJZee, 4peaountyg�ucuuvtu other o67es7dot need Cdt ere forwardeilito- the;Courjty Council for authorization. Budge[ modificacicn.xls 2/24199 EB Whatcom County Budget Modification Request Department Health and Human Services Requested by Charles Benjamin The following budget modification is requested: (check one) Budget Transfer` _V- Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Acct Number Description Amount 654400 4334.0325 OSS Loan Program 60,000.00 000.00 Accounts to Increase: Cost Center A W Number Descrtption Amount 654400 7190 Other Misc. 60,000. $60,000. Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) A low interest loan program will be established to assist homeowners in making timely repairs of failing on -site sewage systems (OSS). The area of assistance will be county wide with priority given to protection of drinking water resources and marine shoreline areas. The purpose of the project is to provide an added incentive for property owners to repair failing OSS. The additional funding source will increase a property owner's chance of obtaining necessary funds. Authorizations: /p% /O, Department Head tl � ,Z,52' ��""�" Date Executive's Office Date Date Posted By �insfers ffecting salaries, benefits, or capital acmuntslr`ft be7adfhonz eRounty:a" five. � rs ffepling'oft,��er obje onotgeed Fxecuugeroval '"' " <' - '' pplementalhud' }Yeques; "if approved by thmtxac i e willbeforwanledroAhe ly.Counafforaudiorizafion: Budget modification. xls 2/24199 EB WHATCOM COUNTY HEALTH & HUMAN SERVICES P.O. Box 935 Bellingham, WA 98317-0935 ADMIN19TMTION (360) 676 6710 361 -15}8 f.CMefWICAeIf DISEASE REIDRSING LINE 13601758 -1503 fN M W1TN DSAl NtTH 6n 38 7 NEEDS 13601 .0514 3".0514 COM CN1CAZLE DISEASE MMVNIUTI(rd OW 735 2508 3841336 DMUxMEWAL dSV umES OW16)66839 3981310 ENNRONMwrALNEALTN 06016766714 3841565 6MTERNWNfkNT oW16.1-n19 380-4017 MENTAL HEALTH (3601 6766829 398 -1310 Srowov ry 0601676.4593 3845846 SMSTANC6 ABI19E (360)676 -U29 1981310 TM32LNNIC 136916164595 3845848 MTAL RECORDS (360) 6766720 3841518 MICCLINIC 0601138.3605 504.1631 Y oN ADO r CHARLES R. BENJAMIN Director a, GREG STERN, M.D. y'q qo= Health Officer 'ShIN4 RECEIVED MAR 0 R 1999 Memorandum PETEKREMEN TO: Dave Wareing Deputy Administrator FROM: Charles R. Benjamin, Director'&: RE: Supplemental Budget DATE: March 5, 1999 Enclosed are two Supplemental Budget Requests for the Health and Human Services Department. I am asking that they be forwarded to County Council for consideration at their April 6, 1999 meeting. Health and Human Services Department (FIBS) has received grant funding and additional expenditure authority is needed. The budget modification forms include $53,383 for the Human-Services Division and $60,000 for Environmental Health On- Site Septic Program. Human Services: The Bellingham Housing Authority received Federal grant monies to address substance abuse issues in housing developments. HHS is one of four agencies to receive funding for this project. The $53,383 represents 10 months of funding for 1999. The second year of grant funding will be included in next year's budget. The revenue will fund a half -time Outreach Worker, treatment services, transportation, and childcare. The Outreach Worker will be hired through a professional service agreement. These Federal grant dollars do not allow us to charge administrative cost allocation. Environmental : The State Department of Ecology has approved our application to provide loan funding for residents to repair failing on -site septic systems (OSS). The supplemental budget request for the remainder of 1999 is for $60,000. The total loan amount will be $300,000 at 0% interest for five (5) years. The $60,000 - amount is an estimate of monies to be loaned to residents this year. Expenditure authority for the remaining loan funds will be included in subsequent annual budgets. Administration of the loan program will be through a local lending institution. The homeowner will pay for program administrative costs through a fee charged by the lending institution. There will be no cost to the county for program administration. The contract agreements associated with this request will be submitted to the County Executive office no later than March 26, 1999 so that they can be submitted to Council on April 6 along with the supplemental budget request. Please contact me at Ext 50801 if you have any questions