HomeMy WebLinkAboutres1999-045WHATCOM COUNTY COUNCIL AGENDA BILL
NO--1999 - 321
CLEARANCES Date Date Received in Council Office Agenda Date Assigned To
Orig. Dept.: County Council
08/25/1999
09/21/1999
Finance / Council
Division Head:
Dept. Head:
Prosecutor:
Budget:
Executive:
SUBJECT.-
Resolution amending Council Member expense claim policy
ATTACHMENTS
Resolution
SUMMARY STATEMENT.-
Related County Contract #: I Should the Clerk schedule a hearing? (Y/N N Requested Date:
This resolution would amend the expense claim policy and procedure to eliminate Council and Superior Court approval of
claims. This resolution would authorize the Council Chair to approve Council Member claims and the Vice Chair to approve the
' ouncil Chair's claims. This change has been approved by the State Auditor and the Prosecutor's Office.
RECOMMENDED MOTION (for final action):
COUNCIL ACTION TAKEN.
1999 - 321 9/21/99: Amended and approved 5 -0, Dawson, Nelson
absent Res. #99-045
Related File Numbers: Ordinance or Resolution Number (this item only):
Travel Policy Amend r #1 SPONSORED BY: Consent
PROPOSED BY: Clerk
INTRODUCTION DATE: 9/21/99
RESOLUTION NO. 99 -045
AMENDING RESOLUTION 98 -020 REGARDING PAYMENT AND /OR REIMBURSEMENT
OF COUNCIL MEMBER EXPENSES
WHEREAS, Council Members often travel and attend professional meetings,
seminars, and a variety of organized programs;. and
WHEREAS, expenses related to business travel which are considered
essential and reimbursable include, but are not limited to:
A. Registration fees of conventions, banquets, luncheons, seminars or
similar organized programs
B. Rental of hotel rooms or other facilities
C. Parking, ferry /bridge tolls, taxi fares, subway fares, airport bus
service and rental cars
D. Mileage for use of personal vehicle on business related travel at the
standard rate allowed by the Internal Revenue Service
E. Meals for out -of- county business travel
WHEREAS, Whatcom County's "Employee Travel Policy" states that elected
officials may travel at their own discretion, within the limits of their budgets.
NOW, THEREFORE, BE IT RESOLVED by the Whatcom County Council that all
Council Member expense claims shall be subject to approval by the Chair of the
Council or authorized designee; and
BE IT FURTHER RESOLVED that expense claims made by the Chair shall be
approved by the Vice Chair or authorized designee; and
BE IT FURTHER RESOLVED that expense claims shall be submitted in detailed
account citing date, place, and business purpose in accordance with procedures
established by and forms approved by Administrative Services Finance; and
BE IT FURTHER RESOLVED that original receipts prepared and issued by the
service provider or copies of endorsed checks are required wherever this policy
provides for actual cost reimbursement; and
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BE IT FURTHER RESOLVED that itemized expense claims shall be submitted
to the Deputy Clerk.of the Council after obtaining written approval from the Chair or
Vice Chair as appropriate.
BE IT FINALLY RESOLVED that the Whatcom County Council Office Handbook
of Office and Operating Policies shall be amended to reflect the changes
incorporated in this resolution.
APPROVED this 21 day of September1999.
ATTEST:
WHATCOM COUNTY COUNCIL
WHATCOM COUNTY, WASHINGTON
rown -, avis, Clerk of the Council Tom Brown, Acting Conricil Chair
APPROVED AS TO FORM:
Z:��= I _CZk
Civil Deputy Prosecutor
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