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Home My WebLink Aboutord1999-005WHATCOM COUNTY COUNCIL AGENDA BILL NO. 1999-059 CLEARANCES Initial Date Date Received in Oared Office Agenda Date Anignedto: -iginalon Etecudve Office 1126 Intro Division Head 219 Finance Committee Dept Dea&ADS -Admire Prosecutor PurcharirtgBUdgef: _ Executive PrteKremen � SUBJECT: 1999 Supp[ementa! Budget equest #1 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests Related County Contract #: Should Clerk schedule a hearing: NOA / YES /_/ Requested Date: SUMMARYSTATEMENT: Supplemental #1 requests funding: From the General Fund' (1) To appropriate $222,500 to Sherifor additional 10 beds at Offshe Work Release Facility; (2) To appropriate $41,424 from a Dept. of Justice Block Grant to Sherillto complete purchase and equip a multipurpose response vehicle, To transfer $250, 000 in DOE grant funds received for watershed planning to newly created Public Works Fund for water resource related activities; From the Public Works ER &R Fund: (4) To appropriate $906, 780 from ER &R Funds to cover cost of an aggregate crushing contract not contained in 1999 budget, From the Flood Control Zones Fund: (5) To provide $546,479 in operating transfer for funding the Coordinated Planning & Lake Whatcom Mgmt components of the water resources plan From Public Works Water Resources Fund: (6) To provide $71,408 in Watershed Planning for budget authority far FSNB- 2514 slaJjsupport position funded from grant proceeds; (7) To provide $129,018 in Coordinated Planning for implementation of Coordinated Planning ofwater resource plan; (8) To provide $417,461 in Lake Whatcom Watershed for implementation of Lake Whatcom Watershed component of water resource plan Ordinance & Resolution To keep down our reliving costs, indicate receive a copy after Council action Distribution Reostest otdy those who mutt List tames m the right. ADS Facilities Management 'S FinQrtCe Brad Bennett ADSHuman Resources ADSInfo Services Assessor Auditor Cooperative Exensom Dennis Court Executive Dave Wareing Francine Kincaid Heahh Hearing FSamines Jail Juvenife Path Planning COUNCIL ACTION TAKEN. • 1999 - 59 12&99: Introduced 219199: Adopted 7 -0, Ord. #99 -005 L R Prosecutor Polar Works Sheriff Superior COun Treasurer Other Ordinance aAhr� yon Number _ (this item): �JiU) �% SPONSORED BY: Consent PROPOSED BY: Executive INTRODUCTION DATE: 1126/98 ORDINANCE NO. 99 -005 AMENDMENT NO. 1 OF THE 1999 BUDGET WHEREAS, the 1999 budget was adopted November 24, 1998; and, WHEREAS, changing circumstances require modifications to the approved 1999 budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the 1999 Whatcom County Budget Ordinance #98 -081 is hereby amended by adding the following additional amounts to the budgets included therein: General Fund Sheriff Sheriff Non -Dept - Water Resource Inventory Area (WRIA) #1 Total General Fund Public Works ER &R Fund ER &R Total ER &R Flood Control Zone Fund Water Resources Plan Total Flood CZ Fund Public Works (Water Resources Div) Expenditures Revenues Net Effect 222,500 0 222$00 41,424 (41,424) 0 250,000 0 250,000 $513,924 ($41,424) $472,500 906.780 0 906.780 $906,780 $0 $906,780 546.479 (1.700.000) (1.153.521) $546,479 ($1,700,000) ($1,153,521) Watershed Planning 71,408 (250,000) (178,592) Coordinated Planning 129,018 (129,018) 0 Lake Whatcom Mgmt 417.461 (417,461) 0 Total New Fund $617,887 ($796,479) ($178,592) Total Add'I Supplemental $2.585.070 ($2.537.903) 47 167 BE IT FURTHER ORDAINED, that Exhibit B (Authorized Positions) to the 1999 Budget Ordinance be amended to reflect an increase of three positions in Public Works, Water Resources Division. ADOPTED this 9th day of Feb Dana Brown- Davis, Council Clerk 1999 WHATCOM COUNTY COUNCIL CWHAATTCOgM CO(' 1�U WASHINGTON lt�,,,, Ma ene Dawson, Chair APPRO ED AS TO FORM: GA Appro ed () Denied ete Kremen, County Executive Civil Deputy Prosecutor Date: AwunciKsupp991 WHATCOM COUNTY Summary of the 1999 Supplemental Budget Ordinance No. 1 Department/Fund Description "` Increased (Increased) Net Effect to Expenditure Revenue Fund Balance - (Decrease) (Increase) Decrease General Fund: Sheriff To appropriate $222,500 for $222,500 0 $222,500, additional 10 beds at Offsite Work Release Facility Sheriff To appropriate additional $41,424 $41,424 ($41,424) 0 from Dept. of Justice Block Grant to complete purchase and equipping a multipurpose response vehicle Non -Dept — Water To transfer grant funds received for $250,000 $250,000 Resource Inventory watershed planning to newly Area (WRIA) #1 created fund for water resource related activities Total General Fund $513,924 ($41,424) $472,500 Public Works ER &R Fund: ER &R To appropriate $906,780 for $906,780 0 $906,7801, aggregate crushing contrail Total ER &R Fund $906,780 0 $906,780 Flood Control Zones Fund: Water Resources Plan To provide $546,479 in operating $546,479 ($1,700,000) ($1,153,521) transfer for funding the Coordinated Planning & Lake Whatcom Mgmt components of the water resources plan Total Flood CZ Fund $546,479 ($1,700,000) ($1,153,521) Public Works Water Resources Fund: Watershed Planning To provide $71,408 for budget $71,408 ($250,000) ($178,592) authority for ESHB -2514 staff support position funded from grant proceeds Coordinated Planning To provide $129,018 for $129,018 ($129,018) 0 implementation of Coordinated Planning of water resource plan Lake Whatcom Mgmt To provide $417,461 for $417,461 ($417,461) 0 implementation of Lake Whatcom Watershed component of water resource plan Total Water Resources $617,887 ($796,479) ($178,592 Fund Total Additional Supplemental $2.565.070 ($2.537.903) 47 167 'Of this total, $0 is from General Fund . supplemental reserve balance in 1999 ; $222,500 is to come from undesignated General Fund balance; $250,000 is a General Fund transfer to the Public Works Water Resources Fund. Exhibit B - AUTHORIZED POSITIONS - 1999 Budget Supplemental Budget Request F1998 County Partially Adjusted Funded County Externally 1998(S) 1998 1999 Funded 1999 Funded 1999 1999 S PUBLIC WORKS Water Resources Fund: Water Resources Manager 0.00 0.00 1.00 0.00 0.00 1.00 Senior Secretary 0.00 0.00 1.00 0.00 0.00 1.00 Watershed Planner 0.00 0.00 1.00 0.00 0.00 1.00 TOTAL 0.001 0.001 0.001 3.001 0.00 0.00 3.00 Whatcom County Budget Modification Request Department Whatcom County Sheriff /Jail Requested by Dale Brandland, Sheriff The following budget modification is requested: (check one) Budget Transfer' -Jef Budget Supplemental ** Source: (Accounts to transfer FROM or funding source for supplemental) Cost Center Amt Number Description Amount 001 2910.1000 UndesigDated Fund Balance 222,500.00 Accounts to Increase: Cost Center Acct Number Description 1820 6610 Contractual Services $222,500.00 Amount 222,500.00 $222,500.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To meet the approved 1999 SSP contract. Authorizations: Department Head �er Date 12 -t6 -9 b� Executive's Office Date Posted M IT; ' Transfers affecting objects 10, 20 or 60 must be authorized by the County Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, If approved by the Executive will be forwarded to the County Council for authorization. Po.. B.4a,t v ,ficetton.Of CrwtM 0 130 198 ¢ 01mm119 WHATCOM COUNTY a SHERIFF'S OFFICE DALE E. BRANDLAND S' ",� SHERIFF PUBLIC SAFETY BUILDING 311 Grand Avenue Bellingham, WA 98225 -4078 DEANE SANDELL UNDERSHERIFF DUSTIN HURLBUT CHIEF DEPUTY DAN FITZGERALD CHIEF OF CORRECTIONS JAS; 1 1 1999 Memorandum PEl DATE: December 16, 1998 TO: Pete Kremen, County Executive D Q FROM: Dale Brandland, Sheriff �ay'.�d -��" SUBJECT: Budget Modification Request for Offsite Work Release Facility Our 1998 budget reflects a $408,000 amount for contractual services. This amount was required in order to satisfy our maximum liability of 40 beds per day under the contract with SSP. We presently use 38 beds and expect to use another 10 beds by the spring of 1999. We requested the County Council add additional 10 beds, increasing our maximum liability to $511,000. The County Council approved the request. When the council approved the increase expenditure, no money was put into the budget. This error went unnoticed until now. We also discovered an error in the anticipated revenue in this category. We anticipated revenue of $112,000, but it appears we will actually generate approximately $145,000, which is $33,000 more than originally reported. As a result, we will have an unbudgeted liability of $222,500 in the 1999 budget. Consequently, we are requesting that this amount be placed in the appropriate category within our budget. Thank you for your consideration. nFRrF 13801 AMGRSn Crumty- l36n1 884 -5180 .1411 (SAM 97fi -6848 Cmmiv !390) 394 -3291 Whatcom County Budget Modification Request Department Whatcom County Sheriff Requested by Deane Sandell, Undersheriff The following budget modification is requested: (check one) Budget Transfer" Budget Supplemental " Source: (Accounts to transfer FROM or funding source for supplemental) Cott Center Acct Number Description 2900 4331.1659 Dept. of Justice - Block Accounts to Increase: Cost Center Acet Number Description 2900 7410 Capital /Equipment F. Ri 41,424.00 $41,424.00 Amount 41,424.00 $41,424.00 Purpose of Transfer or Supplemental: (If more room is necessary attach additional sheet.) To help with the purchase and equipping a multipurpose response vehicle. Authorizations: Department Head Date Executive's Office Date Posted 0 Date Transfers affecting objects 10, 20 or 60 must be authorized by the County . Executive. Transfers affecting other objects do not need Executive approval. Supplemental budget requests, If approved by the Executive will be forwarded to the County Council for authorization. rom a„aa.t mm.f,c.t,olm f <."et.a muse s er ia, v WHATCOM COUNTY � BEANE SANDELL /.