regarding the request. COMMUNITY HEALTH CENSER W TCOM HEALTH CENTER HUMAN SERVICES CENTER ISM NOnh S1 to Wa. ..1 Star 509 GraN Arre1 —. - - - - . WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: SUPERIOR COURT Requested By: N.F. JACKSON Clerk/Administrator The following budget modification is requested: Budget Supplemental SOURCE 1300.4341.2400 1.2910.1000 ACCOUNTS TO INCREASE: 3100.6650.906 3100.7410 (Accounts to transfer from or funding source for supplemental) Dispute Resolution Surcharge — Civil (41000) Ending Fund Balance (5,348) (9,348) Dispute Resolution Services 4,000 Capital — Minor Equipment 5,348 9,348 PURPOSE OF SUPPLEMENTAL: Dispute Resolution Services: This supplemental is to increase the expenditure side of dispute resolution services revenue collections where the revenues are to be wholly and exclusively used for those services. The revenues are filing fee surcharges on certain of the District Court filing fees. The contract is within the Superior Court budget. The original appropriation was $36,000 and should have been $40,000, understated by $4,000. Annual revenues in the source revenue account have exceeded $41,000 for a number of years. Furnishings: Additionally, this supplemental is to provide modular furniture and partitions to split a large workstation into smaller ones, in order to accommodate new staff added as a part of the 1999 budget. Those furnishings /remodel costs were inadvertently overlooked in the original budget request. Estimates of costs were obtained from the two sources of providers able to install furnishings and partitions compatible with already- installed modular furnishings. This request is for the lower of the two bids. The higher bid was for approximately $8,000. Authorized By: Department Hea Executive Offrci Date Posted:_ Whatcom County rP earn eOOti N.F. Jackson Supertor Court 3 i Whatcom County Cierk 311 Grand Avenue Superior Court Administrator Bellingham, Washington 98225 nlackson @co.whawom.wa.us M- a2 FAX (360) 676-6693 (760)676 -7688 9sH�HO< MEMO TO: Pete Kremen, County Executive gam, E C E n � E FROM: N.F. Jackson A . �( 9 MAR 0 S 1999 DATE: March 8, 1999 PETE KREMEN SUBJECT: Supplemental Budget Request: COUNTY EXECUTIVE 1. Dispute Resolution Services Budget Error 1. Modular Furniture Dispute Resolution Services Budget Error: On March 2' we forwarded the 1999 dispute resolution services contract for Council approval. In that process we discovered two errors. The first error was that new money appropriated in 1999 was in the wrong line item for the contract. That error has been corrected with a transfer. The second error was that our original request was understated by $4,000. This supplemental is to correct that error. Our narrative indicated raising the appropriation of dedicated revenue to its historically elevated amount of $40,000, instead of the old estimated revenue of $36,000. The below copy of the budget narrative reports our 1999 intention to raise the amount, but we failed to enter the change in the numerical request column. Wholly funded from dedicated revenues collected by District Court; paid to Whatcom Dispute Resolution Center under annual contract; limited to actual revenues collected (adjusted in December of each year). For 1997 and 1998, actual collections will exceed $41,000. The contract amount for 1999 is therefore adjusted upward to reflect safely predicted revenues and is set at $40,000. Every year for the past three years the actual revenues collected have exceeded $41,000. The 1999 contract contemplates a minimum of $40,000 from those revenues and the budget must be supplemented to reflect that amount This is not a draw -down on the general fund ending fund balance but is merely the expenditure side of already- dedicated revenue. Modular Furniture: This supplemental request is also to provide modular furniture and partitions to split a large workstation into smaller ones, in order to accommodate new staff added as a part of the 1999 budget. Those furnishings /remodel costs were inadvertently overlooked in the original budget request. Estimates of costs were obtained from the two sources of providers able to install furnishings and partitions compatible with already - installed modular furnishings. This request is for the lower of the two bids (Bellingham's TRICO Office Supplies). The higher bid was for approximately $8,000. cc: Dave Wareing, Deputy Administrator WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: SUPERIOR COURT Requested By: N.F. JACKSON Clerk/Administrator The following budget modification is requested: Budget Supplemental SOURCE: (Accounts to transfer from or funding source for supplemental) 3170.4333.1602 Drug Court Planning (23,853) ACCOUNTS TO INCREASE: 3170.6780 Drug CourVfmvel Reimbursement 239853 PURPOSE OF SUPPLEMENTAL: On September 3, 1998, the Department of Justice awarded a Drug Court Planning Grant to Whatcom County. The grant amount is $23,853, for the purposes of planning a drug court for serious drug abusers in Whatcom County, wherein the court institutes and implements intensive case manager monitoring of certain qualifying drug abusers, in lieu of prosecution. The planning phase of the process involves the drafting of a local drug court plan, to be drafted by the designated judge, Prosecutor, Public Defender, a drug court administrator and a case manager. The grant is for planning, only. Authorized By: Department Rea Executive Office Date Posted: BOOM COQ Whatcor County r Superior Court ; ` 311 Grand Avenue Bellingham; Washington 98225 (360) 676 -7688 �gOry,MGt�= MEMO TO: Pete Kremen, County Executive FROM: N.F. Jackson DATE: March 9, 199 SUBJECT: Drug Court Grant N.F. Jackson WhaWom County Clerk Superior Court AdminkaaWr nlackson @co.wharcom.wa.us FAX(360)676 -6693 RECEIVED MAR 0 9 1999 PETHREMEN COUNTY EXECUTIVE In April of 1998, your office authorized the application for a U.S. Department of Justice Drug Court Planning Grant. The planning grant was awarded in September of 1998 and formally accepted in December of 1998. We now need to establish a budget for the conduct of the business associated with that planning effort. Attached a supplemental budget request establishing the expenditure account for the grant. The majority of the planning expense is for the local team members to attend mandated planning workshops. It is possible that there will be other minor planning expenses, all covered by the grant. The planning effort is already underway. Judge Moynihan and I attended a preliminary planning workshop in Los Angeles a number of weeks ago. The entire local drug court team, comprised of the Prosecuting Attorney, the Public Defender, a representative of the drug treatment community and I are attending an intensive workshop in Louisiana in a few weeks. We will be working with Snohomish and Yakima county teams to craft our local drug court procedures. This grant covers 100% of those travel and planning costs. Please forward the supplemental budget request to the County Council. Please contact any team member or me if you have questions in these regards. cc: Judge Moynihan David McEachran Jon Ostlund WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department SUPERIOR COURT Requested By: N.F. JACKSON Clerk/Administrator The following budget modification is requested: Budget Supplemental SOURCE: 3100.4334.04613 ACCOUNTS TO INCREASE: (Accounts to transfer from or funding source for supplemental) Juvenile Rehabilitation Admin Grant (399645) 3100.6110 Regular Salaries & Wages 30,703 3100.6210 Retirement 23305 3100.6230 Social Security 1,400 3100.6245 Medical Insurance 1,140 3100.6255 Other H &W Benefits 337 3150.6110 Regular Salaries & Wages 3,760 TOTAL: 39,645 PURPOSE OF SUPPLEMENTAL: Whatcom County has been awarded a DSHS, Juvenile Rehabilitation Administration grant for enhanced juvenile offender case management, to include increased judicial time dedicated to the prosecution of offender cases. Whatcom County applied for the grant specifying that it would dedicate an additional 0.38 FTE judicial officer to the prosecution of those kinds of cases. This supplemental is to appropriate the expenditure side of that grant revenue, to expand the court's 0.62 FTE "Becca" Court Commissioner to 1.0 FTE, i.e., full time, enabling that commissioner to hear offender matters. The additional salary appropriation in the Clerk's cost center is to supplement the "Becca" deputy clerk's funding for non- Becca matters, i.e., the offender matters. Authorizes Rv' Departmer Executive Date Posted: I W1111 STATE OF WASHINGTON DEPARTMENT OF SOCIAL AND HEALTH SERVICES JUVENILE REHABILITATION ADMINISTRATION 14th & Jefferson • PO Box 45720 • Olympia, Washington 98504 -5720 Telephone (360) 902 -8499 • FAX (360) 902 -8108 • TTY (360) 902 -7862 March 4, 1999 To: N.F. Jackson