�L SHERIFF'S OFFICE UNOEFSHEHIFF DALE ESHERIFF BRANDLAND _•..�.' I✓ DUSTIN HURLBUT CHIEF DEPUTY PUBLIC SAFETY BUILDING 311 Grand Avenue Aye DAN FITZGERALD BertmgSam. WA 98225 4078 CHIEF OF CORRECTIONS MEMORANDUM 1 Hi '..Y\ TO: Pete Kremen, County Executive FROM: Deane Sandell, Undersheriff �et DATE: January 11, 1999 TOPIC: Department of Justice Local Law Enforcement Block Grant The purpose of this supplemental is to request spending authority for an additional $41,424.00. This revenue is the result of a federal grant awarded to help equip a multipurpose response vehicle. Said vehicle will be a combination crime scene response and command vehicle. OFFICE (360) 676 -6650 County. (360) 384 -5360 JAIL (360)576 -6848 County (360) 384 -3291 s ry„ U.S. DEPARTMENT OF JUSTICE AWARD OFFICE OF JUSTICE PROGRAMS py „ OJP �X BIA ❑ OIJDP X GRANT PAGE 1 OF 5 BJS Nil ❑ OVC o . COOPERATIVEAGREEMENT F�U3rICE CHECK APPROPRIATE BOX L GRANTEE NAME AND ADDRESS (including Zip Code) 4. AWARD NUMBER: 98LBVX3980 County of Whwwm 311 Grand Avenue 5. PROJECT PERIOD: FROM 10/0111998 TO 09/302000 Bellingham, WA 98225 BUDGETPERIOD: FROM 10101/1998 TO 09302000 IA, GRANTEE IRSNETdDOR NO. 916001383 6, AWARD DATE 9OMS TACION ❑X Initial 2. SUBGRANTEE NAME AND ADDRESS (including Zip Code) 8, SUPPLEMENT NUMBER Supplemental M. SUBGRANFEE IRSIVENDOR NO. 9. PREVIOUS AWARD AMOUNT 50.00 3. PROJECT TITLE 10, AMOUNT OF THIS AWARD $41,424 Local Lew Enforcement Block Grants Program - FY 1998 II.TOTALAWARD 541,424 12. SPECIAL CONDITIONS (Check, ifappliuble) X THE ABOVE GRANT PROJECT IS APPROVED SUBIECTTO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ❑ ON THE ATTACHED 4 PAGES _ 13. STATUTORY AUTHORITY FOR GRANT TITLE I OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968, 42 U.S.C. 3701, ET. SEQ., AS AMENDED TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974 42 U.S.C. 5601, EL SEQ., AS AMENDED VICTIMS OF CRIME ACT OF 1984, 42 U.S.C. 10601, ET. SEQ., PUBLIC LAW 98473, AS AMENDED X❑ OTHER( Specify): Omnibus Appropriations Actof 1"8 (Public Law 105 -119) 14. FUTURE FISCAL YEAR(S) SUPPORT: SECOND YEARS BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: THIRD YEARS BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: 15, METHOD OF PAYMENT LETTER OF CREDIT YES ❑X NO THE GRANTEE WILL RECEIVE CASH VIA A AGENCYAPPROVAL GRANCEEEACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Nancy E. Gut, Director Pete Kremen Bureau of Justice Assistance County Adminis"tor /Adminisvative Officer It SIGNATURE OF APPROVING OJP OFFICIAL 19.5 ATURE AUH ZEDGRANTEE 19A. DATE / a5- AGENCY U LY maaawu 20 ACCOUNTING CLASSIFICATION CODES 21. LI8O07 FISCAL FUND BUD, DIV, YEAR CODE ACT. DEC. BEG SUB. POMS X V -CI 80 00 00 LE PREVIOUS EDI I iVM �t+'rryn U.S. DEPARTMENT OF JUSTICE $� OFFICE OF JUSTICE PROGRAMS p ❑ DIP ❑% B1A ❑ OJJDP rvk ❑ BJS ❑ NU ❑ OVC oF�osncar CHECK APPROPRIATE BOX PROJECT NUMBER 99LBVM980 AWARD CONTINUATION SHEET U GRANT PAGE 2 OF 5 ❑ COOPERATIVE AGREEMENT AWARD DATE 9 /30N8 The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first audit report period should be for January I, 1998, to December 31, 1998. The management letter outlining audit findings, submitted by the auditing organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than thirteen (13) months after the close of each fiscal year during the term of the award. Recipients who receive $300,000 or more in Federal funds during their fiscal year, are required to submit an organization -wide financial and compliance audit report. Recipients who receive less than $300,000 in Federal funds, are not required to submit a program or organization -wide financial and compliance audit report for that year. Note: If your audit disclosed findings or recommendations you must include with your audit report, a corrective action plan containing the following: 1) The time and phone number of the contact person responsible for the corrective action plan. 2) Specific steps taken to comply with the recommendations. 3) Timetable for performance and/or implementation dates for each recommendation. 