JAIBG contact for Whatcom County From: Trish Dyson JAIBG Program Administrator Re: JAIBG Regular Allocation Approval and Contract Process This is to notify you that your county's application for the regular JAIBG allocation has been reviewed and approved, for the amount of $39,645 including all grant amounts surrendered to you from cities in your county. Georgina Carleton, JAIBG Contracts Manager, is in the process of writing the contracts for each grant recipient. We hope to have those to you in the next couple of weeks. All contracts will initiate the grant period on March 1,1999, so you can begin grant activity as of that date. For those of you who received requests from me for additional information for your Juvenile Crime Enforcement Plan, please respond to the "JAIBG Application Checklist" so your contract will not be delayed. If you have questions about that request, please feel free to call me. As always, you may contact Georgina or me at any time should you have questions about this grant process or requirements. Thank you for your patience as we finalize all contracts. SOOM C04 Whatcor County 3r�< Superior Court 311 Grand Avenue Bellingham, Washington 98225 (360) 676 -7668 �9SNiXOto�' MEMO TO: Pete Kremen, County Executive FROM: N.F. Jackson DATE: March 10, 1999 N.F. Jackson Whatcom County Clerk Superior Court Administrator nlackmn@co.whatcom.wa.us FAX (360) 676 -6693 MAR 1 "1 1x99 PETE KREMEN COUNTY EXECUTIV` SUBJECT: Juvenile Rehabilitation Administration (DSHS) Grant — Full Time Commissioner Congress in 1997 appropriated funds for a Juvenile Accountability Incentive Block Grant (JA03G) program. In Washington the Juvenile Rehabilitation Administration and the Department of Social and Health Services administer those funds. Whatcom County's share of the Washington funds is $39,645. The Criminal Justice Working Group and the administration conferred and considered the best use of those local funds. An application was submitted which would expand the 0.62 FTE `Becca" Court Commissioner to full time, and modestly supplement the attendant'Becea" Deputy Clerk salary to enable the incumbent to sit with the Commissioner to hear non -Becca matters. Per the attached letter, we are notified that the grant is awarded and that activity pursuant to the grant may commence as of March 1, 1999. The Commissioner's workload was expanded to full time effective 3/1/1999 and he has been hearingjuvenile offender and dependency matters on the expanded calendars authorized under the grant. Attached is a supplemental budget requesting the appropriation of the grant funds. Whatcom County RECEIVED Budget Modification Request MAR 0 9 1999 Department Whatcom County Council Dana Brown - Davis, clerk of the council PETEKREMEN il Requested by COUNTY EX[C!!r11i' The following budget modification is requested: (check one) _ Budget Transfer" _V- Budget Supplemental" Source: (Accounts to transfer FROM or funding source for supplemental) cast center Acct Number DescnPoan Amount Current Exp. 001.2910.1000 Fund Balance $17,270.27 EEO Accounts to Increase: Cost Center Acct Number Desonptum Amount 1100 6630.902 Professional services $17, $0.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) These funds are needed to cover the costs associated with preparation and prosecution of the County's appeals of decisions of the Western Washington Growth Management Hearings Board. Authorizations: Department Head, Date r�� Executive's Office Dale Posted By Date Fl... Eld0<t C ... t.d 4/30196 E 6to.,,..a COUNTYCOURTHOUSE 311 Cnnd Avenue, Suite #105 Bingham, WA 98225 -4038 ,UERK OF THE COUNCIL Dana Brovn- Davis, C.M.C. February 10, 1999 SGOM CO h 4N 3 < � 02 9`SNrNO< WHATCOM COUNTY COUNCIL MEMORANDUM TO: Dave Wareing, Deputy Administrator FROM: Dana Brown- Davis, Clerk of the Coun I SUBJ: Supplemental Budget Request COUNCILMEMBERS Barbara E. Brenner Tom Brown Mader Dawson Connie Hoag Robert A. Imhof RECEIVEH�KathY�ner FEB 1 1 1999 PETE KREMEN COUNTY EXECUTIVE Attached find a supplemental budget request to cover costs associated with preparation and prosecution of the County's appeals of decisions of the Western Washington Growth Management Hearings Board. We currently have a contract with Owens Davies Mackie in the amount of $25,000 to provide these services. The additional funds requested on the attached will be added to the $7,729.73 carried over from last year, allowing us