4) Descriptions of monitoring to be conducted to ensure implementation. The submissions of audit reports for all grantees shall be as follows: 1) Mail original and one (1) copy of the completed audit report to: U.S. Department of Housing and Urban Development 2) Mail one (1) copy of the completed audit report to: Federal Audit Clearinghouse Bureau of the Census 1201 E. 10th Street Jeffersonville, IN 47132 3) Mail a copy of the Cover (transmittal) letter to: Office of the Comptroller Office of Justice Programs Arm: Control Desk, 5th Floor - Audit Division 810 Seventh Street, NW Washington, D.C. 20531 U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION OFFICEOF JUSTICE PROGRAMS SHEET p .. ❑ OUP K❑ BJA ❑ OJJDP ❑% GRANT PAGE 3 OF 5 r� ❑ BIS ❑ NU ❑ OVC ❑ COOPERATIVE AGREEMENT �F vos�nc£ CHECK APPROPRIATE BOX PROJECT NUMBER 98LBVX3980 AWARD DATE 9/30/98 SPECIAL CONDITIONS The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipients or govemments expense, shall contain the following statement (NOTE: This excludes press releases, newsletters, and issue analyses.) "This project was supported by Grunt No. 98LBVX3980 awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." The recipient agrees to provide information required for the national evaluation. The recipient agrees to provide $4,603.00 over the grant period in a cash match. The recipient is reminded that the match funds are auditable under Special Condition q2 and will be binding to the recipient. The recipient agrees to submit, at a minimum, semi - annual reports on its programmatic activities. The first programmatic report will be due on July 31, 1999, covering the period of October, 1998 - June, 1999. The next report will be due on January 31, 2000, and cover the period of July, 1999 - December, 1999. The next report should cover the next six month period and is due thirty (30) days after the end of the six month period for the tern of the award. A final report on the programmatic activities is due 120 days following the end of the grant period. The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar quarter. A final financial report is due 120 days following the end of the grant period. The recipient agrees to establish a trust fund in which all payments received under this Program, including match, must be deposited. For the purposes of this grant, a trust fund is an interest hearing account that is specifically designated for this Program. Only allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred by other activities beyond the scope of the Local law Enforcement Block Grants Program. The recipient also agrees to obligate and expend the grant funds in the trust fund (including match and interest earned) during the 24 month term of the award. Grant funds (including earned interest) not obligated by the 24th month must be returned to BJA by the last day of the 27th month. The recipient agrees to supplement and not supplant state or local funds. 10. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR section 42302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in funds from the award being frozen, until such time as the recipient is in compliance . 11. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, as described in the applicable purpose area of Subpart A section 101 (ax2), that the recipient unit of local government will achieve a net gain in the number of law enforcement officers who perform nonadministmtive public safety service. ox. U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION qA} OFFICE OF JUSTICE PROGRAMS SHEET j.. ❑ 01P ❑ BJA ❑ OJJDP ❑X GRANT PAGE 4 OF 5 Y�, -❑ HIS ❑ NIJ ❑ OVC ❑ COOPERATIVE AGREEMENT oF''usaucs� CHECK APPROPRIATE BOX PROJECT NUMBER 99LBVX3980 AWARD DATE 9A0N8 SPECIAL CONDITIONS 12. The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, that the units of local government will establish procedures to give members of the Armed Forces who, on or after October 1, 1990, were or are selected for involuntary separation (as described in section 1141 of Title 10, United States Code), approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority provided under section 4403 of the Defense Conversion, Reinvesbnent, and Transition Assistance Act of 1992 (division D of Public Law 102484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law enforcement officers or support personnel 13. The recipient agrees if funds are used for enhancing security or crime prevention, that the unit of local government -- (a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under subparagraph (B) of section I0l(a)(2), or any crime prevention programs that are established under subparagraphs (C) and (E) of section 101(aX2), on the incidence of crime in the geographic area where the enhancement is undertaken or the program is established; (b) will conduct such an assessment with respect to each such enhancement or program; and (c) will submit to the Bureau of Justice Assistance an annual written assessment report. 14. The recipient agrees that prior to the obligation and expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, at least one (1) public hearing will be held regarding the proposed use(s) of the grant funds. The recipient will provide to BJA, through the submission of the Follow -Up Information Fonn, information on the contents of the hearing. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. At that hearing, persons shall be given an opportunity to provide written and oral views to the recipient on the proposed use(s) of the grant funds. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. yf * k* •,moo. PROJECTNUMBER U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS ❑ OR BJA ❑ CROP �❑ BIS ❑ NIJ ❑ OVC CHECK APPROPRIATE BOX 98LBVM980 AWARD CONTINUATION SHEET ❑ X GRAM ❑ COOPERATIVEAGREEMENT AWARD DATE 9/30/98 PAGE 5 OF 5 15. The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants (LLEBG) funds, a designated or newly established advisory board will meet to discuss the proposed (purpose area) use of the grant funds. The recipient will designate the advisory board to make nonbinding recommendations to the recipient to the use of funds under the LLEBG Program. Membership on the advisory board must include a representative from the following, however it may be broader: a) the local police department or sheriff s department; b) the local prosecutoes office; c) the local court system; d) the local school system; and e) a local nonprofit, educational, religous, or community group active in crime prevention or drug use prevention or treatment. The advisory board must review the proposed use of the funds under the LLEBG Program. The recipient will provide notification to FDA, through the submission of the Follow -Up Information Form, on the advisory board. BJA will review the form for compliance with enabling legislation and issue to the recipient a Gran: Adjustment Notice (GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. 16. The recipient has certified it is in compliance with the Public Safety Officers Health Benefits Provision (section 615 of the FY 1998 Omnibus Appropriations Act) and agrees to remain in compliance during the life of the award. This provision requires the unit of local government which employs a public safety officer (as defined by section 1204 of Title 1 of the Omnibus Crime Control and Safe Streets Act of 1968, as amended) to afford such public safety officer who retires or is separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or a hot pursuit (as such terms are defined by State law) with the same or better level of health insurance benefits at the time of retirement or separation as they received while on duty. 17. Criminal Intelligence Systems operating with support of Federal funds, must comply with 28 CFR, Part 23, if the recipient chooses to implement this project. GRANTEE ACCEPTANCE OF SPECIAL CONDITIONS WHATCOM COUNTY BUDGET MODIFICATION REOUEST Department: (General Fund) Non -Dept — Water Resource Inventory Area (WRIA) #1 Requested By: Pete Kremen, County Executive The following budget modification is requested: _Budget Transfer * XX Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 001.2910.1000 Fund Balance $ 250,000 ACCOUNTS TO INCREASE: 4490.8351.117 Operating Transfer Out $ 250,000 PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach additional sheet.) This supplemental transfer the $250,000 grant received from the State of Washington for watershed planning to the newly created fund for water resource related activities. This grant was originally deposited in the general fund. Authorized By: Department Head: 4� Date: Executive's Office: Date: Date Transfers affecting objects 10, N, or 60 must be authoriud by the County Executive Transfers affecting other objects do not need Executive office approval. '• Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization. GOm C� WHATCOM COUNTY r "` °,. Pete Kremen EXECUTIVE'S OFFICE 3�< County Executive County Courthouse 311 Grand Avenue, Suite #108 9sm�nct °2 Bellingham, WA 98225 -4082 MEMORANDUM TO: Members of the Whatcom County Council J FROM: Pete Kremen, County Executive SUBJECT: Budget Ordinance —Supplemental #1 1 DATE: January 22, 1999 The attached supplemental budget request is being submitted to transfer the monies accepted in