to pay any invoices submitted under the current contract. Thank you, Dave. WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: ADS - Human Resources Requested By: Dave Wareing, ADS Director The following budget modification is requested: Budget Transfer ' X Budget Supplemental '" SOURCE: (Accounts to transfer from or funding source for supplemental) 507150.4334 Commute Trip Reduction 5,000 ACCOUNTS TO INCREASE: 507150.6120 Extra Help 5,000 Whatcom County Council of Governments awarded $5,000 to assist Whatcom County with its Commute Trip Reduction Program. The funds will be used to hire an Extra -Help Intern at $7.00 per hour to assist our Employee Transportation Coordinator. Authorized By: Department Head: Executive's Office: Date Posted: Date: Date: By: Transfers affecting salaries and benefits or capr al accounts must be authorized by the County Executive. Transfers affecting other objects do not need Executive office approval. supplemental requests, ff approved by the Executive, will be fomented to the County Council for Authorization. WHATCOM COUNTY %DMINISTRATIVESERVICES DAVE WAREING Director 94MlnGt February 8, 1999 TO: Executive Pete Kremen FROM: Karen Sterling Goens Human Resources Manager RE: BUDGET MODIFICATION REQUEST X41! . HUMAN RESOURCES Whatmm County Courthouse 311 Grand Avenue, Suite 107 Bellingham, WA 98225-4038 KAREN GOENS Manager RECEIVE_;; Please find attached a'Budget Modification Request Transfer ". This money is to fund an extra help person to assist with our Commute Trip Reduction Program. As you know, the money to fund this position comes through a Whatcom County Council of Governments Program Enhancement Grant written by Gail Kelley. The contract #9901023 is for $5,000.00. The form requires your signature of approval. Thank you in advance. Enclosure: WCCOG 1/22/99 Letter to Executive Kremen Whatcom County Contract No. 9901923 Program Enhancement Grant Application Administration Facilifies Management FinancdA oun6ng Human Resources Information Services County Residents 13601 676 6717 13601 676 -6746 13601 676 -6734 (360) 676 -6802 13601 676 -7684 13601 398 -1310 WHATCOM COUNTY COUNCIL OF GOVERNMENTS - o. WCCOG January 22, 1999 Pete Kremen County Executive Whatcom County 311 Grand Avenue Bellingham WA 98225 U u This past fall the Whatcom County Council of Governments offered $25,000 to Whatcom County Commute Trip Reduction (CTR) employers through Program Enhancement grants. The purpose of these grants was to offer financial support to CTR employers for enhancing CTR - related amenities and activities at their work sites. The maximum award for an individual employer was set at $5,000. I am pleased to inform you that Whatcom County will be a recipient of a Program Enhancement Grant for $5,000 for your proposal to hire someone to assist your Employee Transportation Coordinator (ETC) with educating employees about alternative transportation, hosting special events and researching ridematching potential among County employees. I also want to tell you how much we appreciate the experience of your ETC, Gail Kelley, with this type of promotional work. Her grant application reflects her appreciation of the level of effort needed to make an impact in employee awareness. Enclosed are two copies of an agreement that we need you to sign to be able to make the Program Enhancement Grant funds available to you. Please sign both and return the original in the enclosed self - addressed stamped envelope. The copy is for your files. The Commute Trip Reduction effort in Whatcom County is an important partnership between employers and local governments. The community stands to benefit from reduced pollution and traffic congestion now and an improved ability to preserve our quality of life as Whatcom County grows. Employers can expect to see benefits ranging from improved employee morale, improved ability to recruit and retain skilled employees and reduced worksite congestion and parking problems. Thank you for your contribution. It will pay off for all of us. Sincerely, E filler xecutive Director ?nil Vnunn Rirent • Rellinnham WA 98225 -4043 PROGRAM ENHANCEMENT GRANT Program Enhancements. The Council of Governments is malting $25,000 available to Whatcom County CTR employers to enhance their CTR programs. These funds.are provided to add or improve alternative transportation amenities and activities at your work site. Grant Criteria All applications will be rated on the following criteria, with a maximum of 100 points possible: • Potential impacts and benefits 80 • level of cmployer fuuncial participation 15 • Other information 5 About This Application Form Applicants most provide all information requested on this form; additional pages may be attached n necessary. Completed applicatious.nuut be received by rao later than 5 p.m. on December 15, 1998. Send completed applications to: Susan Horst at the Wbatcom County Council of Governments, 2011 Young Street, Bcllingham WA 982254043. 