a DOE grant last year and transferring to the Public Works Water Resources Fund (to be created). More specifics of the use of these funds are set forth in the memo submitted by Public Works Director Jeff Monsen in the subsequent pages dealing with the water resources project. I request that approval be given to transfer these funds to deal with the water related activities proposed. PK/da lldict \exectsupp991 Office (360) 676 -6717 County (360) 384 -1403 FAX (360) 676 -6775 TDD (360) 738 -4555 WHATCOM COUNTY BUDGET MODIFICATION BEQUEST Department: Public Works, ER &R Requested By: Mary Ewing, ER &R Manager The following budget modification is requested: _Budget Transfer * XX Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 501.2910.1000 Fund Balance S 906,780.00 ACCOUNTS TO INCREASE: 501500.6630 Professional Services 5 9069780.00 Aggregate Crushing Contract PURPOSE OF TRANSFER OR SUPPLEMENTAL: This supplemental budget request is to cover the cost of an aggregate crushing contract for the production of seal rock This supplemental budget together with the associated contract award for crushing services should provide an amount of seal rock adequate for approximately three years of chip seal road maintenance efforts. The quantity of aggregate produced under the most recent crushing contract (completed in 1996) will not be adequate to complete the planned 1999 chip seal program. Seal rock produced under the proposed 1999 crushing contract is intended to supply adequate material for the next three years. Authorized By: Department Head: Date: 1 /ts/94 Executive's Office: Date: Date Transfers affecting objects 10, 30, or 60 must be authorized by the County Executive. Transfers affecting other objects do not need Executive office approval. ** supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization. 10M WHATCOM COUNTY PUBLIC WORKS DEPARTMENT t = "< 'vHATCOM COUNTY COURTHOUSE Al Grand Avenue g, � Bellingham, WA 98225 -4038 9SNrH °tO JEFFREY M. MONSEN, P.E. Director iu u1t WT1 uJ TO: Pete Kremen County Executive FROM: Jeffrey M. Monsen, Director RE: 1999 Budget Modification Request DATE: January 15, 1999 Phone: (360) 676 -6692 County: (360) 398 -1310 FAX: (360) 738 -4561 Every year the Maintenance and Operations Division applies chip seal to certain sections of County roads where it is most needed. For this purpose, we bid out to a private contractor to supply the asphaltic emulsions and crushing and stockpiling of seal rock for our annual maintenance program. The asphaltic emulsion contract is completed annually, whereas the crashing and stockpiling of seal rock is done every three years. The last crushing contract was awarded and completed in 1996. The materials remaining out of the quantity of aggregate produced under that contract will not be adequate to complete the 1999 chip seal program. Attached hereto is a 1999 Budget Modification Request for a crushing/stockpiling project. This supplemental budget together with the associated contract award for crushing services and stockpiling should provide an amount of seal rock adequate for approximately three years of chip seal road maintenance efforts. This amount was not included in the 1999 Equipment Rental & Replacement budget and must be added to enable the above noted activities to proceed in 1999. Public Works staff will be available to answer any questions you may have. RWpb Enc. H' \WPFILESUEFF\Suppl audgetseal rock.doc WHATCOM COUNTY BUDGET MODIFICATION REOUEST Department: (Public Works) Flood Control Zone District Fund Requested By: Jeffrey M. Monsen The following budget modification is requested: _Budget Transfer * XX Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 169100.4317.7000 Other operating assessments $ 11700,000 (additional revenue produced based upon re- implementing 1995 rates as already approved) ACCOUNTS TO INCREASE: 169100.8351 Operating Transfer Out Coordinated Planning $ 129,018 Lake Whatcom Management $ 4171461 Total $ 546,479 PURPOSE OF TRANSFER OR SUPPLEMENTAL: (If more room is necessary attach additional sheet.) Provide for an operating transfer for the funding of the Coordinated Planning and Lake Whatcom Management components of the Water Resource Plan. The source of this funding is from the increased Flood District assessments. Authorized By: Department Head: Date: 1A9/94 Executive's Office: Date: Date Transfers affecting objects 10, 20, or 60 must be authorized by the County Executive. Transfers affecting other objects do not need Executive ogee approval. 11 Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization. WHATCOM COUNTY BUDGET MODIFICATION REQUEST Department: Public Works (Watershed Program Analyst —ESHB 2514) Requested By: Jeffrey M. Monsen, Public Works The following budget modification is requested: _Budget Transfer * XX Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 117300.8301 Operating Transfer -In $250,000 ACCOUNTS TO INCREASE: 117300.6110 Salaries /wages $43,140 117300.6290 Applied benefits 149668 117300.6120 Extra help 29000 Subtotal $59,808 117300.6320 Office supplies $ 500 117300.6510 Small tools & equip 500 117300.6520 Software 750 117300.6720 Phone 750. 117300.6790 Employee travel 11000 117300.6869 Equipment rental -MP 39600 117300.7420 Computer equipment 41500 Subtotal $11,600 Total $719408 PURPOSE OF TRANSFER OR SUPPLEMENTAL: This supplemental provides budgetary authority for the ESHB -2514 staff support position (Watershed Program Analyst), as noted in the Water Resource Plan. This position is the primary staff support for the joint efforts of the Initiating Governments. Financing for this position is covered 100% from the $250,000 grant received from the State of Washington for watershed planning. The unexpended funds from operating transfer -in from the general fund will remain within the 117 fund balance. Authorized By: Department Head: Date: I�19�g9 Executive's Office: Date: Date Posted: By: Transfers affecting objects 10, 20, or 60 must be authoriud by the County Executive. Transfers affecting other objects do not need Executive office approval Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization. WHATCOM COUNTY Department: Public Works (Coordinated Planning) Requested By: Jeffrey M. Monsen, Public Works The following budget modification is requested: _Budget Transfer * XX Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 117100.8301 Operating Transfer In -FCZD Fund (169) $129,018 ACCOUNTS TO INCREASE: 117100.6520 117100.6110 Salary/wage (Mngr.) $ 58,200 117100.6290 Applied benefits 19,788 117100.6110 Salary/wage (Sec.) 23,928 117100.6290 Applied benefits 8,102 117100.6140 Overtime 11000 117100.6120 Extra help 2,000 Subtotal Subtotal $113,018 117100.6320 Office supplies $ 19000 117100.6510 Small tools & equip 21000 117100.6520 Software 750 117100.6720 Phone 750 117100.6790 Employee travel 3,000 117100.6869 Equipment rental -MP 3,600 117100.7190 Mise 400 117100.7420 Computer equipment 41500 Subtotal $ 16,000 Total $129,018 PURPOSE OF TRANSFER OR SUPPLEMENTAL: Provide funding for the implementation of the Coordinated Planning component of the Water Resource Plan. Salary & wages include a Water Resources Manager and Division Secretary. The focus of these positions is for overall local water program coordination. Authorized By: Department Head: .[Il0y`0� Date: Executive's Office: Date: Date Transfers affecting objects 10, 20, or 60 must be authorised by the County Executive. Transfers affecting other objects do not need Executive office approval. Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization. WHATCOM COUNTY BUDGET MODIFICATION REOUEST Department: Public Works (Lake Whatcom Management) Requested By: Jeffrey M. Monsen, Public Works The following budget modification is requested: _Budget Transfer * XX Budget Supplemental ** SOURCE: (Accounts to transfer from or funding source for supplemental) 117200.8301 Operating Transfer In -FCZD Fund(169) $417,461 ACCOUNTS TO INCREASE: 117200.6110 Salary/wage (Planner II) $ 34,344 117200.6140 Overtime 1,000 117200.6290 Applied benefits 129017 117200.6120 Extra help 50,000 Subtotal $ 97,361 117200.6320 117200.6330 117200.6510 117200.6520 117200.6720 117200.6790 117200.6869 117200.7420 Office supplies Printing Small tools & equip Software Phone Employee travel Equipment rental -MP Computer equipment 117200.6610 Cant Sery (Weather Station) 117200.6630 Professional Services $ 1,000 2,000 2,000 750 750 500 3,600 4,500 Subtotal $ 15,100 $ 15,000 290,000 Subtotal $305,000 Total $417,461 PURPOSE OF TRANSFER OR SUPPLEMENTAL: Provide funding for the implementation of the Lake Whatcom Watershed component of the Water Resource Plan. Staffing includes a Watershed Planner for project oversight and for temporary help to collect a variety of inventory data. Authorized By: Department Read: � Date: 119 X49 Executive's Office: Date: Date Transfers affecting objects 10, 20, or 60 must be authorized by the County Executive. Transfers affecting other objects do not need Executive once approval. 