1. Project Title yyratcom County Commute Trip Reduction Enhancement 1999 2. Employer Whatcom County Two Locations:Courthouse & N.W. Annex 3. Address 311 Grand Avenue 4.City Bellingham 5. State We 6. Zip 98225 7. Contact Person Gail Kelley ETC 8. E•Mail Address S. Phone Number (360) 676 -6802 10. Fax Number (360) 7382521 11. Amount Requested.($5,000 max.) $5,000.00 12. Description of ProjectfProgram clearly describe the proposed prolectiprogram, Including the barrier(s) the proiectlprogram Is designed to address. If this is a ranrapttal program, describe the activities that will be above d beyond what you doing now. Hire a part time assistant to work 14 hours week $7.00 per hour. This assistant will spend time at both locations assisting with education of employees to the benefit of alternate travel to work Put together and help with events to inspire employees to try alternate travel; work on a more in -depth map identifying where employees live_.to better set up carpools and vanpools. As a public entity Whatcom County is unable to budget funds for this project ... with the exception of my time. The $5,000 would fund a part time person that could devote "real" time to the CTR. WMT0D1,t C0INTYCMNGLCFGO RNMENTS 1 PRO IFNNP MENTGR T 13. Project Objectives and Potential Impacts cleadyidentify Me objecgve stile prognndpmlec( and espectedimpacts. Impacts maybe both short and long term, and should include potential fortip reduction. Include any data that sopporls the anticipated bwerifs. Jfhe objective, of course is to reduce our SOVs and support and encourage alternate transportation to work. The assistant will be able to spend a day a week at each location. They would be available to talk one -on -one with employees about their transporta : needy write article about CTR for newsletter ;develop a detailed ma showing where employees live to better set up carpools and vanpool attend all county department staff meetings to talk about the county's desire to help with aternative transportation to work. 14. Timeline ededysummadme the projecUprognm dateline. All projects must be completedby 1&91199. This $5,000 would provide an assistant to my office for 7 hours a day; two days a week throughout the year of 1999. 15. Other Information Please Identify otherlmormation not covered elsewhere on this application that you believe would be Important. I have already been instrumental in identifying two parking spaces in the employee parking lot for carpools: or vanpools. But I have not had the time (with my other job responsibilities) to spend developing the employee base needed to fill these modes of transportation. 16. Signature of CEO orhighesf ranking official at the employer submitting MIS application. 17. Wame 18 . Title 19. Date Pete Kremer County Executive 1 /S -fq N TCe1.r COUNTY Couuck or GovERNMENTS r,R G MENHANC mrE GN T Lon WHATCOM COUNTY BUDGET MODIFICATION REOUEST Department: (Public Works) Flood Control Zone District Fund Requested By: Jeffrey M Monsen The following budget modification is requested: _Budget Transfer * XX Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 169.2910.1000 Fund Balance S 11169,840 ACCOUNTS TO INCREASE: 169100.8351 Operating Transfer Out ESA Response S 314,840 Watershed Planning $ 855,000 Total S 1,1693840 PURPOSE OF TRANSFER OR SUPPLEMENTAL: Provide for an operating transfer for the funding of early ESA response activities and for watershed planning under ESHB 2514. The source of this funding is from the increased Flood District assessments. Details are included within related supplemental budget documentation. (Note: The Flood Control Zone District Board of Supervisors are the authorized body to act on this supplemental budget request.) Authorized By: ,� `,,,, Department Head: S90 1 1� Date: 3/9h4 Executive's Office: Date: Date Transit" affecting objects W, 