11 Supplemental requests, if approved by the Executive, will be forwarded to the County Council for authorization. WHATCOM COUNTY PUBLIC WORKS DEPARTMENT ar�< ✓HATCOM COUNTY COURTHOUSE AT Grand Avenue H- 2 Bellingham, WA 98225 -4038 95Min °'t° JEFFREY M. MONSEN, P.E. Director MEMORANDUM TO: Pete Kremen County Executive FROM: Jeffrey M. Monsen, Director RE: Supplemental Budget Requests DATE: January 19, 1999 Phone: (360) 676 -6692 County: (360) 398 -1310 FAX: (360) 738 -4561 Attached for your review and Council consideration are five supplemental budget requests. These requests implement three areas as outlined in the Water Resources Plan which include: Watershed Planning /2514, Lake Whatcom Management and Coordinated Planning. The following is a summary of the supplemental budget requests and their overall impact. Operating Transfers: General Fund Operating Transfer Out Transfer State grant to WRF <250,000> Water Resources Fund Operating Transfer in Transfer State grant from GF 250,000 Flood Control Zone Dist Operating Transfer Out Transfer funding to WRF <546,479> Water Resources Fund Operating Transfer In Transfer funding from FCZD 129,018 Water Resources Fund Operating Transfer In Transfer funding from FCZD 417,461 Expenditures: Water Resources Fund Expenditures (see attached detail) Coordinated planning activities 129,018 Water Resources Fund Expenditures (see attached detail) Lk. Whatcom management 417,461 Water Resources Fund Expenditures (see attached detail) Watershed Program Analyst 71,408 1. The General Fund budget request in the amount of $250,000 simply transfers the monies received into the General Fund, from the state grant for watershed planning, to the newly created Water Resources Fund. 2. The Flood Control Zone District budget request increases the revenue account for the additional funding as already approved in the amount of $1,700,000 for water - related activities. This request also allows for an operating transfer out to fund the newly created Water Resources Fund and its proposed expenditures as contained herein. Pete Kremen January 19, 1999 Page 2 3. The Coordinated Planning budget request in the amount of $129,018 allows for a Water Resources Manager and Division Secretary (2.0 new fte's) along with expenditures in support of these positions (i.e. office supplies, phone, travel, computers). 4. The Lake Whatcom Management budget request in the amount of $417,461 allows for a Watershed Planner (a new 1.0 fte) and $250,000 to finance Phase I of the Stormwater Plan (Consultant), as well as the following activities: • Weather Station ($15,000) - The portable weather station is requested to enhance the ability of the Specialized Emergency Response Program (SERP) to respond to spills effectively. The station will provide real time information on wind speed/direction and other weather related criteria that will help (among other things) the response team predict possible changes in plume directions. Benefits of this purchase will apply county-wide. • Professional Services ($40,000) - Many of the program elements of the 1999 Lake Whatcom Program propose using professional services to help implement the actions. Following is a list of some of the actions for which professional services will be required. Not all of the items may be implemented through County funds depending on the actual costs. Finalizing costs is part of the work program for each item: ➢ Evaluate the extent to which (if at all) the abandoned "Y" road landfill may affect water quality in Carpenter Creek and Lake Whatcom. ➢ Continue and build upon existing work to further identify sources of fecal coliform in Silver Beach Creek and Austin Creek. ➢ Work with affected jurisdictions to conduct pre- design work needed to incorporate a demonstration/interpretive center at Bloedel Donovan Park. The Center could provide displays and information covering conservation, impervious surfaces alternatives, safe pesticide use, native plants, etc. • Develop and build educational displays and messages related to recreation (including boating) and other topics for display at public locations within the watershed. • Assistance implementing some of the Early Actions identified as part of the Stormwater Program. Pete Kremen January 19, 1999 Page 3 ➢ Assistance in identifying and prioritizing areas for public purchase of property. ➢ Assistance in working with DNR to ensure safe forest practices. 5. The Watershed Program Analyst budget request in the amount of $71,408 allows for the funding of a Watershed Program Analyst. The FTE authority, continued from 1998, was included the Executive's Non - Departmental budget. This supplemental provides for the expenditures in support of this position. I will be available at both the Council committee meeting and general meeting to answer questions. JM/pb Attachments: Supplemental Budget Requests (5) Position Control Form cc: Eric Schlehuber