20, or 60 must be authorized by the County Executive. Transfers anecting other objects do not need Executive olTCC approval. Supplemental request, if approved by the Executive, will be forwarded to the County Council for authorization. WHATCOM COUNTY BUDGET MODIFICATION REOUEST Department: Public Works (ESA Response) Requested By: Jeffrey M Monsen Public Works The following budget modification is requested: _Budget Transfer * XX Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 117400.8301 Operating Transfer In -FCZD Fund (169) $ 314,840 117400.4331 Federal Grants 25$ O,000 Total $ 564,840 ACCOUNTS TO INCREASE: 117400.6110 Salary/wage (ESA Coord.) $ 39,511 117400.6140 Overtime - 21000 117400.6290 Applied benefits 13,829 Subtotal $ 55,340 117400.6320 Office supplies $ 500 117400.6330 Printing 500 117400.6510 Small tools & equip 500 117400.6520 Software 750 117400.6720 Phone 750 117400.6790 Employee travel 500 117400.6869 Equipment rental -MP 11500 117400.7420 Computer equipment 4,500 Subtotal $ 9,500 117400.6630 Professional Services $ 500,000 Total $ 564,840 PURPOSE OF TRANSFER OR SUPPLEMENTAL: Provide budget authority to expend federal grant funds as well as local funding for the implementation of the prioritized Salmon Recovery efforts, previously submitted. This request also includes an ESA Coordinator for ongoing salmon recovery response coordination and liaison work with other agencies and the local community. Authorized By: Department Head: .VY14) e— Date: 3/9A99 Up V Executive's Office: Date: Date WHATCOM COUNTY BUDGET MODIFICATION REOUEST Department: Public Works (Watershed Planning) Requested By: Jeffrey M Monsen Public Works The following budget modification is requested: _Budget Transfer * XX Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 117300.8301 Operating Transfer In -FCZD Fund(169) $855,000 ACCOUNTS TO INCREASE 117300.6120 Extra help $ 95,000 117300.6320 Office supplies $ 11,000 117300.6330 Printing 25,000 117300.6510 Small tools & equip 29000 117300.6520 Software 1,500 117300.6720 Phone 19500 117300.7420 Computer equipment 99000 Subtotal $ 145,000 117300.6630 Professional Services S 495,000 117300.7210 Intergovernmental Services 115,000 117300.7190 Misc. 1009000 Subtotal $ 710,000 Total $ 855,000 PURPOSE OF TRANSFER OR SUPPLEMENTAL: Consistent with the County's Water Resource Plan, this supplemental budget will provide resources for the joint watershed planning being conducted under ESHB 2514. Details for this request are attached. A long -term program budget outline will be delivered under separate cover by the Initiating Governments. In order to minimize any delays in activities, amendments are also proposed to the County's budget ordinance and the purchasing code to be applied exclusively to this joint effort. Authorized By: Department Head: Date: SA/99 Executive's Office: Date: Date WHATCOM COUNTY a "UBLIC WORKS DEPARTMENT 3 < WHATCOM COUNTY COURTHOUSE 311 Grand Avenue Bellingham, WA 98225 -4038 9shincto JEFFREY M. MONSEN, P.E. Director MEMORANDUM TO: The Honorable Pete Kremen, County Executive, and - Honorable Members of the Whatccoom County Council FROM: Jeffrey M. Monsen, Director \ A \ RE: April Supplemental Budget Request — Water Resource Plan DATE: March 15, 1999 Phone: (360)676 -6692 County: (360)398 -1310 FAX: (360) 738 -4561 Attached for your review and Council consideration are three supplemental budget requests. These requests implement items as outlined in the Water Resources Plan including Watershed Planning/2514 and Salmon Recovery/ESA. Watershed Planning / ESHB 2514: On Much 11, 1999, the Initiating Governments approved the proposed $855,000 budget for 1999 efforts. Their approval included the understanding that minor adjustments may need to occur between labor, professional services, and intergovernmental categories as specific actions and their alternatives are considered. The attached 2514 Watershed Planning April Supplemental Budget Outline includes section references to a proposed long -term plan. The draft long -term program / budget narrative will be delivered under separate cover for your information prior to the supplemental budget hearing. The long -term program / budget narrative will provide an expanded explanation for the requested 1999 expenditures within the context of this multi -year effort. The Initiating Governments also request that the County Executive be given additional discretionary authority for budgetary expenditures when unanimously requested and approved by the Initiating Governments ($100,000 miscellaneous budget category and up to $50,000 professional services contract authority). The purpose of this discretionary authority is to ensure that every effort is made to move this process along as quickly as possible. The additional Executive discretion requested only applies to the 2514 joint planning process and not the other County Water Resource Plan elements. Memo to County Executive / Council March 15, 1999 Page 2 Salmon Recovery / ESA: We are still awaiting word from the State as to approval of submitted projects for utilization of the $1,400,000 federal funds set aside for WRIA #1 (the project descriptions are contained.within the Water Resource Plan). A substantial portion of these funds will be "passed through" by the County or granted directly to other local entities. The requested $564,840 (including $250,000 federal funds) is an estimated amount that will be expended directly by the county. As the State finalizes guidance for use of these funds, budgetary adjustments may need to occur. This supplemental budget request includes the hiring of an ESA Coordinator. This position, together with the Water Resources Manager, will provide a substantially expanded coordination effort with the community, local governmental entities, and other counties, cities, state and federal entities. The third element of this supplemental budget request relates to the Flood Control Zone District Fund since it is the local source of funding for this supplemental budget request. For your information following is a summary of the 1999 financial resources dedicated to all elements of the Water Resource Plan: Total available revenue for 1999 efforts: $ 250,000 State Grant 250,000 Federal Grants (projected) 250,000 Unused 1998 Budget Authority (Flood Control Zone District) 1.700.000 1999 Flood Control Zone District Budget Authority $ 2,450,000 Total To date 1999 directed resources: $ 617,887 February Supplemental Budget (approved) 1.419.840 April Supplemental Budget (requested) $ 417,273 Remaining 1999 Balance Appropriate staff will be available to answer your questions as you deliberate this matter. cc: Mark Asmundson, City of Bellingham Tom Anderson, PUD No. 1 Bob Kelly, Nooksack Tribe Merle Jefferson, Lummi Nation 2514 Watershed Planning -April Supplemental Budget Outline Page 1 of 2 1999 efforts Water Quantity Analysis 1.1,2, &3. - Watershed deliniation and climatological characterization $50,000 1.4.a &b - (Groundwater) Inventory and characterize existing wells $25,000 1.5. - Relationships between soil types and water dynamics $15,000 1.6. - Land use / land cover (1 OOK: USGS 50K / WC 50K) $50,000 1.12. - Lake Whatoom topog.& bathymetric assess. (165K:BOR 50KIWC 115K) $115,000 IV. La &b - Permitted water rights data review (1st yr of 2 -3 yr effort) $60,000 Water Quality Analysis I.I. - Inventory of potential pollutant sources $40,000 II.1 &2 -Set scope of data gathering /monitoring & establish QA/QC protocols $20,000 IV. 1. - Select water quality model $30,000 Instream Flow Analysis 1, - Select methods to establish minimum instream flow - $200,000 Public Information and Education PIE coordinator $50,000 Printing /postage $25,000 Supplies/misc expenses $25,000 GIS General Support GIS Services $50,000 General Administration Provided by County (previously approved) $0 Executive Discretionary as agreed to by G's $100,000 Total $855,000 3/15/99 2514 Watershed Planning -April Supplemental Budget Outline Page 2 of 2 1999 efforts Labor Prof Sery Inter Gov Office Misc Water Quantity Analysis 1.2. 0. - Watershed deliniabon 50 1.4.a&b - (Groundwater) Inventory 25 1.5. - Relationships soil types/water 15 1.6. - Land use / ground cover 50 1.12. - Lake Whatoom topog.& batho.. 100 15 IV.1.a &b -Water rights data review 60 855 Water Quality Analysis I.1. - Inventory of pollutant sources 40 11.1&2 - Scope data gathering /QA/QC 20 IV. 1. - Select water quality model 30 Instream Flow Analysis 1. - Select methods re: instream flow 200 Public Information and Education PIE coordinator 35 15 Printing /postage 25 Supplies /mist expenses 25 GIS General Support GIS Services 50 General Administration Provided by County (previously approved) Executive Discretionary as agreed to by IG's 100 Sub - Totals 95 495 115 50 100 Total 855 3/15/99